Accounting Associate
22 hours ago
Edison
Job Description Position Summary My client is seeking a skilled and detail-oriented Accounting Associate to join their Finance Department. This position is responsible for performing day-to-day accounting activities, including accounts payable, accounts receivable, billing, and financial reporting. The Accounting Associate will play an integral role in ensuring accuracy in financial transactions, maintaining proper documentation, and supporting collaboration between the U.S. operations and the parent company. The ideal candidate will have strong accounting knowledge, proficiency in QuickBooks Enterprise, and prior experience within a manufacturing or distribution environment. Key Responsibilities Accounts Payable • Record vendor invoices accurately and maintain up-to-date AP records in QuickBooks., • Process and reconcile vendor payments in a timely and accurate manner., • Prepare payment batches for management review and approval., • Maintain organized vendor files and payment documentation., • Communicate with vendors to resolve billing discrepancies or payment inquiries. Accounts Receivable & Billing • Prepare and issue customer invoices based on warehouse and shipment data., • Record and apply customer payments accurately against outstanding invoices., • Generate and maintain AR aging and overdue account reports., • Support collection efforts through follow-up communications and payment coordination., • Assist with weekly and monthly reporting of sales, billing, and AR activity. Administrative Support • Work closely with the Operations and Logistics Managers to ensure billing accuracy., • Provide accounting and administrative support to the Finance team as needed., • Assist with implementation and improvement of accounting processes and procedures. Qualifications • Associate’s degree or higher in Accounting, Finance, or related field., • 3–5 years of experience in accounting, billing, or bookkeeping., • Prior experience in a manufacturing or distribution environment preferred. Computer Skills • Proficiency in QuickBooks Enterprise and QuickBooks Online (required)., • Strong working knowledge of Microsoft Excel and general accounting principles., • Familiarity with purchase orders (POs), bills of lading (BOLs), and packing slips., • Experience with Salesforce preferred.