Operations coordinator jobs in Deer Park, New YorkCreate job alerts

Position Summary: \n The Sr. Sales Aerospace Coordinator and Portal Administration- will play a key role in supporting Lourdes Industries sales products, policies and internal procedures. This role requires strong knowledge of sales processes, government, and commercial procurement portals. The ideal candidate must be proficient working with Microsoft Office/Google Suite and Adobe Acrobat. Must be highly organized, detail oriented, and have knowledge of sales related administrative tasks. Tasks include but not limited to data entry, file maintenance, data research and being able to multitask in a fast-paced environment, while ensuring communication with customers and vendors-all in support of the company’s objectives. \n\n • Essential Functions:\n, • Respond promptly to customer requests and follow-up to ensure completion\n, • Strong knowledge working with several different government/commercial manufacturing portals, Exostar a plus.\n, • Respond to project specs and provide documentation support.\n, • Strong understanding of the aerospace and defense industries.\n, • Understand the sales cycle for complex aerospace aircraft, systems, and components, including technical and solution-based selling.\n, • Enter in Sales Orders into company computer system with focus on accuracy Experience using GRMS a plus.\n, • Enter customer and/or vendor pricing into various databases.\n, • Maintain and update files and perform daily filing tasks.\n, • Perform other duties as required or assigned.\n, • Must possess excellent analytical, organizational, and as well as highly developed communication skills\n, • Ability to function under minimal supervision.\n, • This position requires sitting for long periods of time.\n, • Associate or bachelor’s degree preferred.\n, • Must have 5-7 years of administrative sales operations experience, preferably in aerospace/defense.\n, • Read small print.\n, • Sitting or standing for long periods of time.\n, • Manual Dexterity: Use hands and fingers to operate computers, phones, copiers, and other office equipment.\n

Job Description Construction Project Coordinator Opportunity – Melville, Long Island, NY Anna Parson at Robert Half is seeking a detail oriented, organized Construction Project Coordinator with excellent communication and follow up skills for a prestigious construction client located in Melville, NY. As the Construction Project Coordinator, you will: • Manage and oversee all phases of construction and maintenance projects, ensuring timelines, budgets, and quality standards are consistently met., • Administer and monitor project documentation—including work orders, purchase orders, and schedules from beginning to end —to support efficient workflow., • Coordinate procurement of materials, resource allocation, and employee scheduling in partnership with property managers and district leaders., • Act as the central communication hub between field teams, property/district managers, and finance departments., • Maintain accurate records, track project milestones and employee hours and allocations to ensure all hours are appropriately allocated to the proper jobs and ensure prompt invoicing in collaboration with finance., • Enforce company policies and client standards, confirming full compliance throughout each project. If you thrive in a fast-paced environment and are ready to make an impact, apply today or contact Anna Parson at Robert Half for more details. • At least 3 years of experience in facilities management, operations support, or a similar role., • Proficiency in managing work orders, purchase orders, and project schedules., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Knowledge of construction processes and schedules., • Excellent communication skills to collaborate effectively across departments., • Familiarity with project management principles and tools., • Ability to ensure compliance with company standards and client requirements.

Job Description Who are we? Technical Safety Services (TSS) is a leading laboratory service provider with locations across the United States. Our customers include leading life sciences and healthcare companies and renowned research institutions. We are rapidly growing and looking for additional passionate and talented employees to join our team and partner with TSS’ customers who are doing dramatic work focused on improving the human condition. TSS ensures the equipment our customers use to keep their employees and products safe is in full working order. We are the leading provider in the country of testing and certification services for cleanrooms, fume hoods, biological safety cabinets, and other controlled environment equipment. Working at our customers facilities, TSS employees are key enablers – helping ensure safety, accuracy, and compliance in some of the leading laboratories in the United States. How will you make an impact? The Field Service Planning Coordinator will play a crucial role in enhancing the customer’s experience. The impact will be achieved by diligently managing service schedules for both existing and new customers, ensuring exceptional service delivery, meeting deadlines, addressing urgent request promptly, and overseeing repairs. Through these efforts, the coordinator will significantly contribute to the prioritization of our customers satisfaction and safety. ** This position is fully onsite at our Deer Park office location. What will you do? • Client Communication - Promptly respond to client inquiries via phone and email, providing comprehensive product and service information while addressing repair requests efficiently and effectively., • Inventory and Scheduling Oversight - Manage monthly inventory lists, ensuring all items requiring service are scheduled after PO/payment collection, document reasons for any missed items in the scheduling process., • Service Coordination - Organize and schedule field service work orders, prioritizing tasks to ensure the most efficient timeline possible for service delivery, • Order Review and Assignment - Review daily field service orders, assign tasks to technicians, and monitor job progress to ensure timely completion., • Issue Resolution - Identify, investigate, and resolve any client or technician issues that may arise during service delivery, ensuring seamless operations and customer satisfaction. TSS offers competitive salaries and a wide range of benefits: • Medical, vision and dental insurance, • 401(k) plan with a company matching contribution, • Long-term disability, short-term disability, and life insurance Education and Experience • Demonstrate strong communication skills and an ability to deliver results through teamwork, • Proficient in Microsoft Outlook, Excel and Word, • Proficiency in using software or platforms for scheduling and coordination purposes., • Must think critically and creatively and be able to work independently as well as have strong organizational and planning skills., • Strong interpersonal skills, • Ability to successfully solve challenging issues, perform critical thinking, and be detail oriented, • Excellent organizational ability – can easily multitask and shift priorities as need, • Ability to think and plan strategically., • Excellent customer service and communication skills, both verbal and written., • Strong troubleshooting and problem-solving skills with the ability to learn new systems and services., • Excellent organizational skills and attention to detail., • Ability to thrive in a fast-paced, dynamic environment while maintaining a customer-centric approach. Powered by JazzHR VBcAmJ8b6Z

Job Description The Sisters of St. Dominic of Amityville seek a part-time, fundraising administrator who will report directly to the Director of Advancement. The Advancement Services Coordinator assists with operational management and supports the day-to-day operations of the Advancement Office. This position requires a comprehensive understanding of the overall responsibilities of fundraising, including, but not limited to: gift processing and reporting, reconciliation, acknowledgments, prospect management, biographical data maintenance and query/report generation. This role will also assist at events as needed. -Complete monthly/periodical financial reconciliation for all fundraising gifts -Interacts with all fundraising and finance staff regarding the processing, reporting, and logging of all gifts received -Oversee online merchant accounts (Authorize.net and Blackbaud Merchant Services) to ensure proper processing of online gifts -Oversee enrollment program: -Monitor, maintain, and re-order enrollment stock and office stationery -Responsible for orders, fulfillment, and offerings through the website -Balance quarterly budget sheets from Finance -Manage aspects of Annual Giving Campaign -Prepare print and digital plan for Dominican Companions -Process and record all invoices and deposits REQUIREMENTS AND QUALIFICATIONS: -Experience with Raiser’s Edge or similar fundraising database -Minimum 2 years fundraising experience with a demonstrated track record -Excellent written, verbal, and interpersonal skills -Proficiency in Microsoft Office Suite -Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines -Demonstrates a professional demeanor, whether speaking to others in person, over the phone, via phone, or through letters -Works well alone as well as under direct supervision -High professional and ethical standards for handling confidential information OTHER SKILLS/REQUIREMENTS: -Event set up and breakdown - arranging displays, transporting event materials, and other tasks that require light to moderate physical effort -Ability to stand, walk, and exert themselves for long periods, as well as the ability to lift and carry objects weighing up to 40 pounds for event setup/breakdown -Must have a valid driver's license and reliable transportation

Job Description Dispatch Coordinator Our Family Broadway National, one of Inc. 5000’s fastest growing privately owned companies, provides national and international Property Management services to high profile clientele throughout a wide range of businesses. Such businesses include Tech, Restaurant, Super Market, Facility Maintenance, Retail, Specialty and more. Job Responsibilities: • Efficiently schedule and prioritize service calls to minimize downtime and maximize productivity., • Dispatch and delegate work assignments to technicians based on skillset, availability, and job urgency., • Monitor job progress and maintain consistent follow-up to ensure tasks are completed on schedule., • Track material, verify availability, and follow up on lead times to keep projects on track., • Communicate daily with technicians, customers, and internal departments to ensure seamless operations., • Update and maintain scheduling calendars and logs., • Assist with troubleshooting logistical issues as they arise and implement solutions quickly. ( some trade background preferred ), • Utilize internet-based tools, Microsoft Outlook, and internal systems for scheduling and communication., • Maintain a high level of accuracy in data entry and documentation., • Help scheduling vehicle maintenance for our technicians. Job Qualifications: • Previous experience in dispatching, logistics coordination, or a related scheduling role., • Strong multitasking skills with the ability to manage multiple priorities simultaneously., • Excellent problem-solving and critical-thinking abilities., • Skilled in delegating tasks effectively and communicating clearly with technicians., • Knowledge of material tracking, ordering processes, and lead-time management., • Proficiency with the internet, Microsoft Outlook, and basic computer applications., • Strong organizational skills and attention to detail., • Ability to work in a fast-paced environment and stay calm under pressure. Benefits: • Medical, Dental and Vision, • Company paid Group Term Life Insurance, • 401 (k) Retirement savings plan (company match), • Paid vacation, sick/personal time, and floating holidays, • Paid Holidays Why Broadway? We aim to provide our employees with a family-oriented atmosphere, where they are encouraged and motivated in a comfortable setting, while still being given the proper tools to grow within the company. As we experience rapid growth each year, we strive to assure our employees grow with us. Our company welcomes both those who have industry experience and those who are interested in learning about the facility maintenance business. We offer extensive training to new hires, providing them with the skill set needed to succeed. Our goal is to not only to provide exceptional customer service to our clients, but also to create an environment where employees flourish. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Either 10AM to 7PM or 9AM to 6PM

Job DescriptionBenefits: • Bonus based on performance, • Employee discounts, • Opportunity for advancement, • Paid time off About Suite Pieces Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings. As we scale, were building the internal systems to match our creative ambition and were looking for a proactive, detail-oriented Project Coordinator to help us bring our design work to life, on time and on budget. The Role We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods from design approval to delivery. Youll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where its supposed to. This is a backend powerhouse role perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time. Key Responsibilities Purchasing & Order Management • Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories, • Manage purchase orders, vendor confirmations, and internal documentation, • Follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed, • Log and track all goods by project/client in an organized system Vendor & Workroom Coordination • Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers, • Schedule fabrication, pickup, and installation windows, • Ensure vendors receive accurate specs, materials, and payment, • Resolve vendor delays, damages, or miscommunications quickly and professionally Project Scheduling & Execution • Build internal timelines from order to delivery to install, • Coordinate install schedules with clients, installers, and the design team, • Communicate status updates clearly to the internal team (and clients, if needed), • Ensure all parts and materials are ready before install days no missing pieces Financial & Operations Support • Ensure vendor payments are submitted on time, • Work with bookkeeping team to reconcile invoices, • Flag margin issues or overages before they become problems, • Help refine SOPs as you go documenting better ways to do things Ideal Experience & Qualities • 24 years experience in project coordination, purchasing, operations, or design support, • Familiarity with the design industry, upholstery, or custom fabrication (a big plus), • Highly organized, with strong follow-through and attention to detail, • Excellent communicator with vendors, team, and clients, • Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.), • Calm under pressure; proactive about problem-solving, • Eager to grow into a bigger role COO, Operations Lead, or beyond Why Join Us • Be part of a growing, creative brand with an ambitious future, • Learn the operations behind luxury design, custom goods, and scaled execution, • Work closely with leadership and play a direct role in bringing our projects to life, • Gain visibility and mentorship toward a bigger operational leadership path

Job Description Company Overview Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security. We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do. At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today! Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place. Our Comprehensive Employee Benefit and Perk Package: • Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure., • 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching., • Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs., • Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth., • Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!, • Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!, • Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment. About the Position The Project Coordinator plays a central role in managing all internal operations throughout the customer lifecycle—from proposal through project closeout. This position ensures seamless cross-department coordination, supports on-time and on-budget delivery, and helps maintain an exceptional customer experience. The ideal candidate is detail-focused, data-driven, and comfortable managing multiple high-priority projects in a fast-paced environment. Key Responsibilities • Manage the full project lifecycle, including proposal support, procurement, scheduling, installation, and service closeout., • Coordinate with field teams, warehouse, dispatch, technicians, and management to ensure each project phase runs smoothly., • Allocate resources, manage tasks, and maintain timelines and budgets., • Review and reconcile daily technician reports with internal systems and project analytics., • Identify and resolve operational issues using a strategic, solutions-oriented approach., • Prepare and present weekly project status updates, including completion percentages and key milestones., • Analyze system-generated profitability reports and provide weekly project health summaries to management., • Maintain clear documentation and ensure adherence to standard operating procedures., • Partner with Finance to confirm job completion percentages and support timely, accurate billing., • Exceptional multitasking and organizational skills, • Strong written and verbal communication abilities, • Proficiency in Microsoft Office, especially Excel, • Experience working with CRM and ERP systems (ConnectWise is a strong plus), • Ability to perform under pressure and maintain professionalism, • Proven experience in the low voltage industry, • Analytical mindset with attention to detail and problem-solving capabilities Salary: $55,000.00-$65,000.00/year Position Type: Full-Time, In-Person We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.

Job Description Job Title: Operations Coordinator Job Summary: We are looking for a detail-oriented and proactive Operations Coordinator to support the Director of Commission and Operations in managing processes and day-to-day business operations. This role will assist in data tracking, reporting, commission payroll coordination, and cross-functional communication to ensure smooth and accurate commission execution. Key Responsibilities: Strong research and analytical skills, ability to investigate data sources, spot inconsistencies, and find answers independently Support the preparation and processing of commission payroll cycles, assist in gathering and validating data from multiple sources (company’s POS & Carrier Portal) Help maintain accurate tracking of commission structures, payout timelines, and compliance. Communicate with internal departments (Finance, HR, Sales) for data collection and updates Prepare reports, summaries, and documentation as needed by the Director. Monitor deadlines and flag issues proactively. Help identify and implement process improvements to streamline commission operations. Qualifications: Strong attention to detail and organizational skills. Proficient in Excel. Ability to manage multiple deadlines and adapt in a fast-paced environment Excellent communication and teamwork skills Benefits • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Paid Time Off (Vacation, Sick)

Job Description About Company: Long Island Select Healthcare Inc. (LISH) is a comprehensive network of community health centers. We are a Federally Qualified Health Center (FQHC) that provides Article 16 and 28 clinic services at 8 locations across Suffolk County, New York. We are a multi-specialty healthcare provider caring for our community through Primary and Specialty Medical Care, Dental, Behavioral Health, Audiology, Physical Therapy, Occupational Therapy and Speech Language Pathology. We currently provide care to over 7,000 patients and have an annual operating revenue of $22m. LISH is a forward-thinking, community-oriented organization! We are a certified NYS Patient-Centered Medical Home, with a mission to make a difference in our community. Our unique offerings include a robust Chronic Care Management program, Telemedicine & Virtual Care services and integrated Primary & Behavioral Healthcare. About the Role: The Dental Coordinator plays a crucial role in ensuring the smooth operation of a dental practice by managing patient interactions and administrative tasks. This position is responsible for coordinating appointments, handling patient inquiries, and maintaining accurate patient records, which are essential for providing high-quality dental care. The Dental Coordinator also collaborates with dental staff to streamline processes and improve patient flow, ultimately enhancing the overall patient experience. By effectively managing the front office operations, the Dental Coordinator contributes to the practice's efficiency and success. This role requires a blend of organizational skills, customer service, and knowledge of dental procedures to support both patients and the dental team. Minimum Qualifications: • High school diploma or equivalent., • Previous experience in a dental or healthcare administrative role., • Certification in dental assisting or dental office management., • Experience with insurance verification and billing processes., • Schedule and confirm patient appointments while managing the dental practice's calendar., • Handle patient inquiries and provide information regarding dental services, insurance, and billing., • Maintain accurate and up-to-date patient records, including treatment histories and insurance information., • Assist in the coordination of dental procedures and ensure that all necessary materials and equipment are prepared. The required skills for this position include strong organizational abilities, which are essential for managing multiple tasks and maintaining an efficient schedule. Excellent communication skills are vital for interacting with patients and addressing their concerns effectively. Attention to detail is necessary for accurately maintaining patient records and ensuring compliance with healthcare regulations. Preferred skills, such as knowledge of dental terminology, enhance the ability to assist patients and staff with specific inquiries. Additionally, proficiency in dental software aids in streamlining administrative tasks, allowing the Dental Coordinator to focus on improving patient care and office efficiency. Monday - Friday, 9:00am-5:00pm

Job Description Position Title: Logistics Coordinator Salary Range: $24/hour Benefits Overview At Liberty Moving & Storage, we believe in taking care of our team. Here's what you can expect: • Medical Insurance – Coverage begins on the 1st of the month following 30 days of employment., • The company contributes toward the cost of your medical plan, and we also provide a generous Health Reimbursement Arrangement (HRA) to help offset out-of-pocket expenses., • Dental & Vision Insurance – Coverage begins on the 1st of the month following 30 days of employment., • These plans are 100% employee-funded at a minimal expense, giving you affordable access to additional coverage., • 401(k) Retirement Savings Plan – Eligible on the 1st of the month after completing 1 year of service. Overview: The Logistics Coordinator will be a key member of our growing move management team, operating primarily from Commack, NY. This role encompasses managing all tasks required to ensure smooth relocations for customers domestically and internationally while working closely with our van line partners, Mayflower and United Van Lines. The Logistics Coordinator will report directly to the Customer Service Supervisor. Essential Responsibilities: • Manage Mover's Suite Move Management and BlueZone software, including service orders for van lines and car carriers., • Provide exceptional customer service to internal counselors, household goods networks, and assignees, ensuring compliance with established policies., • Build and maintain strong relationships with network and non-network providers to facilitate successful relocations., • Act as a subject matter expert for household goods activities and provide clear, timely communication to stakeholders., • Ensure data accuracy by entering and maintaining relocation-related details in company systems., • Generate and analyze reports to meet internal and client-specific requirements., • Participate in regular reviews of household goods operations, providing updates and recommendations to management and clients., • Show adaptability and creativity when completing assignments, and seek opportunities for professional growth., • Support the implementation of new business processes, vendors, or services related to household goods relocations., • Strong verbal and written communication skills., • High attention to detail and a customer-centric approach., • Proven ability to multitask, prioritize, and meet deadlines in a dynamic environment., • Proficiency in Microsoft Office Suite and other related software applications., • Strong interpersonal and teamwork skills., • Ability to work under pressure in a fast-paced environment., • College degree or equivalent work experience., • Experience in domestic and international household goods transportation., • Remote work eligibility for candidates with 3+ years of proven experience as a move coordinator. Job Posted by ApplicantPro

Job DescriptionOverview Imperial Cleaning is one of the largest independently owned cleaning companies in the nation, providing professional cleaning services to Retail, Offices, Medical Facilities, Schools, Commercial Buildings, Financial Institutions, Municipalities, and more for over 25+ years. Now over 1,000 employees strong, and with consistent double-digit sales growth year over year, Imperial Cleaning is well-positioned to continue its growth. A central pillar of our success is effective and frequent communication with our customers to ensure that we meet their needs and achieve the highest level of customer satisfaction. We take great pride in our work and respond with a sense of urgency to resolve any issue that may arise. Our strong commitment to service excellence has enabled us to become an elite service provider for the retail luxury brand sector and we have the highest customer retention rate in our industry, over 4x the industry average. Should you come to work at Imperial, you will find that we encourage input and creativity from employees at every level within our organization to improve and move our business forward. We welcome new employees to our growing family and team. When you join Imperial Cleaning you become part of a great family culture. At Imperial, we know that our people are our greatest asset and we take great care to find highly qualified candidates that share our commitment to growth and excellence. Imperial Cleaning is an equal opportunity employer. We offer competitive compensation packages and a variety of benefits that provide our staff with a safe, respectful, and professional working environment. Our location: 151 Dixon Ave, Amityville is an upscale, professional building just off the 110 corridor - walking distance from the train station and town. Job Description • Primary point-of-contact that supports selected clients from beginning to end., • Work closely with Field Managers daily on requests and/or issues that may arise., • Provide operations support to all departments within the organization., • Schedule project crews for services, training, and deliveries., • Coordinates estimates and provides pricing to clients., • Creating and closing work orders for Regional spreadsheets and Project Crew schedules., • Resolve customers' service or billing complaints., • Provides daily customer calls and follow-ups on any complaints., • Maintain a record of customer interactions, transactions, complaints, inquiries, comments, and actions taken., • Process supply orders, enter and close supply orders into the system, and manage the distribution of supplies to assigned clients., • Update corresponding client systems to ensure tracking and billing of all services performed., • Refer unresolved customer grievances to designated departments for further investigation., • Complete contract forms, prepare change of address records, or issue service discontinuance orders., • Identify and recommend improvements in processes or service methods and procedures to streamline processes., • Manage project budgets; review and correct any variances weekly., • Collect, update, and provide required reports to corresponding Clients., • Provide reporting to assigned Account Manager and Management., • 2 year degree required, 4 year degree a plus, • Bi-lingual (English-Spanish), is a must., • Detail-oriented and strong communication skills (email, phone)., • Results-oriented: the ability to resolve challenges and emergencies at a moment's notice., • Multi task-oriented: The ability to handle multiple projects at a time., • Customer-focused with a can-do approach to problem-solving. Operations Coordinator (Imperial Cleaning internal Title: "Customer Solutions Coordinator")

Summary /Objective The Manager, E-Commerce supports the day-to-day operations, site execution, and revenue performance of TYR.com. This role works closely with the E-Commerce Director to ensure merchandising accuracy, promotional alignment, and a smooth, optimized customer experience across all digital touchpoints. The Manager is an organized, metric-driven operator who connects product, marketing, and analytics into reliable, repeatable execution. CORE FRAMEWORK • Merchandising is the Engine: Accuracy, availability, and presentation directly impact conversion and margin., • Marketing is the Fuel: Campaign performance, traffic quality, and engagement metrics drive demand., • People are the Power: Speed, clarity, and cross-functional alignment determine execution quality. Position Responsibilities and Accountabilities: Merchandising as the Engine • Support onsite merchandising strategy through accurate product setup, categorization, and storytelling tied to CR, AOV, and attach-rate goals., • Coordinate with Merchandising, Planning, and Marketing to ensure the site reflects the seasonal assortment, pricing, and promotional calendar with zero-miss accuracy., • Maintain taxonomy, product hierarchy, and category pages to ensure intuitive UX and reduce bounce and exit rates., • Monitor daily/weekly SKU-level performance (sell-through, availability %, low-stock %, aging SKUs) to surface opportunities., • Manage the digital product calendar and ensure launch readiness, tracking on-time delivery rates and post-launch performance., • Work with CRM and Paid teams to support campaigns with optimized landing pages and merchandising alignment, tracking CTR, CVR, and ROAS impact., • Execute promotional updates, GWP, and site-wide events with precision, ensuring timing aligns with traffic and revenue expectations., • Review attribution data and translate learning into onsite changes aimed at improving conversion, engagement, and return visit rate., • Oversee and develop an E-Commerce Coordinator / Site Merchandising support function, setting measurable goals and deliverable timelines., • Enable cross-functional clarity by managing handoffs between Merchandising, Marketing, Creative, and Operations with defined SLAs., • Serve as the first escalation point for site-related issues (pricing, images, inventory mismatches) and track time-to-resolution metrics., • Track and report daily/weekly performance (traffic, CR, AOV, revenue per visitor) and identify drivers behind variances., • Collaborate with Planning and Finance on inventory visibility, monitoring OOS %, low-stock %, and markdown velocity., • Monitor CPA, ROAS, and promotional efficiency; escalate profitability risks or opportunities based on trend analysis., • Manage operational updates in Shopify Plus (collections, navigation, PDP/PLP updates) with QA checks tied to error-rate reduction., • Maintain accuracy of analytics tracking in GA4, Northbeam, and Klaviyo; flag and track tagging issues until resolution., • Support A/B testing and personalization initiatives; report results tied to CR lift, bounce-rate reduction, and engagement metrics., • Stay informed on emerging tools and CRO practices that support site speed, UX, and funnel performance. Qualifications and Competencies: • Hands-on Shopify Plus experience (products, collections, navigation)., • Understanding of core performance metrics and levers impacting CR, AOV, and retention., • Strong analytical skills; comfortable with GA4, Northbeam, and basic BI dashboards., • Excellent cross-functional communication and project management, with a focus on timelines and accuracy., • Experience managing a coordinator-level role preferred. Education and Experience– • 4–7 years of e-commerce or digital merchandising experience with strong KPI ownership.

Job DescriptionSummary/Objective The Account Management Coordinator position is made up of administrative duties that support the department in conjunction with creating relationships with our Airline, Cruise Line and Hotel partners. The position is intended to be a path to the Account Manager role. This position can be remote or locate at our Corporate HQ in Melville, NY. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Learn client’s business and support Account Manager(s) in meeting deliverables., • Support Account Managers in their coordination with Business Development team to ensure a smooth client transition from contract signing to implementation., • Support and help prepare client communications ranging from weekly performance meetings to business reviews., • Become knowledgeable with API technology platforms for the Account Management department., • Assist the Account Manager(s) with day to day items., • Maintain spreadsheets and update databases with information., • Other job duties may be assigned when needed, based on the client’s or API’s needs. Competencies • Problem Solving/Analysis, • Building Relationships, • Results Driven, • Technical Capacity Work Environment This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, normal core business hours. Occasional evening and weekend work may be required as job duties demand. Travel This position requires some travel. Required Education and Experience • Bachelor's degree from an accredited college or university, • At least 1 year travel industry experience, working closely with airlines and/or hotels is a must, • Strong computer skills, with an emphasis on Microsoft Office products especially Excel, • Exceptional verbal and written communication skills, • Customer service skills, • Flexible to work afterhours based on business demand, • Attention to detail and the ability to produce high quality work is a must., • Ability to understand and work with diverse culture here and abroad., • Organized self-starter who can effectively manage workload in a fast paced atmosphere and be able to accomplish goals. Preferred Education and Experience Bi-lingual French is a plus Additional Eligibility Qualifications None required for this position. Who We Are API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API’s proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you! Other Duties Duties, responsibilities and activities may change at any time according to business needs. The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO). Work Environment This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms. AAP/EEO Statement Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Powered by JazzHR 99iLPIhAKS

Job Description Position Summary: The Senior Sales Coordinator-Aerospace & Defense will play a key role in supporting Lourdes Industries sales products, policies and internal procedures. This role requires strong knowledge of sales processes, government, and commercial procurement portals. The ideal candidate must be proficient working with Microsoft Office/Google Suite and Adobe Acrobat. Must be highly organized, detail oriented, and have knowledge of sales related administrative tasks. Tasks include but not limited to data entry, file maintenance, data research and being able to multitask in a fast-paced environment, while ensuring communication with customers and vendors-all in support of the company’s objectives. • Essential Functions:, • Administrative skills., • Respond promptly to customer requests and follow-up to ensure completion, • Strong knowledge working with several different government/commercial manufacturing portals, Exostar a plus., • Respond to project specs and provide documentation support., • Strong understanding of the aerospace and defense industries., • Understand the sales cycle for complex aerospace aircraft, systems, and components, including technical and solution-based selling., • Enter in Sales Orders into company computer system with focus on accuracy Experience using GRMS a plus., • Enter customer and/or vendor pricing into various databases., • Maintain and update files and perform daily filing tasks., • Perform other duties as required or assigned., • Must possess excellent analytical, organizational, and as well as highly developed communication skills, • Ability to function under minimal supervision., • This position requires sitting for long periods of time., • Associate or bachelor’s degree preferred., • Must have 5-7 years of administrative sales operations experience, preferably in aerospace/defense., • Read small print., • Sitting or standing for long periods of time., • Manual Dexterity: Use hands and fingers to operate computers, phones, copiers, and other office equipment. All qualified applicants will receive consideration for employment without regard to age, race, color, gender orientation, religion, sexual orientation, marital status, national origin, creed, disability, genetic predisposition or carrier status, protected veteran status or any other protected characteristic. Reasonable accommodations may You should be proficient in: • CNC Machine Installation, • AS9100

Summary /Objective We are seeking a highly organized and detail-oriented Operations Coordinator to support our Swim and Gym Business. This role will be pivotal in ensuring smooth day-to-day operations, driving team efficiency, and supporting execution across sales, service, logistics, and marketing initiatives. The Operations Coordinator will serve as the central point of communication between internal teams, swim teams, and external partners to deliver a seamless customer experience. Position Responsibilities and Accountabilities: Operational Support • Assist in managing day-to-day operations of the DTC Swim and Functional Fitness channels., • Coordinate team order processing, fulfillment, Inventory, PC Forecasting, and customer service inquiries., • Act as a liaison between swim teams, Gyms, sales, customer service, and internal departments., • Manage schedules, meeting agendas, and follow-up action items for the sales leads., • Prepare weekly and monthly reports on sales performance, order status, and service metrics., • Monitor inventory levels for products and communicate replenishment needs., • Identify operational bottlenecks and propose solutions to improve efficiency., • Help develop standard operating procedures (SOPs) for swim team order management., • Coordinate trunk stock to ensure immediate availability for customer distribution on-site or via FedEx/UPS. Keep accurate inventory records and conduct monthly audits to manage stock levels efficiently., • Assist in planning and execution of Team activations, fittings, and promotional events., • Support marketing initiatives including email campaigns, digital content, team communications, and events. Qualifications and Experience: • Bachelor’s degree in Business, Sports Management, Operations, or related field preferred., • 3+ years of experience in operations, customer service, or account coordination (sports, apparel, or consumer goods industry a plus)., • Strong organizational and project management skills with the ability to manage multiple priorities., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite, Google Workspace, and CRM/order management systems., • Detail-oriented, proactive, and comfortable working in a fast-paced, team-oriented environment.

As an Inventory Coordinator at ICON, you will play a vital role in managing and optimizing inventory levels to ensure the availability of essential materials and supplies for clinical operations. Inventory Coordinator- Farmingdale NY. We are currently seeking an Inventory Coordinator to join our div

Position: Front Office Coordinator - Mental Health Practice. We are seeking a reliable and detail-oriented Administrative Assistant to act as our Front Office Coordinator to join our mental health practice. Support general office operations as needed.

Day Habilitation Program Coordinator. Collaborate with residential program coordinators to improve communication and integration between residential and day habilitation services. The Day Habilitation Program Coordinator oversees the daily operations, compliance, and quality of site?based and hub?ba

Our vertically integrated approach to the industry means we do everything from lead generation to installation with a 25-year warranty! Giving our customers a streamlined, hassle-free, and white glove solar option. Best Workplaces, has grown from a few employees in 2009 to a few thousand today! We'v

Business Operations Coordinator. Business Operations Coordinator. The Business Operations Coordinator will generate leads for new business through actions such as: cold calling, utilizing customer referrals, community involvement, collaborating with AMR leadership on marketing and recruitment progra

We are seeking a highly organized and detail-oriented Operations Coordinator to support our Swim and Gym Business. The Operations Coordinator will serve as the central point of communication between internal teams, swim teams, and external partners to deliver a seamless customer experience. This rol

Visit Benefits - Wells Fargo Jobs (. Wells Fargo is an equal opportunity employer. To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo (.

A financial services company in Melville, NY seeks an entry-level Brokerage Operations Coordinator to support their brokerage team.

As an Inventory Coordinator at ICON, you will play a vital role in managing and optimizing inventory levels to ensure the availability of essential materials and supplies for clinical operations. Inventory Coordinator- Farmingdale NY. Inventory Coordinator- Farmingdale NY- onsite.

Manage special projects from concept to conclusion as assigned by senior management, ensuring timely execution and follow?up. Collate and manage data to support departmental projects and decision?making.

We are looking for a detail-oriented and proactive Commission & Operations Coordinator to support the Director of Commission and Operations in managing end-to-end commission processes and day-to-day business operations. Commission & Operations Coordinator. Help identify and implement process improve

Are you a recent graduate looking to start your career? Consider joining our firm through the Brokerage sector as a Brokerage Operations Coordinator – it is a great entry-level position to kickstart your career.Imagine jumping into a dynamic role where you support a busy brokerage team every day!

The Logistics & Trade Compliance Coordinator is responsible for supporting end-to-end logistics operations across customer shipments, internal material movements, and international trade processes within an electronic component manufacturing environment. The role ensures full compliance with applica

Competitive pay - As an Administrative Operations Coordinator at Signant Health, you will: Manage Sales Orders to ensure accurate creation and clarity of information for teams within the configuration center; Attend project kick off meetings and client calls, as required; Serve as the point of conta

The Business Operations Coordinator will generate leads for new business through actions such as: cold calling, utilizing customer referrals, community involvement, collaborating with AMR leadership on marketing and recruitment programs, and participating in community networking events to draw in pr

Job DescriptionSalary: $66,500 - 67,568 OPWDD RESIDENTIAL FACILITIES COORDINATOR Residential Services for Developmentally Disabled Adults - Amityville, NY Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life. CCLI is looking for aResidential Facilities Coordinator with a generous heart and a desire to contribute to the well-being of others to carry out our mission on Long Island. By joining our team, you will share in the joy of providing care with dignity and life with hope. In this role, the OPWDD Residential Facilities Coordinator will develop, plan, and oversee the purchasing, maintenance, and construction project requirements of OPWDD (Office of Persons With Developmental Disabilities) leased and owned facilities through to completion. (12 group homes and the Amityville program HQ.) The incumbent will be responsible for ensuring that OPWDD planned and emergency maintenance requests are completed in a timely manner, including, but not limited to, purchasing necessary supplies, completing the work, seeking external assistance if needed, and entering said work into the Agency work order system. Responsibilities: • Ensure, from planning to completion, the effective and efficient operations of facility maintenance and purchasing for the OPWDD program., • Perform maintenance and repair work that includes plumbing, carpentry, light electrical, painting, HVAC, masonry and related crafts., • Respond to emergency needs of the residences during assigned and after hours, on a timely basis., • Liaise with Agency Purchasing and Facilities Administrators when working with Building Crafts Mechanics on multiple OPWDD projects and initiating capital expense work projects and bid process., • Participate in OFPC Fire Safety and State Audits. Ensure timely completion of noted deficiencies relating to the physical structure., • Adhere to program budget for all purchasing and maintenance projects., • Recommend the hiring of contractors from approved vendors and research new vendors., • Coordinates and oversees completion of multiple contracted projects to ensure compliance within specifications and quality of workmanship., • Initiate preventative maintenance programs., • Collaborate with Clinical Staff and Residential Management in ascertaining and accommodating residents' current and long-term needs as relates to maintenance, repair work and renovations. Qualifications: • HS Diploma/GED required; some college preferred, • 3-5 yrs. related facilities maintenance, purchasing, and construction project management experience., • Demonstrated proficiency at the "advanced handyman" level with building crafts including carpentry, plumbing, light electrical, painting, masonry, structural household repairs., • Negotiating skills; cost estimating experience helpful., • Good interpersonal communication and collaborative team skills, • Strong organizational skills, including attention to detail, time management and follow-up ability in a multi-priority work environment., • Ability to be available On Call 24/7 in emergencies, and to work flexible hours when necessary is required., • Ability to travel island-wide in all types of weather, • Valid NYS Driver's License Salary: $66,500 - 67,568/yr. Core Work Schedule: 35 hrs./wk., Mon.-Fri., 9a-5p with flexibility to work after hours, and on weekends, as required to address emergencies in the residences. This rate of pay serves as a good faith estimate. Actual pay is based on a number of factors which may include a candidates qualifications, skills, competencies, experience and work location. The salary range or rate listed does not include any differential pay or other forms of compensation, such as the value of benefits, which may be applicable to this position. Catholic Charities of Long Island -An Equal Opportunity Employer

Job Description We are looking for a detail-oriented and personable Front Desk Coordinator to provide some short-term coverage! This role offers an excellent opportunity to interact with customers and ensure smooth front desk operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and communication skills. Responsibilities: • Welcome and greet customers promptly upon arrival to create a positive experience., • Direct customers to the appropriate departments or personnel based on their needs., • Answer and manage incoming calls efficiently using a multi-line phone system., • Maintain a clean and organized reception area to ensure it meets company standards., • Proven experience in a front desk or reception role., • Proficiency in handling multi-line phone systems efficiently., • Strong interpersonal skills with the ability to engage with customers in a courteous and attentive manner., • Excellent organizational skills and attention to detail.

We help companies and individuals around the globe address their most signific Insurance, Coordinator, Commercial, Account, Operations, Skills, Business Services. Who We Are: NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance.

Job Description Plainview Endodontics, a modern and patient-focused specialty dental practice, is seeking a friendly, detail-oriented, and experienced Receptionist/Insurance Coordinator to join our team! Responsibilities: * Greet patients warmly and manage front desk operations * Answer phones, schedule appointments, and confirm patient visits * Verify dental insurance benefits and obtain necessary authorizations * Submit insurance claims and follow up on outstanding claims/payments * Collect patient copays and manage billing inquiries * Maintain accurate and up-to-date patient records * Support the overall flow and efficiency of the office Requirements: * Minimum 2 years of dental office experience (Endodontic or specialty office preferred) * Strong understanding of dental insurance and claim submission * Familiarity with dental software (Open Dental preferred) * Excellent communication and customer service skills * Organized, reliable, and able to multitask in a fast-paced environment To Apply: Please email your resume to

Job Description Job Summary The dedicated and collaborative Shift Supervisor is responsible for maintaining a safe, supportive, and therapeutic environment which fosters growth and facilitates the development of mutual aid/self-help skills with the people we support. The ideal candidate will supervise staff and provide the appropriate supports tailored to the needs and desires of each person being supported to enable them to live as independently as possible. The Shift Supervisor is expected to recognize when an individual is in a crisis and be able to utilize the appropriate psychiatric and medical back up services. The salary range for this position is $19.24 - $20.20 hourly Responsibilities Program Operations • Ensure program goals are implemented by Direct Support Professional, • Implement and adhere to established treatment plans, • Provide hands on supervisor of individuals with Autism, including implementation of behavior goals and behavior plans, • Maintain client’s personal allowance accounts, • Schedule staff at the residence, • Coordinate shopping and proper meal distribution, • Maintain correspondence with Nurse and Medical Coordinator to ensure appropriate medical appointments are made and occur, • Coordinate recreational goals, • Transport residents in agency vehicles as needed, • Report issues regarding vehicles to supervisor, • Flexible to work overtime, evenings, weekends, and/or holidays when necessary, • Maintain individual/family confidentiality, • Ensure health, safety & welfare of individuals, • Commitment to company values and adherence to policies, • High School Diploma or G.E.D. required, • AMAP, First Aid, CPR, and SCIP-R certifications required or Aptitude to obtain upon hire, • Demonstrate patience, ability to learn, and utilize systematic procedures in order to enhance individual’s independence and quality of life, • 1 -2 years of OPWDD experience, • Experience working with Intellectual Developmental Disabled (I/DD) populations, • Maintain a clean and valid Driver’s License required, • Ability to safely assist lifting individuals of various weights & 20 lb. items, • Ability to run when needed, • Ability to communicate effectively with others and individuals served QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills. Benefits Our benefits go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. • Competitive salary, • Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff), • Medical can be as low as $1 dollar per paycheck / $26 dollars a year for full medical coverage ( for FT staff), • Generous Paid Time Off policy (for full time staff) Start with 24 days annually, • Group Life Insurance and Long Term Disability (for FT staff), • Flexible Spending Accounts (for FT staff), • Pre-Tax Commuter Benefits, • 403(b) Retirement with Discretionary Employer Match (for FT staff), • Opportunities for career advancement, • Qualifications are subject to change in accordance with government regulations. *This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. QSAC is an Equal Opportunity Employer (EOE). Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To apply: Please send resumes to

Job DescriptionDescription: The Front Desk Coordinator serves as the first point of contact for students, faculty, staff, and visitors . This role involves managing front desk operations, including greeting and assisting visitors, answering inquiries, directing calls, and providing administrative support to the school’s departments. The Front Desk Coordinator ensures that the school operates smoothly and efficiently, offering excellent customer service and maintaining a welcoming and professional atmosphere. Requirements: Key Responsibilities: • Front Desk Operations:, • Greet and assist students, visitors, faculty, and staff as they arrive at the school, providing a welcoming and helpful environment., • Answer and direct phone calls, emails, and in-person inquiries regarding programs, registration, scheduling, and other school services., • Maintain knowledge of the school’s vocational programs, course offerings, and staff contacts to efficiently answer questions and direct individuals to the appropriate resources., • Administrative Support:, • Provide general administrative assistance, including copying, filing, data entry, and managing office supplies., • Assist students with administrative tasks such as scheduling appointments, filling out forms, and providing guidance on school processes., • Support school staff with document preparation, event coordination, and managing office calendars., • Student and Visitor Assistance:, • Offer guidance to current and prospective students on school policies, procedures, and services, including admissions, registration, and class schedules., • Assist visitors, ensuring they are directed to the appropriate department or staff member for meetings, tours, or other needs., • Ensure the front desk is always professionally kept and that inquiries are handled promptly and accurately., • Appointment Scheduling:, • Coordinate and manage appointment schedules for students with school departments, such as admissions and career services., • Schedule meetings between students and academic advisors, instructors, or program directors as needed., • Ensure accurate and timely communication of appointment times and changes to all parties., • Records and Information Management:, • Maintain accurate and organized records of inquiries, appointment schedules, and general office communications., • Assist in updating student information and maintaining confidentiality of student records in compliance school policies., • Track and distribute incoming mail, packages, and correspondence for staff and faculty., • Event Coordination Support:, • Assist in organizing and coordinating school events such as open houses, orientation sessions, job fairs, and graduation ceremonies., • Manage event registrations, help with setup, and ensure smooth execution of activities., • Provide support to staff during events by managing sign-in sheets, distributing materials, and assisting with guest inquiries., • Communication & Customer Service:, • Communicate important information to students and staff, including schedule changes, upcoming events, and school announcements., • Resolve or escalate student and visitor concerns or complaints in a professional and courteous manner., • Uphold a high standard of customer service, ensuring that the front desk is efficient, helpful, and always attentive to the needs of students and visitors., • Document promptly an accurately in SIS, • Safety & Facility Oversight:, • Monitor the front area for cleanliness, safety, and professionalism, ensuring that the reception space is well-maintained., • Coordinate with security or maintenance staff when necessary to address facility issues or emergencies., • High school diploma or equivalent required; associate’s degree or additional training in office management or customer service preferred., • Minimum of 1-2 years of experience in a receptionist, administrative, or front desk role, preferably in a health care or academic setting., • Excellent communication and interpersonal skills with a strong focus on customer service., • Proficiency in Google Suite (Word, Excel, Outlook) and familiarity with scheduling software., • Strong organizational skills and attention to detail, with the ability to multitask and manage time effectively., • Strong communication and problem-solving abilities, • Professionalism and excellent customer service orientation, • Multitasking and time management in a fast-paced environment, • Organizational and data entry accuracy

Job DescriptionBenefits: About Advanced Counseling Associates Advanced Counseling Associates is a client-centered, inclusive mental health practice dedicated to supporting individuals (adults, children, and adolescents), couples, and families through one-on-one counseling. Position Summary: We are seeking a reliable and detail-oriented Administrative Assistant to act as our Front Office Coordinator to join our mental health practice. The ideal candidate will have prior experience working in a mental health or behavioral health office and be comfortable managing both administrative and client-facing responsibilities. Key responsibilities: • Manage scheduling for clinicians and clients, • Collecting copays, deductibles, and payment for missed appointments, • Maintain accurate and organized client and billing records, • Communicate professionally with clients, clinicians, and staff, • Support general office operations as needed Required Qualifications: • Previous experience in a mental health office or similar healthcare setting (required), • Strong organizational and communication skills, • Ability to multitask and maintain professionalism in a confidential environment, follow HIPAA guidelines, • Comfortable with electronic health record (EHR) systems and payment processing Schedule & Compensation: • Approximately 20-25 hours per week, • Flexible schedule available, • Hourly rate based on experience