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Elevate LLC | Partner Firm Opportunity Location: Rochester, New York (On-Site) Schedule: Full-Time, Monday–Friday, 9:00 AM–5:00 PM (40 hours per week) Target Start Date: January 1, 2027 Salary: $40,000+ (depending on expertise and experience) About Elevate Elevate LLC is a next-generation professional services platform built to partner with entrepreneurial, growth-focused accounting, tax, and advisory firms. Our mission is to empower firms and their leaders by providing capital, operational support, technology, and strategic guidance to help them scale while preserving their independence and culture. A partner firm of Elevate located in Rochester, New York is seeking a highly organized and professional Administrative Assistant to support daily office operations and serve as the first point of contact for clients. This role is essential to providing exceptional client service, maintaining an efficient and welcoming office environment, and supporting the firm's Partners and Staff throughout the year, including during the busy tax season. The ideal candidate enjoys working in a fast-paced professional environment, communicates effectively, manages competing priorities with care, and takes pride in delivering a positive client experience. Key Responsibilities Client Reception & Service • Greet and assist clients visiting the office in a professional and welcoming manner., • Monitor the front reception desk and serve as the primary point of contact for in-person visitors., • Answer incoming phone calls and respond to basic client inquiries by phone or email., • Direct client requests to the appropriate Partner or team member. Administrative Support • Schedule client appointments and internal meetings for Partners., • Manage incoming and outgoing correspondence, including email, fax, USPS, FedEx, courier services, and other deliveries., • Provide general administrative support and assist with special projects as needed. Billing & Payment Processing • Work within the firm's billing portal to process client payments accurately and securely, including payments received in person, by mail, or through approved electronic payment methods., • Record payments promptly and provide receipts or payment confirmations to clients as needed via email., • Assist with Accounts Receivable collection efforts by contacting clients via phone and email regarding outstanding balances and past due invoices., • Maintain a professional and courteous approach during collection calls and document client communications, payment commitments, and follow-up dates., • Respond to basic client questions regarding invoices, payment status, and balances due, and provide assistance on how to make payments electronically via the online billing portal., • Research routine billing questions and coordinate more complex invoice, adjustment, credit, or account questions with the Firm Administrator or Partner., • Monitor and respond to billing-related emails, phone messages, and client requests to support timely resolution, escalating issues to the Firm Administrator or Partner as needed., • Prepare and submit client billing form submissions on behalf of Partners and Directors as instructed, including creating draft invoices and sending them to clients. Document Management • Receive client information and source documents delivered in person or by mail., • Scan, organize, and route documents to create and maintain electronic client files., • Handle confidential client and firm information with discretion. Tax Return & Client Deliverable Support • Assist with assembling, processing, and distributing individual and business tax returns., • Support the preparation and delivery of other client deliverables., • Coordinate client pickups and deliveries, particularly during peak tax season., • Assist with new client onboarding, including drafting engagement letters, sending tax organizers, and requesting prior year tax documents. Office Operations • Maintain office inventory and place kitchen and office supply orders as needed., • Keep conference rooms, reception areas, common areas, and the kitchen organized and presentable., • Perform light shared-office upkeep, including loading or emptying the dishwasher and resetting client-facing spaces., • Coordinate routine office and vendor needs as directed. Other Responsibilities • Support administrative, operational, and client service initiatives across other Elevate platform firms as needed and if capacity allows., • Provide cross-functional support for special projects, firm integrations, and shared platform initiatives., • Assist with back-office, client-facing, and administrative activities to help maintain consistent service levels across the Elevate platform., • Collaborate with team members across multiple offices and business units to support firm operations and strategic priorities. Qualifications • High school diploma or equivalent required; Associate degree preferred., • Two or more years of administrative, receptionist, customer service, or office support experience preferred., • Experience in a public accounting firm, law firm, financial services firm, or other professional services environment is a plus., • Proficiency with Microsoft Outlook, Word, Excel, and standard office technology., • Strong customer service, interpersonal, written, and verbal communication skills., • Excellent organization, accuracy, attention to detail, and follow-through on assignments., • Ability to manage multiple priorities and remain composed during high-volume periods., • Ability to handle confidential information with discretion and professionalism., • Ability to work on-site Monday–Friday, 9:00 AM–5:00 PM, with additional hours during peak periods (January–April and August–October) as needed. Compensation & Benefits Compensation for this role is based on experience and is aligned with market rates. We value our team members and are committed to their success and well-being. As part of our comprehensive benefits and compensation package, we offer: • Medical, Dental, and Vision plans, • 401(k) plan, • Generous Paid Time Off (PTO), • Paid Firm Holidays, • Discretionary Performance Bonus Eligibility for benefits is determined based on position, hours worked, and other criteria. Specific details will be provided during the hiring process. Elevate and its related subsidiaries are equal opportunity employers. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status, disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law.

Job Description C.M. Armitage, Inc. is seeking a dependable, organized, and customer-focused Customer Service Administrative Assistant to support daily office operations and serve as the first point of contact for customers, employees, vendors, and visitors. This position is responsible for answering and routing incoming calls, creating and maintaining customer records, supporting scheduling and follow-up activities, assisting company leadership with administrative tasks, and helping departments stay organized and efficient. The ideal candidate is professional, detail-oriented, and capable of managing multiple priorities while providing excellent customer service. Essential Responsibilities • Answer, screen, and route incoming telephone calls., • Gather information from callers and direct inquiries to the appropriate department., • Identify urgent customer, employee, or vendor issues and notify the appropriate personnel., • Take accurate messages and ensure timely follow-up., • Greet customers, visitors, vendors, and applicants in a professional manner., • Create and maintain customer records within company software systems., • Enter new customer information accurately and update existing customer records as needed., • Assist with customer onboarding, service requests, and account setup., • Schedule meetings, interviews, appointments, and training sessions., • Maintain calendars, reminders, and follow-up task lists., • Assist with maintaining company deadlines, renewals, reminders, and administrative follow-up items., • Prepare correspondence, forms, meeting materials, folders, and presentation packets., • Scan, copy, upload, file, and organize company documents and records., • Maintain spreadsheets, tracking logs, contact lists, and administrative reports., • Assist with applicant communications and interview scheduling., • Track training records, certifications, licenses, and expiration dates., • Collect and organize routine paperwork from departments and field personnel., • Follow up on missing documents, forms, and administrative requests., • Assist with office supply inventory and ordering., • Support department managers with administrative projects and special assignments., • Maintain organized office systems and filing structures., • Perform other administrative and office support duties as assigned. Qualifications, • High School Diploma or equivalent required., • Previous administrative, office support, customer service, or receptionist experience preferred., • Strong customer service and communication skills., • Proficiency with Microsoft Outlook, Word, Excel, and Teams., • Excellent organizational skills and attention to detail., • Ability to manage multiple priorities in a fast-paced environment., • Professional phone etiquette and interpersonal skills., • Dependable, self-motivated, and team-oriented., • Ability to maintain confidentiality and exercise sound judgment. Why Join C.M. Armitage?, • Stable, full-time position, • Family-oriented team environment, • Opportunity to work closely with company leadership, • Variety of responsibilities and opportunities for growth, • Make a meaningful impact on daily operation

Job DescriptionWe are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and keeps administrative processes organized. The role will involve front-desk coordination, phone support, record maintenance, and assistance with office events and supplies. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized administrative presence., • Respond to incoming calls promptly, route messages accurately, and provide helpful support to internal and external contacts., • Perform a range of clerical tasks such as preparing documents, organizing files, and maintaining office records., • Enter and update information in company systems with a strong focus on accuracy and completeness., • Monitor workplace supply levels, place replenishment requests, and help keep the office stocked for daily operations., • Assist with scheduling and logistical planning for meetings, events, and other coordinated office activities., • Support general receptionist functions to help ensure smooth day-to-day workflow across the office.• Previous experience in administrative support, office coordination, or a similar business support role., • Ability to handle inbound phone communication professionally and efficiently., • Strong data entry skills with close attention to detail and accuracy., • Working knowledge of general office procedures and administrative best practices., • Comfortable managing multiple tasks, priorities, and deadlines in a busy environment., • Effective written and verbal communication skills., • Proficiency with standard office tools and computer-based administrative systems.

Express Employment Professionals is in search of a Administrative Assistant/Receptionist for a client located in the city of Rochester.

Job Description Vector Marketing is interviewing immediately for entry level sales positions. Primary responsibilities include selling our Cutco products that are used in the home focusing on the kitchen and some gardening tools as well. Previous experience & knowledge about home goods or sales isn’t required. With a busy holiday season ahead, our sales reps benefit from a position that pays weekly and allows them to work around their busy schedules. Our sales position offers useful work experience and is a great addition to any person’s resume. We provide all of the training needed for success. Apply today and interview within the week. Position Details: • Paid weekly - We offer guaranteed base pay that is not tied to sales, allowing reps to focus on providing excellent customer service rather than feeling pressured to make a sale. We also offer a performance-based commission structure that increases based on career sales performance — not length of service or annual resets. Representatives are paid a base (31.00 base-appt) or commission, whichever is higher that week. Even during slower weeks, reps are still paid for every qualified appointment they complete, regardless of sales results., • Solid Training - We have been training people to do well for over 40 years. Even if someone does not decide to stay with us long term, the sales, networking, & communication skills they build are needed for any field. Since most reps start with no experience, they like the fact they start with people they know and build referrals with people they trust., • Flexible Schedules - We help our reps create a schedule that works best for them. Some work as much as possible, some work a part time schedule, while others are looking for flexible work around other commitments such as their full time jobs, internships, sport commitments, classes, or family obligations. Talk to the manager about our seasonal work opportunity, if you are only looking for temporary work for the holidays., • Location - Sales reps work from home and locally after training, meetings and training are usually held in the office., • Advancement - Reps who work here long term (even if they work part time) have an opportunity to move along several different paths including management and career sales professional. Basic Requirements: • Enjoy working with people, • All ages eighteen plus or seventeen and a high school graduate, • Conditions apply, • Willing to learn and apply new skills. Who would do well: People who have done well with us in the past have had experience in admin, retail, fast food, cashier, administrative assistant, receptionist, office work, server, landscaping, and in just about any field you can imagine. Some didn’t have any traditional work experience at all, but they excelled in activities like theater, sports, or band. We welcome all applicants who have a positive attitude and enjoy working with people. This entry level sales position is a great fit for people who are looking to work around their busy schedule. If you are looking for part time work or just someone who is looking for a flexible schedule, our opportunities can work around your needs. If you think you would be a great fit for our sales team, fill out your contact information and a receptionist will send you a text about setting up a virtual interview with a manager. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant’s age.

Job Description Summary: The Front Desk Receptionist is responsible for managing and organizing front-desk patient check-ins for initial and follow-up research visits. This position requires a patient-facing professional who represents the site location as well as the company as a whole. This role also supports clinical research operations by assisting with participant flow, maintaining study visit schedules, and ensuring a professional and welcoming environment for research participants, sponsors, and site visitors. Essential Duties and Responsibilities: • Greet patients., • Answer questions regarding site location, services, programs, fees, payments, and registration., • Schedule patient appointments., • Verify participant identification and ensure completion of required sign-in documentation., • Notify research staff of participant arrivals and assist with visit flow coordination., • Maintain an organized reception area and ensure a professional research environment., • Assist with visitor logs, sponsor/monitor sign-in, and vendor check-in processes., • Support site administrative tasks, including filing, scanning, and document management., • Coordinate with clinical research coordinators, investigators, and site leadership to support daily operations., • Perform clerical work., • Disseminate information to research staff., • Coordinate the daily administration of doctors, staff, visitors, and patients at the research site., • Answer phones and respond to in-person patient inquiries., • Perform other duties as assigned. Qualifications: • High school diploma or GED required., • Strong administrative, organizational, and planning skills required., • Basic proficiency in Microsoft Office required., • Must have strong attention to detail., • Knowledge of medical terminology preferred., • Bilingual preferred., • Excellent customer service skills., • A proven ability to multitask in a rapidly changing environment. Certificates, Licenses, and Registrations: • Medical Assistant Certification preferred. ACN does not provide visa sponsorship for this role. Candidates who will require immigration or visa sponsorship at any time now or in the future (including, but not limited to, H‑1B, TN, or STEM OPT training plans) are not eligible for this role. About the Company: At Alliance Clinical Network, our mission is to advance medical research by enrolling diverse populations in high-quality clinical trials. We are committed to maintaining the highest standards of integrity and excellence, and to ensuring that every participant receives respectful and compassionate care. We strive to build a tightly knit, supportive and collaborative environment where our team members can thrive and make meaningful contributions to human health.

Responsibilities of the Administrative Receptionist / Research Team Assistant:. Requirements of the Administrative Receptionist / Research Team Assistant:. Our client is seeking a personable, highly organized Administrative Receptionist / Research Team Assistant to support its research team's day-to

Our clients are looking for temp receptionists/office coordinators/administrative assistants who are willing to jump into temporary assignments and hit the ground running! These roles range from a few days to a few months or even more than a year ongoing. Previous experience as a receptionist or adm

POSITION: Administrative Receptionist / Research Team Assistant. Responsibilities of the Administrative Receptionist / Research Team Assistant:. Requirements of the Administrative Receptionist / Research Team Assistant:.

This is a full-time, on-site Front Desk Receptionist role located in Midtown Manhattan. The Front Desk Receptionist will be responsible for greeting clients and visitors, answering and directing phone calls, and managing front desk operations in a professional manner. The receptionist will represent

Our clients are looking for temp receptionists/office coordinators/administrative assistants who are willing to jump into temporary assignments and hit the ground running! These roles range from a few days to a few months or even more than a year ongoing. Previous experience as a receptionist or adm

You'd be involved in overseeing daily administrative functions; human resources; events and meetings; coordinate w/ IT and accounting departments; and be the face of the firm for its employees.

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Certified or Registered Medical Assistant OR Certified EMT required with 2 or more years of experience.

Completion of master’s degree in an accredited Physician Assistant program (MSPAS) and is maintaining active NCCPA certification.

The IT Project Manager works to insure the continuation and evolution of the PMO’s strategic and administrative goals.

The Medical Assistant is responsible for providing administrative and clinical support to ensure efficient delivery of primary care and to create a positive patient experience. Required: Graduate of a Medical Assistant program.

Completion of Master’s Degree in an accredited physician assistant program (MSPAS) and is maintaining an active NCCPA certification. In the past 5 years, practiced as a Physician Assistant for at least:.

Provide general administrative support including correspondence and document management.

Completion of master’s degree in an accredited Physician Assistant program (MSPAS) and is maintaining active NCCPA certification.

Appropriate certification in National Center for Competency Testing (NCCT) Medical Office Assistant. One year of verifiable full-time experience as a Medical Office Assistant within the past five years OR. Completion of medical office assistant training program or its equivalent during U.

Certified Medical Assistant through the National Medical Assistant Certification exam (i.

Completion of master’s degree in an accredited Physician Assistant program (MSPAS) and is maintaining active NCCPA certification.

Manage daily administrative and operational tasks.

Starting Hourly Rate / Salario por Hora Inicial: $17.USD per hour ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life.We bring that vision to life through our values and culture.ALL ABOUT SEASONAL JOBS Seasonal Specialty Sales Roles: A sales force of speci

Certified Medical Assistant (CMA) or Medical Assistant with relevant healthcare experience. Care Manager (Medical Assistant)Chronic Care Management (CCM). Unlike a traditional Medical Assistant role, this position focuses on building long-term patient relationships, coordinating care, providing educ

A global venture capital / multi-family office is seeking an exceptional Executive Personal Assistant to support the President and Principal. This is a unique opportunity for a career assistant who thrives in a fast-moving, international, intellectually rigorous environment. The scope of the role wi

Administrative & Operational Support. Provide day-to-day administrative assistance to executive leadership. Collaborate with team members and provide additional administrative support when needed.

Critical Infrastructure Program Manager – Central Office Consolidation.Lead delivery of a large-scale.DC power optimization, cooling efficiency, network shutdown, and site-exit activities.Infrastructure, Network Operations, Engineering, Real Estate, and Field Operations to turn technical work into

Previous leadership administrative experience in a law firm setting;.

The Executive Assistant will act as the ultimate gatekeeper, managing global logistics, high-end client hospitality, and executive meetings.

Iviry is seeking an experienced, self-directed Operations / Office Manager to own the recurring administrative and back-office processes that support our Managed Services, Managed Security Services (MSP/MSSP), Compliance, and Professional Services operations. Maintain accurate customer, contract, pr

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Summary: The Certified Medical Assistant collaborates with and assists patients, physicians, nurse practitioners, registered nurses, and licensed practical nurses in executing the CHP mission and vision. The Certified Medical Assistant contributes to a work environment that is caring, collaborative,

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Recently named Tech Agency of the Year and one of the Best Agencies in the US by PRovoke Media, PAN Communications is looking for a standout Assistant Account Executive to support integrated public relations programs for its B2B technology clients, particularly within the cybersecurity, health-tech,