Senior Event Manager - Healthcare & Pharma Congresses
16 days ago
Bordentown
Job Description At Impact XM, we don’t just produce events—we create impactful brand experiences that connect healthcare and life sciences organizations with their audiences. From global medical congresses and healthcare trade shows to hybrid and immersive activations, we bring strategy, creativity, and flawless execution together to deliver meaningful, compliant, and results-driven experiences. Impact XM is seeking a Senior Event Manager – Healthcare & Pharma Congresses with deep expertise in healthcare trade shows and pharmaceutical congress planning to lead the execution of high-profile programs across the US and globally. You will own the full event lifecycle, from strategic planning and HCP engagement through on-site execution and post-event analysis, ensuring every experience meets client objectives, regulatory requirements, and industry standards. As a key member of our Client Delivery team, you’ll partner across account, creative, medical, and production teams to deliver best-in-class congress and trade show experiences. What You’ll Do • Lead the planning and execution of healthcare trade shows, pharmaceutical congresses, medical meetings, and exhibits (e.g., booth activations, symposia, advisory boards)., • Translate client brand and medical objectives into engaging, compliant event strategies that resonate with HCPs, stakeholders, and patients., • Manage end-to-end congress logistics, including:, • Exhibitor planning and booth execution, • KOL and HCP engagement coordination, • Registration, travel, and housing, • Freight, shipping, and material handling, • Oversee budget management, timelines, and vendor negotiations, ensuring cost efficiency and high-quality delivery., • Ensure adherence to pharmaceutical compliance standards (e.g., medical/legal/regulatory review, transparency reporting, on-site compliance)., • Serve as the on-site lead at congresses and trade shows, managing stakeholders, troubleshooting issues, and ensuring seamless execution., • Track performance metrics (engagement, leads, ROI) to inform future congress strategy and identify growth opportunities., • Collaborate with internal teams and external partners to deliver integrated, multi-channel congress experiences (live, hybrid, and digital extensions)., • 6–8+ years of experience managing healthcare events, pharma congresses, or medical trade shows (agency experience strongly preferred)., • Proven track record of delivering large-scale congress programs (e.g., ASCO Annual Meeting, RSNA Annual Meeting, AHA Scientific Sessions, etc.)., • Deep understanding of pharmaceutical event compliance, HCP engagement, and industry regulations., • Strong client-facing skills with the ability to manage multiple stakeholders, including brand, medical, and regulatory teams., • Expertise in managing complex budgets, vendors, and timelines in fast-paced environments., • Experience supporting global congress programs and international logistics., • Advanced project management and organizational skills., • Strong understanding of healthcare congress operations and exhibit environments., • Client-centric mindset with strong commercial and strategic awareness., • Collaborative leader who can influence cross-functional and cross-disciplinary teams., • Detail-oriented problem solver with a focus on operational excellence and compliance., • Proficiency in event platforms, CRM tools, and hybrid event technologies. About Company: Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business. OUR BRAND – What We Believe Passion is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish. ABC Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience. We>Me Collaboration and transparent communication creates our best work. Trust is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes. Respect is Given – We understand, acknowledge, and appreciate the perspective and actions of others. Safety Notice: We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees. Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site. If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact-xm.com. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.