Senior administrative assistant jobs in Hicksville, New YorkCreate job alerts

Job DescriptionNY/NJ firm seeking LEGAL ADMINISTRATIVE ASSISTANT / PARALEGAL for our Garden City office. Solo practitioner is seeking a legal assistant with proven experience to work independently and collaboratively in a team environment. the Assistant must be willing to be committed to the office and the clients. The successful candidate will work directly with the Senior Attorney and Junior Associate in a variety of administrative tasks. The position is full time and in-person. The Assistant must have strong interpersonal, organizational, written and communication skills. Must have the ability to effectively handle sensitive and confidential information. The Assistant must have a strong familiarity with New Jersey e-filing systems: E-Courts, JEDS, Municipal Court Searches and New York systems: EDDS and NYSCEF. Must be comfortable interacting with clients in person, email and phone. Duties include but are not limited to: • Answering a high-volume phone and greeting clients., • Client intake which involves gathering detailed information on potential cases and providing them with the information needed to proceed with a consultation., • Collating and organizing mail for the attorney., • Directing calls to the appropriate party and emailing messages in real time., • Timely respond to emails, knowing when to prioritize certain tasks., • Prepare Notice of Motions, Order Forms, CLIS forms and draft Divorce Complaints, Summons with Notices, Note of Issues, etc., • Handle all e-filing of necessary documents, including Notice of Appearances, Adjournment Requests, Briefs, Exhibits, etc., • Heavy calendar management, if a scheduling conflict emerges, you must be able to seek consent from opposing parties and file appropriate adjournment requests via various e-filing systems (e-courts, EDDS, NYSCEF, JEDS, etc.)., • In charge of scheduling court dates (avoiding potential scheduling conflicts), consultations, and virtual jail visits (both via email and NYC DOC video teleconferencing website)., • Create and maintain filing systems, both electronic and physical., • Keeping track of discovery, both media and printed, for all client files., • Make copies of all paper and media discovery for clients (detained and non-detained)., • Provide administrative support and enhance office effectiveness., • Keep track of office supplies to ensure items are always fully stocked (i.e. copy paper, toner, USB’s, envelopes, etc.), • Maintain account receivables for client’s monthly payments., • Sorting documents for discovery., • Perform standard secretarial duties: filing, copying, scanning, emailing and maintaining office., • Highly knowledgeable of Microsoft Office, Google Drive, Clio, Law Pay, My Case NY & NJ e-filing systems, Zoom and Microsoft Teams. In order to apply, please send in your resume and a cover letter which specifies your salary requirements and outlines why you think that you would be a good fit for this office. Fluency in Spanish is preferred but not required. Please send your documents to abogada549@gmail.com.

At Elecnor Hawkeye, we prioritize our employees by fostering a collaborative, dynamic environment that enables them to reach their full potential. As a leading company in engineering, construction, and infrastructure, we provide solutions for electrical transmission, substations, gas pipelines, and solar facilities. Our goal is to build essential energy infrastructure while supporting the transition to cleaner energy sources. We have established a strong reputation for delivering affordable and safe services, and we remain committed to ensuring customer satisfaction, protecting the environment, and completing projects on time and within budget. We consistently seek ways to enhance our operations, support ongoing growth, and expand our services across the Northeastern and Mid-Atlantic regions and beyond. The Executive Assistant at Elecnor USA plays a crucial role in supporting the organization's leadership by providing high-level support to the Executive Department in a dynamic, rapidly growing environment. This position serves as a trusted partner, necessitating sound judgment, the ability to anticipate needs beyond standard administrative tasks, proactive execution, and a deep understanding of both operational details and executive priorities. The Executive Assistant will work closely with other executive assistants and corporate teams in Spain, requiring exceptional communication skills in both English and Spanish, as well as the ability to manage multiple time zones. This role also involves leveraging artificial intelligence (AI) tools to enhance efficiency by generating high-quality reports and preparing executive-level communications for quarterly board meetings, monthly leadership retreats, client events, and industry conferences. As the Executive Assistant, you must have a strong presence and the ability to maintain confidentiality while fostering positive relationships across all departments and with external vendors and contractors. Responsibilities • Oversee projects by managing priorities and following up on open items to ensure that all deadlines and requirements are met., • Track and follow up on action items, decisions, and deliverables across all meetings and events, • Ensure timely execution of approvals (contracts, requisitions), • Prepare comprehensive meeting materials, including presentations, reports, briefings, slide decks, financial summaries, agendas, and pre-reads, • Plan and execute quarterly board meetings, including venue selection, catering, board packet preparation, A/V setup, and post-meeting action item tracking., • Organize monthly leadership off-sites and closing meetings across finance and operations teams, managing all logistics such as venue booking, transportation, catering, agenda compilation, metrics reporting, and decision follow-up., • Coordinate all logistics for executive meetings, including venues, itineraries, catering, and audio/visual requirements., • Attend internal meetings to capture notes and track action items., • Collaborate with communications and marketing to coordinate corporate outings, industry conferences, and client relations events, including logistics, registrations, and booth materials., • Manage annual corporate golf outings from start to finish, including course selection, registrations, branded materials, tee time coordination, and sponsor communications., • Plan and execute client networking events, from venue research and invitation management to day-of logistics and post-event communications., • Support executive attendance at industry conferences and trade shows, handling registration, travel arrangements, booth logistics, client dinners, and expense reconciliation., • Reconcile and submit expense reports., • Input payroll for executives and direct reports, • Maintain corporate memberships, donations, and key records., • Manage vendor relationships and ensure timely communication with internal and external stakeholders., • Manage complex, frequently changing calendars and travel arrangements for executives and their direct reports., • Leverage AI tools and MS Office (especially Excel) to drive efficiency and optimize workflows, • Performs other duties as assigned Qualifications • A Bachelor's degree in Business Management, Communications, Administrative Management, or a related field is required., • A minimum of 7 years of experience supporting C-suite executives or equivalent executive-level administrative experience is required., • The ability to independently manage projects, handle complex calendars, and arrange detailed travel plans is essential., • Excellent skills in organizing materials for executive meetings to ensure timely follow-up on important action items and approvals are necessary., • Strong organizational skills and a detail-oriented, process-driven approach are critical., • A proactive problem-solver who can anticipate needs and make sound decisions in challenging situations is required., • Good communication skills are important, as interaction with senior leaders is necessary to manage expectations., • Diligent and approachable, with a proactive attitude toward engaging internal and external stakeholders, are vital., • Discretion and professionalism in handling confidential information are essential., • Advanced proficiency in Microsoft Office, particularly Excel, is required., • Knowledge of AI productivity tools to enhance efficiency and support strategic business goals is necessary., • The candidate should be assertive and resilient, able to thrive in high-pressure, fast-paced environments., • The capacity to manage multiple competing priorities with composure is essential., • Fluency in Spanish is preferred. Work Environment & Hazards • Standard office environment with minimal travel requirements., • This role is in-person and may involve occasional work beyond standard business hours to meet leadership needs. Special Physical Demands • Primarily sedentary role requiring prolonged periods of sitting at a desk and working on a computer., • May occasionally lift or move up to 15 pounds (e.g., event materials, supplies). Work Contact Group • Regular interaction with C-suite executives, all internal departments, external stakeholders, and Board members., • Requires high EQ, diplomacy, and strict confidentiality. Elecnor Hawkeye provides a comprehensive benefits package designed to ensure both your physical health and financial security, as well as that of your dependents. Some of the benefits we offer include robust health insurance options, retirement plans, and wellness programs designed to enhance your overall well-being. At Elecnor Hawkeye, we prioritize our employees' health and financial future while helping them achieve these important goals. Elecnor Hawkeye USA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.

Job DescriptionSalary: $55,000.00 - $65,000.00 per year Job description: Overview We are a rapidly expanding ABA therapy organization committed to transforming lives through evidence-based behavioral health services across New York City, Long Island, and Westchester County. LTE Care Plus is growing, and our executive leadership team is expanding too! We are actively seeking two (2) highly skilled Executive Assistants to provide dedicated, high-level support to members of our C-Suite at our Melville, NY headquarters. If you are a strategic thinker, master organizer, and discreet professional who thrives in a fast-paced, mission-driven environment, we want to hear from you. What We're Looking For • Bachelor's degree in Business Administration, Healthcare Administration, or related field (or equivalent experience), • 35+ years supporting C-suite or senior leadership as an Executive Assistant or Chief of Staff, • Advanced proficiency in Microsoft Office Suite & Google Workspace, • Outstanding written and verbal communication skills, • Healthcare or behavioral health experience is a strong plus, • Familiarity with HIPAA standards and regulated clinical environments preferred Duties • Manage executive calendars with precision, scheduling appointments, meetings, and travel arrangements while prioritizing urgent matters., • Prepare, proofread, and organize correspondence, reports, presentations, and other documents to ensure clarity and professionalism., • Coordinate internal and external meetings, including booking venues, arranging catering, preparing agendas, and taking detailed minutes., • Serve as the first point of contact at the front desk, greeting visitors with excellent phone etiquette and providing exceptional customer service., • Handle multi-line phone systems efficiently, screening calls and directing inquiries to appropriate team members promptly., • Maintain organized filing systems, both digital, using Google Workspace, and physical, to ensure quick retrieval of information., • Support office management tasks such as supply ordering, data entry in QuickBooks or other accounting software, and bookkeeping when necessary., • Assist with personal tasks for executives as needed, including calendar management and personal errands coordination., • Provide administrative support for special projects by conducting research, preparing materials, and managing deadlines., • Demonstrate strong computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools to streamline daily operations. Qualifications • Proven experience as an executive assistant or in a similar administrative role within an office environment., • Exceptional organizational skills with keen attention to detail; able to multitask effectively under tight deadlines., • Strong computer skills and etiquette, including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Calendar, data entry, and general office software., • Excellent communication skills, bilingual candidates are highly encouraged to apply, and professional phone etiquette., • Experience with office management tasks such as filing systems, calendar management, appointment scheduling, and clerical duties., • Familiarity with multi-line phone systems and front desk operations; previous medical or dental receptionist experience is a plus., • Ability to handle confidential information discreetly while maintaining a positive attitude in a fast-paced setting., • Knowledge of bookkeeping or QuickBooks is advantageous for supporting financial recordkeeping tasks., • Strong time management skills coupled with the ability to proofread documents meticulously for accuracy. Join us as an Executive Assistant where your organizational prowess will empower our leadership team to succeed! We value proactive professionals who thrive on making a difference every day through exceptional support and seamless office operations. Benefits: 401(k) matching Health insurance Health savings account Paid time off Vision insurance Experience: Executive administrative support: 2 years (Required) Ability to Commute: Melville, NY 11747 (Required) Work Location: In person

Job Description We have a fast-growing, equity-backed healthcare company on a mission to transform the way care is delivered. They're building a team of exceptional people who don't just get things done, they make everything around them work better. They're looking for an Executive Assistant who is someone who anticipates needs before they arise. This isn't a role for someone looking to check boxes. This is a role for someone who wants a front-row seat to how a high-growth company is built, and who wants to be part of building it. For the right person, this position has a clear path to evolving into a Chief of Staff role as the company scales. What You'll Do • Own the CEO's world — manage a complex calendar, coordinate meetings, orchestrate daily logistics, and ensure every hour is optimized with precision and foresight, • Make travel seamless — arrange domestic travel, build detailed itineraries, and handle logistics end-to-end (light travel required approximately twice per year), • Keep meetings productive — prepare agendas, capture detailed notes, track action items, and hold stakeholders accountable to follow-through, • Be the voice in the room — draft and manage professional correspondence, documents, and internal communications on the CEO's behalf, • Protect the CEO's time — serve as a trusted gatekeeper and liaison between the CEO and internal teams, partners, investors, and external stakeholders, • Stay five steps ahead — anticipate shifting priorities, solve problems independently, and adapt quickly as business needs evolve, • Grow with us — take on increasing responsibility for special projects and strategic initiatives as the company scales What You Bring • 7+ years of experience as an Executive Assistant or Senior Administrative Professional supporting C-suite or senior leadership, • A bachelor's degree (preferred) and a track record of operating at the highest levels of professionalism, • Exceptional organizational skills — you're the kind of person who builds the system and then works it flawlessly, • The ability to manage competing priorities, make sound judgment calls, and stay calm when things move fast, • A natural ease with ambiguity, startup energy excites you, not intimidates you, • Unwavering discretion and integrity when handling sensitive and confidential information, • Polished written and verbal communication skills Why You'll Want to Be Here • High-impact, high-visibility work — you'll have direct access to executive leadership and influence on how the company operates, • Real growth potential — as we scale, this role scales with you, with a natural pathway toward a Chief of Staff function, • A company on the rise — backed by private investment and growing fast, this is the kind of opportunity that doesn't come along often, • A dynamic, entrepreneurial culture — smart, driven people who move quickly, think big, and support each other

Job DescriptionBenefits: • 401(k) matching, • Company parties, • Employee discounts, • Opportunity for advancement, • Paid time off, • Training & development About the Role: Join AlphaGraphics - US722 as an Executive Assistant to support project management efforts in our dynamic Hicksville, NY location. This role is perfect for a proactive individual who thrives in a fast-paced environment and is eager to contribute to exciting projects that drive our business forward. Responsibilities: • Assist in coordinating project timelines and deliverables to ensure timely completion., • Manage communication between teams and stakeholders to facilitate collaboration., • Organize and maintain project documentation and reports for easy access., • Schedule and coordinate meetings, agendas, and follow-ups for project teams., • Monitor project progress and provide updates to management as needed., • Support budget tracking and resource allocation for various projects., • Conduct research and gather information to assist in project planning., • Provide administrative support to senior management as required.Requirements:, • Proven experience as an executive assistant or in a similar role., • Strong organizational skills and attention to detail., • Excellent communication and interpersonal abilities., • Proficiency in project management software and Microsoft Office Suite., • Ability to handle multiple tasks and prioritize effectively., • Strong problem-solving skills and a proactive attitude., • Experience in a fast-paced corporate environment is a plus., • High school diploma required; associate or bachelors degree preferred.About Us: AlphaGraphics - US722 has been a leader in the printing and marketing industry for over 40 years, delivering exceptional service and innovative solutions to our clients. Our commitment to quality and customer satisfaction has made us a trusted partner for businesses of all sizes, and we pride ourselves on fostering a collaborative and supportive work environment for our employees. Flexible work from home options available.

Senior Medical Assistant - EPIC - Bethpage NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Senior Medical Assistant - EPIC - Bethpage. In this role, the successful candidate The Senior Medical Assistant is responsible for assisting physicians and/or Advanced Care Practitioners and nurses in providing patient care. This position primarily supports the practice with Medical Assistant duties but at a senior Level. This role is responsible for validating patient identifiers, preparing patients and rooms for examination, measuring and recording vital signs, drawing blood, and collecting other lab samples. The Senior Medial Assistant is also responsible for administrative tasks, such as, scheduling appointments, answering phone calls, and performing data entry. Job Responsibilities: • Serves as primary trainer for new hires, • Escorts patients to exam rooms, • Cleans and stocks exam rooms, • Measures and records patient vital signs, • Obtains and processes blood samples as per NYULH policy, • Supports quality initiatives by following FGP guidelines for collecting and documenting information in the EMR, • Promotes a positive patient experience, • Communicates effectively with providers and administrative staff, escalate issues, • Answers phone calls, • Reviews and respond to in-basket messages, • Follows up on Rx refill requests, • Performs other duties as needed Clinical & Administrative Responsibilities: • Perform clerical and clinical responsibilities as assigned by management, • Responsible for monitoring dashboards to identify delays in patient flow, • Assists patients and communicates with physicians to obtain prescription renewals as needed, • Assists with training and in-servicing Medical Assistant staff, • Assists in the planning, coordination and schedules the activities of the medical assistants if applicable, • Serve as the liaison and a key point of contact between practice operations, management and coordinating patient throughout, • Actively listen to patient concerns, and escalate to appropriate management as they arise, performing service recovery as needed., • Completes necessary intake which includes obtaining patient vital signs and other tests within defined scope of practice as needed., • Follows guidelines for validating patient medical record when accessing and updating information, including patient name and date of birth., • Assists with maintaining patient flow to and from exam rooms and treatment areas. Assists in escorting patients and specimens throughout the facility., • Ensures exam rooms and treatment areas are cleaned per infection control standards after each patient., • Communicates the functionality and purpose of MyChart to patients during intake, • Ensures the appropriate translation services or equipment is in place prior to the start of visit, • Assists with blood/specimen collection and ensures proper handling and processing of patient specimens as per organizational policy & procedure., • Performs Point of Care testing such as: EKG, Glucose Testing, and Pregnancy Test, Urinalysis, following organizational policy & procedure, and with documentation of any required competency in place., • Preps the appropriate patient encounter ensuring that all relevant information for visit is up-to-date including bloodwork, radiology images, medications, and past medical history., • Reviews and imports any "Prepare for your Visit", "Outside Information" and patient history prior to provider encounter, • Works with clinical team to ensure logbooks related to equipment, specimen collection and other clinical safety measures are followed per FGP standards., • Supports best practice workflows for MIPS by updating medical records with patient vital signs and Histories (Immunization, Medical & Surgical). May also be required to scan and/or upload diagnostic reports according to their description and link them to their associated order in Epic., • Maintains patient privacy as it relates to HIPPA standards., • Handles appropriate patient calls and documents outcome of all patient communications as needed. Refers all clinical questions/concerns to RN/Provider., • Assists with in-basket message management including any necessary tasks related to patient medical advice requests as per best practices, • Utilizes EPIC functionality to review and update patient records as well as maintain communication with peers and supervisors related to patient care, • Assists physicians with procedure and/or set-up according to the specialty where necessary, • Stocks exam/treatment rooms and/or supply closets with medical supplies, linen and medical equipment as needed. Effectively communicates as supplies need to be replenished., • Cleans and sterilizes designated equipment after use, following organizational policy & guidelines, and with documentation of required competency in place., • Supports FGP Clinical Quality Management by facilitating appropriate documentation and maintenance of clinical supplies and equipment., • Reviews appropriate downtime procedures as it relates to patient visit, • Completes annual competencies such as Fire Safety, Hazardous Waste, Medsled, HIPPA compliance, etc., • Partners with administrative and clinical personnel to complete prior authorization, medication refills and referrals related to patient continuity of care., • Assists with prescription refill request by locating requested prescription in EMR, identifying last patient visit, and tasking RN, LPN, or Provider to evaluate, set up and/or process for renewal, • Performs other duties as assigned. Patient Experience and Access: • Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter., • Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off), • Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate, • Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging., • Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate., • Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.), • Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience., • Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles. Minimum Qualifications: To qualify you must have a High School Diploma or the equivalent. Completion of a Medical Assistant Program from an accredited institution OR upon hire hold a current medical assistant Certification from a Nationally Recognized accredited institution (such as American Association of Medical Assistant(AAMA); American Medical Technologies (AMT); National Center for Competency Testing (NCCT); National Healthcare Association (NHA). Minimum of 3 years of Medical Assistant Experience in a faculty group practice or hospital setting. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone HospitalLong Island is an equal opportunity employer and

WASH is a company that our customers depend on to keep them going so they can provide valuable services to their clients across USA and Canada (Coinamatic Inc. and ParkSmart Inc). We strive to build a sense of purpose and achievement in the work we do while staying true to the DNA of our core values. We value our people and encourage the development of talented and motivated employees to support the continued performance and growth of our diverse operations. We have been the foundation of many successful careers. At our core we are an innovation driven, fast-paced team environment with a high performance culture. If you are looking for a career that will challenge and engage you, is focused on customer care and quality service, then WE are the company for you. We invite you to bring your passion and experience to our team! We are currently seeking a full-time administrative assistant to work within the sales department at our office in Hicksville, NY. The assistant will support a team of sales account executives, typing sales proposals and handling other related supportive responsibilities within the department, including UPS mailings, filing, preparation of sales folders for board meetings, and email customer follow-up mailings. This is an 8AM 5PM position working with approximately 2 sales account executives. Estimated Salary: $25.00 to $33.00 per hour based on qualifications and experience. Actual compensation will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, and responsibilities. What you will do: • Use of company templates for proposals in order to maintain a sense of consistency within the department and ensuring that all relevant and required information is included., • Ensuring that sales proposals and contracts are consistent, complete, and prepared according to company and client instructions, and sent on-time., • Responsible for handling multiple revisions, edits and re-edit proposal sections as required by sales team and senior management., • Review requests for proposal (RFPs) to determine the information needed for specific proposals. What we are looking for: • A High School degree and some college or business school coursework is preferred or comparable work experience., • Relevant experience in a fast-paced department, dealing with sales force and the ability to assist and provide immediate assistance in typing sales proposals and sales/marketing support., • Organization, detail oriented and multi-tasking skills, • Ability to work independently and with little supervision, • Proficient with MS Office applications (Excel, Word, PowerPoint), • Excellent verbal and written communication skills, • High-energy, flexible, self-starter, hands-on, comfortable working with little supervision after initial training period. We respect the privacy of candidates for employment. WASH's Privacy Policy sets forth how we will use the information we obtain when you apply for a position through this careers site. The Privacy Policy is accessible at: https://www.wash.com/privacy-policy/. This Privacy Policy also includes important disclosures pursuant to the California Consumer Privacy Act. Please review the Privacy Notice carefully before submitting any information through this form. If you do not consent to the terms of this Privacy Policy, please do not submit information to us through this form, and instead contact Human Resources at hr@washlaundry.com to inquire about the position.

Office Assistant - Reproductive Specialists - Mineola Administrative/Office Support Mineola, NY Full-Time/Regular NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Office Assistant - Reproductive Specialists - Mineola. In this role, the successful candidate is responsible for providing basic front-desk support for clinical intake operations. May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Job Responsibilities: Performs other duties as assigned Provides reception assistance (i.e. greet patients, answer calls, requests for assistance are directed to proper individual, etc.). Screens telephone callers in pleasant and a professional manner; handles call; take messages or directs caller to appropriate person or area. Schedules routine appointments, follow-ups for visits and procedures that do not require or have already been pre-authorized. Refers all inquiries regarding pre-authorizations/certifications to the appropriate person. Responsible for collecting and completing any patient related documents. Assist patient in enrolling in Patient Secure if necessary. Responsible for daily confirmation of patient appointments, with appropriate notations in system. Maintains schedule to ensure no gaps in scheduling system. Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from patients and/or their representatives. Obtains insurance information (ID card, member group #s, etc.), verifies insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient related documents including HIPAA, MSPQ, ABN, etc. Follow up with patients and/or their representatives, physician offices, etc. to gather missing data and materials in order to complete the intake process, or refers to more senior level staff. Responsible for collecting co-pays and any other balances owed to institution. Scan all necessary documents (insurance cards, lab requisitions, etc.) into the intake system. Monitors intake work queue for timely intake completion. May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Ensures that appropriate procedure and diagnosis coding is utilized in the pre-certification and verification process and questions physicians, if appropriate, to ensure accuracy and completeness of information. Assists patients who have a question regarding insurance coverage. Refers patients who are in need of counsel on financial matters based on established criteria (e.g., denial of electronic insurance eligibility, ABN questions/concerns, questions regarding insurance or pay-or restrictions, making payment, multi plan determinations, any and all issues/questions/concerns relating to financial matters) to the appropriate business officecontact. Maintains cooperative and professional relationships with physicians, nurses and office and clinical staff. Types routine material such as forms and letters, envelopes, etc. Types materials neatly, accurately and according to instructions. Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff. Maintains confidentiality on matters to which they are privileged. Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures. Maintains supplies and cleanliness of space, restocks supplies as needed. Notifies supervisor of any shortage of supplies. May assist, provide guidance and/or train staff with completing intake related duties. Minimum Qualifications: To qualify you must have a High School or equivalent. Excellent organizational, interpersonal and verbal and written communications skills, strong customer service skills, and ability to complete multiple tasks efficiently and thrive in a team work environment. Knowledge of Microsoft Office, database and internet applications. Light, accurate keyboarding skills. Preferred Qualifications: 6 months Physician practice office experience. Knowledge of medical terminologyKnowledge of EPIC Ambulatory. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone HospitalLong Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $56,873.24 - $56,873.25 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Join to apply for the Assistant Payroll Manager role at AHRC Nassau 2 weeks ago Be among the first 25 applicants Join to apply for the Assistant Payroll Manager role at AHRC Nassau Get AI-powered advice on this job and more exclusive features. The Assistant Payroll Manager is an important member of the Accounting Department with responsibilities for ensuring timely and accurate processing and payment of employee wages, and overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement. The Assistant Payroll Manager operates under the guidance of the Payroll Manager and must be a team player with excellent communication, analytical, computer skills and current with Payroll rules, best practices, and regulations. These skills are required to effectively perform wage and tax compliance processing. In addition, the position will support the continuous evaluation of payroll processing to transform the department through increased use of technology, development of policies and procedures, and right-size staffing of the department. The position is responsible for directly supervising multiple Payroll associates and is also expected to perform the functions of the Payroll Manager in their absence. Primary duties and responsibilities include but not limited to Periodic Payroll and Year End Reporting Oversee the timely preparation, review, auditing, and finalization of multi-company payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing. Ensure clear communication with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable. Review the accuracy of quarterly tax filings, and year-end processing including but not limited to third party sick pay, adjustments, and group term life insurance. Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions. Timely research, resolve and communicate employee wage inquiries and identify areas for improvement. Act as a backup for time and attendance data file generation and import for wage processing. Internal/External Compliance Audits/reporting Ensure compliance with Federal and State DOL and IRS regulation laws. Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications. Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits. Ensure issuance of periodic, key payroll reports to Accounting Department Personnel. . Systems & Processes Work with the Payroll Manager to review departmental workflow to refine and organize areas that can benefit specific job responsibilities. Work with the payroll processing vendor, UKG, to open cases to solve business needs. Support the implementation, integration, and training of Kronos UKG Dimensions. Supervision and staff development Timely prepare, provide, and discuss staff performance evaluations. Works closely with Payroll Manager to cross train and develop staff to ensure adequate position coverage. Maintain regular communication with the Payroll Manager to discuss issues affecting the department’s ability to meet its customer needs. Education and/ or experience required Bachelor’s degree plus 3-yrs’ relevant experience including 1-yr with staff supervision OR Associate degree plus 5-yrs’ relevant experience including 3-yrs with multiple staff supervision OR High School Diploma / GED equivalent plus 10-yr’s relevant experience including 5-yrs with multiple staff supervision Considered a Plus Certified Payroll Professional (CPP) certification Kronos, UKG Pro, ADP Skills, Licenses and/ or competencies required Good skills in Microsoft Office, Excel and Word required. Good professional written and verbal interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff, and other departments. Professional abilities to pay attention to detail, solve problems, develop, and implement solutions. Ability to initiate projects, prioritizes and complete tasks on a timely basis with minimal supervision. Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work. There are no physical requirements for this position. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Human Resources Industries Individual and Family Services Referrals increase your chances of interviewing at AHRC Nassau by 2x Get notified about new Assistant Payroll Manager jobs in Glen Head, NY . New York, NY $95,000.00-$110,000.00 4 days ago Payroll, Benefits, and General Accountant Specialist Brooklyn, NY $93,000.00-$125,000.00 1 week ago New York, NY $100,000.00-$131,000.00 4 days ago New York City Metropolitan Area 2 weeks ago White Plains, NY $91,000.00-$125,400.00 2 weeks ago Elmont, NY $90,000.00-$100,000.00 1 week ago New York, NY $85,000.00-$90,000.00 1 month ago New York, NY $90,000.00-$110,000.00 5 days ago Norwalk, CT $65,000.00-$70,000.00 2 weeks ago New York, NY $110,000.00-$135,000.00 6 days ago Senior Payroll Specialist at FinTech Firm in NYC New York City Metropolitan Area $120,000.00-$170,000.00 2 weeks ago New York City Metropolitan Area $140,000.00-$180,000.00 4 weeks ago Snr Payroll Specialist @ Global Investment Firm New York City Metropolitan Area $140,000.00-$180,000.00 4 weeks ago Jamaica, NY $100,000.00-$157,000.00 3 days ago New York City Metropolitan Area $120,000.00-$130,000.00 2 weeks ago New York, NY $168,750.00-$207,300.00 4 days ago Stamford, CT $100,000.00-$120,000.00 3 weeks ago New York, NY $80,000.00-$85,000.00 5 hours ago New York, NY $95,000.00-$105,000.00 3 weeks ago New York, NY $128,000.00-$145,000.00 1 week ago New York City Metropolitan Area 1 week ago New York, NY $134,000.00-$164,000.00 17 hours ago New York, NY $135,000.00-$165,000.00 1 week ago Brooklyn, NY $93,000.00-$125,000.00 1 month ago Payroll Manager Consultant (Long-Term Assignment) New York City Metropolitan Area $110,000.00-$130,000.00 1 week ago New York, NY $145,000.00-$165,000.00 2 weeks ago We’re unlocking community knowledge in a new way. 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Office Assistant - Ambulatory Multi-Specialty - Bethpage Administrative/Office Support Bethpage, NY Full-Time/Regular NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Office Assistant - Ambulatory Multi-Specialty - Bethpage. In this role, the successful candidate is responsible for providing basic front-desk support for clinical intake operations. May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Job Responsibilities: Performs other duties as assigned Provides reception assistance (i.e. greet patients, answer calls, requests for assistance are directed to proper individual, etc.). Screens telephone callers in pleasant and a professional manner; handles call; take messages or directs caller to appropriate person or area. Schedules routine appointments, follow-ups for visits and procedures that do not require or have already been pre-authorized. Refers all inquiries regarding pre-authorizations/certifications to the appropriate person. Responsible for collecting and completing any patient related documents. Assist patient in enrolling in Patient Secure if necessary. Responsible for daily confirmation of patient appointments, with appropriate notations in system. Maintains schedule to ensure no gaps in scheduling system. Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from patients and/or their representatives. Obtains insurance information (ID card, member group #s, etc.), verifies insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient related documents including HIPAA, MSPQ, ABN, etc. Follow up with patients and/or their representatives, physician offices, etc. to gather missing data and materials in order to complete the intake process, or refers to more senior level staff. Responsible for collecting co-pays and any other balances owed to institution. Scan all necessary documents (insurance cards, lab requisitions, etc.) into the intake system. Monitors intake work queue for timely intake completion. May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Ensures that appropriate procedure and diagnosis coding is utilized in the pre-certification and verification process and questions physicians, if appropriate, to ensure accuracy and completeness of information. Assists patients who have a question regarding insurance coverage. Refers patients who are in need of counsel on financial matters based on established criteria (e.g., denial of electronic insurance eligibility, ABN questions/concerns, questions regarding insurance or pay-or restrictions, making payment, multi plan determinations, any and all issues/questions/concerns relating to financial matters) to the appropriate business officecontact. Maintains cooperative and professional relationships with physicians, nurses and office and clinical staff. Types routine material such as forms and letters, envelopes, etc. Types materials neatly, accurately and according to instructions. Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff. Maintains confidentiality on matters to which they are privileged. Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures. Maintains supplies and cleanliness of space, restocks supplies as needed. Notifies supervisor of any shortage of supplies. May assist, provide guidance and/or train staff with completing intake related duties. Minimum Qualifications: To qualify you must have a High School or equivalent. Excellent organizational, interpersonal and verbal and written communications skills, strong customer service skills, and ability to complete multiple tasks efficiently and thrive in a team work environment. Knowledge of Microsoft Office, database and internet applications. Light, accurate keyboarding skills. Preferred Qualifications: 6 months Physician practice office experience. Knowledge of medical terminologyKnowledge of EPIC Ambulatory. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone HospitalLong Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $56,873.24 - $56,873.25 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Job Description Office Administrator / Executive Assistant Location: Garden City, NY Compensation: Up to $30/hour Industry: Construction / Real Estate Development About the Opportunity A well-established, privately held construction and real estate development firm in Garden City is seeking a highly organized and professional Office Administrator / Executive Assistant to support daily office operations and executive leadership. This position plays a key role in maintaining an efficient office environment while providing administrative support to senior management. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional setting. Responsibilities Office Administration • Answer, screen, and direct incoming calls to the main office line., • Greet and assist visitors, clients, and vendors., • Manage conference room scheduling and maintain meeting calendars., • Coordinate conference room setup and assist with technology needs when necessary., • Handle incoming and outgoing mail, courier services, and package distribution., • Manage corporate shipping accounts and prepare UPS/FedEx labels as needed., • Maintain inventory of office, kitchen, and conference room supplies., • Order supplies and coordinate vendor deliveries., • Assist employees with general office equipment including printers, copiers, and conference room technology. Executive Support • Manage calendars, appointments, and meeting schedules for executive leadership., • Coordinate meetings and provide reminders for key appointments and deadlines., • Assist with preparation and distribution of correspondence, reports, and presentations., • Arrange executive lunches, meetings, and other administrative needs. Administrative & Project Support • Create and maintain spreadsheets, reports, and databases using Microsoft Excel., • Prepare professional correspondence and documents using Microsoft Word and Outlook., • Assist with PowerPoint presentations and other business materials., • Enter and track commercial tenant work orders through property management software., • Conduct online research, special projects, and miscellaneous administrative assignments., • Coordinate special mailings and other office-wide initiatives. Qualifications • Minimum 2 years of office administration, executive assistant, or office coordinator experience., • Prior experience in construction, real estate, property management, or a professional services environment is a plus., • Proficiency with Microsoft Office Suite (Outlook, Word, Excel)., • Experience with PowerPoint preferred., • Strong written and verbal communication skills., • Exceptional organizational and time management abilities., • High level of accuracy and attention to detail., • Ability to handle confidential information with professionalism and discretion., • Self-motivated with the ability to work independently and collaboratively., • Strong multitasking and problem-solving skills. Benefits • Medical Insurance, • Dental Insurance, • Vision Insurance, • 401(k), • Paid Time Off, • Stable, long-term opportunity with a respected organization Schedule: Full-Time, On-Site Location: Garden City, NY Company DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job Description Administrative Assistant Location: Hicksville, NY (Onsite Preferred) Division: NC Custom – A Division of Nassau Candy Reports To: CEO, NC Custom a division of Nassau Candy About Nassau Candy & NC Custom Founded in 1918, Nassau Candy is a leading manufacturer, importer, and distributor of specialty confections, fine foods, and promotional products. NC Custom, a division of Nassau Candy, specializes in custom-branded promotional products and food gifts for some of the most recognized brands and organizations in the country. As NC Custom continues to grow, we are seeking a highly organized, business-minded, and proactive Chief of Staff to serve as a strategic partner and operational extension of the CEO. Position Summary The Administrative Assistant the CEO will function as a high-level executive partner responsible for managing administrative operations, organizational coordination, and executive support activities for the CEO of NC Custom. The ideal candidate is someone who thrives in a fast-paced environment, can anticipate needs before they arise, and is comfortable handling sensitive information with discretion and professionalism. The position will play a key role in helping drive organizational efficiency, supporting hiring and employee-related administrative processes, coordinating internal initiatives, managing executive scheduling, and ensuring follow-through across departments. This is not a passive administrative role. The successful candidate will be expected to operate with urgency, business judgment, accountability, and strong attention to detail. Key Responsibilities Executive & Calendar Management • Manage and prioritize the CEO’s complex calendar, meetings, travel, and scheduling needs, • Coordinate internal and external meetings across multiple business functions, • Ensure the CEO is prepared for meetings with agendas, materials, and follow-up items, • Anticipate scheduling conflicts and proactively resolve competing priorities, • Coordinate executive travel arrangements and itineraries when required Hiring, Onboarding & Employee Administration • Coordinate administrative aspects of hiring processes, including interview scheduling and candidate communication, • Partner with HR and department leaders to support onboarding activities for new hires, • Assist with employee compensation administration, including pay raise documentation and approvals, • Support preparation and organization of organizational charts, staffing updates, and headcount tracking, • Maintain confidentiality related to employee matters and executive discussions Operational Coordination & Follow-Through • Track action items, deliverables, and ongoing projects on behalf of the CEO, • Help drive accountability and follow-up across leadership teams and departments, • Coordinate cross-functional communication between Operations, Sales, HR, Finance, IT, and Production teams, • Assist in preparing presentations, reports, meeting summaries, and executive communications, • Help organize leadership meetings and support execution of strategic initiatives Strategic & Administrative Support • Serve as a trusted business partner and gatekeeper for the CEO, • Prioritize incoming requests and determine appropriate escalation paths, • Handle confidential and sensitive business matters with discretion, • Identify opportunities to improve administrative workflows and organizational efficiency, • Support special projects and business initiatives as assigned Qualifications • 5+ years of experience supporting senior executives, business owners, or C-level leadership, • Prior experience in a Chief of Staff, Executive Assistant, Operations Coordinator, HR Coordinator, or similar high-level support role strongly preferred, • Exceptional organizational skills with the ability to manage multiple priorities simultaneously, • Strong written and verbal communication skills, • High level of professionalism, discretion, and emotional intelligence, • Ability to work independently and make sound decisions in a fast-moving environment, • Advanced proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and calendar management systems, • Experience working in manufacturing, distribution, consumer products, promotional products, or family-owned businesses is a plus Ideal Candidate Traits • Extremely detail-oriented and highly responsive, • Comfortable operating behind the scenes while driving execution, • Strong sense of urgency and ownership, • Business-minded with the ability to anticipate executive needs, • Calm under pressure and adaptable to changing priorities, • Able to build trust and relationships across all levels of the organization What Success Looks Like • The CEO’s time is optimized and organized effectively, • Hiring and onboarding processes move efficiently, • Leadership follow-ups and action items are tracked consistently, • Administrative and operational bottlenecks are proactively addressed, • Communication and coordination across teams improve significantly, • The CEO gains a highly trusted operational partner Why Join Nassau Candy? • Join a growing family-owned business with over 100 years of history, • Work directly alongside executive leadership and influence key initiatives, • Fast-paced, entrepreneurial environment with significant visibility, • Opportunity to play a critical role in the growth and evolution of NC Custom, • Collaborative culture with long-term career growth potential

Job Description Job description ADMINISTRATIVE ASSISTANT ABOUT SECURITY BY DESIGN / WIRE WORKS BUSINESS SYSTEMS Security by Design (SBD) is a full-service security contractor specializing in the design, installation, implementation, and maintenance of a comprehensive range of integrated access control, alarm monitoring, building turnstiles, digital video imaging and recording systems; and networking-based security technologies. Wire Works Business Systems, Inc. (WW) is an integrated technology contractor currently offering a diversity of products and services. We specialize in low voltage infrastructure cabling for voice, data, fiber, and all building technology systems. Wire Works Designs Installs and maintains sound masking systems, audio visual systems and video conferencing systems, POE lighting systems and distributed cellular enhancement systems. Job Title: Administrative Assistant Position Overview: We are looking for an experienced and coordinated Administrative Assistant to join our team. This position requires a versatile individual who has experience in calendaring, email answering, answering telephones, customer service, etc. We are looking for someone who is well-organized, efficient, professional, one who is a great team player while also being able to work on and complete tasks independently. This is a role that will be crucial to the senior management, the team members, and the clients. Duties & Responsibilities: Answering phones for the office and management team Managing calendar and scheduling tasks for upper level management Managing emails from upper level management Ordering office supplies and keeping inventory of office supplies Processing client COI requirements; updating, maintaining, and new requests Working with insurance broker to ensure job site requirements are met Required Skills: 1+ year administrative assistant experience High school diploma required. Associate’s degree or Bachelor’s degree preferred. Strong computer skills including intermediate/advanced MS Word, Excel, and PowerPoint. Strong proofreading and editing skills. Advanced communication skills (verbal, written, electronic) and superior phone skills. Multi-tasking ability and able to function under pressure and tight deadlines. Thrives in a fast-paced environment. Office Environment Details: This role will be Westbury, New York The ideal candidate will thrive under managers who are direct communicators, and concise business leaders Compensation Details: Salary range is $20-25 per hour Benefits such as health insurance, dental, and vision are available after 90 days. Matching 401K plane Performance bonuses are available on an annual basis.

Job Description RiseWell Community Services is seeking a compassionate Full Time Administrative Assistant to join our Suffolk County Childhood Trauma & Service Center team in Medford, NY. In this role, you will provide ongoing administrative support to Suffolk County Childhood Trauma & Service Center program and staff. Oversee the maintenance of client documentation needed for enrollment in program. QUALIFICATIONS: High School Degree. Minimum of one year administrative experience. A valid and clean NY State driver license, fingerprinting, criminal record check, and approval from NYS Office of Mental Health If you are passionate about making a difference in the lives of others and want to be part of a dedicated team at RiseWell Community Services, we invite you to apply today. BENEFITS INCLUDE: • Comprehensive Medical/Dental/Vision, • Retirement 401K Savings Plan with Employer Match, • Generous Paid Time Off for Full-time and Eligible Part-Time Employees, • 13 paid Holidays for Full-time and Eligible Part-Time Employees, • Long and Short Term Disability, • Life Insurance, • Employee Assistance Program, • CALM App Subscription, • Flexible Work Schedules, • Career Growth & Promotional Opportunities, • Comprehensive Paid Training, • Supplemental Accident, Illness, and Hospitalization Insurance, • Supplemental Pet Insurance, • Encouragement for Educational Professional Advancement, • Employee Perks & Discounts on Broadway shows, theme parks, and other attractions, • Eligibility for Federal/Public Loan Forgiveness EQUAL OPPORTUNITY EMPLOYER: RiseWell Community Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. ABOUT US: Founded in 1972, RiseWell Community Services (RiseWell) is an innovative, multi-service, community-based social wellness agency. We are a major provider of health and wellness services, senior and children’s care, addiction recovery services, as well as affordable housing and support. RiseWell continues to serve thousands of community members across Suffolk, Nassau, Queens, Brooklyn, Bronx, and Manhattan. RiseWell has developed innovative, successful programs that are designed to meet the needs of vulnerable populations, such as individuals in recovery, those living with chronic medical conditions, adult home residents, the homeless, low-income seniors, and at-risk children For more information about RiseWell Community Services, please visit our website https://www.risewell.org/ Monday - Friday 6am - 2pm

Job DescriptionOffice Administrator / Bookkeeping Assistant $29/hour | Full-Time | Westbury, NY (On-Site) About the Role We are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company. This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions. You will work directly with leadership and play a key role in keeping the office running smoothly. Key ResponsibilitiesOffice & Administrative Support • Manage incoming mail, scanning, and document organization, • Maintain digital files and ensure proper documentation across jobs, • Support day-to-day office coordination and administrative needs, • Assist with scheduling, follow-ups, and general office logisticsBookkeeping Support, • Generate client invoices and follow up on outstanding balances., • Enter data into QuickBooks and internal systems, • Enter cash receipts and scan supporting documentation, • Process vendor bills and ensure timely and accurate processing of payments., • Code credit card purchases utilizing QuickBooks Online bank feedOperational Support, • Ensure job documentation is complete and properly stored, • Assist in maintaining consistency between office records and financial data, • Provide general support to leadership as needed What We're Looking ForCore Traits • Highly organized and detail-oriented, • Reliable and consistent with strong follow-through, • Comfortable working in a fast-paced office environment, • Strong communication skills and professional demeanorExperience, • Prior office or administrative experience preferred, • Exposure to bookkeeping or accounting tasks is a plus, • Construction or trades experience is a plus, • Basic familiarity with QuickBooks Online Compensation & Schedule • $29/hour (full-time), • Monday–Friday, 9:00 AM – 5:00 PM (on-site), • Benefits include medical insurance, 401(k), paid holidays, and PTO Why This Role is a Great Opportunity • Clear structure and responsibilities, • Hands-on exposure to both operations and accounting, • Opportunity to grow into a more senior role over time, • Stable, team-oriented environment