Accounts Receivable Specialist
hace 5 días
Congers
Job Description Accounts Receivable Specialist We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our finance team. This position plays a critical role in managing the company's cash flow, maintaining positive customer relationships, and ensuring timely collection of outstanding receivables. The ideal candidate will bring 2-4 years of relevant experience, strong analytical skills, and a customer-focused approach to credit and collections management. This is a full time position from Congers New York, Monday through Friday. Salary range for this position is $65,000 to $70,000. KEY RESPONSIBILITIES Collections Management • Proactively manage and monitor accounts receivable aging, identifying delinquent accounts and implementing timely collection strategies, • Contact customers via phone, email, and written correspondence to resolve outstanding balances and negotiate payment arrangements, • Maintain detailed records of all collection activities and customer communications in the accounting system, • Escalate problematic accounts to management and recommend appropriate actions including payment plans, account holds, or collection agency referrals, • Process and apply daily customer payments accurately to appropriate invoices and accounts, • Investigate and resolve payment discrepancies, unapplied cash, and invoice disputes in a timely manner, • Process credit memos, refunds, and adjustments in accordance with company policies and proper authorization, • Evaluate creditworthiness of new and existing customers using CreditSafe or similar credit reporting software, financial statements, trade references, and payment history, • Recommend appropriate credit limits and payment terms based on risk assessment and company credit policy, • Monitor customer accounts for changes in payment behavior or financial condition that may impact credit risk, • Review and approve customer orders against established credit limits and terms, • Serve as primary point of contact for customer inquiries regarding invoices, payments, statements, and account status, • Build and maintain positive relationships with customers while professionally addressing payment issues, • Collaborate with the internal sales team to resolve billing discrepancies, facilitate customer communications, and support revenue objectives, • Work cross-functionally with operations, customer service, and sales to ensure smooth order-to-cash processes, • Prepare weekly and monthly aging reports, collection activity summaries, and cash flow forecasts, • Analyze AR metrics and trends to identify areas for improvement in collection efficiency, • Assist with month-end close activities including AR reconciliations and reserve calculations, • Identify opportunities to streamline AR processes and improve collection effectiveness, • Assist in implementing and optimizing AR automation tools and systems Education & Experience • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred; or equivalent combination of education and experience, • 2-4 years of hands-on experience in accounts receivable, collections, or credit management, • Proficiency with accounting/ERP systems (e.g., NetSuite preferred, SAP, Oracle, QuickBooks, or similar platforms), • Advanced Microsoft Excel skills including VLOOKUP, pivot tables, and data analysis, • Experience with cash application software and automated payment processing systems preferred, • Strong analytical and problem-solving abilities with keen attention to detail, • Excellent written and verbal communication skills with the ability to interact professionally with customers at all levels, • Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment, • Strong customer service orientation balanced with ability to be firm and persistent in collections, • Diplomacy and tact when handling difficult conversations and resolving disputes, • Self-motivated with ability to work independently and as part of a team, • High level of integrity and ability to maintain confidentiality of sensitive financial information, • Experience in a B2B environment with complex billing structures, • Knowledge of GAAP principles related to revenue recognition and accounts receivable, • Persistent, tenacious personality to achieve collection goals but utilizes tact and finesse where necessary to strengthen customer relationships, • Great medical, dental & vision benefits, • 401(k) matching program, • Generous paid time off and holiday policies, • Team-first mindset, • Career growth opportunities We are Great Place to Work certified, with 98% of team members stating they are proud to work for PowerPak! We are always looking for ways to put "People First". To learn more, check out our Core Values here: