Healthcare administrative assistant jobs in Perth Amboy, NJCreate job alerts

Job DescriptionBenefits: • 401(k) matching, • Health insurance Location: South Plainfield, New Jersey Job Type: Full-Time Compensation: $20-25 Hourly Schedule: Monday-Friday; 40 hours weekly Overview: We are seeking a dependable and highly organized Personal Assistant to support daily administrative, personal, and professional tasks. The ideal candidate will possess strong communication skills, excellent time management, and reliable transportation. Key Responsibilities: • Manage calendar, appointments, and scheduling, • Assist with errands and personal tasks, • Coordinate communications and follow-ups (phone calls, emails, messages), • Organize and maintain files and records, • Support in event planning or travel arrangements, • Help prioritize tasks and keep projects on trackQualifications:, • Exceptional organizational and multitasking abilities, • Excellent verbal and written communication skills, • Professional and proactive demeanor, • Ability to work independently and manage time effectively, • Reliable transportation and valid drivers license required, • Proficiency with smartphones, email, and basic office softwarePreferred Experience:, • Prior experience in an assistant, administrative, or coordination role, • Familiarity with calendar and task management tools, • Prior experience in a healthcare setting, preferred but not mandatory

Job Description We are currently seeking a dedicated and detail-oriented Staffing Coordinator for Nursing Services to join our healthcare team. In this role, you will be responsible for designing and implementing staffing patterns for professional and nonprofessional nursing employees, focusing on intermediate and residential care levels. Your expertise will play a critical role in ensuring optimal coverage, maintaining employee relations, and contributing to the overall efficiency of our healthcare facility. Duties/Responsibilities: • Develop and implement staffing patterns and schedules for nurses and nursing assistants to ensure optimal coverage., • Collaborate with the human resources department to communicate staffing needs, terminations, and other relevant information., • Interpret and apply human resource policies tailored to the nursing staff., • Participate in in-service training to enhance the skills and knowledge of the nursing team., • Manage staff absences, leaves, and other scheduling adjustments as needed., • Maintain accurate records of vacations, sick leave, leaves of absence, holidays, and absences, providing recommendations for appropriate action., • Administer the facility's uniform policy., • Work closely with the health services supervisor to schedule and coordinate training classes for the nursing staff., • Collaborate with the assistant director of nursing to set up orientations for new employees., • Maintain a readily available list of all nursing employees and their contact numbers for use by supervisors and unit managers., • Ensure the facility has sufficient, trained, quality personnel available., • Perform administrative requirements such as completing forms and reports, submitting them to the proper individuals., • Maintain a good employee relations program., • Manage nursing schedules and time sheets, ensuring adequate unit coverage directed by the Director of Nursing and according to regulated staffing patterns and ratios., • Communicate with unit managers, nursing supervisors, and/or the Director of Nursing on a daily basis to ensure adequate staff coverage and functioning., • Cover openings on the schedule., • Complete reference requests as appropriate and according to regulations., • Serve on committees as directed by the Administrator or Director of Nursing., • Participate in quarterly QA meetings or as needed., • Input nursing payroll information per pay period, ensuring accuracy in hours and benefit time according to the status of employees, including both union and non-union. Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off GbA4J1ucjf

Job Description Who We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service—the 'AAA Experience.' We’re committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you’ll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients’ lives. Dental Office Assistant Manager We are seeking a motivated and organized Dental Office Assistant Manager to join our growing practice. In this role, you’ll work closely with the Office Manager and dental team to ensure smooth day-to-day operations and provide exceptional care to our patients. Essential Functions: * Assist the Office Manager in overseeing daily office operations. * Supervise administrative staff and clinical team members. * Ensure a positive patient experience and handle concerns promptly. * Coordinate patient scheduling, billing, and insurance verifications. * Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. * Assist in monitoring inventory and managing supply ordering. * Generate and review performance reports to track key metrics. • Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements.Qualifications:, • One to two years of office management experience preferably in a dental setting., • Strong leadership and team management skills., • Excellent communication and interpersonal abilities., • Proficiency in office management software and technology., • Understanding of compliance and regulatory requirements in a healthcare setting., • Commitment to continuous learning and professional development.Benefits: Highly competitive compensation. * Health, dental, and vision insurance. * 401(k) retirement plan with company match. * Paid time off and holidays. • Performance-based bonus opportunities., • Discounted orthodontic care for you and your family., • Loan assistance for dental assistant school and continued education (CE). Access to cutting-edge technology and world-class facilities. * A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Pay range starting at $23.00 an hour; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

Job DescriptionJob Opening at Cambridge Square Dental: Dental Assistant (Full-Time) Cambridge Square Dental is excited to announce an opening in our vibrant dental office for a full-time Dental Assistant. We are seeking a diligent, enthusiastic, and dependable individual to join our dedicated team. This position promises a dynamic work environment where high professional standards and dedication to the field of dental health are prioritized. As a Dental Assistant within our facility, you will have the unique opportunity to contribute directly to the care and comfort of our patients, enhancing their dental care experience. This role is an ideal match for someone who is passionate about healthcare and seeks a hands-on position in a fast-paced medical setting. Please note that this is an onsite position at our premises in Cambridge, and is not a remote job, ensuring that you will be at the heart of our day-to-day operations, engaging directly with patients and the dental team. Duties and Responsibilities • Assist the doctor during various dental procedures to ensure smooth and efficient treatment delivery., • Prepare and clean dental operatories before and after patient appointments, adhering to strict hygiene standards., • Sterilize instruments and maintain rigorous infection control protocols to ensure a safe environment for both patients and staff., • Take digital X-rays and impressions of patients' teeth as required (comprehensive training will be provided)., • Greet patients upon their arrival, help them settle in, and ensure their comfort throughout their visit., • Provide support to the front desk and other team members as needed, including scheduling appointments and managing patient records.Requirements, • A team player who proactively helps wherever needed and comfortably interacts with both patients and other team members., • Reliable and punctual with a strong regard for the time of both patients and colleagues., • Friendly, upbeat, and respectful, creating a welcoming atmosphere for everyone in the clinic., • Excited to learn and grow, with a clear interest in continuing professional development within the dental field., • Responsible and attentive to detail, ensuring that all tasks, whether clinical or administrative, are executed with precision., • Open to feedback and committed to continual improvement in pursuit of personal and professional excellence., • Committed to achieving long-term success in the field of dentistry and seeking a stable career path within our practice.

Job Description AristaCare at Cedar Oaks is currently seeking a dedicated and detail-oriented Staffing Coordinator for Nursing Services to join our healthcare team. In this role, you will be responsible for designing and implementing staffing patterns for professional and nonprofessional nursing employees, focusing on intermediate and residential care levels. Your expertise will play a critical role in ensuring optimal coverage, maintaining employee relations, and contributing to the overall efficiency of our healthcare facility. Duties/Responsibilities: • Develop and implement staffing patterns and schedules for nurses and nursing assistants to ensure optimal coverage., • Collaborate with the human resources department to communicate staffing needs, terminations, and other relevant information., • Interpret and apply human resource policies tailored to the nursing staff., • Participate in in-service training to enhance the skills and knowledge of the nursing team., • Manage staff absences, leaves, and other scheduling adjustments as needed., • Maintain accurate records of vacations, sick leave, leaves of absence, holidays, and absences, providing recommendations for appropriate action., • Administer the facility's uniform policy., • Work closely with the health services supervisor to schedule and coordinate training classes for the nursing staff., • Collaborate with the assistant director of nursing to set up orientations for new employees., • Maintain a readily available list of all nursing employees and their contact numbers for use by supervisors and unit managers., • Ensure the facility has sufficient, trained, quality personnel available., • Perform administrative requirements such as completing forms and reports, submitting them to the proper individuals., • Maintain a good employee relations program., • Manage nursing schedules and time sheets, ensuring adequate unit coverage directed by the Director of Nursing and according to regulated staffing patterns and ratios., • Communicate with unit managers, nursing supervisors, and/or the Director of Nursing on a daily basis to ensure adequate staff coverage and functioning., • Cover openings on the schedule., • Complete reference requests as appropriate and according to regulations., • Serve on committees as directed by the Administrator or Director of Nursing., • Participate in quarterly QA meetings or as needed., • Input nursing payroll information per pay period, ensuring accuracy in hours and benefit time according to the status of employees, including both union and non-union. Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance Powered by JazzHR dzpuG3sYGi

Local Contract Opportunity: Medical Assistant – Staten Island, NY Project Dates: September 2, 2025 – September 29, 2025 Schedule: Full-Time, Monday to Friday, 8:00 AM – 5:00 PM Pay Rate: $24–$27 per hour (based on experience) Are you a Medical Assistant with experience in occupational health screening, urgent care, or high-volume outpatient settings? We’re seeking a reliable and skilled Medical Assistant to support a temporary project this September at a busy Staten Island based clinic. Key Responsibilities: • Perform patient intake, collect vitals, and manage specimen collection, • Assist with clinical exams and medical testing, • Provide front desk coverage and patient registration support, • Maintain accurate EMR documentation and assist with administrative duties, • Support clinic flow and ensure compliance with HIPAA standards Requirements:, • Phlebotomy experience is required; must be confident and skilled with blood draws, • Prior experience in occupational health, urgent care, or outpatient settings preferred, • Ability to work effectively in fast-paced, high-volume environments Required Documentation:, • BLS Certification (AHA), • TB Test (within the last 12 months), • Physical Exam (within the last 12 months), • MMR Vaccination #AC1 #ACT

Hackensack Meridian Health JFK University Medical Center Edison, New Jersey Hackensack Meridian Health (HMH) seeks a dynamic and experienced educational administrator to serve as the Assistant Chief Academic Officer (ACAO) at JFK University Medical Center. This is a premier opportunity to provide strategic oversight for all Undergraduate (UME) and Graduate Medical Education (GME) programs, ensuring the highest standards of academic excellence and regulatory compliance. As the ACAO, you will be a key leader in implementing the HMH academic strategic plan. Reporting to the HMH Chief Academic Officer/Designated Institutional Official (DIO) and the regional Chief Medical Officer (CMO), you will champion an optimal learning environment, foster innovation in our training programs, and serve as a vital liaison between academic leadership, hospital administration, and our prestigious partner institutions. The ACAO position requires a part-time commitment, reporting dually to the hospital/regional CMO(s) and the HMH CAO. The remaining FTE will be dedicated to clinical responsibilities. RESPONSIBILITIES: Strategic Leadership & Program Oversight • Drive the implementation of the HMH academic strategic plan at the regional level., • Provide leadership and mentorship to residency and fellowship Program Directors, assisting with program development, trainee support, and innovation., • Organize and lead special program reviews to identify areas for improvement and ensure educational quality., • Ensure all ACGME-accredited and non-accredited programs maintain full compliance with ACGME and New Jersey Medical Board requirements., • Oversee the annual ACGME data submission, resident/faculty surveys, and Program Evaluation Committee (PEC) reports., • Lead preparation for ACGME site visits, including self-studies and Clinical Learning Environment Review (CLER) visits., • Develop, review, and implement institutional GME policies and procedures., • Partner with regional CMOs and hospital leadership on resident/fellow performance, professionalism, and quality/safety initiatives., • Serve as the primary academic liaison with the Medical Staff Office for credentialing and policy alignment., • Provide budgetary oversight for regional GME operations, including position funding allocations and faculty stipend payments., • Advise programs on educational grants and alternative funding opportunities., • MD, DO, or Bachelor’s degree and/or minimum of ten year’s experience working in healthcare, education, corporate office or related environment., • At least three years as a leader in graduate medical education (i.e., successfully holding a position as a GME program director or Associate Director or Director of Medical Education.), • Experience in growing and developing system wide GME initiatives., • A well-developed skill set related to leadership, management, communication, collegiality, teamwork, change agency and cultural sensitivity is necessary. Starting Base Salary: $450,000 HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting base salary is provided for informational purposes only and is not a guarantee of a specific offer. The base compensation determined at the time of the offer may be different than the posted base salary based on a number of non-discriminatory factors, including but not limited to: Specialization: Area of specialization and sub-specialization. Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant experience in the areas of specialization and sub-specialization. Leadership: Relevant experience as a department chair or chief, practice group leader, or other leadership roles. Education and Certifications: Degrees attained, residencies, fellowships, board certifications, research, and publications. Productivity: Levels of productivity, quality and patient satisfaction. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the specialty and/or sub-specialty. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. In addition to our compensation for full-time and part-time (20+ hours/week) positions, HMH offers a comprehensive benefits package, including health, dental, vision, tuition reimbursement, and retirement benefits. The final compensation and benefits package will be discussed during the interview process. HOW TO APPLY: For immediate consideration please contact: Ashley Strac Physician Recruiter Email: Phone: 848-332-2841

Job DescriptionDescription: Join our dynamic medical practice and make a difference in patient care! About the Role We're seeking a skilled Certified Medical Assistant to provide exceptional clinical support to our physicians and deliver outstanding patient care. You'll be at the heart of our practice, ensuring smooth operations and positive patient experiences. Requirements: What You'll Do Patient Care Excellence • Welcome patients, obtain vital signs, and gather medical histories, • Prepare examination rooms and assist physicians with procedures, • Perform phlebotomy, injections, and specialized procedures (epidurals, PRP injections), • Manage electronic health records (EHR) and maintain accurate documentation, • Coordinate diagnostic tests and ensure results reach physicians promptly, • Handle prescription requests and pharmacy communications, • Screen calls and take clinical messages, • Manage exam room turnover and supply inventory, • High school diploma or equivalent, • Certified Medical Assistant certification, • 2+ years of medical office experience, • Proficiency with medical practice management systems and EHRs, • College or trade school education, • Bilingual (Spanish) capabilities, • Excellent communication and interpersonal skills, • Professional demeanor with strong attention to detail, • Commitment to patient confidentiality and quality service, • Ability to multitask in a fast-paced environmentWhy You'll Love Working Here, • Make a meaningful impact on patient health and satisfaction, • Work alongside experienced physicians and healthcare professionals, • Opportunities for continuing education and professional growth OrthoNJ, LLC is required by New Jersey law to include the salary range for this role. The hiring range for this role is $17 - $27.50 per hour. The range for this role is typically determined by several factors, including the geography in which the selected candidate will be working, and alignment with qualifications and experience. Certain roles may also be eligible for additional compensation (bonus, etc.) and/or benefits. In addition, full-time employees are eligible for standard benefits package including paid time off, medical, dental, vison and retirement plan.

Job DescriptionDescription: We are seeking a skilled and compassionate Medical Assistant to join our healthcare team. The ideal candidate will provide high-quality, direct patient care and support to providers and clinical staff by performing both clinical and administrative duties in a professional and efficient manner. Advocare, LLC is a physician-owned partnership of leading pediatricians, family practitioners, and specialists in New Jersey, Pennsylvania, and Delaware. As a Medical Assistant, you’ll be an integral member of a forward-thinking clinical team dedicated to delivering exceptional patient care and service in a dynamic healthcare environment. Medical Assistant Essential Functions: · Perform a wide range of administrative and clinical tasks, including obtaining and documenting patient medical histories, answering and directing phone calls, and ensuring completion of all necessary forms · Maintain medical supply inventory and perform basic preventive maintenance on equipment to ensure proper operation Prepare patients for examinations by conducting preliminary physical assessments, taking vital signs, and summarizing patient history for providers · Set up and maintain clean, organized treatment rooms for clinical examinations · Communicate physician instructions to patients and answer basic questions regarding treatment and care · Provide compassionate support and assistance to patients and their families throughout their visit · Ensure strict compliance with healthcare regulations and standards, including HIPAA and OSHA · Assist providers, clinical staff, and other team members as needed · Perform other duties and responsibilities as assigned to support overall clinic operations Medical Assistant Required Skills/Abilities: · Solid understanding of medical procedures, administrative workflows, and organizational policies · Strong interpersonal skills with the ability to communicate clearly and professionally · Proficient in a variety of administrative tasks, including scheduling, documentation, and records management · Highly organized and detail-oriented, with the ability to take initiative and demonstrate leadership when needed · Familiarity with medical terminology and electronic health record (EHR) systems · Excellent verbal communication skills and the ability to express ideas effectively · Proven ability to handle sensitive and confidential information with discretion · Adaptable and able to manage multiple priorities in a dynamic, fast-paced environment · Committed to providing exceptional patient care and customer service · Demonstrates the ability to meet performance goals and deadlines consistently Schedule Tuesday and Thursday 1:00pm - 6:00pm Part-time Benefits: · Vision · Flexible Spending Accounts · MetLife Auto/Vehicle & Home Insurance Discounts Requirements: Medical Assistant Education and Experience: · High school diploma or equivalent required · One year of prior experience in a medical setting preferred