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Job Description Job Opening: Office Administrator Job Description American Roofing & Waterproofing is excited to announce an open position for a Full-Time Office Administrator. This role is integral to the efficient operation of our bustling office environment and is based at our corporate headquarters. As this is a core position within our administrative team, it is important to note that this is not a remote job. The successful candidate will be someone who thrives in a dynamic, fast-paced environment and demonstrates a commitment to maintaining high standards of organization and operational efficiency. Our Office Administrator will play a crucial role in supporting our staff and ensuring that our administrative functions run smoothly. They will be the front-line support for our diverse team, providing administrative assistance to ensure seamless day-to-day operations. This position is perfect for individuals who are proactive, highly organized, and ready to take on a variety of tasks to support and enhance our organizational effectiveness. Duties and Responsibilities • Manage incoming calls and other communications, ensuring all calls are answered promptly and directed appropriately., • Handle basic office duties, such as responding to emails, preparing documents, duplicating, and managing office supplies., • Maintain strong relationships with clients and vendors, acting as a first point of contact for incoming queries., • Develop and maintain a filing system that ensures accessibility and security of documents., • Support the team with the scheduling of appointments, meetings, and event coordination ensuring efficient use of time and resources., • Oversee the maintenance of office equipment and technology, coordinating with IT support and other technical resources as needed., • Manage special projects and prepare reports by collecting and analyzing information required by the office., • Proven experience as an office administrator, office assistant, or relevant role., • Strong ability to organize, multitask, prioritize, and work under pressure., • High school diploma; additional qualification in Office Administration or related field is preferred., • Excellent written and verbal communication skills, and proficiency in English; bilingual abilities are a strong advantage., • Strong knowledge of office management systems and procedures., • Outstanding knowledge of MS Office; other office management tools (ERP software, video conferencing, etc.) are an asset., • Attention to detail and problem-solving skills., • Superior phone, email, and in-person communication skills., • Comfortable handling confidential information., • Aptitude for learning new software and systems., • Ability to physically manage the office space and carry supplies up to 20 lbs.

Job DescriptionRole and Responsibility:Provides advanced administrative office support, secretarial support, and/or program coordination activities. This classification is distinguished from the Administrative Specialist in that incumbents perform a wide variety of secretarial and administrative duties involving complex office support and coordination of related tasks both inside and outside of the District. Work includes contacts with top management, community or business leaders and requires specialized knowledge of the area assigned to support. The reporting relationship will be given some consideration to determine job classification, but will not be given greater weight or consideration than the position’s purpose, responsibilities, and qualifications. This position typically reports to Department/Division Chair, Dean, Associate Dean, Director, District Director, Assistant Vice President, Vice President, Associate Vice Chancellor or Executive Special Assistant but must also meet the job purpose, responsibilities and qualifications (level and scope) of the classification. This class is distinguished from the Administrative Coordinator in that the latter provides administrative office support and assistance to executive level staff (CEC) with the day-to-day administrative operations of a college campus or major District division. requests to appropriate resourceProvides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support activities related to area of assignmentMonitors and tracks budgets, funding and expenditures; and assists with budget preparationCoordinates the inventory and replenishing of office supplies and office equipment maintenance servicesResearches, gathers, compiles and reviews data and information in support of assigned function, program, project or support areaDesigns and formats complex documents; composes original documents, correspondence and presentationsCreates documents, reports, correspondence, and/or other communication materialsPrepares and maintains schedules, coordinates calendars, researches and makes travel arrangementsOversees the maintenance of files, records, database information and documentation related to assigned area and according to established proceduresMay provide training and orientation to other staffAdheres to applicable policies and proceduresPerforms other duties as assignedSchedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office servicesAssists with research, gathers information and provides coordination of activities and administrative support of projects, programs or servicesCommunicates with internal and external resources regarding policy/procedural, event or program informationReceives and responds to inquiries and information requests, resolving issues or referring Minimum Education Level: High school

Job DescriptionLocal Only Candidates MCCCD - District Office - Administrative Specialist Senior 145983 (Local Only/100% Onsite) Provides advanced administrative office support, secretarial support, and/or program coordination activities. Work duties includes: Contacts with top management, community or business leaders and requires specialized knowledge of the area assigned to support. This position typically reports to Department/Division Chair, Dean, Associate Dean, Director, District Director, Assistant Vice President, Vice President, Associate Vice Chancellor or Executive Special Assistant. • Provides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support activities related to area of assignment, • Monitors and tracks budgets, funding and expenditures; and assists with budget preparation, • Coordinates the inventory and replenishing of office supplies and office equipment maintenance services, • Researches, gathers, compiles and reviews data and information in support of assigned function, program, project or support area, • Designs and formats complex documents; composes original documents, correspondence and presentations, • Creates documents, reports, correspondence, and/or other communication materials, • Prepares and maintains schedules, coordinates calendars, researches and makes travel arrangements, • Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures, • May provide training and orientation to other staff, • Adheres to applicable policies and procedures, • Performs other duties as assigned, • Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services, • Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs or services, • Communicates with internal and external resources regarding policy/procedural, event or program information, • Receives and responds to inquiries and information requests, resolving issues or referring