Commercial Property Assistant
hace 12 días
Maitland
Job DescriptionDescription: Position Summary: The Associate, Real Estate Services provides high-quality administrative, operational, and tenant support across a regional real estate portfolio. This role supports property managers, construction teams, and corporate initiatives by maintaining accurate data, coordinating service delivery, and ensuring a positive tenant experience. The ideal candidate excels in a fast-paced environment, is highly organized, and brings a proactive, solutions-oriented approach. Essential Duties and Responsibilities: • Maintain and update tenant, lease, and property data within accounting/property management systems; abstract lease documents and ensure accurate records., • Draft, edit, and manage legal documents including leases, amendments, and service contracts., • Support preparation of owner and corporate financial reporting packages., • Manage vendor files, service agreements, and certificates of insurance (COIs)., • Process and validate invoices; schedule and track vendor services and recurring maintenance., • Serve as a point of contact for tenant inquiries and coordinate timely responses., • Facilitate tenant communications, including notices, newsletters, and event materials., • Assist with move-ins/move-outs, tenant handbooks, life-safety programs, drills, and documentation., • Plan and support tenant engagement initiatives and property events., • Assist with construction and capital project administration including ordering samples and plans, and coordinating contractor documentation (COIs, lien waivers, payment apps), • Track project milestones and coordinate communication among stakeholders., • Create presentations., • Support regional projects, business planning, and annual property budget preparation., • Manage calendars, schedule meetings, prepare agendas, and compile meeting materials., • Draft professional correspondence and ensure documents follow company standards., • Coordinate travel arrangements and prepare expense reports., • Provide general office support: file management, supply ordering, guest support, and mail handling.Requirements: Knowledge, Skills, and Abilities: • Proficient in Microsoft Office including Word, Excel, Outlook, and PowerPoint, • Excellent interpersonal, organizational, communication, and problem-solving skills., • Ability to multi-task and consistently meet deadlines., • High level of accuracy and attention to detail., • Strong customer service skills., • Experience with administration preferred., • Ability to handle sensitive and confidential information; demonstrates poise, tact and diplomacy., • Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work., • Associate’s degree from a college or university required with Bachelor’s degree preferred., • Previous work experience in office-related setting preferred., • Must be able to successfully pass a background, credit and drug screen.