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Job Title: Executive Assistant (Full-Time, Remote) Company: Clarity Media Group Location: Remote About Us: Clarity Media Group is a New York-based boutique communications training firm dedicated to empowering individuals and global organizations through effective communication strategies and tailored coaching services. We are seeking a proactive and detail-oriented Executive Assistant to support our team and contribute to our mission. Position Overview: As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executives’ daily activities. You will manage the calendars and travel arrangements for 1-2 executives, including our Founder & CEO. This position requires a highly organized individual with exceptional interpersonal and written communication skills. A successful candidate has the ability to be both customer and executive-focused, adaptable to varied internal and external needs, and driven to enhance the holistic service experience through effective communication, problem-solving, and attention to detail. Key Responsibilities: - Manage complex calendars, scheduling meetings, and coordinating appointments for executives, and proactively resolve scheduling conflicts as they arise. - Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, itineraries, catering, vendors, etc.. - Ensure the executive’s time aligns with their priorities through a comprehensive understanding of the business, key stakeholders, and required collaboration. - Serve as a liaison between executives and internal/external contacts - Maintain confidentiality and professionalism in all interactions. - Assist with special projects and administrative tasks as needed. - Maintain existing standard operating procedures and checklists, recommending process enhancements as necessary. - Foster consistent and efficient interactions with colleagues across the company, demonstrating poise and tact under pressure while handling matters with sound judgment and respect. Qualifications: - Ability to work Eastern Time Zone, with experience managing calendars and scheduling across multiple time zones - proven experience in both B2B and B2C environments a plus, demonstrating a strong commitment to delivering outstanding service. - Proven experience as an Executive Assistant or in a similar administrative role. - Strong organizational skills and the ability to manage projects with varying levels of priority, effectively. - Excellent written and verbal communication skills. - High proficiency in Microsoft Office 365 Suite, including Outlook, Excel, Word, and OneDrive. - Experience and/or willingness to work within the Zoom video conferencing platform, Slack, Airtable, and other IT programs as required. - Strong interpersonal skills and the ability to build relationships with diverse individuals. - Ability to work independently in a remote environment while maintaining an acute attention to detail and high productivity. - Maintain a strict level of confidentiality and exhibit sound judgment in handling sensitive information. Why Join Us? At Clarity Media Group, you will be part of a dynamic team committed to excellence. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the communications field. You will also have exposure to our impressive client roster and intellectually stimulating projects. Application Process: If you are a motivated professional looking to join a passionate team, we invite you to apply.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.