Office & Admin jobs in Pasadena, California - Page 20Create job alerts

Job Description Monaco Motors, a trusted and well-established business in Canoga Park, CA, is seeking a full-time Office Administrator to join our team. WHAT YOU GET: PAY & BENEFITS This pivotal role offers a competitive salary of $60,000/year (hourly base + commission) with bi-weekly performance-based bonuses. We also offer our team a Christmas bonus plan every year where we pay $100 for each year you've worked at Monaco Motors! We are excited to welcome a new professional to this important role to help ensure the continued success of our operations. OFFICE ADMINISTRATOR: YOUR ROLE As the Office Administrator, you will play a vital role in the daily operations of our office. You will begin each day by managing incoming calls on a multi-line phone system, ensuring every inquiry is handled promptly and professionally. Your responsibilities will include overseeing payroll, managing bill payments, sorting and organizing mail, and maintaining accurate filing systems. With your proficiency in QuickBooks and office software, you will handle administrative tasks efficiently and with precision. Your approachable and professional demeanor will contribute to the welcoming environment that Monaco Motors is known for! WHAT WE NEED FROM YOU • Strong interpersonal and communication skills, • Clean driving record, • Passion for helping people YOUR HOURS This administrative position is full-time and onsite, with a consistent schedule from Monday through Friday, 8:00 AM to 5:00 PM. LEARN ABOUT US: Since 1991, our automotive repair shop has been providing customers with honest, top-rate services for their German vehicles. There's no job our skilled team can't handle, and they'll do whatever it takes to get our customers' cars safely back on the road. When it comes to friendly, high-quality repairs, nobody beats Monaco Motors! As a small business, every employee makes a huge impact on our success. Our passion for German vehicles, respectful company culture, and cool-headed owner encourage team members to build long-term careers here! The excellent pay and bonuses don't hurt either. Join us today so you can finally love where you work! If you are ready to take on a critical administrative role and bring your skills and expertise to a team that values excellence, we want to hear from you! Begin our 3-minute, mobile-friendly initial application today and take the first step toward your next career opportunity. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro

Job DescriptionWe are looking for an Administrative Assistant to join our growing team. LA Century Law is a firm focused on culture and growth, both individually and as a team. We help those that have been injured and damaged against large insurance companies that do nothing but delay or prevent them from recovering from what was taken. The right candidate will be judged on ability to follow instruction as well as experience and skill. This role is perfect for a candidate that desires to grow in a firm. There is plenty of room to grow and our firm is focused on investing in the growth of all candidates. Position Responsibilities • Provide quick, personalized, and efficient service to clients that call in., • Provide happy customer service., • Answer phones., • Enter calls into software program., • Organize and save documents., • Perform other clerical receptionist duties., • Handles outgoing mails; sorts and distributes incoming mail., • Ensures quick delivery of packages that come in to the front desk., • Keep a high level of confidentiality in all interactions.Position Qualifications, • Must be proficient in Outlook and Adobe., • Experience with Personal Injury software such as Casepeer is a plus., • Must be familiar with operation of general office equipment including calculator, fax machine, copy machine, etc., • Excellent verbal and written communication, organizational and time management skills required., • Prior PC experience required including knowledge of word processing software (Word and Excel preferred)., • Must be proficient in Spanish., • This is an in-office position.Benefits:, • 401(k) matching, • Dental insurance, • Health insurance IJqDz1tbYX

Job DescriptionDescription: Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. You will provide a variety of clerical and administrative services to our team. Your can-do attitude and organizational skills help you complete assigned tasks efficiently and with an attention to detail to ensure our work is of the highest quality. Who we are: Platform Accounting Group is a rapidly growing professional services firm providing tax, accounting, assurance, IT consulting, and soon to be wealth management services to small and medium sized businesses and their owners. We currently have 45 offices across 14 States with much more growth on the horizon. We fully understand that every employee has different needs, so our unique business model allows for more flexible work arrangements than most firms can offer. Enjoy a professional and dynamic work environment while making work/life balance a priority. What you will do: • Organize, scan, file and send documents to project software and web portals., • Easily learn and adapt to new technology and multiple systems., • Exhibits proficient typing and written communication skills., • Create and track projects within computer systems, organize physical information for staff., • Perform data entry assignments into a variety of software systems., • Execute detailed procedures for each step of our projects and processes., • Communicate with clients by email and phone. Schedule meetings with staff., • Professional office experience 1 yr +, proficient with Microsoft Office suite., • Attention to detail and ability to multi-task., • Excellent verbal and written communication skills, • Independent worker and learner, willingness to take on new tasks., • Ability to self-manage projects, proactive problem solving, analytical skills., • Ability to learn, understand and utilize new technology systems quickly., • Exceptional customer service skills, • Opportunity for advancement within a rapidly growing professional services firm, • Ongoing informal and formal training and development, • Competitive compensation, • 401(k) and medical benefitsRequirements:

Job Description Job Title: Firm Administrator Location: Los Angeles, 90067 Salary/Payrate: $120K-$130K annually and AWESOME benefits!!! Work Environment: Hybrid (4 days in office/1 remote) Term: Permanent Bachelor’s degree required: Yes Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Our client, a well-regarded international law firm, is seeking a detail-oriented Firm Administrator to support daily operations and office-wide initiatives in its Los Angeles office. Reporting to the Office Administrative Director, this hybrid role works closely with attorneys, business services staff, and management on a range of administrative, facilities, event planning, and technology-related tasks. Key Responsibilities: • Coordinate and support internal events, office programs, and wellness initiatives., • Manage administrative systems including budgeting, contracts, space planning, and asset tracking., • Liaise with building management and vendors; oversee facility-related requests and maintenance., • Maintain and update intranet content, create surveys, and compile usage reports., • Support office technology, including AV, databases, and software tools (MS Office, Adobe, Chrome River, Aderant)., • Assist with ticket allocation for local arena events and manage related reporting., • Ensure safety compliance, coordinate employee badge distribution, and maintain emergency protocols., • Support marketing efforts, including coordinating sponsorships and promotional materials., • Track sustainability data and support green office initiatives. Qualifications: • Bachelor’s degree required, • 10+ years of administrative or office operations experience, • Advanced skills in Excel, Adobe Acrobat, and firm-specific systems, • Strong communication, multitasking, and organizational abilities, • High level of professionalism, discretion, and flexibility, • Ability to manage multiple projects in a fast-paced environment

Job DescriptionDo you have a strong passion for making a positive impact on the lives of others? We are actively seeking a committed individual to join our dynamic team as a Behavioral Administrative Assistant! Chinatown Service Center (CSC) Overview In 1971, the Chinese Methodist Church embarked on a mission to support newly arrived Chinese immigrants, laying the foundation for what we are today. The Chinatown Service Center (CSC) is a nonprofit organization providing multilingual health and social services, employment training, and counseling in Greater Los Angeles. We are expanding our team to continue our legacy of compassion and empowerment. For further information on CSC, Visit our website at . CSC'S Mission Statement: To provide outstanding services and advocacy that promote a better quality of life and equal opportunities for immigrants and other communities. CSC'S Vision Statement: Thriving Lives in Empowered Communities CSC'S Behavioral Health Department contributes to the Mission and Vision by: Providing outstanding mental health and substance use services to vulnerable populations, Championing advocacy and promoting positive life outcomes, and Embracing cultural competency and diversity. CSC'S Behavioral Health’s Administrative Assistant Purpose: Attend to clients either in-person or via telephone, ensure they feel welcomed and supported, while creating a safe and judgement-free environment. As a Behavioral Health Receptionist at CSC, You will be responsible for : • Handle office reception, routine telephone calls and correspondence duties, • Greet visitors and clients with a positive, helpful attitude, • Manage and maintain office space, equipment, supplies inventory and professional resource library, • Keep detailed and accurate records of visitor requests and of calls received, • Receive deliveries; sort and distribute incoming mail/package, • Assist client requests to schedule, reschedule, or cancel their appointment, • Assist clients with their registration and/or consent forms, • Provide BHD general information, • Participate in community/agency liaison activities to assure community awareness of services and programs Minimum Qualifications: • Minimum educational requirement is high school diploma, but Bachelor’s degree and previous experience in community services preferred., • Bilingual, including ability to read and write, in English and Chinese (Cantonese and/or Mandarin) preferred., • Good organizational skills and ability to work independently with a high degree of accuracy, attention to detail and conformity to procedure required., • Good communication and interpersonal skills, including ability to coordinate and cooperate with others required., • Able to be self-motivated, self-driven, and work independently, • Available to work flexible hours, including evenings and weekends as needed., • Successfully meet the post-offer/pre-hire physical and receive an eligibility status for Level II Background Check required by the State of California. CSC's Employees Enjoy: • Daytime work hours;, • Competitive Pay within the Nonprofit industry, commensurate with experience;, • Bi-weekly paychecks;, • Collaborative and supportive work environment;, • Opportunities for career growth and professional development;, • Assistance with CMEs/CEUs required in your role with CSC;, • Assistance with State Professional License Renewals;, • Group Health, Dental, Life and AD&D, for those who work thirty (30)+ hours consistently;, • Paid Holidays for regular Full-time and Part-time status;, • Bonus Paid Holiday for their Birthday, for regular Full-time and Part-time status;, • Accrued Paid Sick Leave for all levels of employment;, • Accrued Paid Vacation for those who work thirty (30)+ hours consistently;, • 403(b) Retirement Plan with up to a 5% matching;, • 457(b) Nonqualified Plan for those who meet the minimum "highly compensated" annual salary required;, • Employee Assistance Program (EAP);, • Tuition Reimbursement opportunities for job-related coursework at an accredited Community College, State College, or University;, • Annual time to find, enroll, reenroll, or appear at the event(s) for Child(ren) School/Childcare programs; Chinatown Service Center (CSC) is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join us in fostering positive change and empowerment in our communities!

Job Description 2nd Administrative Assistant Executive Department Based in Los Angeles, CA Who We Are As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directors and their teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers. Our members work in film, television, commercials, news, sports, and new media. What You’ll Do Essential duties & responsibilities: The Second Administrative Assistant to the National Executive Director will be responsible for providing administrative support to multiple executives. This includes answering phones, filing, photocopying, supply orders and scheduling meetings. This position will support the mission, values, and goals of the Directors Guild of America (DGA). This position is onsite only. Additional duties include: • Assist multiple executives in all aspects of maintaining an organized office., • Assist with preparation of materials for various Board and Council Meetings., • Assist with all office duties including schedules, calendars, files, correspondences, travel, expense reports, and document distribution., • Assist with the preparation of multiple meetings (i.e., National Board meetings and conventions, etc.)., • Responsibilities include providing support to multiple executives as well as working with other executive support staff and their teams., • Overtime and evening work required., • Reliable transportation required., • Entertainment industry background helpful. What You’ll Need • Outstanding grammar, spelling, and punctuation is a must., • Clear, articulate verbal communication skills with a professional and courteous telephone manner., • Knowledge of common business office procedures and terminology., • Ability to interact with executive management, membership, and legal staff is a must., • Ability to multitask and handle constant interruptions and shifting priorities., • Strict attention to detail with a high level of accuracy is required., • Ability to maintain confidentiality. Minimum qualifications: • Minimum 2 years’ experience office support role., • Bachelor’s degree or equivalent work experience., • Microsoft Office proficiency including Outlook, Word, Excel, PowerPoint., • Proficient in using Zoom for virtual meetings, webinars, screen sharing, breakout rooms, and collaboration tools to support effective remote communication and team coordination. What You’ll Get • Generous Medical, Dental and Vision Insurance, • 401(k) plan, • Pension Plan, • Flexible Spending Account, • Life Insurance, • Short and long-term disability, • Long-term care, • Company-paid holidays, • Designated parking spot The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job DescriptionBenefits: • 401(k), • Bonus based on performance, • Company parties, • Competitive salary, • Dental insurance, • Free food & snacks, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development We believe in more than just selling policieswe believe in protecting dreams, securing livelihoods, and offering peace of mind to businesses and families. Every policy we craft helps safeguard someones hard-earned success. We take pride in building strong relationships, delivering tailored solutions, and being a trusted partner for our clients. If youre looking for a career with purpose and growth, where your work contributes to something meaningful, we invite you to join our team. We are looking for candidates who want to build a long-term career in the insurance industry. Whether youre seeking a career change or are just starting out, we provide a structured path to success. Within six months of employment, we will help you to obtain your insurance licenseour team will be here to support you every step of the way! Company-Sponsored Licensing Program: One-week training class to prepare for the insurance exam. Three-day crash course before the state licensing test. State licensing and fingerprinting. Career mentorship and hands-on learning in a supportive, growth-focused environment. What Youll Do: Manage administrative tasks, including filing, organizing, and handling correspondence. Serve as a key point of contact, professionally representing our company. Conduct research, compile data, and prepare reports with actionable insights. Assist with scheduling, task prioritization, and project coordination. Support team operations with day-to-day tasks such as printing, mailing, and filing. What Were Looking For: A passion for helping others and a strong sense of responsibility. Interest in building a long-term career in insurancenot just a job. 2+ years of administrative experience preferred. Strong written and verbal communication skills. Highly organized, detail-oriented, and proactive with excellent time-management skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). What We Offer: Career Growth & Development: Paid training to earn your Insurance License. Competitive Salary with clear paths for advancement. Comprehensive Benefits Package: Health Insurance (50% company match). Optional Dental, Vision, and Cancer Insurance. Paid Time Off: 2 weeks paid vacation, sick days, and personal days. A Supportive, Team-Oriented Work Environment. How to Apply: To be considered, please submit your resume and a short cover letter highlighting your experience and interest in the role. Portfolio links are strongly encouraged. Once we receive your resume, we will send you a thank you email along with a link that you will use to complete a math and compatibility assessment. Once your assessments are completed, we will call you to schedule an in-person interview. We are an Equal Opportunity Employer. Employment offers are contingent upon successful background checks. EOE/M/F/V/D

Job Description About the Role: We are seeking a highly organized and detail-oriented individual to join our team at Rose Dental Care as an Administrative Office of Coordination & Control. In this role, you will play a key part in ensuring smooth operations and efficient coordination within the office. Responsibilities: • Coordinate and schedule appointments, meetings, and events, • Manage office supplies and inventory, • Assist with administrative tasks such as data entry, filing, and correspondence, • Communicate effectively with team members and external partners, • Support the office manager in daily operationsRequirements:, • Proven experience in office administration or coordination, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal abilities, • Proficiency in MS Office and other relevant software, • Ability to multitask and prioritize tasks effectivelyQualifications:, • Bachelor's degree in Business Administration or related field, • 2+ years of experience in a similar role, • Knowledge of office management procedures and best practicesBenefits:, • Competitive salary and benefits package, • Opportunity for growth and development, • Positive and collaborative work environment, • Join a dynamic team dedicated to providing quality dental care

Job DescriptionBenefits: • Paid Holidays, • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off Work Location: LAWA has required the candidates be local for this position. Region: Los Angeles, CA Status: Full-time on-site. Opening: Spring 2025, Immediate Overall Duties Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. Essential Job Duties for this position The duties for this position include, but are not limited to, the following: • Prepare written materials and correspondence., • Manage calendars for project supervisors and inspection staff., • Coordinate meetings, prepare agendas, and take meeting minutes., • Copy and scan documents as needed., • Maintain project logs and documentation., • Handle phone calls, greet visitors, and assist them., • Support communication with project supervisors and inspection staff for document control., • Track financial documents for budgeting., • Manage office duties and support inspection staff, including office supplies., • Serve as a liaison between inspectors and project management/document control., • Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings., • Organize filing systems from pre-construction to project close-out., • Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.Hardware/Software Knowledge, • Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.)., • Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).Required Qualifications, • US Employment Authorization without needing sponsorship, • See Education/Training requirements, • Excellent written and oral communication skills, • A valid Drivers License and compliance with PACIFICs Vehicle Policy, • 3+ References from Clients, • Minimum Years & Experience: 10 years or more experience as an administrative assistantProfessional Experience Level/Other Qualifications, • 10 years or more experience as an administrative assistant, • Collaborate well with others and report directly to SCI & PCI inspectors., • Write and communicate clearly., • Provide accurate and timely reporting and suggest improvements., • Strong organizational skills in a fast-paced environment., • Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlinesMinimum Education Level, • Post-Secondary EducationRegistration/Certification, • Planning and Scheduling Professional (PSP) certification is preferred.Element-Specific Requirements/Notes, • May assume other duties as required/needed, • Maybe required to work various shifts as needed, • The candidate should pass the federal background check and LAWA Badge will be required, • LAWA has required the candidates be local for this position.

Job Description Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Zahn Memorial Family Emergency Shelter Desk Clerk provides general oversight of residents and rooms, checking in and discharges of residents, and evaluates and reports on resident’s condition to the Program Director and Case Managers. The Desk Clerk is also responsible for assisting case managers in the completion of documentation and tracking resident’s progress upon discharge and follow-ups. Essential Functions • Provide professional, compassionate and safe care for all residents. Respond to clients needs promptly, professionally, and with great courtesy. Provide support to all residents., • General monitoring of clients to ensure that a safe, quite and friendly atmosphere is maintained, • Explain rules and procedures to all clients., • Ensure client adherence to program policies and procedures., • Complete intakes as needed., • Enter and update all HMIS data as needed., • Follow all Alegria and TSA policies and procedures., • Complete all intake forms and records, establishing an individual resident file for new intakes., • Complete all daily logs, gather all needed signatures and give complete end-of-shift reports to the oncoming shift and to the Program Director., • Monitor the house and residents, make rounds as directed by your supervisor., • Document and report unusual occurrences, incidents and injuries., • Ensure that resident’s rooms are neat and clean, hallways are free of obstructions and other safety hazards., • Provide appropriate involvement in coordination with other staff so that safety and security measures are adhered., • Maintain security inside and outside of the building., • Respond promptly and appropriately to emergency situations., • Maintain resident confidentiality at all times., • Assist Case Managers in completing documentation and tracking residents upon discharge., • Answer and direct incoming calls to the appropriate individuals in a courteous and professional manner., • Monitor client’s medication., • Assist with kitchen duties as needed., • Assist with cleaning common areas daily., • Ability to work an irregular schedule with varying hours as needed., • Other duties as assigned by your immediate supervisor and/or management personnel. Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs. This position requires employee to be vaccinated from Covid-19. Minimum Qualifications • High School Diploma or GED Required, A.A. or B.A./B.S. highly preferred., • Minimum of one-year experience working with low-income and/or homeless individuals and families., • Must possess a valid Class C California Driver’s License., • Bilingual English/Spanish preferred., • Must pass criminal background check, • Bilingual English/Spanish preferred., • Must be culturally sensitive and non-judgmental, • Knowledge and sensitivity regarding issues of homelessness, mental health and chronic illness, • Ability to work independently as well as with the team and organize food purchases, proper receiving and storage, food preparation and cleaning., • Basic information of blood borne infection and universal precautions including the use of protective devices., • CPR/First Aid Certification.

Job DescriptionJob description ALIGCUS Construction is hiring an Office Assistant for our Architecture Department. Job Description: 1. Collecting clients/marketing dept. and architecture dept.'s calling requests;, 2. Making phone calls and writing emails;, 3. Coordinating and following up with the work schedules for both US and China architecture departments;, 4. Scheduling and planning meetings and appointments;, 5. Perform receptionist duties when needed. Qualifications: 1. Fluent in English is a must, Mandarin/Spanish speaking is preferred;, 2. High school degree;, 3. Proficiency in MS Office;, 4. Excellent written and verbal communication skills;, 5. At least 1-year office-related work experience. Job Type: Full time COVID-19 considerations: All desks have been moved to comply with state social distancing guidelines. Face masks and anti-bacterial sanitizers are available for all office personnel. Job Type: Full-time Pay: $16.00 - $18.00 per hour COVID-19 considerations: All desks have been moved to comply with state social distancing guidelines. Face masks and anti-bacterial sanitizers are available for all office personnel.

Job Description About Us: VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $25.85 - $27.21 Per Hour BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. JOB SUMMARY AND PURPOSE The Admin Asst II provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public. DUTIES AND RESPONSIBILITIES General office duties • Filing and assisting other office staff when required., • Prepares client and worker folders, record files, and general filing of records and documents., • Coordinates staff training and administrative events., • Maintain, track, and order inventory for office supplies., • Monitor and maintain office equipment., • Schedules and coordinates meetings, travel, and other group activities when required., • Answers telephone, e-mails, letters, and replies to questions accordingly., • Take and relay messages., • Monitor visitor access and maintain security awareness., • Receive and sort mail and deliveries., • Participates in organizational functions and maintains informational and/or operational records., • Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public., • General filing, • Prepare client and worker folders, • Restock supplies, • Receptionist for office, • Special projects, • Coordinates staff training and administrative events REQUIREMENTS: • Associates Degree in Business Administration, Management, or related field;, • Bachelor’s Degree in Business Administration, Management, or related field., • Current California driver's license and clean driving record, • Access or Service Point software. This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job DescriptionData Entry ClerkFull timePayrate: $20.00 DOELocation: Van Nuys & Chatsworth Position SummaryThe Data Entry Clerk is responsible for accurately entering, updating, and maintaining data related to production, inventory, quality, and customer orders within the company’s systems. This role supports daily operations by ensuring all information is accurate, complete, and accessible to internal teams. The ideal candidate has excellent attention to detail, strong computer skills, and the ability to work efficiently in a fast-paced electronics manufacturing environment.Key Responsibilities • Enter and update production, inventory, and shipping data into ERP or database systems accurately and promptly., • Maintain records of electronic components, materials, and finished goods., • Verify data for accuracy, completeness, and compliance with company standards., • Assist in generating reports for production, quality control, and logistics teams., • Communicate with supervisors or engineers regarding missing or inconsistent data., • Support document control by organizing and maintaining electronic and paper files., • Ensure confidentiality and security of company and customer information., • Assist other departments with administrative or clerical tasks as needed.Qualifications, • High school diploma or equivalent required; associate degree or technical coursework preferred., • Prior data entry or administrative experience in a manufacturing is a plus., • Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP or MRP systems preferred., • Strong attention to detail, accuracy, and organization skills., • Ability to handle multiple tasks and meet deadlines in a fast-paced environment., • Excellent communication and teamwork skills.

Job Description HigherUp HCM in Los Angeles, CA is looking to hire a full-time Entry-Level Administrator to learn the ins and outs of the company and excel in management training. Are you self-motivated? Do you want to work for a thriving company that celebrates advancement? Are you looking for a starting position where you have an awesome opportunity for growth? If so, please read on! We provide great benefits, including health, dental, a 401(k) plan with tiered company match, student loan payment, paid time off (PTO), training for career advancement, and company birthday lunches. If this sounds like the right opportunity for you, apply today! HigherUp is growing rapidly and we're looking to double our size again in the next 3 years. We're in search of driven employees who can help us expand and grow within our organization! We know that our intelligent and hard-working team members are the backbone of our company, so we offer competitive pay, generous benefits, and huge growth potential. A DAY IN THE LIFE OF AN ENTRY-LEVEL ADMINISTRATOR As an Entry-Level Administrator, your main goal is to learn and grow! Initially, your day includes learning what our company does and how we do it. Some of your usual tasks include packaging payroll and completing projects. As you continue to learn, you're given more responsibility. Everything you do ultimately aligns with the career training goals your supervisor has for you. You thrive in this position where you are challenged and encouraged to excel! QUALIFICATIONS FOR AN ENTRY-LEVEL ADMINISTRATOR ARE YOU READY TO JOIN OUR TEAM? If you feel that you would be right for this admin / management training job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Location: 90066

Job Description Akido is rebuilding the healthcare experience from the ground up. Through early interventions designed around social determinants of health (SDoH), world-class care focused on chronic disease, and human-centered technology, we believe we can build a healthcare model that allows for all patients to live their fullest lives. We are a fast-growing, impact-focused, Y Combinator company created out of the University of Southern California's D-Health Lab with the idea that empowering government, healthcare, and nonprofit services with population-based data could help usher in a new era of preventive public health. Today we are building a full stack medical network that leverages our predictive capabilities to provide a frictionless experience for both our patients and care providers. The Opportunity Join our Street Medicine team as the vital link between street-based outreach and the healthcare system. This role splits between office-based administrative work (70%) and field clinical support (30%), focusing on care coordination and navigation for our most vulnerable patients through our Enhanced Care Management (ECM) program. What you'll do Administrative & Care Coordination (70%) • Manage referrals to specialists: initiate, schedule, track, and ensure follow-up, • Secure prior authorizations for medications, imaging, and specialist visits, • Verify insurance eligibility (Medi-Cal, Medicare) and assist with enrollment issues, • Maintain medical supply inventory for field outreach, • Document patient encounters, referrals, and authorizations in EHR system, • Support ECM program through patient tracking, scheduling, and care coordination, • Serve as office point of contact for patients, pharmacies, and community partners, • Accompany provider (MD/DO/NP/PA) on street outreach to encampments, parks, and shelters, • Build trusting relationships with patients and perform field intake, • Take vital signs, assist with clinical procedures, wound care, and specimen collection, • Prepare and administer medications/vaccinations under supervision, • Other duties as assigned Who you are Required: • Medical Assistant certification from accredited program, • Current BLS certification, • High School Diploma or equivalent, • Valid California Driver's License with clean record, • Strong computer and organizational skills, • Bilingual (English/Spanish), • 1+ years clinical administrative experience with prior authorizations/referrals, • Health benefits include medical, dental and vision, • Paid sick time in accordance in CA law., • Accrued paid time off (PTO) Physical Demands: Work may include both sedentary office duties and active engagement in the field, requiring walking and standing for extended periods. Salary range$58,240—$58,240 USD Akido Labs, Inc. is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.

Job DescriptionAmity Foundation, internationally acclaimed teaching, and therapeutic community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as an Administrative Assistant. This groundbreaking opportunity not only will allow you to work with our re-entry programs helping the inmate population, but will also enhance your training and experience in the field. About Amity:Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.Remembrance, Resolution, Reconciliation, Restoration, RenewalAbout the Position: • About the Position:, • As an Administrative Assistant, you will contribute to Amity’s mission by providing vital clerical support for the STOP Program Director. This position would be responsible for a variety of administrative functions including document processing and preparation, scheduling, data entry, reception, and other administrative support duties. What Will You Do? • What You Will Bring:, • Prior experience as an administrative assistant or in data entry., • Possess a high school diploma or its equivalent., • Bilingual, fluent Spanish/English verbal and written skills are highly desirable., • Ability to manage competing tasks with tight deadlines., • Ability to work cooperatively with a multi-disciplinary team., • Excellent interpersonal and communications skills., • Superior organizational, oral, and written skills, • Ability to work well under minimal supervision., • What We Offer:, • 100% Employer-Sponsored HMO plan, • PPO Medical, Dental, Vision., • Paid vacation, sick time, & 11 holidays., • 401K, HSA, & Life insurance programs, • Community-oriented workplace, • An organization committed to community action & social justice.

Job Description About Discovery Management Group Discovery Management Group is part of the Discovery Senior Living family of companies, a recognized industry leader for performance, innovation and lifestyle customization that today, ranks among the 2 largest U.S. senior living operators. Discovery Management Group specializes in managing and enhancing senior living communities across the United States. With a focus on innovation, operational excellence, and lifestyle personalization, Discovery Management Group plays a vital role in serving more than 6500 residents nationwide. We offer rewarding career opportunities that include: • Competitive wages, • Access to wages before payday, • Flexible scheduling options with full-time and part-time hours, • Paid time off and Holidays (full-time), • Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time), • 401(K) with employer matching, • Paid training, • Opportunities for advancement, • Meals and uniforms The Concierge is responsible for greeting guests, residents, and employees, managing both external and internal calls, taking and communicating messages and providing information of a general nature. Responsibilities: • Carries out telephone answering and reception duties as required., • Takes complete messages with pertinent information and communicates messages to the intended recipient., • Greets residents and visitors. Answers inquiries and gives directions., • Collates brochures for the marketing department., • Prepares meal tickets for team members and family members, tallies meal count sheets for the Dining staff., • Updates the Resident Phone List and Roster and Move-In and Move-Out Register daily; Guest and Sign-In Logs as necessary., • Manages appointments for residents and family members such as but not limited to hairdresser, transportation, etc., • Maintains and keeps desk and entry area neat and organized., • Organizes, distributes mail to residents, Executive Director and Department Coordinators., • Maintains resident forms for miscellaneous credits., • Maintains adherence to all company personnel policies and established operating policies and procedures., • High school diploma or general education degree (GED) preferred. EOE D/V

Job DescriptionAmity Foundation, internationally acclaimed teaching, and therapeutic community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Data Clerk. With this groundbreaking opportunity not only will you work with our programs helping the re-entry population but will also enhance your training and experience in the field. About Amity: Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building. Remembrance, Resolution, Reconciliation, Restoration, RenewalAbout the Position: • As a Data Clerk this position is responsible for the entry of all data into the Automated Reentry Management System (ARMS) within the integrated Substance Use Disorder Treatment Program (ISUDTP). This position is responsible for the operational aspects of tracking and entering data and following the policies and procedures associated with these activities, • Salary Range: $21.00/hr-$23.78/hrWhat You Will Do:, • Daily data entry pertaining to services at ISUDTP., • Accurate and timely entry of service data., • Ensure data security as outlined in the ARMS Data Sharing Agreement, and fulfill duties and obligations with respect to the protection, use, and disclosure of protected health information., • Adhere to policies and procedures that ensure the integrity, accuracy, and security of all data maintained and submitted to CDCR., • Abide by policies and procedures outlining the release of data, maintaining appropriate documentation of participant requests for information, and signing Authorization for Release of Information., • Ensure that technical and procedural best practices related to data security are upheld., • Participate in annual training provided by the CDCR Program area data unit., • Additional duties as assigned., • Implement and maintain policies and procedures to ensure the integrity, accuracy, and security of all data maintained and submitted to CDCR., • Oversee daily data entry, ensuring that appropriate staff members are cross-trained to accommodate for staff absence., • Prepare and maintain a daily register of participant participation and weekly and monthly reports provided to CDCR.What You Will Bring:, • Understanding of causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical, and social effects of drug abuse., • Knowledge of contractual requirements of ISUDTP Data Management functions is essential., • Understand an array of treatment models available to participants, and maintain a current awareness of availability for placement within each treatment paradigm, • Operational knowledge of MS Word, Excel, and Access., • Attention to detail, and ability to manage large amounts of data., • Ability to integrate, disseminate, and implement data requirements, reporting time-frames, and/or procedure changes as indicated by CDCR., • Ability to demonstrate proper attitudes and techniques towards program participants.

Job DescriptionDescription: Become the Best Part of PMP Management! PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as Resident Services Associate / Concierge, The Century, Los Angeles, CA. Who We Are Property Management Professionals LLC. (PMP) is an industry-leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Arizona, Utah and Texas. PMP delivers a boutique-style level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms. PMP is one of the fastest-growing management firms in each of our respective submarkets, which provides our team members with a unique opportunity to develop and grow their careers. Our people-centric culture attracts and retains the industry’s top talent and has served as one of our competitive advantages, driving our growth and success over the past decade and a half. To learn more about PMP and our unique company culture, we invite you to visit our social media platforms below: Instagram/pmpmanage facebook/pmpmanage linkedin/company/pmpmanagement Who We’re Looking For PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients. Position Description: This role involves consistent interaction with high-profile residents and guests, and includes Doorman responsibilities such as greeting, assisting, managing access, and maintaining a professional front-of-house presence. Responsibilities include greeting and assisting individuals entering the property, monitoring building access, coordinating deliveries, and helping maintain a secure and welcoming lobby environment. Duties & Responsibilities: • Greet and assist residents, guests, and vendors with warmth, attentiveness, and professionalism, • Monitor building access and maintain a welcoming and secure lobby area, • Coordinate deliveries and manage package handling with discretion and care, • Maintain a polished, professional appearance and serve as the “face” of the building, • Respond promptly and professionally to inquiries or service needs, • Collaborate with management and staff to support a luxury-level resident experience, • Uphold security and entry protocols at all times, • Stand for extended periods while maintaining an approachable and service-minded presence, • 1–3 years of front-of-house, hospitality, or luxury residential experience, • Strong interpersonal and communication skills, • High level of discretion, emotional intelligence, and professional judgment, • Ability to remain on your feet and engaged for long periods, • Professional appearance and demeanor, • Bilingual a plus, • Experience in high-rise, high-profile residential settings preferred Requirements: Ideal Candidates Have: ? Experience in luxury residential, hotel, or high-end concierge environments ?A professional, polished demeanor and exceptional interpersonal skills ?Knowledge of upscale amenities, fine dining, shopping, and exclusive local attractions ?Ability to multitask in a fast-paced, high-expectation setting ?A hospitality-first mindset and commitment to personalized service

Job Description Position Summary: The Administrative Secretary provides comprehensive administrative and clerical support to the Director of Clinical Services and the broader department, ensuring efficient daily operations and coordination of departmental activities. Key Responsibilities • Perform a range of administrative tasks, including document preparation, filing, data entry, and telephone coverage., • Manage scheduling and logistics for departmental meetings, trainings, POS’ and special events., • Assist with the preparation and submission of check requests, billing forms, and expense reports using systems such as Concur., • Support onboarding workflows for new consultants and maintain organized documentation., • Take and distribute meeting minutes; track follow-up assignments and action items., • Create and format visual materials using Canva and other tools for departmental communications or presentations., • Provide backup assistance to the department’s Secretary, including responding to clinical service requests and general departmental support., • Coordinate calendars and meetings for the Director, consultants, and departmental staff. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work flexible hours and maintain all information and activities of the office with a high level of confidentiality. Minimum typing speed of 30 wpm. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or four years of related experience and/or training including public contact; or equivalent combination of education and experience.

Job Description Job Title: Administrative Assistant I Location: Sylmar, CA – Local candidates only, required to be onsite Period: 07/22/2024 to 01/24/2025 Hours/Week: 40 hours Rate: $25 - $30/hr (Hours over 40 will be paid at Time and a Half) Contract Type: W-2 only, temp to perm potential Scope of Services: This Administrative Assistant I position works on-site at the Sylmar, CA location. Working under general supervision, organizes, plans and performs a variety of clerical and administrative support duties, such as (but not limited to): receiving/screening/directing phone calls/e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence, reports, documents, presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems. This new team member will take initiative to ensure work is done accurately and completely as well as apply existing work methods to different known situations. Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel. Role, Responsibilities, & Deliverables: • Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required., • Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings., • Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel., • Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general Abbott, Division and site policies and practices. Converts material to final form from rough drafts which contain technical terminology., • Organizes, prepares and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by department are communicated to Human Resources., • Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed., • Organizes, prepares, and maintains copies of vendor contracts., • Orders and maintains the office supply inventory for the department., • Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems., • Remains current on developments in field(s) of expertise., • Performs related functions and responsibilities, on occasion, as assigned., • Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements., • Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements. Education & Experience: • High School Diploma/GED and/or Associate’s or Bachelor’s degree., • Minimum 3 years previous administrative experience or equivalent., • Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook), • Organizational skills, attentiveness to detail and the ability to work under general supervision., • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook., • Workday and Concur experience is a plus., • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Work cooperatively and productively with others., • Demonstrated problem solving skills., • Ability to take initiative and work independently., • Anticipate challenges and opportunities proactively., • Resourceful, effectively navigates through ambiguity and can force prioritize., • Adept at handling multiple assignments in a timely manner while meeting assigned deadlines., • Ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies and rules is essential., • Able to use discretion and handle sensitive/confidential information., • Experience in the biotech, bio-instruments, or medical devices industries., • Experience working in a broader enterprise/cross-division business unit model., • Ability to work in a highly matrixed and geographically diverse business environment., • Ability to maintain regular and predictable attendance.

Job DescriptionJOB POSTING JOB TITLE: Office Assistant DEPARTMENT: Administration REPORTS TO: Marina Administrative Manager POSITION PURPOSE: The Office Assistant is responsible for assisting management with administrative tasks such as data entry, filing, A/R, contracts, events, assisting with guests or any other duties assigned by management. They will be required to interact with our guests and employees in a professional manner. They must provide excellent customer service. The essential duties will vary from property to property. DUTIES AND RESPONSIBILITIES: • Responsible for performing administrative functions which will include, data entry, collection of A/R, filing and greeting guests, • Assist with booking reservations for water sports rental EDUCATION AND EXPERIENCE: • Must have some experience in an office environment, • Must be adaptable to a fast-paced environment, • Must have flexible schedule to include working weekends and holidays during busy seasonWORKING CONDITIONS/PHYSICAL REQUIREMENTS:, • Must be able to independently lift, carry, push, and pull up to fifteen (15) pounds, • Must be able to swim or be willing to wear a personal flotation device in instances of emergency, • Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm Wage range $20.00 - $28.00HR benefits Suntex Marinas offers a Benefits package which includes Medical, Dental, Vision, Life and AD&D, supplemental life insurance options, and a 401K with employer match to eligible employees. STATEMENT OF PURPOSE This document provides descriptive information about the above Suntex Marinas position. Work performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Suntex Marinas reserves the right to make changes to this document as deemed necessary without providing advance written notice. Suntex Marinas provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Suntex Marinas is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.

Job Description All Temperatures Controlled, Inc. is currently hiring for a full-time Receptionist - Administrative Assistant to answer and dispatch calls while providing great customer service. This position earns a competitive wage of $18/hour. In addition to competitive pay and our culture of excellence, we offer our receptionists / administrative assistants the following benefits: • 50% medical insurance covered, • 100% vision/dental insurance, • A 401(k) plan, • Paid time off (PTO), • Paid training DAY-TO-DAY As a Receptionist - Administrative Assistant, you answer, screen, and direct calls on a multi-line phone system in a courteous and professional manner; top-notch customer service is your number one priority! As needed, you take messages and forward telephone calls to the appropriate employees, voice mail, or pager. You also warmly greet all in-person visitors, determine their needs, and direct them to the appropriate employee or location. Handling all correspondence, you take care of mail, packages, and faxing as well as other office duties such as photocopying and filing. You order supplies, arrange equipment maintenance, maintain meeting room reservations, prepare catering schedules, and keep the reception area organized. You also handle some financial work as you input daily deposits, assist with purchasing, and assist with accounts receivable. Your professionalism, customer service, and office admin skills keep our operations running seamlessly! ABOUT ALL TEMPERATURES CONTROLLED, INC. We are the leading source for all things heating, ventilation, and air conditioning in the San Fernando Valley area. Staying true to our core values of People First, Integrity in All Things, Quality, and Reliability, our clients trust us to perform high-quality services at a fair price. We are an established company that takes pride in our ability to handle both residential and commercial HVAC and refrigeration projects with sincere professionalism and true dedication to our craft. Our team is a direct contributor to our growth and success. We proudly offer competitive compensation, excellent benefits, and a supportive company culture comprised of friendly and respectful communication. OUR IDEAL RECEPTIONIST - ADMINISTRATIVE ASSISTANT • Professional - always provides great customer service, • Honest - forthcoming when questions or issues arise, • Reliable - does what they say they will REQUIREMENTS • Phone routing experience Location: 91311

Job DescriptionDescription: The Administrative Assistant will manage day-to-day office needs. We are a small non-profit in a busy office with a large constituency. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. This position would be, in addition, an excellent introduction to the field of small business development. ESSENTIAL DUTIES AND RESPONSIBILITIES • Serve as point of contact between the Program Director, Program Manager, and internal staff, and IT/HR/Finance contractors., • Monitor, assess, respond to, take messages, and distribute incoming communications, • Manage and maintain staff schedules, and appointments., • Arrange and coordinate meetings and events, including follow ups and reminders, • Assist with managing events, • Manage organizational records and documents: file/retrieve documents and reference materials, maintain databases, • Review operating practices and implement improvements where necessary, • Assist clients with enrollment forms, collection of supporting documents, and initial intake assessment., • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, • General office administrative duties: monitor office supplies, data entry, scan, copy, file, create/audit case files, etc.), • Promote a positive, collaborative work environment and culture of accountability., • 2-5 years’ experience as an administrative assistant, or in other secretarial position, or 4-year degree in business management (BA or BS), • At minimum 1-year of working experience with Salesforce. MINIMUM QUALIFICATIONS • Coursework or Associate (AAS) \ Degree or Certification in Business Office Administration or related discipline, • Able to learn quickly and work effectively with a wide range of communities and with minimal supervision., • Reliable, flexible team player who works well with minimal supervision, who has a good work ethic, and an ability to set and maintain personal boundaries., • Demonstrated ability to work on multiple projects simultaneously and to meet deadlines., • Full comprehension of office management systems and procedures, • Excellent organizational and planning skills, • Comfortable in a fast-paced, changing environment, • Excellent interpersonal, listening, written and verbal communication skills, • Exceptional attention to detail, • Knowledge of basic communications and administrative management, • Reliable transportation: valid driver's license, and car insurance as required by law, as appropriate., • Must display professional and appropriate telephone and email etiquette, • Ability to work evenings and weekends may also be required., • Local travel to run errands may also be required. Bilingual English/Spanish required SALARY RANGE $50,000-$60,000 annually BENEFITS CRCD is in the top 10% for excellent benefits for non-profits with an array of benefits available including: • 14 Paid Holidays, • On-Demand training memberships to bolster professional development, • Dental/Vision/ 85% employer-paid & 40% dependent paid Medical Insurance, • 401k eligibility from day one & up to 3% matching after one year, • 529 Educational Savings Plan from Principle, • Flexible Spending Account (FSA), • Short & Long Term Disability, • Accident & Hospital Indemnity, • Whole life insurance with cash benefits, • Identity Theft Protection and Legal Services, • Discount pet insurance through ASPCA All candidates are subject to a criminal history check and meet CRCD’s criteria regarding criminal history.

Job Description We are currently looking for a well organized with hard working person to join our dynamic team. The successful candidate should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Duties and Responsibilities: • Compare data with source documents, re-enter data in verification format to detect errors, • Answering calls and emails from clients and notaries; resolve issues that arise, • Input orders from our clients into our appointment system, • Provide support for administrative tasks, • Locate and correct data entry errors, • On the job training will be provided, • Other duties as may be assigned Qualifications and Skills: • Strong attention to detail, • Minimum high school diploma, • Customer service focused with strong interpersonal skills, • Able to work both individually and within a team environment, • Must have previous experience as a admin assistant (or related), • Excellent communicator in both written and verbal, fluent in English, • Time management skills and ability to work on multiple project simultaneously, • Computer literate and proficient with MS Office applications (Excel, Word, Outlook) If you meet all the required for this position, please kindly send your CV along with cover letter. We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.

Job DescriptionOverview Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description As a Security Officer - Front Desk Concierge CRE in Los Angeles, CA, you will serve and safeguard clients in a range of industries such as Commercial Real Estate, and more. As a Front Desk Officer with Allied Universal in a commercial real estate location, you will be the first point of contact for guests and tenants, providing exceptional customer service and communication. Your responsibilities include managing access control, monitoring entry points, assisting visitors, and supporting building operations. You will play a key role in creating a welcoming environment while helping to deter security-related incidents through your presence and professionalism. Join our team where reliability, teamwork, and integrity are at the core of everything we do. Position Type: Full Time Pay Rate: $24.50 / Hour Job Schedule: DayTimeMon10:00 AM - 06:00 PMTue10:00 AM - 06:00 PMWed10:00 AM - 06:00 PMThur10:00 AM - 06:00 PMFri10:00 AM - 06:00 PM Why Join Us: • Smart Tools: Access to our exclusive technology to view and claim additional shifts to earn more., • Career Growth: Get paid training and access to career growth opportunities., • Financial Benefits: Participate in our retirement savings plan to invest in your future., • Provide exceptional customer service to visitors, tenants, and employees at the front desk, following site-specific security-related procedures and policies., • Monitor access and manage visitor and employee check-in and check-out processes to help to deter unauthorized entry at the location., • Respond to incidents and critical situations in a calm, problem-solving manner, escalating issues as needed according to established protocols., • Maintain accurate logs and records of daily activities, incidents, and visitor information as required by the client site., • Serve as a primary point of contact for inquiries and requests at the front desk, providing information and assistance as appropriate., • A Guard Card or license is preferred., • The ability to lift up to 20 pounds is preferred., • Customer service experience is preferred., • Experience with access control or badge systems is preferred., • The ability to lift more than 20 pounds is preferred., • Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles., • Possess a high school diploma or equivalent., • As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws., • Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws., • As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law., • Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment. If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: . Requisition ID 2025-1475186

Job DescriptionABOUT CIM GROUP:CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today! POSITION PURPOSE:Provide administrative support to the Development Infrastructure team.RESPONISBILITIES: • Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team. Handle scheduling of business appointments., • Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others., • Prepare and edit correspondence and communications., • Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes., • Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company., • Set-up and maintain departmental and/or management files according to established criteria., • Event planning responsibilities including but not limited to; planning corporate events, booking related travel., • Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments., • Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments., • Maintains a high level of confidentiality with sensitive information., • Performs other duties, including special projects, as assigned.EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.), • Bachelor’s degree and/or related experience preferred., • Minimum of 2 years of experience in an administrative assistant role., • Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required., • Experience with video conferencing software is preferred., • Experience with accounts payable software desirable., • Experience with office equipment such as printers, copiers, scanners, mail metering machines.ABOUT YOU:, • Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals., • Demonstration of appropriate judgment and decision making in resolving issues that arise., • Active, contributing member in a team environment., • Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments In a timely manner., • Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization they represent., • Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors., • Ability to respond effectively to the most sensitive inquiries or complaints., • Ability to complete responsibilities and projects with minimal direction/supervision., • Ability to apply common-sense understanding to carry out instructions., • Ability to solve practical problems. #LI-KO1

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description GENERAL FUNCTION / SUMMARY The Administrative Assistant is the first point of contact for visitors and callers and plays a key role in maintaining a smooth and professional front office environment. This position is responsible for handling incoming communications, supporting internal teams with clerical and administrative tasks, and assisting with day-to-day office operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. MAJOR DUTIES AND RESPONSIBILITIES • Greet guests with a professional and friendly demeanor, ensuring they are assisted promptly and connected with the appropriate team members., • Answer incoming phone calls, directing them to the right contacts or taking accurate messages when needed., • Notify agents, managers, or staff immediately when clients or visitors arrive., • Enter new client and agent information into internal platforms (e.g., Inbound system) to support follow-ups and data accuracy., • Input insurance policy details into AI and digital systems, ensuring accuracy and timeliness., • Scan and save insurance policies and related documents into client folders under the appropriate categories (e.g., New Business)., • Communicate with the Asia team and relevant agents to confirm the status of mailed policies (sent and received)., • Maintain the cleanliness and organization of the front desk and lobby area to ensure a professional appearance at all times., • Manage conference room reservations; coordinate room usage schedules and communicate availability clearly with coworkers., • Ensure timely distribution of mail to internal departments and individuals., • Scan and forward important documents to designated contacts across multiple office locations., • Assist with outgoing mail or materials, ensuring accurate labeling and delivery., • Coordinate holding and release of checks, marketing materials, or policy packages as instructed., • Provide general administrative support to team members and management, including special projects and time-sensitive requests., • Train and mentor newly hired front desk team members, sharing best practices, office protocols, and system procedures., • Stay informed on company policies and updates to answer common internal and external questions. BASIC QUALIFICATIONS • High school diploma or equivalent; associate degree preferred., • 1-2 years of experience in an administrative or front desk role., • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new systems., • Strong communication skills, both verbal and written., • Excellent organizational and time management skills., • Ability to maintain confidentiality and exercise good judgment., • Bilingual skills (e.g., English/Mandarin) is required. WHO WE ARE With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals. WHY JOIN US • Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network., • Multilingual & Multicultural: Work in a dynamic, diverse environment that understands and serves multicultural communities., • Career Growth: Access to cross-functional training, licensing support, and professional development opportunities., • Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success., • Impactful Work: Help individuals and families achieve financial security and generational wealth. WHAT WE OFFER • Competitive salary and benefits package., • Opportunity to work in a collaborative and innovative environment., • Professional development and growth opportunities., • Pay starts at $21.92 ~ $24.23/hour based on experience.

Job Description Position Summary: Positive Investments, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office operations within the property management industry. This full-time, on-site role is ideal for a proactive professional who thrives in a fast-paced environment and is comfortable juggling a mix of traditional administrative tasks with special compliance and reputation management responsibilities. This position requires an extensive knowledge of Excel and impeccable organizational skills. Key Responsibilities: Administrative Support • Provide general administrative support to the corporate team., • Prepare reports, memos, letters, and other documents as needed., • Responsible for obtaining and renewing DBAs (Doing Business As) and business licenses for all applicable properties and entities., • Track deadlines for renewals to ensure continuous compliance with local, county, and state regulations., • Monitor and respond to Yelp reviews professionally and in alignment with company voice and brand., • Maintain records of reviews and feedback trends to share with executive and regional management., • Collaborate with marketing or leadership to escalate or resolve recurring concerns reflected in online feedback. Other Duties • Assist with special projects and support other departments as needed., • Elevator Operations: Coordinate elevator renewals, certifications, and troubleshoot operational issues in collaboration with service providers and manager/supervisors., • Fire Extinguisher Compliance: Oversee fire extinguisher inspections, servicing, and compliance across all company locations., • Laundry Services Management: Manage contracts, maintenance, and renewals related to laundry services across all company sites., • 2+ years of administrative or office management experience preferred., • Prior experience in property management or real estate industry a plus., • Strong written and verbal communication skills., • Excellent organizational skills and attention to detail., • Comfortable managing multiple priorities and meeting deadlines., • Proficient in Microsoft Office Suite (Specifically, proficient in Excel)., • Competitive compensation, • Medical, dental, and vision insurance, • Paid time off and holidays

Job Description The Noncapital Habeas Unit (or “NCHU”) of the Federal Public Defender for the Central District represents indigent California inmates who challenge their state-court convictions or sentences in federal habeas corpus cases—often the last chance a person has to challenge their unconstitutional conviction or sentence. If you’re a law student interested in working on these cases, we have unpaid, full-time summer clerkships available. For ten weeks, NCHU clerks will work closely with case teams at our downtown L.A. office in most every aspect of their work—from investigating and developing the factual bases for our client’s claims, to researching discrete issues in criminal and constitutional law, to drafting claims for federal habeas petitions, to writing sections of appellate briefs. You’ll also get a chance to observe case-management meetings and participate in moots for Ninth Circuit arguments. Through it all, you’ll get both informal training through attorney mentors and more formal training through sessions dedicated to the nuts and bolts of noncapital habeas practice. Time commitment Summer NCHU clerks will volunteer 40 hours a week for ten weeks. Qualifications Applicants to the program must be attending an accredited law school. The program seeks applicants with strong written and oral communication skills and a demonstrated interest in indigent defense. Obtaining School Credit Many law school programs will award academic credit to participants in the law clerk program. The requirements and procedures vary depending upon the specific school’s guidelines. You would be responsible for coordinating between your school and our office to ensure that any paperwork and other requirements are met. How to apply Please submit a cover letter, résumé, brief writing sample, and unofficial transcript to Current Openings - FPDCDCA. For the summer program: Direct applications are accepted on a rolling basis, with a final deadline of the last day in January. We recommend that you submit your materials as early as possible. The Federal Public Defender’s Office for the Central District of California is an Equal Opportunity Employer. All applicants, regardless of race, ethnicity, national origin, gender identity, sexual orientation, religion, disability, or age, are encouraged to apply. Powered by JazzHR lfoayejjkO

Job Description About the Job The Traveling Construction Field Administrator plays a vital role in our design-build project execution team. Our projects are complex, requiring a significant amount of coordination for successful completion. As a Traveling Construction Field Administrator, you will handle various administrative tasks at construction sites, ensuring smooth project execution from start to finish. You will frequently interact with our project managers and engineering staff. Typical responsibilities include: • Preparing, issuing, and maintaining safety documents for contractors, • Facilitating onboarding for visitors and new staff, • Managing third-party relationships with subcontractors and vendors, • Interacting with clients and assisting with progress reports, • Attending project meetings and recording minutes, • Assisting with safety and leading safety orientations as needed, • Procuring project services and equipment as needed, • Preparing and maintaining project reports and logs, • Preparing permit applications and coordinating inspections, • Coordinating project setup and close-out activities, • Promoting continuous and productive communication between project participants, including internal and external clients and partners, • Ensuring site cleanliness and enforce housekeeping standards Successful Field Administrators at Dennis Group are highly organized, professional, self-motivated, and energetic individuals with excellent communication and interpersonal skills. Additionally, you possess: • A Bachelor’s degree in Construction Management or similar field (preferred), • Experience assisting project leadership teams in coordination of project tasks, • Experience in third party & client relationship, • Experience providing assistance in areas of progress reports, permit applications and safety, • Proficiency in MS Office, including Excel, Word, Outlook, and Teams, • The ability to work in a fast-paced environment and manage multiple tasks, • Strong organizational and communication skills, • The ability to manage and prioritize multiple concurrent responsibilities, • A strong attention to detail, • Direct experience working for a construction, engineering or architectural firm, • The ability to meet travel requirements as detailed below: 100% travel, working 10 days on, 4 days off at project location. **Our projects are located throughout the United States and Canada, and this is a full-time site-based position. Assigned projects typically last from 8 to 12+ months. Meal and lodging per diems are provided along with reasonable travel provisions. Candidates should expect a 100% travel requirement, traveling to a project site, setting up reasonable temporary living arrangements, and working 10 days on, 4 days off schedule. About Us We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we’ve focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn’t one thing we do, it’s all we do. Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans. Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.

Job DescriptionABOUT AERO Aero is on a mission to elevate air travel—inspired by the golden age of aviation, designed for modern life. Direct, premium flights via private terminals offer guests the comfort of low-contact travel and the effortlessness of flying private. We pride ourselves on being dedicated hosts and expect the same commitment from every team member. That means we prioritize safety above all else, personalize every experience, always assume the best intentions, and act decisively. ABOUT THIS ROLE At Aero, our experience extends beyond taking people from one place to another. As a team, we pride ourselves on being consummate hosts, ensuring every guest enjoys an effortless, personalized experience. Much like the spaces we've designed, our service is about cultivating guest relationships and building community. We are looking for team members who are natural empaths, derive energy from serving and delighting others, and want to be part of ushering in a new Golden Age of Travel! As an Aero Concierge, you are the all-star liaison between Aero and our guests (and potential guests). Our Concierge team uses the best customer service practices across various activities, from selling prospective guests on the Aero experience, preparing guests and collaborating with the ground team for upcoming flights, triaging any problems our guests may encounter, and ensuring they have a truly memorable experience every step of the way.RESPONSIBILITIES • Contribute to customer satisfaction score (NPS) by providing superior, personalized service to our guests and prospective guests via phone, email, and chat and ensuring all open tickets are resolved promptly and concisely., • Understand the specific context and desires of prospective guests to tailor the features and benefits of the Aero experience to their needs and drive trip booking conversion., • Ensure all guest information is collected, documented, and distributed promptly and efficiently according to established processes., • Use all systems and tools effectively to ensure operations run smoothly., • Proactively coordinate and organize all communication regarding flight management details, including itinerary changes, transportation arrangements, and other special requests., • Coordinate closely with the Operations team to communicate any changes that may occur with the flight schedule, weather, aircraft, any IROPS (irregular operations), and certain accommodations to meet the needs for our guests., • Effectively communicate and escalate operational and experience issues, • Identify areas of opportunity for new processes and systems that better support our operation and guest experience; be proactive and generous with your ideas and experiments., • Be well-versed and knowledgeable on all aspects of the Aero experience, including all menus, flight schedules, guest procedures, and technology systems., • Stay up-to-date with and knowledgeable about all company and FAA policies and procedures and ensure all activities remain in accordance with the Concierge Playbook and TSA security requirements., • Complete side work and daily tasks as directed by leadership and as requested by other departments.We are looking for someone who..., • Displays team spirit and a flexible attitude with everyone, including with teammates outside of the Concierge team., • Is proactive and motivated by helping others – whether guests or teammates., • Exhibits excellent time management skills and the ability to self-start and prioritize tasks., • Possess the ability to troubleshoot problems proactively and provide detailed feedback on systems and hardware needed to perform job functions., • Demonstrates a calm and professional demeanor in a dynamic, fast-paced work environment.REQUIREMENTS, • Must be willing to work, on-site at our fixed-base (FBO), on certain flight days and provide in-person assistance to guests as, needed., • Instead, what is preferred, is a demonstrated background in customer service, and those who have worked in either/or: a luxury service environment, a customer-focused start-up , or the private aviation sector., • Must have experience with email services and proficiency using customer service tools (experience with Zendesk is a plus)., • Flexibility to work weekends and shifts that reflect Pacific Standard Time (PST), where our main hub is located., • Aviation Experience PreferredBENEFITS & PAY, • Pay Range: $22.00 / per hour in Los Angeles, CA - exact compensation may vary based on skills, experience, and location, • Time Off: vacation, sick, bereavement, and holiday

Job DescriptionAbout Popow Popow () is an AI-powered creator platform connecting micro and nano TikTokers (1K–50K followers) with brands to produce viral, authentic content at scale. Born from Samyang Foods’s innovation initiative, Popow now operates independently to accelerate the creator economy opportunity, helping creators turn ideas into income and helping brands launch organic, data-driven viral campaigns without agency overhead. Role Summary The Office Administrator will be responsible for coordinating all administrative activities related to the set up and ongoing operations of our office. This includes vendor coordination, office set up, documentation, compliance support and general administrative duties. The ideal candidate is proactive, organized, and comfortable wearing multiple hats in a fast-evolving environment. What You’ll Do Office Setup & Coordination * Assist leadership with office lease, procurement, and vendor management (IT, utilities, furniture, supplies, etc.). * Coordinate logistics for setting up the physical office – including space planning, furniture installation, and equipment setup. * Manage vendor and service provider relationships to ensure timely delivery and installation. Administrative & Operational Support * Organize and maintain company records, correspondence, and filing systems (digital and physical). * Support entity formation documentation, business registration, and compliance tracking. * Handle incoming and outgoing communication — mail, email, phone calls, and scheduling. * Assist in creating internal policies and office procedures as the organization grows. * Manage inventory of office supplies and maintain budgetary control. HR & Onboarding Support * Support the HR function by coordinating recruitment schedules, onboarding new hires, and maintaining employee records. * Help set up payroll systems, benefits enrollment, and compliance documentation (as applicable). Finance & Vendor Coordination * Process invoices, expense reimbursements, and petty cash management. * Liaise with accountants, consultants, and external service providers for bookkeeping and compliance needs. General Support * Assist management in ad-hoc projects and provide administrative support to various departments. * Contribute to building a positive office culture and ensuring a productive work environment. What You’ll Bring * Bachelor’s degree in Business Administration, Management, or a related field. * 2+ years of administrative operations experience (startup or small business experience a plus). * Bilingual in English and Korean preferred. * Strong organizational and multitasking skills, with excellent attention to detail. * Proficient in MS Office, Google Workspace, Notion, Slack; experience with project management or accounting tools a plus. * Comfortable leveraging AI assistants and automation tools to optimize workflows. * Ability to handle confidential information with discretion. * Self-starter with a proactive approach and ability to work independently in a fast-paced setup environment. Why Join Us * Base Salary: USD 65k - 80k / year * High-performance, high-reward culture * Join a fast-moving startup shaping the next generation of viral brand–creator collaboration. * Full healthcare provided * Mobile/Cell phone allowance support Location * Based at Popow Inc. Office of LA county in California * Office Location : MAR VISTA, LA county The base salary for this position is between $65,000.00 and $80,000.00 per year. Actual compensation will depend on a variety of factors, including qualifications, experience, and location. This position may also be eligible for additional compensation and benefits, including an annual incentive bonus, medical/dental/vision insurance, life insurance, PTO/FTO, and a 401(k) plan with company match. Equal Employment Opportunity Employer: Popow is committed to providing equal employment opportunities to all individuals. We do not discriminate in employment decisions on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local laws.

Job DescriptionSchedule: Varying days including weekends, holidays, and on-call Momentum is hiring an Administrator to oversee the management and administration of residential group homes in conjunction with the Program Plan approved by the Department of Developmental Services. The Administrator assures compliance with federal, state, and local laws and regulations; coordinates the functions of each department within the homes; and organizes the facility programs within the framework of the operational budget. Benefits (full-time): • Medical/Dental/Vision Insurance, • Life Assistance Program, • Flexible Spending Account (FSA), • Paid Holidays, • Paid Vacation/Sick/Bereavement leave, • Credit Union Benefits and Discounts, • Retirement Plan (403B), • Maintain compliance to all federal, state, and local regulations including Title 17, Title 22, and ICF/MR federal regulations, as well as all policies set forth in the Administrative Manual and Momentum's Employee Handbook, • Oversees day-to-day operations to ensure quality care and proper staff ratios are maintained, • Participates as a member of the Human Rights Committee to ensure persons supported rights are understood and upheld by all staff, • Supervises staff in residential group homes, including training in proper use and maintenance of all equipment, • Follows Program Plan as approved by the Department of Developmental Services, • Maintains working relationships with Regional Centers and with local and state agencies, • Screens individuals for admission in conjunction with on-site staff and Director of Client Services, based on input from referring Regional Center, • Maintains fiscally sound budget, prepares budgetary reports, and submits invoices to corporate office, • Receives and responds to after-hours phone calls for emergency and non-emergency matters related to persons supported and/or staff which may require a visit to the facility(ies), • Attends meetings, events, and other functions in support of the needs of programs and services of the residential homes, • Drives in company vehicles to appointments and community destinations, as assigned, • Must be 21 years of age, • Must maintain valid and current proof of legal right to drive in California; required, • Bachelor’s degree in human services or related discipline; required, • Minimum of two years of experience working with individuals with developmental disabilities and/or experience in a related field; preferred, • Current California Nursing Home Administrator License or meet requirements of a Qualified Intellectual Disabilities Professional (QIDP); preferred, • Minimum of one year of supervisory experience managing employees and some management experience in the field of human services or business; required, • Must be able to work on-call weekends and after hours, • Strong desire to work with individuals with developmental disabilities, • Ability to work in a fast-paced environment, • Ability to walk, bend, squat, kneel, and lift up to fifty (50) pounds Momentum is an equal opportunity employer and is required to comply with equal opportunity legislation in each jurisdiction in which it operates. Momentum also considers qualified applicants with criminal histories for employment pursuant to California Law and, if applicable, the L.A. Fair Chance Ordinance.

Job Description VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $17.70 - $18.63 PER HOUR BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. HEAD START/EARLY HEAD START Through our Head Start and Early Head Start programs, we work with children (ages 0 – 5) and their families to provide the skills, confidence, and stable home life necessary for a smooth transition into kindergarten and beyond. Children also receive a broad array of health services, including screenings and referrals, maintenance of immunization schedules, nutrition assessments and follow-ups, mental health assessments as part of initial screenings, and determination if any developmental or physical delays are present. Children receive health and dental services and have access to ongoing and acute and routine health and dental care. Enrolled children receive healthy meals, along with an assessment of their nutritional needs and the necessary follow-ups. Nutrition education is available for parents and incorporated into daily classroom activities for the children. Cities served include: Carson, Commerce, Compton, Culver City, Del Rey, East Los Angeles, El Segundo, Harbor City, Hawthorne, South Central Los Angeles, Lomita, Lynwood, Mar Vista, Newhall, North Hollywood, Pacoima, Palms, Paramount, Rancho Palos Verdes, San Fernando, San Pedro, Santa Clarita, Shadow Hills, South Central Los Angeles, South LA, Studio City, Sun Valley, Sunland, Sylmar, Torrance, Tujunga, Val Verde, Valencia, Valley Village, Wilmington. JOB SUMMARY AND PURPOSE The Office Assistant provides general basic office support, and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public. Specific duties include: • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders;, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications;, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding;, • Answer phones and take messages., • Compute, record, and/or proofread data and other information, as directed;, • Limited data entry from compiled information/records; REQUIREMENTS: • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications, • Proof at the time of hire, • TB clearance within 6 months prior, • Annual Influenza vaccination (between Nov. 1st - Mar. 31st), • Pertussis (whooping cough) and measles immunization, • Health screening at the time of employment, • Requires ability to interact with children in a busy environment including, but not limited to:, • Able to lift up to 50 lbs., • Frequently kneel and squat, • Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders, • Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications, • Compute, record, and/or proofread data and other information, as directed, • Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job DescriptionJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Codes and splits invoices based on cost centers and services performed, • Prepares bill backs/re-bills for special tenant requests, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Assists in management audits and prepares all files and records in preparation for the audit, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date, • Maintain and update tenant contact databases, • Organize departmental meeting and travel arrangements, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Processes all aspects of accounts receivable, • Obtains completed W-9 forms from all vendors, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Bachelor’s degree and similar work experienceBenefits, • Medical, Dental, and VisionCompensation, • $25 - $29/Hrly

Job Description Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Zahn Memorial Family Emergency Shelter Desk Clerk provides general oversight of residents and rooms, checking in and discharges of residents, and evaluates and reports on resident’s condition to the Program Director and Case Managers. The Desk Clerk is also responsible for assisting case managers in the completion of documentation and tracking resident’s progress upon discharge and follow-ups. Essential Functions • Provide professional, compassionate and safe care for all residents. Respond to clients needs promptly, professionally, and with great courtesy. Provide support to all residents., • General monitoring of clients to ensure that a safe, quite and friendly atmosphere is maintained, • Explain rules and procedures to all clients., • Ensure client adherence to program policies and procedures., • Complete intakes as needed., • Enter and update all HMIS data as needed., • Follow all Alegria and TSA policies and procedures., • Complete all intake forms and records, establishing an individual resident file for new intakes., • Complete all daily logs, gather all needed signatures and give complete end-of-shift reports to the oncoming shift and to the Program Director., • Monitor the house and residents, make rounds as directed by your supervisor., • Document and report unusual occurrences, incidents and injuries., • Ensure that residents’ rooms are neat and clean, hallways are free of obstructions and other safety hazards., • Provide appropriate involvement in coordination with other staff so that safety and security measures are adhered., • Maintain security inside and outside of the building., • Respond promptly and appropriately to emergency situations., • Maintain resident confidentiality at all times., • Assist Case Managers in completing documentation and tracking residents upon discharge., • Answer and direct incoming calls to the appropriate individuals in a courteous and professional manner., • Monitor client’s medication., • Assist with kitchen duties as needed., • Assist with cleaning common areas daily., • Ability to work an irregular schedule with varying hours as needed., • Other duties as assigned by your immediate supervisor and/or management personnel. Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs. This position requires employee to be vaccinated from Covid-19. Minimum Qualifications • High School Diploma or GED Required, A.A. or B.A./B.S. highly preferred., • Minimum of one-year experience working with low-income and/or homeless individuals and families., • Bilingual English/Spanish preferred., • Must pass criminal background check, • Knowledge and sensitivity regarding issues of homelessness, mental health and chronic illness, • Ability to work independently as well as with the team and organize food purchases, proper receiving and storage, food preparation and cleaning., • Basic information of blood borne infection and universal precautions including the use of protective devices., • CPR/First Aid Certification.

Job DescriptionAre you often recognized for your accuracy OR Good speed and accuracy in typing? Due to continued growth, We're currnetly seeking an office administrative and data entry clerk with strong and accurate data entry skills to support our administrative department.! Positions require aggressive energetic self-motivated and success orientated individuals to manage spreadsheets and proficiency in database management, then this is for you.! Areas of Key Responsibility: • Entered data into an electronic database by using a standard keyboards, • Review source documents, check for errors and/or inconsistencies, • Cheack data entries are accurate and meet all standards and deadlines, • Performs mailing and filing support, and coverage for other staff as required, • Customers Welcomes by greeting them in-person, answers phone calls, • Distributes mail to the proper department or individuals, • Minimum 0-2 year's of office administrative and data entry experience, • Orders to provide efficient and effectives data entry operations, • Must have good organizational skills to complete work within tight deadlines, • Excellent telephone manner and communication skills, • Must have Ability to multi task in as fast paced environment, • Excellent organizational and follow up skills Candidate must have full USA working rights to apply.

Job Description Overview SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.” We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe. Today, we are reinventing parking. Because it’s important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time. Responsibilities The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. • Answer incoming telephone calls, • Compose, edit and/or type business correspondence and basic business documents, • Maintain organizational charts for Department, • Develop PowerPoint presentations for client meetings, • Distribute and sort incoming mail and faxes for office staff, • Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries., • Maintain and order office supplies, • Coordinate conference room reservations or group meetings, • Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment)., • Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage., • Complete other administrative duties as assigned, such as:, • Make travel arrangements, • Process and submit expense reports on behalf of direct managers., • Submit payment requests for invoices to the Accounts Payable Department, • Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds). Qualifications • Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required, • Must be diligent and conscientious; self-starter who can work with minimal supervision., • Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation), • Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better, • Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs., • Ability to interact professionally and courteously with clients, customers, office personnel and contractors., • Knowledge of modern office practices and procedures. Right to Work Poster SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting. As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact . We are here to assist you.

Job Description Daily Accomplishments: Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. Essential Duties and experiences required for: • Able to work well with others and report directly to inspectors., • Able to write and communicate clearly with others., • Able to ensure accurate and timely reporting. (ability to suggest improvements)., • Strong organizational and planning skills in a fast-paced environment., • Manage everyday office duties and support inspection staff. (Manage office supplies)., • Have knowledge of VEO (Inspection/Document control program)., • Have knowledge of Prolog (Inspection/Document control program)., • Filing and reviewing of RFI'S, Submittal and some knowledge of Plan Reading., • Able to communicate and Interact with City Dept.'s., contractors and Airlines. (Preferably with previous airport experience)., • Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.)., • Available to work modified schedule and Overtime as construction activities require., • May be called upon to take meeting minute notes in meetings., • Liaison between Inspector and Project management/Document control., • Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings., • Ability to maintain and organize filing system from pre-construction to project close-out, • Ensure that inspector issued documents and maintained and in compliance with the contract documents 10 Years experience with Construction management, airport experience a big plus! This position is a hybrid, work at the office for 3 days+ per week. Some local travel may be required. Assistance many work for several inspectors. Highly collaborative position. Some flexibility for working hours for construction purposes. Job Posted by ApplicantPro

Job Description The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities: • Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously., • Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary., • Receive, sort, and distribute incoming mail and deliveries..., • Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations., • Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software., • Submits and follows up on maintenance and work order requests., • Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost., • Oversee and maintain executives' schedules., • Coordinate conferences, make travel arrangements, and process reimbursements., • Conduct research, compile data, maintain, and regularly update the clinical partner database., • Handle confidential and sensitive information with discretion., • Assists in all office activities and projects as requested., • Perform other related clerical and administrative support duties as assigned. Qualifications/Requirements: EDUCATION: • Three or more years of administrative experience in an office or university setting., • A background in customer service and basic knowledge of coordinating and scheduling. KNOWLEDGE/ABILITY/SKILLS: • Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities., • Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms., • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively., • Ability to gather data, compile information and prepare reports., • Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff., • Strong written and verbal communication skills. Proficiency in Microsoft Office Suite., • Completes routine and repetitive tasks accurately., • Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units., • Ability to make sound administrative/procedural decisions using sound judgment. Compensation: • Full Time, Non-Exempt COMPLEXITY: • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • Position involves working on-site at the office/suite., • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.

Job Description About Us: VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $20.70 - $21.79 Per Hour BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. JOB SUMMARY AND PURPOSE The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public. DUTIES AND RESPONSIBILITIES General office duties • Filing and assisting other office staff when required., • Prepares client and worker folders, record files, and general filing of records and documents., • Coordinates staff training and administrative events., • Participate and assist in organizational functions and events., • Database entry as directed., • Answers telephone, e-mails, and replies to questions accordingly., • Maintains informational and/or operational documents., • General filing, • Prepare client and worker folders, • Restock supplies, • Receptionist for office, • Assists with service hour billing, • Coordinates staff training and administrative events REQUIREMENTS: • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications, • Current TB screening and Immunization Records (within 5 days of hire), • Current BLS Certification (within 15 days of hire), • State-issued identification, • General filing, • Prepare client and worker folders, • Restock supplies, • Receptionist for office, • Assists with service hour billing, • Coordinates staff training and administrative events, • Working towards a Bachelor’s Degree in Business Administration, Management, or related field., • Access or Service Point software. This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job DescriptionSalary: $26.50 - $29.50 per hour The Lower & Middle School Administrative & Operations Assistant is a member of the Organizational Administrative Team. This person performs a wide variety of administrative and operational functions for the Lower School and Middle School Programs and serves as a source of information for students, families, employees, and visitors. This role includes serving as the educational administrative concierge: positively engaging with parents and other visitors to SAAs educational offices, keeping physical and digital materials organized, and creating a welcoming environment for parents, Staffulty, and Administrators. This is a full-time, non-exempt position reporting to the Director of Lower & Middle School and Associate Head of School for Teaching & Learning. ESSENTIAL DUTIES AND RESPONSIBILITIES • Understand and anticipate the needs of the Director of Lower & Middle School (DLMS) and Associate Head of School for Teaching & Learning (AHOS for Teaching & Learning) regarding preparation for and scheduling of all activities, • Create a welcoming and organized Academic Administrative Office environment, • Serve as the receptionist for the Academic Administrative Office, answering phones, emails, and interacting with students, Staffulty, Administration, parents, and visitors, • Oversee special programs such as Graduation, Moving Up Ceremony, Back to School Nights, etc., • Oversee Middle School substitute coordination, making decisions about which teachers are best suited to cover various classes, • Complete special projects as directed by the Director of Lower & Middle School or AHOS for Teaching & Learning, • Issue LS & MS Attendance reports to assist the Director of Lower & Middle School, • Order curricular and departmental supplies (as requested by Director of Lower & Middle School and AHOS for Teaching & Learning), • Assist the Director of Lower & Middle School and AHOS for Teaching & Learning with daily administrative tasks (calendaring, filing, copies, scheduling, etc.), • Draft communications, proof-read/edit documents and special reports, • Facilitate set-up, room reservations, and food orders for LS & MS meetings and events (as requested by Director of Lower & Middle School and AHOS for Teaching & Learning), • Submit and follow through on Lower & Middle School General Studies Program expense reimbursements, check requests, credit card receipts and reports with the Finance Office in a timely manner, • Assist the LS & MS Staffulty and Student Services team under the guidance of the Director of Lower & Middle School and AHOS for Teaching & Learning, • Supervise recess, lunch, carpool and class periods, as needed, • In collaboration with the Director of Lower & Middle School and AHOS for Teaching & Learning, assist in the coordination of class and field trips and ensure all necessary parental consents and forms are completed and turned in, • Collaborate with colleagues to arrange parent/student conferences, • Provide communication with parents/students and support their administrative needs on behalf of Director of Lower & Middle School and AHOS for Teaching & Learning, • Maintain student information using learning management web-based tools, • Fill-in and help cover duties for colleagues as approved by Director of Lower & Middle School and AHOS for Teaching & Learning, • Learn, use, and apply technology as required by School to enhance learning, provide feedback to students and parents, and engage with colleagues. Technology includes but is not limited to JagNet, Google Workspace, Paylocity, and any other School approved software., • Perform other duties as assigned by supervisor and/or Head of School in support of the schools mission, core values, and educational philosophy PHYSICAL REQUIREMENTS • Ability to lift and move objects of up to 20 pounds., • Substantial time spent standing, kneeling, walking, bending, stooping, squatting, and moving up and down stairs. REQUIREMENTS AND QUALIFICATIONS • At least 3 years of high volume administrative or relevant experience; Bachelor's degree preferred, • Ability to work on-campus 7:30 AM 4:30 PM, Monday - Friday, • Proficiency with Google Suite (Mail, Calendar, Docs, etc.), • Strong organizational skills and attention to detail, • Ability to handle confidential information with discretion, • Independent judgment and prioritization abilities, • Work well with cross-functional teams and can build strong relationships, • Strong work ethic, collaborative skills, flexibility, and sense of humor, with high emotional intelligence COMPENSATION AND BENEFITS • Hourly Rate Range: $26.50 - $29.50, • Excellent benefit package with a portion of medical paid by SAA, • Generous paid time off and holidays, • 403b and employer funded retirement plans, • Professional development opportunities In the spirit of pay transparency we share the hourly rate range for this position: $26.50 - $29.50. The hourly rate range is exclusive of fringe benefits, retirement plan employer contributions or potential stipends (for eligible employees). Pay ranges at SAA are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at SAA, your final hourly rate will be determined by factors such as skills, education, experience, job level, part-time status and number of months of work per academic year. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the range mentioned above is the full hourly rate range for the role. Hiring at the maximum of the range is not typical for SAA in order to allow for future and continued salary growth. Sinai Akiba Academy provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.

Job DescriptionPosition Purpose: The Front Office Clerk for JWCH Clinic is a full-time position under the direction of the Clinic Administrator. The Front Office Clerk is responsible for the financial screening of all clients for state certification of eligibility, reception area duties, responding to client questions, and providing directions to clients. This position the first point of contact for patients, visitors, and medical professionals, representing the facility with professionalism and empathy. This position plays an important role in ensuring a welcoming environment for patients while assisting with administrative tasks to keep operations running smoothly. Principal Responsibilities: • Greet patients and visitors in a courteous and welcoming manner. Manage patient check-ins and check-outs efficiently., • Appointment Scheduling- Coordinate patient appointments, consultations, and follow-ups. Ensure scheduling accuracy and adherence to clinic policies., • Handle incoming calls and emails, providing assistance, scheduling appointments, and directing inquiries to appropriate personnel., • Maintain patient records, ensuring confidentiality and accuracy. Assist in data entry and record updates as necessary., • Screen all clinic patients and verify their insurance coverage and eligibility. Assist patients with insurance-related inquiries and documentation., • Process patient payments, co-payments, and insurance claims. Collaborate with billing departments to resolve billing discrepancies., • Monitor inventory levels of office supplies and place orders as needed. Ensure adequate stock of essential items for daily operations., • Provide administrative support to medical staff, including physicians, nurses, and technicians. Prepare patient charts, documents, and referrals as required., • Keep the front office area clean, organized, and presentable. Ensure waiting areas are comfortable and welcoming for patients., • Adhere to healthcare regulations, privacy laws (such as HIPAA), and organizational policies. Maintain confidentiality of patient information at all times., • Ensure that all patients have clinic ID card, HAP or Medi-Cal card and have signed a current General Consent Form., • Log patient names on daily register and disposition on log sheet., • Complete designated information on various forms such as Encounter, Certification Information and Sterilization Billing Reports in accordance with requirements., • Ensure patient clinic/cards are stamped on all the appropriate sheets/forms., • Ensure that Medi-Cal card is photocopied and attach receipt to the Encounter Form., • Responsible for contacting the Medical Records Department and/or pulling and filing charts as necessary., • Fill out the Chart Request List for obtaining records from Medical Records, as assigned., • Register clients electronically using the e-healthcare System., • Bilingual (English/Spanish) is preferred., • One year’s experience working in a general office environment or medical facility., • Knowledge of general office procedures., • Typing skills at 35 words/minute., • Experience in working with clients and staff from diverse socio-economic, ethnic, and cultural backgrounds., • High school diploma or equivalent., • Excellent communication and interpersonal skills with the ability to interact professionally with patients, visitors, and medical staff., • Strong organizational abilities with attention to detail and the ability to multitask and prioritize tasks effectively in a fast-paced environment., • Proficient in using computers and basic software applications., • Familiarity with electronic health records- Next-Gen is preferred., • Collaborative attitude with a willingness to support colleagues and contribute to a positive work environment. Employee Benefits: At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes: • Medical, Dental, Vision, • Monthly employer-sponsored allowance for assistance with health premiums., • Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses., • Paid time off (vacation, sick leave) and 13 paid holidays., • 401(k) Safe Harbor Profit Sharing plan., • Mileage reimbursement., • Short- and long-term disability plans (LTD/STD). JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

Job DescriptionWe are looking for an entry level Administrative/HR Assistant to join our growing team. LA Century Law is a firm focused on culture and growth, both individually and as a team. We help those that have been injured and damaged against large insurance companies that do nothing but delay or prevent them from recovering from what was taken. The right candidate will be judged on ability to follow instruction as well as experience and skill. This role is perfect for a candidate that desires to grow in a firm. There is plenty of room to grow and our firm is focused on investing in the growth of all candidates. Position Responsibilities • Provide quick, personalized, and efficient service to clients that call in., • Provide happy customer service., • Answer phones., • Enter calls into software program., • Organize and save documents, • Perform other clerical receptionist duties., • Handles outgoing mails; sorts and distributes incoming mails., • Keep a high level of confidentiality in all interactions., • Assists HR Director as needed with miscellaneous projects., • MUST be able to exercise full discretion and confidentiality at all times.Position Qualifications, • Must be proficient in Outlook and Adobe., • Experience with Personal Injury software such as Casepeer is a plus., • Must be familiar with operation of general office equipment including calculator, fax machine, copy machine, etc., • Excellent verbal and written communication, organizational and time management skills required., • Prior PC experience required including knowledge of word processing software (Word and Excel preferred)., • Must be proficient in Spanish.Benefits:, • 401(k) matching, • Dental insurance, • Health insurance Powered by JazzHR wBtYJMImZz

Job DescriptionSalary: Competitive hourly pay based on experience About Us: Fortech Solutions Inc. is a trusted leader in the audio-visual and automation industry, serving residential, commercial, and public sector clients for nearly 20 years. We design, build, and support technology solutions that simplify and enhance everyday life. Our culture is built on partnership, reliability, and delivering an exceptional customer experience. We are seeking a reliable, detail-oriented, and experienced Administrative & Accounting Coordinator (Office Admin / Bookkeeper) to join our North Hollywood office. This is a critical role that blends general office administration with bookkeeping and accounting functions. The ideal candidate is professional, proactive, and customer-oriented, with a proven ability to multitask and support both day-to-day operations and higher management needs. Key Responsibilities • Manage Accounts Receivable (AR) and Accounts Payable (AP) in QuickBooks Desktop (2+ years experience required)., • Enter and categorize transactions; maintain accurate and organized financial records., • Prepare and review invoices; reconcile accounts; generate financial reports., • Support collections and follow up on outstanding receivables., • Handle project-related purchasing (parts, equipment, vendor orders, tracking deliveries)., • Manage vendor accounts and maintain positive vendor relationships., • Assist with certified payroll reporting and compliance for DIR public projects (experience is a plus)., • Provide administrative support to higher management and project teams., • Answer and direct phone calls; greet and assist clients and visitors., • Manage office supplies, stationery, and inventory., • Prepare meeting rooms and support internal/client meetings., • Handle general correspondence, filing, and scheduling. Qualifications • Minimum 2 years of hands-on QuickBooks Desktop experience (required)., • Proven experience in bookkeeping, AR/AP, and office administration., • Strong organizational and multitasking skills with attention to detail., • Excellent communication, interpersonal, and customer service abilities., • Previous experience in vendor relations and purchasing., • Familiarity with DIR certified payroll reporting (preferred, not required)., • Proficient in MS Office Suite (Excel, Word, Outlook) and Google Workspace (Docs, Sheets, Drive, Gmail, etc.)., • Positive go-getter attitude and ability to work independently and as part of a team. Preferred Qualifications: • Experience working with small businesses in the AV, construction, or service industries, • Familiarity with public project billing and change orders is a plus Schedule & Compensation • Full-time, in-person role at our North Hollywood office, • Monday Friday, 7:00 AM 4:00 PM, • Competitive pay based on experience, • Paid time off and holidays, • 401K plan, • Opportunities for professional growth and long-term career development

Job Description Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students. Essential Functions: • Coordinate and manage schedules for faculty, staff, and students., • Schedule and monitor classrooms, labs, and meeting spaces to maximize usage., • Collaborate with academic departments to determine scheduling needs., • Resolve scheduling conflicts and adjust as necessary., • Maintain accurate and up-to-date schedule records and calendars., • Communicate schedule changes and updates to relevant stakeholders., • Assist in the development and implementation of scheduling policies and procedures.Qualifications:, • Bachelor's degree in a related field., • Strong Excel skills, • Strong organizational and time management skills., • Excellent attention to detail and accuracy., • Proficiency in using scheduling software and tools., • Exceptional communication and interpersonal skills., • Ability to collaborate effectively with diverse groups of individuals., • Flexibility to adapt to changing schedules and priorities., • $21-$23/hr. Compensation based on education and experience.Conditions of Employment:, • A job-related assessment may be required during the interview process., • Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted)., • Employment verification will be conducted to validate work experience per accreditation standards., • Offers of employment are contingent upon the successful completion of a background check., • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment:, • Standard office/classroom/lab or clinical setting., • Duties are typically performed while sitting at a desk or computer workstation., • May include time spent in skills labs or bedside environments as required by the program., • Subject to frequent interruptions, noise from talking or office equipment, and demanding timelines. Physical Demands:, • Regularly sits for extended periods., • Physical ability to perform program- or department-related duties., • Proficient in using electronic keyboards and office equipment., • Effective verbal communication via phone and in person., • Ability to read fine print, operate computers, and understand voices clearly., • Able to lift, carry, and/or move objects weighing 10–25 pounds as needed. Employee Benefits:, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k), • Exciting university events, • Seasonal motivational health and wellness challenges, • Work/Life Balance initiatives, • Onsite wellness program / Staff Chiropractor, • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity) Institutional Values:, • Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life., • Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs—ensuring students are prepared for the demands of modern healthcare practice.