Senior administrative assistant jobs in White Plains, New YorkCreate job alerts

Our client is seeking a polished, proactive Office Manager / Administrative Assistant to support a newly built Greenwich office within a private investment firm. This is a front‑of‑house and operations‑focused role that will sit at reception while also supporting internal teams and helping maintain a high‑end, client‑ready office environment. The position is ideal for someone who enjoys being the go‑to person in a small office, is comfortable interacting with senior leadership, and can take ownership of day‑to‑day operations. Hours are 8:45am-5:00pm with minimal overtime, and the role is fully onsite five days per week in CT. Key Responsibilities: Serve as the front‑of‑house presence, welcoming guests and maintaining a polished, professional office environment Oversee day‑to‑day office operations, ensuring the office is well‑maintained, organized, and fully stocked Support 1-2 team members initially, with potential to take on additional administrative responsibilities over time Coordinate with vendors, building management, and service providers to maintain the office space Assist with calendar management, scheduling, and general administrative support Partner with operations and admin teams across the firm Support event planning, including firmwide gatherings and annual conferences Maintain office systems and processes, helping to establish structure in a growing space Monitor and maintain office details (supplies, plants, layout, presentation) to meet leadership standards Act as a flexible, hands‑on team member, stepping in wherever needed Qualifications: 4-5+ years of administrative, office management, or hospitality experience Strong communication skills with ability to interact confidently with C‑suite and senior stakeholders Comfortable sitting at reception and being the first point of contact Highly organized with strong attention to detail Proactive, self‑starting mindset with the ability to take ownership Ability to multitask and operate in a fast‑paced environment Professional presence with strong judgment and poise Open on background (administrative, hospitality, or similar) Bachelor's degree preferred but not required Compensation/Benefits: Up to $110K-$130K base salary Platinum Aetna medical plan with no‑cost options 401(k) with employer match + opportunity to invest in firm funds $2,500 annual lifestyle stipend PTO package Summer Fridays with 1pm early close Annual team retreat Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Executive Assistant Location: White Plains, NY – FT onsite Compensation: $90,000 - $105,000 Position Overview Our client is seeking a highly organized and proactive Real Estate Legal Assistant to support senior attorneys within their real estate practice. This person will provide comprehensive administrative and legal support to attorneys handling sophisticated real estate, land use, zoning, development, finance, corporate, and related transactional matters. Why should you take this job? • Reputable law firm that has been in business for 50 years, • Strong ties to Westchester and Fairfield County, • They have built their reputation on ingenuity, thoughtfulness and insight, • The firm focuses on multiple types of law including: Corporate Law, Energy & Environment Law, Finance, Land Use, Zoning & Development, Litigation, Non-Profit Orgs, Real Estate Law, Telecommunications, Trusts, Estates & Elder Law, etc. Key Responsibilities • Provide high-level administrative and legal support to attorneys in the Real Estate and Transactional practice groups., • Prepare, revise, proofread, format, and finalize correspondence, contracts, leases, closing documents, financing documents, entity documents, resolutions, agreements, and other transactional materials., • Assist with commercial real estate closings, including coordinating closing checklists, signature pages, exhibits, title documents, due diligence materials, closing binders, and post-closing deliverables., • Coordinate communications with clients, opposing counsel, title companies, lenders, municipalities, consultants, engineers, surveyors, and other transaction participants., • Support attorneys handling sales and acquisitions, commercial leasing, development projects, financing transactions, construction-related agreements, loan documents, and related corporate matters., • Assist with land use, zoning, development, environmental review, and municipal approval matters by preparing application packages, organizing submissions, tracking deadlines, and coordinating hearing or meeting materials as needed., • Maintain and organize electronic and physical files, including matter documents, closing sets, due diligence materials, correspondence, and transaction records., • Manage CLE and attorney calendars, deadlines, meetings, conference calls, travel arrangements, and reminders in connection with active matters., • Process time entries, expense reports, client invoices, engagement letters, conflict checks, and other administrative workflow items., • Open, maintain, and close client matters in accordance with firm policies and procedures., • Perform document comparisons, redlining, scanning, filing, bookmarking, indexing, and preparation of electronic closing binders., • Exercise sound judgment, confidentiality, and professionalism in all client and firm communications. Qualifications • 5+ years of experience as a legal assistant or legal secretary supporting real estate transactions, • Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), • Familiarity with legal document management systems and real estate transaction processes #LI-TM2 #LI-Onsite #INJUN2026

Position Summary The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to a Partner. This role serves as a trusted business partner, enabling the Partner to maximize effectiveness, manage priorities, and maintain strong client and stakeholder relationships. The EA is responsible for coordinating schedules, managing communications, supporting business development activities, and ensuring the smooth execution of day-to-day operations. Key Responsibilities Executive Support • Manage and coordinate the Partner's complex calendar, including meetings, travel, and events., • Prioritize and respond to communications on behalf of the Partner when appropriate., • Prepare meeting materials, agendas, briefing notes, and presentations., • Monitor action items and ensure timely follow-up on commitments and deliverables., • Handle confidential and sensitive information with discretion and professionalism. Client and Stakeholder Management • Serve as a primary point of contact for internal and external stakeholders., • Coordinate client meetings, events, and relationship-management activities., • Support the preparation of client proposals, presentations, and correspondence., • Maintain accurate client and contact information within relevant systems. Business Operations • Assist with workflow management and prioritization of key initiatives., • Coordinate travel arrangements, expense reporting, and administrative processes., • Support project tracking, reporting, and document management., • Ensure deadlines, commitments, and milestones are monitored and achieved. Business Development Support • Assist with the planning and execution of business development activities., • Support the preparation of marketing materials, proposals, and presentations., • Track opportunities, client interactions, and follow-up activities., • Coordinate networking events, conferences, and industry engagements. Meeting and Event Coordination • Organize internal and external meetings, including logistics and documentation., • Take meeting notes and distribute action items as required., • Coordinate team events, leadership meetings, and client functions. Administrative Excellence • Maintain organized filing systems and records management practices., • Identify opportunities to improve administrative processes and efficiencies., • Support special projects and initiatives as assigned. Qualifications Education • Postsecondary education in Business Administration, Office Administration, or a related field preferred. Experience • 5+ years of experience supporting senior executives, partners, or leadership teams., • Experience in a professional services, consulting, legal, financial services, or corporate environment is preferred., • Proven ability to manage multiple priorities in a fast-paced environment. Skills and Competencies • Exceptional organizational and time-management skills., • Strong written and verbal communication abilities., • Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Strong attention to detail and accuracy., • Ability to exercise sound judgment and maintain confidentiality., • Proactive problem-solving and decision-making skills., • Strong interpersonal skills and stakeholder management capabilities., • Ability to work independently while anticipating needs and priorities. Key Success Factors • Acts as a trusted advisor and strategic partner to the Partner., • Demonstrates initiative, professionalism, and discretion., • Anticipates needs and resolves issues before they escalate., • Builds strong relationships across the organization and with clients., • Consistently delivers high-quality work with accuracy and efficiency.

EXECUTIVE ASSISTANT Financial Services Firm — Greenwich, CT A high-growth, institutionally-backed specialty finance company is seeking a polished Executive Assistant to support senior leadership. Direct hire, fully onsite. This is a true EA seat — not a general admin role. What You'll Do: • Manage complex calendars, travel arrangements, and expense reporting for senior executives, • Serve as a point of contact for internal and external stakeholders, including institutional counterparties, • Coordinate meetings, prepare materials, and handle confidential correspondence, • Support operational and administrative needs across a fast-moving leadership team, • Navigate a compliance-aware, regulated environment with professionalism and discretion What You're Bringing: • 5+ years of executive assistant experience, ideally within financial services, • Polished communication skills — written and verbal, • Strong organizational instincts; able to manage competing priorities without hand-holding, • Comfortable in a fully onsite, high-accountability environment, • Financial services or professional services background strongly preferred, • Compensation: Competitive base + bonus, full benefits

Job DescriptionAnatomic Pathology Operations ManagerRole Summary Drive operational excellence and clinical precision as the Anatomic Pathology Operations Manager within a premier, forward-thinking laboratory environment. In this high-impact leadership role, you will strategically coordinate, oversee, and review all activities across the Histology, Cytology, and MOHS laboratories. Serving as a crucial bridge between laboratory staff and executive leadership, you will directly supervise the Pathology Office Manager, Pathology Supervisor, and Chief Cytotechnologist. Your expertise will ensure maximum testing quality, optimal turnaround times, and total compliance with all strict regulatory and accreditation standards, all while fostering a collaborative, team-oriented culture hospital-wide. Key Responsibilities: Laboratory Operations Oversight: Direct, supervise, and review tests performed by scientists, cytotechnologists, histotechnicians, and laboratory assistants across Histology, Cytology, and MOHS specialties. Regulatory Compliance & Safety: Keep abreast of all accrediting agency standards to maintain total survey readiness; document test implementations, staff training, and competency validations to ensure a safe, compliant environment. Quality Control Leadership: Oversee the Laboratory Quality Control Program and compile comprehensive monthly QC reports to optimize assay turnaround times and present findings at section meetings. Financial & Administrative Management: Develop and submit departmental goals, operational objectives, and annual capital equipment budgets to the Senior Director and Medical Director; manage section payroll, time sheets, and vendor relationships. Talent Development & Leadership: Interview, hire, train, coach, and counsel laboratory personnel; serve as a mentor and positive change agent to promote professional image and customer service standards. Technical Integration: Actively assist in developing and maximizing laboratory information systems (LIS), including instrument interfacing, custom worksheets, and diagnostic report formatting. Clinical Continuity: Maintain the capability to step in and perform the operational duties of Sectional Supervisors and Assistant Supervisors as required by workflow demands. Other duties as assigned. Required Qualifications Education: Bachelor of Science (BS) Degree in Clinical Laboratory Technology or a closely related biological science. Experience: Minimum of six (6) years of relevant acute care hospital laboratory experience. Licensure: Current New York State (NYS) License as a Clinical Laboratory Technologist, Cytotechnologist, Histotechnologist, or Pathologists’ Assistant required. Core Skills: Demonstrated core knowledge of laboratory management skills, budget planning, and complex workflow scheduling. Desired Qualifications Specialty Certification: ASCP Certification (American Society for Clinical Pathology) is highly preferred. Systems Proficiency: Strong experience navigating enterprise laboratory computer software, instrument interfaces, and digital pathology tracking systems. Leadership History: Proven background supervising multi-disciplinary teams and managing complex quality assurance initiatives. Location and Work Type Work Setting: State-of-the-Art Acute Care Hospital Laboratory Location: White Plains, NY area Work Type: Full-Time | Direct Hire (Permanent) Schedule: Standard daytime management hours (Flexibility required to support night or weekend lab needs as operations dictate). Salary Range: $111,376.98 – $167,066.06 (Based on experience). Benefits: Full suite of comprehensive health benefits, onboarding orientation, and an industry-leading retirement plan. Interview Process: Onsite interview required. If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951. I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!

Executive Assistant A top-tier hedge fund is seeking an Executive Assistant to support a senior Portfolio Manager and light support for their team. If you are a poised, polished, and high-performing professional who thrives in a fast-paced environment, this is a fantastic opportunity to work closely with senior leadership and make an immediate impact. Position Details • Location: Greenwich, CT (In-office, Monday – Friday), • Hours: 8:30 AM – 5:30 PM/6:00 PM (with flexibility as needed), • Compensation & Benefits: $125k – $150k range + Discretionary bonus & paid overtime and top-tier benefits package Key Responsibilities Include: • Provide dedicated 1:1 support to the Portfolio Manager and lighter support to the team., • Manage fast-changing Outlook calendars, schedule appointments, and coordinate detailed domestic and international travel itineraries., • Organize and execute both onsite and offsite meetings and events., • Oversee light office management duties, including guest registration, team seating assignments, ordering supplies, and stocking snacks., • Assist with the onboarding of new team members and act as a primary liaison between the executive and business colleagues. Qualifications: • Experience: 4 to 15+ years of relevant administrative or executive support experience (open to industry background, but a background in a high-speed/dynamic environment is a must)., • Education: Bachelor’s degree required with a 3.0 GPA or higher., • Highly poised, articulate, mature, and polished., • Not easily rattled by a high-intensity environment; highest ethical standards and trustworthy., • Exceptional follow-through with a proactive, self-starter mentality., • Technical Skills: Proficiency in Microsoft Windows, Excel, and PowerPoint. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Team Assistant / Executive Assistant Greenwich, CT | Hybrid (3 Days In Office) A leading financial services organization is seeking a highly organized and proactive Executive Assistant to support a fast-paced business development and client-facing team. This newly created role offers the opportunity to work closely with senior leadership and become an integral part of a collaborative, high-performing environment. The ideal candidate is a polished professional who thrives in a team-oriented setting, enjoys managing multiple priorities simultaneously, and brings strong experience supporting senior professionals within financial services. Responsibilities • Provide administrative support to a team of senior professionals, including executive-level leaders and client-facing stakeholders, • Manage complex calendars, scheduling, and meeting coordination across multiple time zones, • Coordinate domestic and international travel arrangements and detailed itineraries, • Prepare and process expense reports with accuracy and timeliness, • Serve as a central point of coordination for team logistics, meetings, and internal communications, • Prioritize competing requests while maintaining exceptional attention to detail, • Build strong relationships across departments and act as a trusted partner to the broader team, • Assist with special projects and ad hoc initiatives as needed Qualifications • 5–15 years of Executive Assistant, Team Assistant, or Administrative Assistant experience, • Prior experience within financial services, asset management, investment management, insurance, banking, private equity, hedge funds, or related industries required, • Proven experience supporting multiple senior-level stakeholders simultaneously, • Strong calendar management, scheduling, and organizational skills, • Exceptional communication and interpersonal abilities, • Highly detail-oriented with a proactive and solutions-focused mindset, • Ability to operate effectively in a fast-paced, deadline-driven environment, • Professional demeanor and strong sense of discretion What We're Looking For • A true team player who enjoys supporting a group rather than a single executive, • Someone who communicates effectively and builds relationships across all levels of an organization, • An individual who takes ownership, anticipates needs, and consistently delivers high-quality work, • A resourceful professional who can balance multiple priorities with confidence and accuracy Compensation & Benefits • Competitive base salary: $100,000–$120,000, • Annual performance-based bonus, • 100% employer-paid medical, dental, and vision coverage, • Pension program, • Hybrid work schedule (Tuesday–Thursday in office), • Daily lunch stipend, • Fully stocked kitchen with complimentary breakfast items, snacks, and beverages, • Exceptional culture with a longstanding reputation as a top employer This is an excellent opportunity for an experienced administrative professional seeking a stable, team-oriented environment with strong benefits, exposure to senior leadership, and long-term growth potential within a respected financial services organization.

We are seeking a highly professional, proactive Executive Assistant to support the Founder & Chairman of a fast-paced, high-growth environment. This role offers a rare opportunity to partner directly with a visionary leader and evolve into a true right hand, ultimately operating as a hybrid Executive Assistant / Chief of Staff. The Executive Assistant will play a critical role in driving efficiency, organization, and communication, with immediate ownership over complex calendar management, inbox oversight, and travel coordination. This position is designed for someone who thrives in a dynamic environment and is eager to take on increasing levels of responsibility over time. Responsibilitie • sOwn and manage a high-volume, ever-changing calendar with precision and strategic foresight, prioritizing competing demands, aligning meetings with key business objectives, and ensuring the Founder’s time is leveraged as effectively as possible, • .Proactively manage and prioritize a heavy inbox, exercising strong judgment to triage communications, draft thoughtful and polished responses, and act on behalf of the Founder with accuracy and discretion, • .Coordinate complex domestic and international travel arrangements, including detailed itineraries, contingency planning, and real-time adjustments to ensure seamless execution, • .Serve as a gatekeeper and trusted thought partner, filtering requests, managing access, and making informed decisions that protect and optimize the Founder’s time and focus, • .Prepare for and, over time, attend meetings, ensuring the Founder is well-briefed, capturing key takeaways, and driving follow-ups and execution across internal and external stakeholders, • .Anticipate needs and solve problems before they arise, operating with a high level of autonomy, sound judgment, and a forward-thinking mindset, • .Partner closely with internal stakeholders and external contacts, building strong relationships while maintaining the highest level of professionalism, discretion, and responsiveness, • .Provide light personal support as needed, including select travel coordination and scheduling, with the same level of care, confidentiality, and attention to detail, • .Collaborate with the broader administrative team, including an Office Manager, to ensure seamless coverage, clear communication, and alignment across support functions . Ideal Experien • ceBachelor’s degree require, • d.4–6 years of experience supporting senior and/or C-level executive, • s.Private equity or a similarly fast-paced, high-performance environment preferre, • d.Highly proactive, energetic, and driven with a “no task too small” mindse, • t.Exceptional attention to detail and accurac, • y.Strong business judgment with the ability to prioritize effectivel, • y.Elevated communication standards and polished correspondence on behalf of the Founde, • r.Outstanding written and verbal communication skills with a high level of polis, • h.Comfortable managing competing priorities in a fast-moving environmen, • t.Trustworthy, discreet, and relationship-oriente, • d.Some after-hours availability may be required for urgent matters (e.g., travel changes, • ).Ability to operate as a true extension of the executive, proactive, responsive, and highly truste d. #118 035 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Serv ice.

Job DescriptionExecutive AssistantA leading healthcare organization in New Rochelle, NY is seeking a highly organized and professional Executive Assistant to support the President and CEO and assist with the day-to-day administrative operations of a fast-paced healthcare environment. This is a full-time, Monday–Friday position offering an excellent opportunity to join a stable and growing organization committed to employee development and success.The ideal candidate will bring three years of administrative experience, preferably within a healthcare, medical office, or related professional setting supporting senior level professionals. Strong proficiency with Microsoft Office applications is required, along with exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality. Excellent written and verbal communication skills are essential, as this role will interact with leadership, staff, and external stakeholders on a regular basis.We are seeking a team-oriented individual who enjoys supporting others, takes initiative, and thrives in a collaborative environment. In return, we offer comprehensive training, ongoing professional development opportunities, competitive compensation, and a robust benefits package that includes medical, dental, vision coverage, paid time off, and more. Job Posted by ApplicantPro

Job Description Executive Assistant Location: White Plains, NY Work Arrangement: Hybrid, 3 days onsite Employment Type: Contract Assignment Length: Late July through mid-February Pay: $37.93-$41.38/hr Schedule: Standard business hours, with flexibility as needed to support senior leaders across time zones Benefits: CRG contractor benefits available Job Overview We are seeking an experienced Executive Assistant to support senior IT, Technology, and Data leadership in a fast-paced global corporate environment. This is a high-visibility contract opportunity supporting an executive leader and their Americas and Global leadership teams. The ideal candidate is proactive, extremely organized, polished, resourceful, and comfortable managing complex calendars, travel, expenses, meetings, communications, and special projects. This role requires someone who can anticipate needs, solve problems independently, protect confidentiality, and operate with professionalism across local and global teams. This position is based in White Plains, NY and follows a hybrid schedule with 3 days onsite. Key Responsibilities • Provide executive administrative support to a senior IT, Technology, and Data leader and their Americas and Global leadership teams., • Manage complex internal and external calendars with limited oversight., • Coordinate large-scale meetings, leadership meetings, offsite meetings, onsite events, and special projects., • Arrange complex domestic and international business travel., • Prepare and submit expense reports using Concur after trips, meetings, and special events., • Maintain confidentiality and information security when handling sensitive leadership, business, and team information., • Act as a professional extension of the executive and leadership team., • Escalate and communicate on behalf of leaders when appropriate., • Serve as a liaison across internal teams, external stakeholders, and global leadership groups., • Support department administration, including mail, vendor setup, purchase order management, office supplies, space coordination, and team files., • Manage files and collaboration activity in Microsoft Teams, OneDrive, and related systems., • Support ad hoc projects and administrative needs with minimal supervision., • Contribute to a positive, professional, and respectful experience for internal and external stakeholders. Required Qualifications • Associate degree required., • 7+ years of relevant executive assistant, senior administrative support, or executive support experience., • Experience supporting multiple senior leaders at the same time., • Experience supporting global executives or teams across multiple time zones., • Experience coordinating frequent domestic and international travel., • Experience preparing and managing expense reports., • Experience using Concur., • Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook., • Strong written and verbal communication skills., • High level of emotional intelligence, professionalism, and confidentiality., • Ability to manage a high volume of work and competing priorities., • Ability to make sound decisions with limited guidance., • Ability to anticipate needs, detect problems early, and solve issues proactively., • Strong attention to detail and follow-through., • Ability to work in a fast-paced environment with shifting priorities., • Ability to work hybrid in White Plains, NY, 3 days onsite. Preferred Qualifications • Experience in consumer packaged goods, food, beverage, dairy, nutrition, manufacturing, or another global corporate environment., • Experience supporting technology, IT, data, digital, or transformation leaders., • Experience using SAP, Concur, and OneBuy., • Experience using Microsoft Teams and OneDrive., • Experience supporting leadership communications, meeting agendas, follow-up tracking, and executive-level coordination., • Experience working with global leadership teams. Work Environment This is a hybrid corporate role based in White Plains, NY. The Executive Assistant will work with senior leaders, global teams, internal stakeholders, vendors, and external contacts. The role requires professionalism, confidentiality, flexibility, and the ability to manage time-sensitive requests with urgency and accuracy. Why This Role This is an opportunity to support senior leadership in a global, mission-driven consumer packaged goods environment. The role is ideal for an Executive Assistant who enjoys working in a fast-paced setting, managing complex executive priorities, and serving as a trusted partner to high-level leaders. CRG Benefits Eligible CRG contract employees may have access to the following benefits after 30 days of employment: • Medical coverage, • Dental coverage, • Vision coverage, • Weekly pay, • Direct deposit, • Referral bonus opportunities, • Paid sick leave where required by applicable state or local law, • Support from the CRG recruiting and account management team throughout the assignment 401(k) eligibility begins after 12 months as a CRG employee. Benefit eligibility, plan details, waiting periods, and employee costs should be confirmed during onboarding. Sick Time This role is located in White Plains, NY. New York State paid sick leave rules apply. Employees accrue sick time at a rate of 1 hour for every 30 hours worked, up to 56 hours per year. Estimated annual sick time: 56 hours, or 7 days at 8 hours/day.

Performs complex diversified clerical duties related to the operational needs of the office/department.Performs complex administrative duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking mes

An international company is seeking a bilingual Japanese administrative assistant in White Plains, NY.Supports administrative functions, including clerical duties.Manages senior management's agendas and travel.Serves as a contact for Houston office, ensuring collaboration with Admin/HR/IT teams.Prov

Our client is seeking a highly organized and proactive Legal Assistant to support senior attorneys within their real estate practice. This person will provide comprehensive administrative and legal support to attorneys handling sophisticated real estate, land use, zoning, development, finance, corpo

Regeneron is seeking an Executive Assistant to join our Global Patient Safety Organization! In this role, a typical day might include: The Global Patient Safety (GPS) Executive Assistant is a dynamic role that requires tenured experience in administrative support at Regeneron. The Executive Assistant will report to and support the Senior Vice President (SVP) of GPS who oversees a global leadership team and functions in their remit. The incumbent will provide advanced calendar management, travel and all associated logistics to the SVP of GPS to ultimately ensure leaders of Regeneron and associated teams can effectively carry out high level business objectives. Given business need, the incumbent will lead team event planning, cross functional team building and town halls, order department supplies, become involved with space planning and may take in additional client support in a highly proactive, professional, collaborative and efficient manner. The Executive Assistant should have advanced experience in Microsoft 365 applications, Concur, and is able to learn new technologies with ease for themselves and their client. This role might be for you if can: • Proactively manages and responsible for time management and calendars of Executive using thorough understanding of department and leadership priorities., • Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur., • May lead all logistics/execution of internal meetings including but not limited to cross functional team buildings and town halls. Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit. May act as point person to gather agenda items and may collect slides from multiple individuals in order to provide a complete slide deck and materials for meetings/events., • May assist with managing budgets within functional department supported., • Handles travel and expense reports for their client, and additional clients in the department if necessary. Assists guests with travel, where applicable., • Advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes., • Actively manages department contact lists/org charts. Proactively manages and updates content on department SharePoint sites and/or internal pages., • Responsible for proactively monitoring purchase order requests and may be responsible for gathering expense requests. May also submit requisitions and coordinate tracking of departmental deadlines., • May lead the preparation, onboarding and assimilation for new employees within GPS, including coordination with IT, Facilities, and Procurement. Assists with department space planning and may assist in headcount tracking., • Anticipate and make recommendations for catering for meetings and events scheduled over meal periods., • May act as SME for junior Administrative colleagues, create best practices and proactively works with other administrative coordinators to ensure coverage while Admins are out of the office., • All other duties as assigned. To be considered for this opportunity, you must have the following: • Associates or BA preferred; 8+ years administrative experience with a minimum of 4 years of executive administrative experience desirable., • Years of experience may be considered in lieu of degree., • Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality. Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities., • Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally., • Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease., • Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect., • Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting. May be responsible for training new employees on internal systems

Overview Description The Senior Underwriting Assistant (Senior UA) provides advanced administrative, and technical support to underwriters within the Excess & Surplus (E&S) Specialty Lines segment. This role is responsible for coordinating complex underwriting activities, ensuring the accuracy and completeness of submission data, and facilitating timely quoting, binding, and policy issuance processes. The Senior UA serves as a subject matter expert on underwriting systems, documentation standards, and workflow procedures, and provides guidance and training to junior underwriting support staff. The Senior UA collaborates closely with underwriters, brokers, operations, and other internal partners to ensure timely, accurate, and compliant execution of underwriting activities. Key Responsibilities Underwriting Process Support Reviews new and renewal E&S submissions to verify completeness, accuracy, and adherence to underwriting guidelines and documentation requirements. Prepares underwriting files by collecting, organizing, and summarizing relevant exposure information, including loss histories, supplemental applications, risk characteristics, and prior carrier details. Assists underwriters with rating, quote preparation, binders, endorsements, and policy issuance activities in accordance with company standards and regulatory requirements. Ensures that required forms, disclosures, and compliance related documents specific to E&S markets are correctly incorporated into the underwriting file. Technical & Analytical Responsibilities Conducts quality assurance reviews of rating inputs, policy forms, schedules, subjectivities, and invoice details to minimize errors and rework. Identifies inconsistences, data gaps, and potential risk indicators and escalates as appropriate to underwriting staff. Utilizes reports, dashboards, and tracking tools to maintain accurate records of submissions, renewal activity, producer performance, and key service metrics. Supports underwriting team with data analysis related to loss trends, exposure changes, and broker submission quality. Broker & Internal Communication Serves as a designated point of contact for brokers regarding required information, submission status, outstanding subjectivities, and documentation requests. Coordinates with internal and external partners (Operations, Claims, Finance, Compliance, Premium Audit, and IT) to facilitate timely completion of underwriting tasks. Drafts and/or reviews correspondence, notices, and documentation to ensure professional communication that aligns with company standards and regulatory requirements. Workflow Management & Process Improvement Monitors work queues, deadlines, and renewal timelines to ensure service standards and turnaround expectations are met. Reviews and monitors monthly key performance indicators (KPIs) for potential backlogs and quality improvements. Includes monthly reporting to management. Assists with quality assurance activities as requested, working with Operations Manager on resolution of Data Exception Reports. Recommends workflow improvements, system enhancements, and procedural updates designed to improve efficiency and reduce operational risk. Participates in process reviews, system testing, and implementation of new tools, forms, and procedural changes within underwriting operations. Includes maintaining Standard Operating Procedures (SOPs). Leadership & Mentorship Provides guidance, training, and technical support to junior underwriting assistants ensuring consistent adherence to underwriting support standards and best practices. Serves as a subject matter expert for underwriting systems, procedures, and data requirements. Acts as a lead resource during peak periods, ensuring workload is balanced and deadlines met. Assists in onboarding and developing new team members through coaching, knowledge sharing, and performance support. Monitors and evaluates direct reports through the performance management process. Provides guidance and fosters a continuous learning environment. Education, Experience & Expertise High school diploma required; Associate or Bachelor’s degree with emphasis on insurance, business or accounting preferred; or equivalent work experience in related field. Minimum 8–10 years of underwriting support experience within Commercial Property & Casualty insurance; E&S or Specialty Lines experience strongly preferred. 3+ years leadership. Familiarity with E&S market practices, surplus lines requirements, and non-admitted product workflows. #J-18808-Ljbffr

Overview Description The Senior Underwriting Assistant (Senior UA) provides advanced administrative, and technical support to underwriters within the Excess & Surplus (E&S) Specialty Lines segment. This role is responsible for coordinating complex underwriting activities, ensuring the accuracy and completeness of submission data, and facilitating timely quoting, binding, and policy issuance processes. The Senior UA serves as a subject matter expert on underwriting systems, documentation standards, and workflow procedures, and provides guidance and training to junior underwriting support staff. The Senior UA collaborates closely with underwriters, brokers, operations, and other internal partners to ensure timely, accurate, and compliant execution of underwriting activities. Key Responsibilities Underwriting Process Support Reviews new and renewal E&S submissions to verify completeness, accuracy, and adherence to underwriting guidelines and documentation requirements. Prepares underwriting files by collecting, organizing, and summarizing relevant exposure information, including loss histories, supplemental applications, risk characteristics, and prior carrier details. Assists underwriters with rating, quote preparation, binders, endorsements, and policy issuance activities in accordance with company standards and regulatory requirements. Ensures that required forms, disclosures, and compliance related documents specific to E&S markets are correctly incorporated into the underwriting file. Technical & Analytical Responsibilities Conducts quality assurance reviews of rating inputs, policy forms, schedules, subjectivities, and invoice details to minimize errors and rework. Identifies inconsistences, data gaps, and potential risk indicators and escalates as appropriate to underwriting staff. Utilizes reports, dashboards, and tracking tools to maintain accurate records of submissions, renewal activity, producer performance, and key service metrics. Supports underwriting team with data analysis related to loss trends, exposure changes, and broker submission quality. Broker & Internal Communication Serves as a designated point of contact for brokers regarding required information, submission status, outstanding subjectivities, and documentation requests. Coordinates with internal and external partners (Operations, Claims, Finance, Compliance, Premium Audit, and IT) to facilitate timely completion of underwriting tasks. Drafts and/or reviews correspondence, notices, and documentation to ensure professional communication that aligns with company standards and regulatory requirements. Workflow Management & Process Improvement Monitors work queues, deadlines, and renewal timelines to ensure service standards and turnaround expectations are met. Reviews and monitors monthly key performance indicators (KPIs) for potential backlogs and quality improvements. Includes monthly reporting to management. Assists with quality assurance activities as requested, working with Operations Manager on resolution of Data Exception Reports. Recommends workflow improvements, system enhancements, and procedural updates designed to improve efficiency and reduce operational risk. Participates in process reviews, system testing, and implementation of new tools, forms, and procedural changes within underwriting operations. Includes maintaining Standard Operating Procedures (SOPs). Leadership & Mentorship Provides guidance, training, and technical support to junior underwriting assistants ensuring consistent adherence to underwriting support standards and best practices. Serves as a subject matter expert for underwriting systems, procedures, and data requirements. Acts as a lead resource during peak periods, ensuring workload is balanced and deadlines met. Assists in onboarding and developing new team members through coaching, knowledge sharing, and performance support. Monitors and evaluates direct reports through the performance management process. Provides guidance and fosters a continuous learning environment. Education, Experience & Expertise High school diploma required; Associate or Bachelor’s degree with emphasis on insurance, business or accounting preferred; or equivalent work experience in related field. Minimum 8–10 years of underwriting support experience within Commercial Property & Casualty insurance; E&S or Specialty Lines experience strongly preferred. 3+ years leadership. Familiarity with E&S market practices, surplus lines requirements, and non-admitted product workflows. #J-18808-Ljbffr

Northwell Health - - Responsibilities: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing.

Job Description Executive Assistant: Financial Services Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionInvestment boutiqueInvestment boutique

Job Description We are looking for an Executive Assistant to support the: Americas Chief Information Tech & Data Officer and theirLeadership Teams. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced global environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a “get it done” attitude. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) both locally and abroad in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. This position is hybrid and is based in White Plains, NY. Responsibilities: · Provide Executive Assistance to: Americas Chief Information Tech & Data Officer, and their Americas and Global leadership teams, including extensive internal and external calendaring, business travel, large-scale meetings, both on and off site, expenses, and special ad hoc projects. · Manage demanding calendaring requests with limited oversight, including calendars of senior executives · Coordinate complex, regular globaltravel and expense reporting using Concur, including the submission of expense reports after each trip or special event. · Maintain high standards of confidentiality and information security when given access to sensitive information. · Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison · Specific IT & Data Administrative duties are expected to be completed with minimal supervision, including, but not limited to, department mail, vendor setup and purchase order management, management of office supplies and space, and management of team files in OneDrive or Teams. Additional projects will be assigned as needed. · Contribute to the excellent reputation of the company and the IT & Data team through professional, friendly and respectful interactions with all internal and external stakeholders. About You: · You will have an associate degree and minimum 7 years’ relevant experience · You will have the ability to manage a high volume of work, competing priorities, multi-task, and be resourceful in finding answers with little information · Excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others · Ability to make the occasional decision with little to no guidance based on what is best for the executive and her team(s) · Big-picture thinking to anticipate and detect problems and opportunities related to the people and teams being supported · Speed and decisiveness to make the right moves in high-pressure situations · Experience in supporting multiple senior leaders simultaneously and global executives is critical · Experience coordinating and managing weekly travel (both domestic and international) is critical · Excellent communicator, both written and verbal, and confidence to share communications on behalf of the IT & Data leadership · Experience using Microsoft Teams is a plus. The ability to adapt to new collaboration and digital technology is a must. · You will have strong skills using Microsoft Word, Excel, Powerpoint and Outlook · You will have knowledge of SAP, Concur and OneBuy Company DescriptionComTec Information Systems, a prominent tech services company with 30 years of expertise. We're known for providing agile IT and Engineering solutions to corporations and government agencies.ComTec Information Systems, a prominent tech services company with 30 years of expertise. We're known for providing agile IT and Engineering solutions to corporations and government agencies.

Job Description Employment Type: Full-Time FSLA: Salary/Exempt Division: Field Operations Department: Field Operations Reports to: General Superintendent Supervisory Duties: Yes Salary Range: $167,000 - $252,000 Reporting to the General Superintendent, the Senior Superintendent provides overall administrative and technical management of the construction project. The Senior Superintendent manages all on site construction activities including self-perform labor, subcontractors and consultants to successfully execute large and complex projects. Responsibilities / Essential Functions • Administer project safety program to maintain a safe and healthy work environment., • Proficient in all five areas of focus on their project:, • Safety, Schedule, Cost, Quality, and creating Raving Fans with all external partners., • Develop and implement a site-specific safety plan for each project assigned., • Verify that all subcontractors have a valid subcontract and an acceptable insurance certificate prior to working on site., • Serve as the OSHA competent person for various tasks or assign others to serve as competent person., • Preplan all operations to produce innovative and efficient methods to avoid hazards. Senior Superintendent must correct all recognized hazards immediately., • Supervise construction effort to ensure project is constructed in accordance with the plans and specifications., • Thoroughly understand the contract (owner/subcontractor), owner requirements, contract plans, contract specifications, submittals and any change documents, • Provide technical assistance on the project, interpret contract drawings and submittals, and develop construction methods consistent with contract documents., • Work with the project team to set project goals and schedule milestones., • Coordinate all required labor, equipment, small tools, permanent materials, and supplies as needed for self-perform operations., • Create the Site-Specific Quality Plan (SSQP), manage all aspects of project quality efforts., • Complete onsite material verification as required for the project., • Manage project budget requirements:, • Assist the Project Manager in developing budgets and monthly costs to complete., • Manage T&M process, including verification of time and materials., • Track production and submit quantities weekly., • Identify changes in the field, authorize field change requests, provide all documentation required to ensure compensation for all work performed., • Assist in the approval process for all subcontractor requisitions., • Manage the project to meet schedule requirements and milestones., • Develop a baseline schedule with Project Services Group., • Track progress against baseline schedule and critical path dates., • Communicate schedule requirements at weekly subcontractor meetings., • Develop a short-term plan on a weekly basis that directly supports the project schedule and looks ahead a minimum of 3 weeks., • Coordinate and lead the daily stand up and weekly foreman meetings., • Ensure that the material delivery log is updated and accurate., • Interface with client representatives, A-E representatives, other contractors, and various building officials in a professional manner., • Participate in business development. Create Raving Fans on current projects. Utilize contacts to initiate leads for future projects., • Participate in quarterly Superintendent and Safety meetings, as well as periodic training sessions., • Supervise assigned Foremen, Assistant Superintendents, and Project Engineers. Key Skills • Self-starter with ability to set goals and tasks with strong leadership skills., • Strong communication skills. Required Experience • Bachelor’s degree required, preferred in Construction Management/Civil Engineering., • 3-7 years of experience in the construction or related field in a similar role or 7-10 years in a supervisory role as a tradesperson., • Understands building plans and specifications., • Safety standards knowledge and enforcement, OSHA 30 required.