33 Best healthcare administrative assistant Jobs in New York, NY (January 2025)

Adam Clayton Powell Jr State Office Building

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality

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LocalMD Sunset Park - Raymond Lau Family Medicine PC

Sunset Park, Brooklyn

Key Responsibilities: Clinical Duties: - Prepare examination rooms, ensuring cleanliness and readiness for patient appointments. - Assist healthcare providers during patient examinations and procedures. - Measure and document vital signs, including blood pressure, pulse, temperature, and weight. - Administer medications and vaccines as directed by providers and in accordance with regulatory guidelines. - Perform routine diagnostic tests, such as EKGs, phlebotomy, and specimen collection, ensuring proper handling and labeling. - Provide patient education on treatments, medications, and follow-up care instructions. - Maintain accurate and up-to-date patient medical records in compliance with HIPAA regulations. - Administrative Duties: - Greet and check-in patients, verifying demographic and insurance information. - Schedule patient appointments and manage the clinic’s calendar efficiently. - Answer phones, address inquiries, and relay messages to appropriate staff members. - Process referrals, prior authorizations, and insurance documentation. - Monitor inventory and restock medical supplies as needed. - Qualifications: - Certification: Active Certified Medical Assistant (CMA) certification from a recognized accrediting body (e.g., AAMA, AMT, NCCT, NHA). - Experience: Minimum of 2-3 years of hands-on experience in a clinical setting, preferably in Primary Care. - Education: High school diploma or equivalent; completion of an accredited medical assisting program. - Skills: Proficient in electronic medical records (EMR) systems, strong organizational and multitasking abilities, excellent communication and interpersonal skills. - Knowledge: Understanding of medical terminology, infection control protocols, and OSHA guidelines. - Physical Requirements: - Ability to stand, walk, and remain active for extended periods. - Capable of lifting up to 5-10lbs as required for patient care. - Manual dexterity to operate medical equipment and perform clinical tasks. Work Environment: Fast-paced clinical setting with direct patient interaction. - Occasional exposure to infectious diseases and bodily fluids, with appropriate protective measures provided.

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Flushing Radiation Oncology

Front Desk - Medical Receptionist - Chinese Speaking Preferred

Queens Location: Main Job Tasks and Responsibilities · greet patients · register patients according to established protocols · assist patients to complete all necessary forms and documentation including medical insurance · ensure patient information is accurate including billing information · inform patients of medical office procedures and policy · maintain and manage patient records · move patients through appointments as scheduled · answer incoming calls and deal with inquiries · transfer calls as required · schedule patient appointments · collect co-pays and payments · report statistics as required · obtain external medical reports as required by medical professionals · respond and comply to requests for information · deal with incoming and outgoing post · complete other clerical duties as assigned · ensure reception area is well maintained, neat and clean · safeguard patient privacy and confidentiality · check patient's insurance eligibility · Billing Posting EOBs Education and Experience · Associate Degree or higher. · knowledge of medical terminology, procedures and diagnosis preferred · knowledge of computer and relevant software applications · knowledge of general administrative and clerical procedures · working knowledge of healthcare insurance preferred · Key Competencies · communication skills · information collection and management · planning and organizing · attention to detail · customer service skills · adaptability · confidentiality · responsible Job Type: FullTime Required experience: Medical related field for at least 1 year preferred. Required language: Cantonese or Mandarin Preferred Must be legal to work in the US

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