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Job DescriptionSummary The Business Operations Administrative Assistant provides comprehensive administrative support across multiple functions, including bookkeeping, reception/front office, HR assistance, and general business operations support. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. Responsibilities and Duties Responsibilities include the following, and other duties may be assigned. Bookkeeping • Maintain accurate financial records, including accounts payable/receivable, general ledger, and bank reconciliations., • Prepare and process invoices, expense reports, and vendor payments., • Assist with payroll processing and ensure compliance with tax regulations., • Generate monthly, quarterly, and annual financial reports for management. Reception & Front Office • Answer and direct incoming calls professionally., • Greet visitors and manage front desk operations., • Maintain organized filing systems for the Business Operations department., • Manage office supply inventory and kitchen upkeep; order and stock supplies as needed., • Provide administrative support for projects and day-to-day operations., • Prepare reports, presentations, and correspondence., • Take meeting notes during staff and management meetings., • Assist in maintaining company policies and procedures., • Coordinate with vendors for office services (equipment, cleaning, shredding, water service, etc., • Support setup and cleanup for staff events., • Conduct research tasks for the department., • Support recruitment activities, including posting job ads and scheduling interviews., • Assist with the onboarding processes for new employees and maintaining personnel files., • Completes payroll reports and related activities., • Performs other related duties as assigned Supervision Received This position exercises some latitude in planning and executing the workload, but works closely with the supervisor. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: • Problem Solving: identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; uses reason even when dealing with emotional topics., • Customer Service: manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance., • Interpersonal: focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting., • Oral Communication: speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions., • Written Communication: writes clearly and informatively; edits work for spelling and grammar; is able to read and interpret written information., • Organizational Support: follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values., • Attendance/Punctuality: is consistently at work and on time; ensures work responsibilities are covered when absent., • Dependability: follows instructions; responds to management direction; takes responsibility for own actions; completes tasks on time or notifies appropriate person with an alternate plan., • Judgment: displays willingness to make decisions; exhibits sound and accurate judgment; includes appropriate people in decision-making process., • Professionalism: approaches others in a tactful manner; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions., • Other Skills and Abilities: ability to organize and evaluate workload and prioritize work; ability to complete multiple, simultaneous projects with accuracy and efficiency. Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Preferred Attributes • Ability to maintain confidentiality and handle sensitive information., • Problem-solving mindset and attention to detail., • Comfortable working independently and as part of a team. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Education/Experience: Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred). 3+ years in bookkeeping or accounting; experience in administrative or HR support., • Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization., • Math Ability: ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent., • Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations., • Computer Skills: intermediate-level knowledge of computer functions including Strong knowledge of MS Office Suite (Excel, Word, Outlook). Proficiency in QuickBooks accounting software., • Certificates and Licenses: valid California driver’s license and valid automobile liability insurance., • Supervisory Responsibilities: this job has no supervisory responsibilities. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to twenty pounds. Specific vision abilities required include close vision and ability to adjust focus. The employee is required regularly to sit and talk or hear. The employee is required occasionally to stand and walk. The employee is required frequently to use hands to finger, handle, or feel and to reach with hands and arms. The employee is required frequently to stand, walk, stoop, kneel, crouch, or crawl.

Job Description The WelbeHealth PACE program helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. It's our mission to serve the most vulnerable seniors with better quality and compassion in a value-based model. The Home Care Scheduler plays a critical role in Home Services, ensuring that the needs of our participants are met with the highest level of care. Reporting to the Home Care Supervisor, the Home Care Scheduler coordinates the scheduling and tracking of Home Health and Home Care Assistant assignments. The Home Services Scheduler will provide outstanding customer service to all stakeholders (including participants, families, vendors, and staff) and maintain records of all scheduled appointments. Essential Job Duties: • Coordinate the scheduling Home Care Assistant/Personal Care Assistant assignments as directed by the Home Health RNs and Home Care Supervisor, including schedule changes and communicating with all stakeholders (participants, family, home services staff, etc.), • Complete required authorizations in electronic medical records (EMR) system for approved personal care and home health services, • Ensure all medical records for clinicians, home care aids, vendors, and in-home staff visits are received and uploaded into the electronic health record (EHR), • Consistently implement and improve procedures, such as making reminder calls, clarifying instructions, or sending necessary materials, to ensure a successful experience for providers, staff, and participants, • High school diploma or equivalency, • Minimum of one (1) year of experience as a scheduler in a home health or home care agency, • Medical insurance coverage (Medical, Dental, Vision), • Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and sick time, • Advancement opportunities - we've got a track record of hiring and promoting from within, meaning you can create your own path!, • Bonus eligibility – your hard work translates to more money in your pocket At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations. Our Commitment to Diversity, Equity and Inclusion At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law. Beware of Scams Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to

Job Description CreativeTime Solutions is seeking a highly self-motivated, detail-oriented, and enthusiastic Independent Remote Assistant to join our team. The ideal candidate will have exceptional communication skills, advanced organizational abilities, and a high degree of personal initiative. You will report directly to the Director and will work closely with all levels of our organization. The ability to work efficiently and independently, manage high volume workload, and adapt to changing priorities, is crucial. Key Responsibilities: • Support senior management in executing a variety of tasks including, but not limited to, scheduling, planning, and coordinating meetings., • Provide effective and efficient administrative support on a daily basis. This includes managing correspondence, updating contact databases, and keeping track of documents., • Prepare detailed reports and presentations for internal use, ensuring accuracy and consistency in data., • Effectively collaborate with various departments for project coordination, and carry out relevant research as required by the team., • Maintain and manage digital files securely using cloud-based systems, keeping all information up to date and easily accessible., • Exhibit professionalism while corresponding with clients and colleagues; troubleshoot any communication or scheduling conflicts in a timely and respectful manner. Qualifications: • A minimum of 3 years experience in a similar role. Experience working in a remote role is highly desirable., • Bachelor’s degree in Business Administration or related fields. Equivalent work experience will also be considered., • Superior communication skills, both written and oral. Fluency in English is a must., • Proficient with using digital productivity tools (Google Suite, Slack, CRM software etc.), along with remote communication technology., • Strong organizational and time-management skills with an ability to prioritize tasks., • Aptitude for problem-solving, showing resourcefulness and the ability to work independently., • Attention to detail, professionalism, and the ability to maintain confidentiality at all times. Benefits: • Opportunity to work with a dynamic, diverse, and growing team., • Flexible scheduling with the ability to manage your work week, leading to a healthy work-life balance., • Training opportunities for professional development and upskilling., • An environment that values continuous learning and high performance. This role is suited to a flexible and motivated professional who excels in diverse, fast-paced, and remote environments. If you believe you possess the skills, experience, and attitude required for this job, we'd love to hear from you!

Job Description Location: Compton, CA Compensation: $75,000–$90,000/year, depending on experience and qualifications Benefits: Medical, dental, vision, life insurance, paid time off, retirement plan Schedule: Full-time, Onsite (Monday–Friday) We’re looking for a proactive, resourceful, and highly organized Legal/Executive Assistant to support the CEO of a dynamic, family-owned organization. This position is ideal for a self-starter who anticipates needs, takes initiative, and finds solutions before problems arise. In this fast-paced role, no two days are the same. You’ll balance multiple priorities, manage sensitive information, and keep both business and family operations running smoothly. Your ability to bring structure, clarity, and follow-through will ensure nothing is missed. You’ll provide executive-level administrative support while assisting with legal and contract documentation. The ideal candidate combines the polish of an experienced Executive Assistant with the precision of a paralegal — managing communications, documents, and projects across all aspects of the CEO's work and priorities. Key Responsibilities: • Manage calendars, meetings, and travel arrangements for the CEO (business and personal)., • Assist with legal documents, contracts, filings, and compliance tracking., • Draft, proofread, and edit correspondence, agreements, and internal communications with accuracy and professionalism., • Maintain detailed trackers and secure records for contracts, filings, and executive approvals., • Liaise with external counsel, vendors, and internal teams regarding documentation and follow-ups., • Coordinate and manage a wide range of tasks and communications on behalf of the CEO, ensuring timely follow-up and organized documentation across multiple areas of responsibility., • Maintain organized digital and physical filing systems for legal and executive records., • Research and summarize information for executive review; prepare concise briefs and recommendations., • Establishes and maintains efficient processes, documentation, and systems to streamline executive and office operations., • Process and reconcile business and personal expenses accurately and promptly., • Minimum 5 years of experience as an Executive Assistant, Legal Assistant, or Paralegal supporting senior leadership., • Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred., • Experience with contracts and legal documentation workflows., • Excellent written and verbal communication skills, with meticulous attention to detail., • Proficiency in Microsoft Office 365; adept at managing multiple projects simultaneously., • Demonstrated discretion, professionalism, and sound judgment in handling sensitive information., • Proactive, organized, and resourceful problem-solver who anticipates needs and ensures completion., • Onsite role.