PURCHASING MANAGER
hace 6 días
Miami
Job DescriptionDescription: Saez Distributors is one South Florida’s leading distributors of Air Conditioning & Refrigeration, equipment and supplies. We are currently seeking a Purchasing Coordinator. We pride ourselves on providing high-quality HVAC products and exceptional customer service to our clients. As we continue to grow, we seek talented individuals to join our team and contribute to our success. Job Overview: The Purchasing Manager at Saez Distributors will oversee the company's procurement activities, ensuring the supply chain is efficient and cost-effective. The role involves managing vendor relationships, negotiating contracts, and maintaining accurate records of all purchasing activities. The Purchasing Manager will play a key role in inventory management, quality control, and aligning purchasing strategies with the company's overall objectives. Duties & Responsibilities: Vendor Management: • Develop and maintain relationships with suppliers., • Evaluate vendor performance and negotiate contracts and pricing agreements., • Ensure suppliers meet quality, delivery, and service requirements., • Conduct vendor lead time and performance inquiries., • Develop and implement purchasing strategies that align with the company’s goals., • Forecast demand and manage inventory levels to minimize stockouts and overstock situations., • Identify and assess potential suppliers and manage sourcing activities., • Create and maintain, Vendor Contract Profiles, Vendor Price Sheets, Promotional Price Sheets., • Defining Normal vs. Regional price sheets. Setting up vendor price sheet headers & masters., • Manually Input or upload Pricing from a Flat File (excel). Review fast moving commodity item price sheets on a weekly basis., • Work with Territory Sales Managers to add their respective customers to Vendor Contract Profiles., • Create Promotional Price Masters and Detail Profiles., • Request new product samples and work with management and sales team to provide feedback., • Oversee the creation and management of purchase orders, ensuring accuracy and timeliness., • Maintain and update ETA dates for purchase orders., • Run various reports to aid in managing purchase orders and vendors (e.g., Recommended Order reports, stock backorder fillable by branch/vendor, non-stock backorder fillable, receiving report log, incomplete directs)., • Generate quarterly and annual purchase reports for minimum spend and buying group compliance., • Using system generated recommended order reports (RORs) to create Purchase Orders., • Process purchase orders for replenishment, backorders, and special-order items., • Manual Purchase Order Creation for special order items and direct order POs., • Implement consistent order consolidation processes to meet vendor minimum freight requirements and/or vendor order minimum quantities., • Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items., • Work closely with branch managers, warehouse personnel, and inventory teams to ensure optimal stock levels., • Coordinate with other departments to ensure alignment on inventory needs and purchasing activities., • Using Excel SQL reports to analyze inventory velocity, monthly sales volumes, and monthly inventory average values., • Update current purchasing and counter books., • Creating and managing transfers between branches to allocate adequate inventory., • Creating new product SKUs, retiring old product SKUs, tagging products as superseded., • Ensure compliance with all regulatory requirements and company policies., • Maintain accurate records of all procurement activities., • Prepare and present regular reports on purchasing activities, vendor performance, and cost savings. Requirements: Qualifications: • Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred., • Minimum of 2 years of experience in purchasing or supply chain management, preferably in the HVAC or similar industry., • Proven experience in vendor negotiation and contract management., • Strong analytical and problem-solving skills., • Excellent communication and interpersonal skills., • Proficiency in procurement software and Microsoft Office Suite., • Proficient in Using Dropbox to Save Files Securely, Share Folders, Share Large Files, Request Files., • Using Google Apps for Work (Gmail, Google Sheets, Google Docs, Google Forms) to send emails, create documents, create forms, collect form responses., • Advanced Excel skills, including the ability to create complex spreadsheets, use advanced formulas, and generate detailed reports., • Knowledge of HVAC products and market trends is a plus., • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment., • Must be able to lift and handle items weighing up to 50 pounds on an occasional basis., • Office environment with occasional visits to supplier sites and company warehouses. Benefits: • Health insurance, • 8 hour shift, • English (Required), • Miami, FL 33122 (Required)