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  • Office Administrator
    Office Administrator
    3 days ago
    Full-time
    Manhattan, New York

    NYC Cake Academy Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Academy Department. Supports Director of Operations and head of department and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a head of department and/or Director of Operations. Responsibilities: Creating and printing flyers weekly Answer, direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a data system and website Add new classes to the calendar Add new classes and events online Email customers about upcoming classes Send class reminders with equipment needed and directions Add Events to the calendar Check that everything is set for events Take attendance for classes and check against registered list Maintain missed classes and makeup class lists Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Handle multiple projects Prepare and monitor invoices Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Write letters and emails on behalf of other office staff Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face enquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort and distribute the mail Answer telephone calls and pass them on Manage staff appointments Oversee and supervise the work of junior staff Maintain up-to-date employee holiday records Coordinate repairs to office equipment Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Requirements: Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 5 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Graphic design and social media experience preferred Take attendance of all classes and events Collect waivers for kids classes Send email reminders for upcoming classes Send out surveys when class is complete Create Blog Posts Post on Google Administrative Assistant top skills & proficiencies: Reporting Skills Administrative Writing Skills Microsoft Office Skills Analysis Professionalism Problem Solving Supply Management Inventory Control Verbal Communication Office Administration Procedures Typing Skills Attention to Detail Accuracy Multitask Telephone Skills Teamwork Discretion and Judgment Patience Job Type: Part-time Pay: $18.00 - $22.00 per hour Work Location: In person

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  • PHOTGRAPHY ASSISTANT
    PHOTGRAPHY ASSISTANT
    19 days ago
    Part-time
    Manhattan, New York

    Full job description About Real Photos Real Photos by Freddy's Colors has photographed New York City students and school communities since 1992. We provide high-volume school portraits, senior photography, graduation coverage, ID photography, and related school services throughout the five boroughs. Our success depends on dependable employees who combine technical consistency, efficient production, strong customer service, and respectful interaction with students and school staff. Position Summary Maintains daytime readiness and organization of the Real Photos studio by receiving deliveries, controlling inventory, organizing equipment and supplies, preparing event materials, and completing a clear handoff for the afternoon gear-preparation shift. Seasonality and Work Availability Real Photos is a seasonal business aligned with the school calendar. Peak event periods generally run from October through December and February through March. Work may be limited or unavailable during summer, holidays, school breaks, closures, cancellations, or other periods without scheduled events. The role is planned for up to 30 paid hours per week, but assignments and minimum hours are not guaranteed unless stated in writing. Employees are paid for all hours worked; when no work is assigned or scheduled and none is performed, no wages are earned, subject to the written offer and applicable law. Essential Responsibilities · Handle all photographic studio appointments as needed. · Open, organize, and maintain assigned studio work areas so equipment, clothing, props, supplies, and documents can be located quickly and safely. · Receive company and vendor deliveries, verify quantities and condition, record the receipt, and route each item to the correct department or storage area. · Maintain accurate inventory records and complete scheduled counts for equipment, accessories, backgrounds, clothing, props, ID materials, cases, and consumable supplies. · Store all items in labeled locations and keep shelves, racks, cabinets, equipment areas, and receiving areas orderly and secure. · Prepare and stage equipment, paperwork, labels, props, wardrobe, and support materials from approved event checklists before the afternoon handoff. · Prepare, print, sort, and quality-check ID cards or related materials when assigned and trained. · Track clothing and graduation garments that require washing, repair, replacement, or restocking and coordinate approved cleaning or follow-up. · Restock approved supplies and notify the manager before essential items reach the established reorder level. · Perform approved cleaning and basic troubleshooting and route damaged or malfunctioning items for repair; do not attempt unauthorized repairs. · Protect student information, images, memory media, paperwork, and company records and follow secure handling procedures. · Provide an accurate shift handoff to the PM Gear Prep Tech and timely status updates to Field Operations, drivers, photographers, Customer Service, and Lab teams. Required Qualifications · High school diploma or equivalent, or comparable relevant work experience. · Strong organization, attention to detail, reliability, punctuality, and ability to follow written checklists. · Comfort using labels, inventory logs, computers, printers, spreadsheets, and basic equipment-tracking systems. · Ability to stand and move for extended periods, lift up to 40 pounds independently, and maintain the assigned 5- or 6-day schedule, including Saturdays when scheduled. Preferred Qualifications · Experience in a photography studio, warehouse, production, inventory, shipping and receiving, printing, or equipment environment. · Bilingual English/Spanish communication and familiarity with photography equipment, ID production, or school-picture operations. Key Performance and Responsibilities · Accurate receiving records, inventory counts, and discrepancy reporting. · On-time completion of studio opening, organizing, restocking, and preparation checklists. · Correct staging of equipment, materials, props, wardrobe, labels, and school-specific items. · Accuracy and quality of ID-card, printing, labeling, or sorting tasks when assigned. · Cleanliness, safety, security, and consistent organization of the studio work areas. · Clear handoffs and timely communication with the PM Gear Prep Tech and operating departments. Work Environment and Physical Requirements This role is primarily performed in the Manhattan studio and may involve standing and moving for extended periods, repeated bending or reaching, receiving deliveries, handling equipment cases and supply boxes, using computers and printers, and adapting to changing event priorities. Reasonable accommodations will be considered for qualified individuals. Hours Meal Period and Overtime The normal start time is 10:00 a.m. The position is expected to work approximately 5 to 8 paid hours per day, 5 to 6 days per week, up to 30-40 paid hours. A 5-day 30-hour schedule may be 10:00 a.m.-4:00 p.m.; a 6-day 30-hour schedule may be 10:00 a.m.-3:00 p.m. Actual schedules depend on events and operating needs. Meal periods will be provided when required by law or company policy. Employees may not work off the clock. Overtime is not normally scheduled, requires advance approval, and will be paid whenever required by law. Job Types: Part-time, Temporary, Seasonal Pay: $20.00 - $22.00 per hour Benefits: Flexible schedule Experience: Photography: 1 year (Preferred) Language: Spanish (Preferred) License/Certification: Driver's License (Preferred)

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  • Brand Specialist
    Brand Specialist
    1 month ago
    $17 hourly
    Full-time
    St. Albans, Queens

    . Position Overview NickLuxuryCutz LLC is engaging an Executive Assistant / Brand & Contract Manager to support brand growth across barbering, marketing, customer development, partnerships, and product-related initiatives. The role provides organized business support, relationship development, and day-to-day brand coordination. Compensation is commission-based as described below, with opportunities for additional responsibilities and advancement based on business needs and performance. Responsibilities • Manage and coordinate brand-related social media pages, including Instagram, Facebook, Threads, and TikTok., • Create, schedule, and post engaging content, promotions, announcements, and updates., • Organize subscription sign-ups, customer follow-ups, outreach, and marketing campaigns., • Assist with contract and partnership outreach involving sports teams, entertainment, corporate partners, sponsors, and prospective clients., • Communicate with vendors, manufacturers, distributors, and service providers regarding product development, packaging, and related business needs., • Maintain organized records of leads, subscribers, prospects, vendors, and business contacts., • Research potential collaborations, campaigns, and partnerships related to NickLuxuryCutz products and services., • Perform other reasonable business-support duties related to the role and growth of the NickLuxuryCutz brand. Compensation • 10% commission on each qualifying contract sourced or secured by the Assistant, including brand, vendor, partnership, sponsorship, or similar business deals., • 5% commission on each first-time subscription directly brought in by the Assistant., • Additional bonuses may be offered for exceptional performance, completed projects, or achievement of mutually established targets., • Commissions are payable within seven (7) days after NickLuxuryCutz LLC receives the corresponding payment., • The Assistant is an independent contractor responsible for applicable taxes, insurance, and ordinary business expenses unless otherwise agreed in writing.

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  • Piercer/Stylist
    Piercer/Stylist
    1 month ago
    $18–$22 hourly
    Part-time
    Manhattan, New York

    MUST HAVE PROFESSIONAL EAR PIERCING EXPERIENCE.Doviana is a new-generation jewelry brand launched in New York City. We make affordable everyday fine jewelry for good vibes and redefine personal jewelry decisions.Doviana is part of a growing trend of direct-to-consumer brands selling fine jewelry at affordable prices by cutting out middlemen. We provide our community the opportunity to get their favorite jewelry for a fraction of the price of larger mainstream jewelers. And we provide our Millennial customers, who’s craving for rapid fresh and affordable jewelries.Our goal is to make timeless, top quality, and affordable luxury jewelry that you can wear every day. We always seek to make simple yet stunning pieces for your daily accessory outfits. We have more than 40 years of jewelry making experience which allow us to combine quality and stylish into one platform for all age shoppers. Simplicity achieves marvelous and Doviana achieves eternally.The Role: (must have ear piercing experience)The Piercer/Stylist is responsible for overseeing all aspects of the Doviana Piercing Studio while driving customer service excellence, increasing profitability and fostering an environment of superior store services to Doviana clientele. They maintain excellent knowledge of infection control and sanitization procedures and keep the piercing studio to the highest sanitization standards at all times.Operations:Ensure health and safety standards are maintained by following internal standards, and local guidelines. Ensure excellent cleanliness of the studio, maintenance of sharps and biohazard waste, and physical space requirements are met.Uphold legal compliance in all customer interactions including verifying proper identification, requirements, and waivers. Update Store Manager on all local laws and protocol updates.Maintain strong communication with Store Manager to manage piercing studio product display.Remain knowledgeable on Doviana products and become an expert on the piercing jewelry assortment inclusive of labret sizing, materials, gemstones, and metals.Work with the Store Manager to minimize shrink of piercing inventory through effective communication and compliance with inventory management systems.Communicate with Store Manager to order necessary piercing equipment.Ensure all legislated paperwork and client record keeping is met and maintained at all times.Oversee and manage all aspects of the piercing studio, working closely with the Store Manager.Support a memorable and customized customer service experience.Answer customers questions regarding to merchandise, brands, etc.Help make informed suggestions that affect the service, and productivity.Help contribute to social media content.Clean and organize the showroom/store/piercing studio.Comfortable with technology and facilitate the checkout process through POS.Help contribute to social media content.Qualifications:1+ years experience with needle piercing.Experience working with threadless 2-piece piercing jewelry.Up to date with First Aid and Blood-borne Pathogens OSHA Certifications.Have or be registrable with local law enforcement (license or permits).Understanding of local market piercing law requirements.Strong knowledge of health and safety protocols surrounding piercing procedures.Excellent communication & customer service skills.Proficient in Shopify, Points of Sales (for checking out). If not, willing to be trained.At least half-year working experience in retail stores.Ability is to work independently and manage multiple tasks.Flexible work schedule and ability to work overtime as needed.The Successful Candidate Will Have:Love and care Doviana and our customers.Love smiling & love your life (Important).Excellent problem solving skills.Pay attention to details.Strong sales records and able to hit sales targets.Ability to multitask and work well under pressure.Always looking for feedback from customers and co-workers.Schedule:Full-time or Part-time (Must be able to work weekends when need) Accommodation / Accessibility:DOVIANA does not discriminate in hiring or terms and conditions of employment because of an individual’s race, ancestry, colour, place of origin, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, family status or marital status, or any other protected category recognized by provincial or federal laws.Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.Job Types: Full-time, Part-time Pay: $18.00 - $22.00 per hour Expected hours: 8 – 40 per week Benefits:Employee discountFlexible scheduleParental leaveProfessional development assistanceSchedule:4 hour shift8 hour shiftHolidaysWeekends as neededSupplemental Pay:Bonus opportunitiesCommission payTipsExperience:Ear Piercing: 1 year (Preferred)License/Certification:First Aid Certification (Preferred)Ability to Relocate:New York, NY 10012: Relocate before starting work (Required)Work Location: In person

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  • Personal Assistant (PA)
    Personal Assistant (PA)
    1 month ago
    Full-time
    Clinton Hill, Brooklyn

    We are seeking a highly organized, dependable, and resourceful Personal Assistant to provide hands-on support with day-to-day personal, administrative, and business-related responsibilities. This position is ideal for someone who is proactive, discreet, flexible, and able to anticipate needs without requiring constant direction. The role will require on-call availability at times, so candidates should have a flexible schedule and be comfortable assisting with tasks that may arise outside of traditional business hours. RESPONSIBILITIES • Manage and organize daily schedules, appointments, meetings, and reminders, • Assist with personal and business errands, • Coordinate reservations, appointments, deliveries, and other logistics, • Make phone calls, send emails, and follow up with vendors or contacts as needed, • Assist with organizing documents, files, receipts, and important information, • Help coordinate meetings, business projects, and special requests, • Handle last-minute tasks and time-sensitive assignments, • Pick up or deliver items when necessary, • Assist with purchasing supplies and completing local errands, • Help maintain organized task lists and ensure important deadlines are met, • Assist with basic social media, marketing, flyers, menus, invitations, or promotional materials when needed, • Communicate professionally with businesses, vendors, clients, and other contacts, • Maintain confidentiality regarding all personal and business matters, • Provide general day-to-day support wherever needed IDEAL CANDIDATE The ideal candidate is: • Extremely reliable and punctual, • Organized and detail-oriented, • Able to multitask and prioritize effectively, • Comfortable working independently, • Proactive and able to identify what needs to be done, • Professional in both communication and appearance, • Discreet and trustworthy, • Comfortable handling confidential information, • Able to respond quickly when assistance is needed, • Comfortable with a flexible and occasionally changing schedule, • Tech-savvy and comfortable using email, calendars, smartphones, Google applications, and general office software STRONGLY PREFERRED / PLUSSES • Local to Brooklyn or very familiar with Brooklyn, • Valid driver's license and reliable access to a car, • Graphic design or creative design experience, • Experience using Canva, Adobe Creative Suite, Photoshop, Illustrator, or similar programs, • Social media or marketing experience, • Experience creating flyers, menus, invitations, promotional graphics, or business materials, • Previous Personal Assistant, Executive Assistant, Administrative Assistant, or hospitality experience, • Familiarity with restaurants, nightlife, events, hospitality, or small-business operations AVAILABILITY This position requires someone with flexible availability who can be on call when necessary. There may occasionally be evening, weekend, or last-minute requests depending on the needs of the schedule. This is best suited for someone who understands that personal-assistant responsibilities can vary from day to day and is comfortable working in a fast-paced, changing environment. TO APPLY Please submit your resume along with a short introduction explaining: • Your current availability, • Your experience as a Personal Assistant, Executive Assistant, or in a similar role, • Whether you are local to Brooklyn, • Whether you have a valid driver's license and reliable access to a vehicle, • Any graphic design, Canva, Adobe, marketing, or social media experience, • Why you believe you would be a strong fit for this position We are looking for someone who is dependable, resourceful, creative, professional, and ready to become a trusted right hand for both personal and business needs.

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