Receptionist / Administrator
2 days ago
Manhattan, New York
The Receptionist and Administrative Assistant plays a key role in supporting the day-to-day operations of the property management office
This position involves front-line customer service, administrative support, and organizational duties to ensure the office runs smoothly
The ideal candidate will have excellent communication skills, attention to detail, and an ability to multitask in a fast-paced real estate management environment
Greet clients, visitors, and potential buyers with a professional and welcoming attitude
Answer and direct phone calls, take messages and provide accurate information as needed
Manage front desk area, ensuring it is neat, organized, and stocked with necessary materials
Schedule appointments and manage the calendar for the Manager and Assistant Manager
Handle incoming and outgoing mail, packages, and courier services
Ensure all visitors sign in and are directed appropriately
Assist residents with inquiries by phone, email, or in person regarding paperwork, recertification, work orders, and/or any questions to concerns.
Assist residents with recertification paperwork questions.
Maintain the office filing system
Enter data into the CRM system and update resident information as necessary
Provide general office support (data entry, photocopying, etc.)
Assist Residents with paperwork, scheduling appointments, and general inquiries
Order and manage office supplies
Help coordinate office meetings and activities
Ensure office equipment is working properly
Location- Bronx, NY 10453
