Temporary Event Coordinator $21-$27/hour- March 2026 - July 2026
hace 7 días
Madison
Job DescriptionDescription: We are seeking a highly organized, detail-oriented Temporary Event Coordinator to support the planning and execution of the World Credit Union Conference, a large-scale international event. This role is ideal for an event-focused professional who thrives in fast-paced environments, enjoys managing logistics, and excels at coordinating details behind the scenes. This is a unique short-term opportunity to gain hands-on experience supporting a global conference from planning through on-site execution, including international travel to Australia with the conference team. You must reside in WI, DC, TX, OR. Key Responsibilities As a key member of the conference team, you will support day-to-day event operations before and during the conference, including: • Assisting with conference registration processing and maintaining accurate attendee records, • Communicating professionally and promptly with conference participants and responding to inquiries, • Preparing and issuing visa invitation letters for international attendees, • Generating invoices, purchase orders, and tax receipts, • Supporting scheduling and coordination of speaker calls, internal meetings, and vendor communications, • Assisting with conference logistics, including shipping, supply orders, and sponsorship fulfillment, • Monitoring and engaging conference attendees across designated social media platforms, • Tracking day tour registrations, attendance, and related policies, • Creating and maintaining weekly registration reports and key conference metrics, • Attending team meetings and preparing meeting notes and summaries, • Proofreading conference-related communications and materials for accuracy and clarity, • Maintaining organized, accurate, and confidential records in registration and reporting systems, • Providing pre-event and on-site conference support to ensure smooth event operations, • Performing general administrative and office support duties as needed You’ll be successful in this role if you: • Enjoy event coordination and working toward firm deadlines, • Bring a strong customer-service mindset and remain professional under pressure, • Communicate clearly and confidently, both verbally and in writing, • Are highly organized, detail-oriented, and comfortable juggling multiple priorities, • Adapt quickly in fast-moving, deadline-driven environments, • Are dependable, professional, and follow through on commitments, • Work well independently and collaboratively as part of a team Requirements: • Experience in event coordination, conference support, event planning, or office administration preferred, • Fluency in English (spoken and written) required; additional languages strongly preferred, • Strong writing, editing, and proofreading skills, • Excellent organizational and time-management abilities, • Basic math skills, including percentages, totals, and invoicing, • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Work Environment & Physical Requirements • Primarily office-based with on-site conference and event-related responsibilities, • Periods of sitting, standing, walking, reaching, and talking, • Occasional lifting of up to 25 pounds, • Moderate noise levels and varied environments during live events Travel • 10 days of international travel, including attendance at the World Credit Union Conference in Australia EOE