459 Best logistics transportation Jobs in Chicago, Illinois (April 2026)

Event Coordinator, Corporate Event Planning

4 days ago

Chicago

Cohera was born from the merger of 360 Destination Group and CSI DMC and brings together decades of destination management experience under one name. As a company that values innovation, creativity, and excellence, we pride ourselves on utilizing a unique and customized approach to deliver unforgettable events that leave our clients speechless. We now find ourselves seeking a hospitality-oriented individual with a passion for producing corporate events to be the next Event Coordinator for our Chicago and Nashville offices! As a member of our rockstar team, you’ll help bring to life a variety of corporate events ranging from carnival-themed seminars to Latin nightclub receptions all while collaborating with professionals who are equally as passionate about creating memorable experiences as you! This is what WE offer YOU... • A competitive salary based on experience., • Incentive eligibility based on program size and profitability., • Health insurance coverage including medical, vision, and dental., • Discretionary PTO for vacation and personal time, paid holidays, and paid sick leave accrued based on hours worked., • 401(k) with employer match., • Company-paid short term and long term disability insurance coverage., • Company-paid $50,000 basic life insurance., • Voluntary life insurance., • Paid DMCP and/or CMP certification., • Paid industry memberships. As an EVENT MANAGER, you will... • Understand event cycles and support Event Managers in: venue management, production coordination, transportation & staffing, vendor management, and site inspections., • Participate in turnover meetings to ensure accurate transfer of program details from Sales and Design to Event Management., • Assist in preparing materials for programs including manifests, scope of services, production schedules, invoices, menus and signage., • Support program logistics, such as planning visits, transportation coordination, hospitality desk support, permitting, tour registrations, dine around reservations and vendor communication., • Maintain accurate documentation of program details, including contracts, schedules, and vendor confirmations., • May support Event Staff scheduling in some destinations., • Follow and adhere to the company’s processes and standards., • Assist with data entry in platforms like Salesforce, SharePoint, ECS, or similar systems., • Maintain organized electronic and physical program files., • Provide scheduling and administrative support to Event Managers and adhere to all timing and financial deadlines., • Assist with ordering program/office supplies., • Participate in the setup and breakdown of events as needed., • Assist with site inspections, walkthroughs, and client visits., • Serve as on-site support for events as needed, managing assigned responsibilities such as guest check-in, staff coordination, or vendor assistance., • Monitor timelines and troubleshoot as directed by team members., • Work weekends and evenings as needed., • Attend internal meetings and team briefings., • Communicate professionally with internal team members, clients, and vendors., • Participate in the discovery of new vendors and assist with vendor management – onboarding paperwork, annual renewals and payments., • Assist with field staff onboarding, scheduling, communication, payroll, training and uniform management if needed., • Participate and assist with FAMs and hotel partner team outings., • Conduct I-9 document verification in person or via video call, and ensure all information is accurately entered on the I-9 form., • Ensure clear front and back images of identification documents have been uploaded into onboarding packet., • Submit and track E-Verify cases promptly following I-9 verification, resolving any issues as needed., • Confirm Cohera Employment Offers are fully executed on the day of the I-9 verification meeting., • Provide virtual or in-person technical assistance to Event Staff and Contracted Event Managers experiencing difficulties completing their onboarding packets, ensuring all required forms and information are accurate and complete., • Monitor onboarding progress to ensure all steps are completed at least one (1) day prior to the individual’s first scheduled shift. You'll stand out from the crowd if you... • Work as a productive team member, take initiative, act creatively, operate flexibly, and do everything with honesty, integrity, and with a focus on client satisfaction., • Work well in a fast-paced team environment, work overtime when required, and deliver quality service to our clients., • Act in a self-starting way, make good independent decisions, and take steps to complete work within time parameters., • Generate new and innovative ways to improve our company's products and services., • Recognize essential elements of a challenge and develop creative solutions., • Are detail-oriented with vendor contracts, invoices, and agreement clauses., • Respond quickly to changing circumstances and anticipate new developments where possible., • Act in a forthright way., • Give and accept feedback constructively., • Recognize and consider the client’s expectations and needs and have a “do what it takes” mentality. We are seeking someone with... • Minimum of two year’s work experience., • Internship or project-based experience in event operations, event design, hospitality, or creative services a plus., • Exceptional communication and interpersonal skills., • Strategic thinker with the ability to translate vision into actionable plans., • High proficiency in multitasking, decision-making, and navigating ambiguity., • Skilled in relationship-building with clients, vendors, and internal stakeholders., • Solutions-oriented with the ability to work independently and as part of a team., • Ability to travel to other Cohera office locations by vehicle or airplane., • Advanced proficiency in Microsoft Office Suite; adaptable to CRM and other software (e.g., Salesforce, Dayforce)., • Computer, phone, copiers, smart phones, tablets and other standard office equipment. Job Conditions: The specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually low. The physical demands described below are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is: • Frequently required to perform administrative and professional work using writing tools and electronic media., • Required to be ambulatory to move around freely between buildings and between levels within buildings., • Occasionally lift and/or move up to 30 pounds., • Occasionally exposed to fumes or airborne particles and toxic or caustic chemicals associated with office work. Disclaimer: This job has recurring work situations involving moderate degrees of discretion. The need for accuracy and effective utilization of accepted policies and procedures is high. Errors in judgment and execution will waste time and resources, adversely impacting unit performance. Employees operate independently but work is verified by supervision. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Acknowledgements: Cohera is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran. Candidates who receive an offer of employment will be legally employed by 360 DG OCLA LLC dba 360 Destination Group until the organization transitions to Cohera LLC on April 1, 2026. Until that date, all employment-related documents including offer letters, agreements, and payroll records will reference 360 DG OCLA LLC dba 360 Destination Group. Upon transition, employment will transfer to Cohera LLC with no interruption to service, tenure, or benefits.

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