Sr. Administrative Assistant (IT)
hace 10 días
Odessa
Job Description Sr. Administrative Assistant (Information Technology) Note: It is the applicant's responsibility to complete and pass the skills test at the Texas Workforce Solutions, 2626 JBS Parkway before the closing date of 03/25/2026. Department: Information Technology Reports to: Director of IT Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following: Oversees Department's administrative workflow; organizes and coordinates work to relieve the Director and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. • Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills., • Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department., • Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions., • Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents., • Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines., • Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues., • Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures., • Arranges and schedules appointments and meetings; assists with the annual budget process., • Screens visitors and phone callers; resolves issues and complaints as appropriate., • Supports the departmental operations with regular and timely attendance., • Assists the Training Specialist with filing of training records and typewritten materials. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' experience as an Administrative Assistant. Associate's Degree and experience with City of Odessa is preferred. Knowledge of: • Policies, rules, and regulations covering specific areas of assignment., • City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules., • Operations, services, and activities performed by assigned department., • Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management., • Methods and techniques of researching and compiling data for reports and presentations., • Customer service principles, protocols, and methods., • Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations., • Interpreting and explaining policies and procedures of assigned department., • Using initiative and independent judgment within established procedural guidelines., • Researching and compiling data for reports and technical documents., • Dealing tactfully and courteously with the public., • Following verbal and written instructions and procedures., • Entering data with high levels of accuracy and productivity., • Establishing and maintaining cooperative working relationships with co-workers. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Typing test with a minimum score of 30 wpm with 7 or less errors. Job Posted by ApplicantPro