Office Administrator
2 months ago
Manhattan, New York
Office Administrator (Part-Time)
The Skin Cancer Foundation is dedicated to empowering individuals to take proactive steps in daily skin protection and to promote the early detection and treatment of skin cancer.
Position Overview:
The Part-Time Office Administrator plays a key role in supporting the daily operations of the New York office. Reporting to the Director of Human Resources and Administration, this position provides front desk reception, administrative assistance, and retail fulfillment services. The Office Administrator works closely with various teams, including Administration, Development, Marketing Communications, and Science & Education, to ensure seamless office functionality.
Responsibilities:
Front Desk Reception:
Greet visitors and maintain a welcoming, professional environment.
Answer and route phone calls.
Coordinate visitor check-ins and ensure compliance with security protocols.
Administrative Support:
Assist four teams with scheduling meetings, coordinating travel arrangements, and preparing materials.
Perform clerical duties such as filing, photocopying, faxing, scanning, and mailing.
Coordinate messenger services, deliveries, and mail distribution.
Monitor and restock office and kitchen supplies; track and manage office budgets.
Collaborate with building management to address office-related issues and manage office cleanup.
Oversee office printers and ensure supplies are adequately stocked.
Retail Fulfillment:
Process orders from store.SkinCancer.org received via website, email, and phone.
Fulfill retail and membership requests, including facilitating shipping.
Monitor inventory and provide monthly status updates.
Additional Duties:
Perform other administrative and retail support tasks as needed to ensure smooth operations.
Qualifications:
Strong organizational and multitasking skills.
Excellent communication and customer service abilities.
Ability to work independently while managing multiple responsibilities.
Previous experience in office administration, front desk reception, retail, or fulfillment is a plus.
Work Schedule:
Part-time position, with required in-office hours from 9 am to 5 pm on Tuesday, Wednesday & Thursday.
