Office Manager
3 months ago
Shawnee
Job Description Job Title: Office Manager Location: On-Site — Shawnee, Kansas Please note, this is not a remote or hybrid position. Candidates will not be considered if unable to work full-time in our Shawnee, KS offices. If submitting a resume, please ensure it includes current City and State of residence. Overview The Office Manager is responsible for overseeing the daily operations of the office to ensure an efficient, organized, and positive work environment. This role supports leadership, coordinates administrative functions, manages office resources, and serves as a primary point of contact for employees, vendors, and visitors. The ideal candidate is proactive, detail-oriented, and able to handle a wide range of administrative and operational tasks with minimal supervision. Key Responsibilities • Office Operations & Administration, • Manage day-to-day office functions, including reception, mail handling, supply inventory, and facility maintenance., • Serve as the on-site point of contact for building management, service providers, and contractors., • Oversee office layout, cleanliness, and adherence to safety and physical-workspace standards., • Employee Support, • Provide administrative support to staff and leadership, including scheduling meetings, preparing documents, and coordinating internal communications., • Assist with onboarding tasks for new employees such as preparing workstations, setting up access badges, and orienting them to office procedures., • Coordinate office events, staff meetings, training sessions, and team-building activities., • Financial & Vendor Management, • Manage office-related expenses, review invoices, and work with accounting to ensure timely payment., • Maintain relationships with suppliers and negotiate service contracts when needed., • Track budgets for office supplies, equipment, and operational needs., • Compliance & Records, • Maintain organized records, including employee files, contracts, and administrative documents., • Ensure compliance with company policies as well as local safety and regulatory requirements., • Support HR processes such as attendance tracking, policy distribution, and documentation updates., • Technology & Systems Support, • Coordinate basic IT needs, including hardware setup, troubleshooting support tickets, and liaising with external IT partners., • Oversee office equipment maintenance, such as printers, conferencing systems, and network access. Qualifications To be considered for this position, candidates must meet these minimum qualifications. • 2–5 years of experience in office management, administrative support, or operational coordination, • Proficiency with Microsoft Office Suite, Google Workspace, and basic office management software, • Experience working on-site in a professional office environment preferred. Key Competencies To be successful in this position, candidates should • Possess a customer service–oriented mindset, • Exhibit efficient time-management skills and organizational proficiency, • Be able to work independently and manage priorities, • Have excellent verbal and written communication skills with clear and concise delivery, • Possess strong interpersonal skills and relationship-building capabilities, • Be proactive, self-motivated, and adaptable, • Bring meticulous attention to detail, • Be dependability and professional, • Command the ability to build positive and lasting relationships with staff and vendors, • Have the ability to handle confidential information with discretion What GCI Offers GCI fosters a culture that values opportunity, growth, and internal promotion. We offer: • Competitive base pay, • Bonus opportunities, • Paid time off and company holidays, • 401(k) with company matching, • Mileage reimbursement for business related travel, • Medical benefit reimbursement What are you waiting for? If the above duties and qualifications resonate with you, and you can answer “yes” to these 5 questions, stop what you're doing and apply today! • Do you have at least 2 years of experience in office management, admin support, and operational coordination?, • Do you possess strong written and verbal communication skills?, • Are you able to work on-site at our Shawnee, KS facility?, • Are you legally authorized to work in the United States without sponsorship?, • Are you proficient with MS Office applications (Word, Excel, Outlook) and other basic office management software?Company DescriptionThe GCI Group is a leading manufacturer and supplier of premium production equipment and machinery developed specifically for the concrete pipe and precast concrete industries. GCI brings together the expertise of: • GCI Pipe Products Inc., • GCI Concrete Pipe Machinery, • GCI Automation, • GCI Castings Together, these divisions serve a broad customer base across the USA, Canada, Mexico, India, Austria, Germany, Netherlands, Japan, UK, Israel, Oman, Australia, Tasmania, and Indonesia. Our Mission We design, manufacture, assemble, test, and install innovative products that support our partners in building a successful and sustainable future in the concrete pipe and precast industry. With a strong commitment to engineering excellence and a collaborative approach, GCI delivers tailored solutions that meet the unique needs of each client. Our adaptive, “outside-the-box” thinking culture and customer feedback drive continuous improvement through lean engineering practices. Founded on the principles of integrity, quality, and performance, GCI offers a wide range of pipe and precast equipment, including fully automated production solutions. For more information, visit: GCI Group is a leading manufacturer and supplier of premium production equipment and machinery developed specifically for the concrete pipe and precast concrete industries.\r\n\r\nGCI brings together the expertise of:\r\n\r\n- GCI Pipe Products Inc.\r\n- GCI Concrete Pipe Machinery\r\n- GCI Automation\r\n- GCI Castings\r\n\r\nTogether, these divisions serve a broad customer base across the USA, Canada, Mexico, India, Austria, Germany, Netherlands, Japan, UK, Israel, Oman, Australia, Tasmania, and Indonesia.\r\n\r\nOur Mission\r\n\r\nWe design, manufacture, assemble, test, and install innovative products that support our partners in building a successful and sustainable future in the concrete pipe and precast industry.\r\n\r\nWith a strong commitment to engineering excellence and a collaborative approach, GCI delivers tailored solutions that meet the unique needs of each client. Our adaptive, “outside-the-box” thinking culture and customer feedback drive continuous improvement through lean engineering practices.\r\n\r\nFounded on the principles of integrity, quality, and performance, GCI offers a wide range of pipe and precast equipment, including fully automated production solutions.\r\n\r\nFor more information, visit:
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