Accounts Payable Supervisor (ONSITE)
11 days ago
Irving
Job DescriptionDescription: Job Title: Accounts Payable Supervisor Department: Finance / Accounting Reports to: Controller Location: Irving, Texas. Employment Type: Full-Time – Position is 100% onsite. Job Summary: We are seeking a detail-oriented and experienced Accounts Payable Supervisor to lead our accounts payable team and ensure efficient, accurate, and timely processing of vendor invoices, payments, and related financial transactions. This supervisory role combines hands-on AP operations with team leadership, process improvement, vendor relationship management, and strong internal controls. The ideal candidate thrives in a fast-paced environment, maintains compliance with accounting standards and company policies, and contributes to overall financial accuracy and operational excellence. Key Responsibilities: • Supervise and lead a team of 3+ Accounts Payable Specialists, including hiring, training, performance management, coaching, scheduling, and conducting regular evaluations., • Oversee the full end-to-end accounts payable cycle: invoice receipt, matching (2-way/3-way), coding, approval routing, payment processing (checks, ACH, wires), and expense report reimbursements., • Review and approve high value/complex invoices, payment runs, and exceptions to ensure accuracy and prevent duplicate payments, fraud, or errors., • Manage vendor onboarding, maintain the vendor master file, resolve invoice discrepancies, and foster positive vendor relationships to support smooth operations., • Coordinate weekly/monthly payment runs, cash flow forecasting inputs for AP, and ensure payments are made in accordance with terms to optimize discounts and avoid late fees., • Monitor aging reports, reconcile AP sub-ledger to general ledger, resolve open items, and prepare month-end accruals and reporting packages., • Develop, document, and continuously improve AP policies, procedures, and internal controls to strengthen compliance (GAAP, tax regulations) and operational efficiency., • Implement and maintain AP automation tools, ERP system workflows (e.g., Acumatica, SAP, Oracle, NetSuite, Microsoft Dynamics, Coupa, etc.), and reporting dashboards., • Serve as the primary point of contact for AP-related inquiries from vendors, internal departments, auditors, and senior leadership., • Identify and drive process improvements, cost savings initiatives, and technology enhancements to reduce manual work and increase accuracy/timeliness., • Prepare regular AP metrics/KPIs reports (e.g., DPO, invoice processing time, error rates, early payment discounts captured) and support annual audits., • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent combination of education and experience)., • 7+ years of progressive accounts payable experience, including at least 2 years in a supervisory or lead role., • Strong knowledge of accounts payable best practices, internal controls, and compliance requirements., • Proficiency with ERP/financial systems (e.g., Acumatica) and AP automation platforms., • Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis)., • Experience in a mid-to-large organization or industry-specific knowledge (e.g., waste / environmental management)., • Familiarity with 1099 reporting, sales/use tax processing, or travel & expense systems (e.g., Ramp)., • Strong analytical and problem-solving abilities., • High attention to detail combined with the ability to see the big picture., • Proven ability to manage multiple priorities and meet tight deadlines., • Team-oriented mindset with a focus on coaching and staff development., • Competitive salary and year-end bonus., • Comprehensive benefits package (health, dental, vision, 401(k) match, PTO, etc.)., • Opportunities for professional development and career advancement. TAS Environmental Services offers a competitive benefits program, including comprehensive group health and related benefits plan. The following list of benefits is offered only to employees in regular (full-time) positions: • Comprehensive Medical, Dental, and Vision Coverage, • Mental Health Support Programs, • Supplemental Benefits - Accident, Critical Illness, etc., • Access to a company provided Employee Assistance Program, • Retirement & Financial: 401(k) with Company Match, • Life Insurance and Disability Coverage, • Work-Life Balance: Generous Paid Time Off (PTO); Paid Time Off increases based on years of service, • Holidays - seven (7), • Floating Holidays - two (2), • Professional Development: Access to Online Learning Platforms