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About Gina Group: Gina Group is an industry-leading wholesale fashion apparel and accessories company specializing in design, manufacturing, and distribution to retail markets. Categories include footwear, hosiery, cold weather, intimate apparel, handbags, small leather goods, tech accessories, home goods, and more across a multitude of national brands. Gina has been supplying retail markets with kids, juniors, misses, and men’s products for over 35 years and continues to keep pace with the ever-changing retail landscape. Visit us at to learn more about us. Sales Assistant The Sales Assistant is a key player in the sales process which serves as the liaison between design, sales, production, and logistics. This role is responsible for supporting the needs of the sales team and ensuring that all customer requests are addressed and that all orders flow through the system smoothly. Responsibilities: • Serve as liaison between design, sales, production, and logistics, • Monitor inventory and available to sell reports, • Review daily inventory allocation reports, • Analyze, understand, communicate, and resolve any allocation issues, • Follow up with logistics on shipping related issues, • Setting up detailed item set up sheets for customers and ensuring items properly set up in our ERP system, • Ensure showrooms are organized and set up properly, • Put together sales recaps and follow up with buyers as needed, • Ensure that all selling tools are updated as needed, • Review EDI and non-EDI orders with CSR’s to include backorders, oversold and late orders, • Submit work orders and transfer requests when needed, • Manage reporting to include bulk order reports, open orders by Salesperson, old bulk order alert CTO, Oversold order report, and backorders by salesperson, • Buyer communication as directed by Sales, • Import bulk orders into ERP, • Participate in weekly meetings as conducted by the Senior Fulfillment Operations Manager, • Keep management informed of situations that will impact department goals, • Perform other related duties as assigned by management to support the department’s business needs., • Understand and follow Gina’s employee policies and procedures. Qualifications: • Associate or Bachelor’s degree, • 1 year in an administrative capacity preferably in the fashion industry, • High energy level, positive attitude, and ability to multi-task, • Above average Excel skills, • Must work well under pressure and tight deadlines, • Strong problem-solving ability, • Strong organizational, communication and attention to detail are a must Benefits and Perks: • Hybrid work schedule (4 days onsite; 1 day work from home) & early Fridays, • Generous PTO and paid holidays, • Comprehensive health, dental and vision coverage with FSA or HSA options, • Pet insurance and pet discounts, • Identity theft protection, • Discounted life insurance, • Short and long-term disability insurance, • Critical illness, accident, and hospital indemnity insurance, • 401K & Profit sharing, • Pre-tax commuter benefits, • Professional development, • Team building and Company events NY Pay Transparency: The pay range for this position is ($50,000 – $55,000) annually based on skills and experience. Equal Opportunity Employer: Gina Group is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Recruitment Agencies: Gina Group does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.

Company Overview: Sprayground is a dynamic and innovative brand that specializes in backpacks, apparel, and accessories. We pride ourselves on our bold designs, quality craftsmanship, and staying ahead of trends. We're looking for a highly organized and proactive individual to join our fast-paced production team. Position Overview: We are seeking a detail-oriented and experienced Production Assistant / AMT Coordinator to support our Senior Production Manager and contribute to the smooth flow of our product development process. The ideal candidate will have 2-3 years of experience in production or product development, specifically in the apparel, bags, or accessories industries, and will be proficient in Excel, Microsoft Office, and inventory management tools such as AMT, PDM, or similar programs. Key Responsibilities: • Style Set-Up: Entering and managing styles in AMT and other relevant systems., • Vendor Purchase Orders: Assist in the creation, maintenance, and updates of vendor purchase orders., • Order Tracking & Follow-Up: Coordinating with factories to ensure timely production and delivery of goods., • Shipping & WIP Charts: Creating and maintaining shipping work-in-progress charts to track ongoing orders., • Sample Management: Organizing and tracking samples to ensure they align with production schedules., • Compliance Assistance: Supporting with product compliance documentation and related tasks., • 2-3 years of experience in production or product development, preferably in apparel, bags, or accessories., • Proficiency in Excel, Microsoft Office, and AMT (or other similar inventory management programs)., • Strong organizational and time-management skills with the ability to manage multiple tasks in a fast-paced environment., • Excellent communication skills and a proactive attitude., • Ability to work independently as well as collaborate with cross-functional teams.

Position Overview Star Children’s Dress Company, a growing apparel company focused on producing fashionable yet affordable dresses, is seeking a motivated and detail-oriented Assistant Fashion Designer with 2 years of experience. This role supports the design and product development team in executing seasonal collections. The Assistant Fashion Designer will work under the direction of senior designers and contribute to design preparation, technical documentation, and sample development while gaining hands-on experience in fashion design. Key Responsibilities • Assist senior designers in the development of seasonal collections, including research on trends, colors, fabrics, and trims for apparel, • Create and revise digital sketches and technical flats using Adobe Illustrator to support design communication, • Prepare and maintain specification sheets, measurement charts, and basic construction details under the supervision of senior design staff, • Support the sample development process by organizing fabrics, trims, and color standards for seasonal collections, • Track sample progress and assist during fittings by recording comments and updating design documentation based on feedback, • Maintain organized design archives, including fabric libraries, trim references, and seasonal records, • Conduct market and competitor research within the categories to support design direction, • Assist in preparing presentation boards and materials for internal meetings and line reviews, • Collaborate with production and merchandising teams to ensure design documentation is accurate and up to date, • Provide administrative and project support to the design team, including maintaining calendars and development trackers Qualifications • Bachelor’s degree in Fashion Design, Apparel Design, or a related field, • 2 years of relevant experience in fashion design or product development, • Proficiency in Adobe Illustrator; knowledge of Photoshop is a plus, • Basic understanding of garment construction, textiles, and design principles, • Strong organizational skills and attention to detail, • Ability to work in a collaborative, fast-paced environment, • Strong communication and time management skills Benefits • Health insurance and dental insurance eligibility beginning the first of the month after 60 days of employment (for full-time employees), • 401(k) plan eligibility for full-time employees, • Paid time off, including vacation accrual and company-recognized holidays, • Weekly payroll with direct deposit available after the third week of employment, • Free full service Gym Access with locker rooms, showers, and, • Compensation commensurate with experience and aligned with industry standards.

Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

Job Title: Administrative Assistant Industry: Corporate Consulting Location (City, State): New York, NY (Midtown South) Assignment Type: Contract – through to 12/2026 Pay: $25–$27 per hour (depending on experience) Work Schedule: Hybrid schedule. Initial onboarding will require five days per week onsite, with the opportunity to transition to three days per week in-office upon approval. Hours: Standard hours are 8:00am–5:00pm or 8:30am–5:30pm. Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with a well-established global consulting organization seeking a polished and proactive Administrative Assistant to support a dynamic, fast-paced team. This is a great opportunity to join a collaborative environment where professionalism, adaptability, and attention to detail are highly valued. Job Description: Our client is seeking an experienced administrative professional who thrives in a high-volume, deadline-driven setting. This role will focus heavily on complex scheduling, travel coordination, and expense management while serving as a key point of contact for internal and external stakeholders. Key Responsibilities: • Manage complex and frequently changing calendars, coordinating a high volume of meetings across multiple time zones., • Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries., • Prepare, submit, and reconcile expense reports; training provided on internal systems as needed., • Monitor shifting priorities and respond quickly to last-minute adjustments with professionalism and efficiency., • Communicate clearly and effectively with leadership, team members, and external contacts., • Provide cross-functional administrative support and collaborate closely with the broader admin team. Qualifications: • 3+ years of experience supporting executives or teams in a fast-paced environment., • Strong background in high-volume calendar management and travel logistics coordination., • Experience processing expenses; familiarity with Chrome River is a plus., • Exposure to SAP and Concur is highly preferred., • Proficiency in Microsoft Office Suite required., • Associate’s or Bachelor’s degree preferred., • Detail-oriented, adaptable, and highly organized with strong interpersonal skills., • Ability to build relationships and work effectively within a team setting. Perks: • Opportunity to gain experience within a globally recognized consulting environment, • Collaborative, team-oriented culture, • Exposure to senior leadership, • Hybrid work flexibility after onboarding Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Administrative Assistant We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in New York, NY. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 2-3+ years of administrative experience in investment management or financial services. This is an 6-12+ month contract opportunity, paying between $30-$33/hour (depending on experience). Responsibilities: • Perform complex calendar management via Microsoft Outlook., • Coordinate travel arrangements and itineraries (domestic and international)., • Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution., • Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets., • Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors., • Assist in new-hire onboarding processes and logistics, including ordering necessary equipment., • Update and maintain detailed information in appropriate systems., • Perform expense reporting., • Support special projects (as needed). Qualifications:, • 2-3+ years of administrative experience in investment management or financial services., • Bachelor’s degree (required)., • Strong communication (written and verbal) and interpersonal skills., • Proven ability to navigate competing deadlines and changing priorities., • Excellent time-management, organization, and prioritization skills., • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

THE CLIENT We are partnering with a leading private equity firm that is continuing to grow and is adding high‑quality administrative support. The group is known for its collaborative culture, high standards, and strong internal partnerships across functions. This role reports directly into senior leadership, including the Chief of Staff and a senior administrative leader. THE ROLE This is a Junior Executive Assistant position supporting up to 10 team members, with the most senior at Director level. This role will partner closely with internal coordination teams in a collaborative function. Key duties include: • Calendar management and scheduling across a group of stakeholders, • Coordinating internal meetings and logistics, • Supporting up to 10 professionals with varying needs, • Liaising with internal coordination teams and cross‑functional partners, • Light administrative support for senior team members, • Assisting with workflow efficiencies as the team continues to grow THE CANDIDATE The ideal candidate is eager to grow within a high‑performing environment, proactive, and comfortable supporting multiple stakeholders with shifting priorities. Collaboration is key, as the role works closely with senior coordinators, leadership, and other support staff. They should be: • Organized, proactive, and capable of handling a fast-paced environment, • A clear communicator with strong coordination skills, • Comfortable supporting multiple team members simultaneously, • Team‑oriented, humble, and eager to learn, • Adaptable and willing to take on varied tasks, • Tech‑savvy and confident using Microsoft Office THE COMP/BENEFITS • Salary up to $100k base, • Bonus targeted at 20%, • Excellent benefits package, • Close partnership with senior leaders and experienced EAs, • Strong development and growth opportunities Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Confidential Coordinator (EA-Inspired) – (Sales) Location: New York, New York Employment Type: Full-Time About the Role We are seeking a highly organized and discreet Coordinator (EA-inspired) to support a senior Partner within the CPS organization on the Sales side. This is a high-visibility, high-trust role operating in a fast-paced environment with significant cross-functional interaction across CPS and broader ICG teams. This position goes beyond traditional administrative support, incorporating project coordination, execution oversight, and operational support across multiple concurrent initiatives. The ideal candidate brings a strong sense of urgency, exceptional organizational skills, and the ability to manage competing priorities with precision and professionalism. Key Responsibilities Executive Support • Provide direct support to a senior Partner, including complex calendar management, meeting coordination, and prioritization, • Manage communications and act as a gatekeeper across internal and external stakeholders, • Coordinate and track multiple workstreams across CPS and ICG, • Ensure timely execution of deliverables and follow-ups across stakeholders, • Partner with Sales and internal teams to ensure alignment across priorities, • Maintain visibility into multiple moving pieces and proactively address gaps, • Introduce structure and organization within a fast-moving environment, • Anticipate needs, identify inefficiencies, and drive process improvements, • 5+ years of experience in an Executive Assistant, Coordinator, or Operations role, • Experience supporting senior leadership in a fast-paced, high-performance environment, • Demonstrated ability to manage confidential information with discretion, • Strong organizational, multitasking, and problem-solving skills, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office and standard business tools

Personal Assistant – Financial Services (Onsite, NYC) We are partnering with a New York–based investment firm to identify an experienced Personal Assistant to support senior leadership in a fast-paced, high-touch environment. This role provides direct support to the President and a small group of Portfolio Managers and requires exceptional discretion, organization, and attention to detail. This is a fully onsite position (Monday–Friday) based in the firm’s New York office. Responsibilities • Provide comprehensive personal assistant support to the President and multiple senior leaders, managing daily administrative and personal needs, • Coordinate complex calendars, schedule meetings, and manage ever-changing priorities with minimal direction, • Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries, • Handle personal and professional tasks such as: restaurant reservations and event planning, scheduling personal appointments (medical, personal services, etc.), running ad hoc errands and handling time-sensitive requests, • Support internal and external events, including firm-hosted events and offsites, • Act as a trusted gatekeeper, exercising sound judgment and confidentiality at all times, • Anticipate needs proactively and ensure leaders are supported seamlessly day to day Qualifications • 5+ years of experience as a Personal Assistant or Executive Assistant, preferably within financial services or a similarly fast-paced professional environment, • Proven ability to manage multiple principals and competing priorities simultaneously, • Highly organized, detail-oriented, and responsive with a service-oriented mindset Additional Details • Fully onsite, Monday through Friday, • New York City, • Long-term opportunity with a close-knit leadership team Compensation: $100k-$250k based on experience

Administrative Assistant New York, NY (Onsite) Contract: 12 Months Pay Rate: $35/hr Overview We are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a fast-paced, team-oriented environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion. Key Responsibilities • Provide comprehensive administrative support to executives and team members, • Manage complex calendars across multiple time zones; prioritize and coordinate meetings, • Schedule and coordinate phone, video, and in-person meetings, including logistics and materials, • Handle a high volume of calls and communications with professionalism and accuracy, • Arrange domestic and international travel, including itineraries and visa coordination, • Prepare and process expense reports and invoices in a timely manner (e.g., Concur), • Coordinate internal and external meetings, including conference rooms, catering, and guest registration, • Perform general administrative tasks such as filing, scanning, document preparation, and data entry, • Maintain strict confidentiality when handling sensitive information, • Collaborate with team members to ensure seamless administrative coverage and support, • Proven experience as an Administrative or Executive Assistant in a fast-paced environment, • Strong calendar management experience, including multiple stakeholders and time zones, • Experience coordinating travel and processing expense reports, • Excellent written and verbal communication skills, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities and remain calm under pressure, • High level of professionalism, discretion, and integrity, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom, • Experience supporting executives within financial services, corporate, or government environments, • Ability to anticipate needs and proactively solve problems, • Onsite role based in New York City, • Fast-paced, collaborative, and professional setting, • Candidates must demonstrate strong communication, organization, and multitasking abilities, • Ability to handle confidential information with discretion is essential, • A proactive, positive attitude and team-first mindset are critical for success

Special Assistant / Family Office + Philanthropy We are seeking a Coordinator to provide administrative and project support for a senior member of the Team. The ideal candidate has outstanding communication and interpersonal skills, is agile, discreet and able to work independently and collaboratively across internal teams and external stakeholders. The successful candidate will ensure that the principal and team are operating at a high level, by exercising an exacting attention to detail that fosters optimal information sharing, smooth workflow, and follow through. They will be working on complex project coordination across teams and managing administrative and scheduling duties for the Senior Team Member with equal rigor and energy. Key Responsibilities • Manage senior team members’ calendars, including scheduling meetings, coordinating logistics, anticipating needs, and adjusting priorities as necessary, • Provide daily administrative and operational support, ensuring alignment with priorities, preparedness for meetings, and timely follow-up on action items and deliverables, • Track projects, deadlines, and next steps to ensure work remains on schedule and objectives are met, • Collaborate closely with team coordinators and the Chief of Staff to support seamless execution across the broader management team, • Support and contribute to cross-functional projects, adapting to shifting priorities and program needs, • Draft and prepare communications, briefings, presentations, reports, and analyses with strong attention to detail and accuracy, • Assist with board engagement efforts, including preparing and compiling board materials, • Partner with the Events team to support high-level meetings, events, and convenings, • Maintain and update internal data, reports, and project trackers for team coordination, • Organize and manage digital files and records, ensuring accessible and well-structured documentation systems, • Serve as a point of contact for internal and external inquiries, routing requests appropriately and ensuring timely responses, • Process and manage expense reports for senior team members, • Coordinate travel arrangements, including flights, accommodations, and ground transportation Qualifications • Bachelor’s degree required, • Minimum of 4 years of experience in project coordination or management, with a strong focus on timeline and deliverable tracking, • Exceptional organizational and multitasking abilities, with strong judgment in prioritizing competing demands, • Strong interpersonal skills and a collaborative working style, • Proactive, resourceful, and solutions-oriented mindset with a commitment to high-quality service, • Excellent written and verbal communication skills, • Ability to handle confidential information with discretion and professionalism, • Comfortable working in a fast-paced, dynamic environment, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat, and Salesforce, • Experience working with data, reporting, and operational tools; strong technical aptitude is a plus $80,000 - $110,000 base You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Administrative Assistant | Well-established NYC Investment Firm A Role That Top Assistants Don’t Leave… They Get Promoted From One of New York’s most respected investment firms is expanding its Corporate / Investment team and is seeking a sharp, highly polished Administrative Assistant who thrives in a fast-paced financial environment. This is the type of opportunity that typically attracts talent from leading private equity firms, hedge funds, and asset managers across Manhattan. The team is looking for someone who operates with the same level of precision, professionalism, and urgency as the professionals they support. If you’re currently supporting a fast-moving team at a top financial firm and are ready for a role with greater visibility, stronger mentorship, and long-term career growth, this is the kind of opportunity worth exploring. In this role, you will work closely with senior professionals across the investment and corporate teams, helping keep critical meetings, projects, and communications running seamlessly. What You’ll Be Doing • Managing complex calendars, travel logistics, and meeting coordination for senior professionals, • Coordinating internal strategy meetings, external client meetings, and presentations, • Assisting with preparation and formatting of reports, presentations, and financial documents, • Overseeing meeting logistics including conference rooms, technology setup, catering, and guest coordination, • Supporting departmental projects, team initiatives, and operational workflows, • Processing expense reports and administrative reporting, • Acting as a polished point of contact for internal teams, executives, and external partners Who They’re Looking For The strongest candidates typically come from top-tier financial institutions and bring: • 4–8 years of administrative experience within private equity, hedge funds, asset management, investment banking, or similar financial environments, • Exceptional organizational skills with strong attention to detail, • Excellent written and verbal communication skills, • Ability to manage multiple priorities in a high-performance environment, • Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, and Word Work Structure Depending on the team, schedules include: • Hybrid: 3–4 days in the office, • Fully Onsite: 5 days in the office Both environments offer strong collaboration and meaningful exposure to senior professionals.

ZRG has been engaged to recruit an Assistant Vice President, Engineering and Energy for Columbia University Columbia University’s location in Upper Manhattan places it at the intersection of academic excellence and urban vitality. Situated near renowned medical centers, research institutions, cultural landmarks, and policy organizations, the University benefits from deep connections across public, private, and nonprofit sectors. This proximity enhances opportunities for interdisciplinary collaboration, experiential learning, and meaningful engagement with communities locally and globally. POSITION: Reporting to the Vice President for Operations, the Assistant Vice President of Engineering and Energy is responsible for visionary and strategic energy services and programs for Columbia University. This position will direct, strategize, and implement energy management and engineering services for the campus buildings and Central Energy Plants totaling 9 million square feet. This includes master planning, conservation efforts, managing renewable energy portfolios, strategic procurement of natural gas and electricity, central plant oversight, State of Good Repair (SOGR) program management, and other engineering and energy-related strategic initiatives. QUALIFICATIONS: -Bachelor’s degree in engineering or related field required. Master’s degree in Engineering, MBA or other advanced degree preferred. -Ten years of experience in utility infrastructure, university utility and facilities operations preferred; ten years of experience in related field. -Demonstrated experience managing the operation and maintenance of central utility plants preferred. -Minimum of seven years of environmental / sustainability experience including implementing environmental or sustainability programs, resource management, environmental initiatives, or equivalent experience. -Demonstrated experience with energy, water, and waste conservation in buildings. -Skilled in budget preparation, financial management, and analysis. -A flexible, problem-solving approach to leadership. -Demonstrated effective leadership skills within a complex, multilayered organization. -Ability to think strategically and drive priority initiatives through the organization. -Strategic planning skills. Ability to make administrative / procedural decisions and judgments required; Skills in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. -Ability to develop, plan, and implement short- and long-range goals. -Sensitivity and diplomacy to balance competing campus interests. -Computer literacy in Windows and Microsoft Office environments. -Strong communication and presentation skills. -Demonstrated ability to work with senior leadership. -Demonstrated management skills with ability to relate to a diverse and complex operation and supervision of exempt and non-exempt staff. -Utilization of principles of management to ensure responsibilities are met effectively and efficiently. This includes planning, controlling, leading, and organizing. -Demonstrated skills in using sound analytic methods and ability to work with complex analytic issues. -Ability to effectively interact with departmental staff, as well as campus and university-wide administrators. -Excellent customer service skills and ability to effectively communicate within and outside of the department. -Skill to effectively communicate orally, in writing, and electronically. -Ability to maintain accuracy and attention to detail in a fast-paced environment of changing priorities. -Respond promptly by phone or in person as appropriate to emergency situations and therefore 24/7 availability. -Valid driver's license and successful completion of the University's Motor Vehicle Records background check process.

SUMMARY OF POSITION: This position provides administrative and operational support to the VP/GMs of Legal & Compliance, HR & General Affairs (GA), and Internal Audit, while also supporting the overall needs and operations of these departments. Additional assistance is provided to C-Suite assistants as needed. ESSENTIAL FUNCTIONS: In-person work at the assigned office location is a regular component of this role’s responsibilities. • Provide administrative support by independently managing complex calendars, scheduling internal and external meetings, coordinating travel and entertainment arrangements, and processing expense reimbursements in accordance with company policies., • Provide administrative support across multiple departments by assisting with routine invoice processing, submitting access requests for internal systems, distributing internal communications, and supporting basic Accounts Payables /Accounts Receivables and prepaid expense tracking in accordance with established procedures., • Assist in preparing routine reports, presentations, surveys, and correspondence, including confidential materials., • Provide logistical support for meetings by assisting with scheduling, room setup, and preparation of meeting materials., • HR & GA: Responsible for onboarding/offboarding and regular data quality maintenance in the RAVE notification system., • Legal & Compliance: Kintone tracking — assisting with legal and compliance tracking system, and monthly compiling of reported data. Input departmental budget data and periodic forecasts into the BMS system., • Internal Audit: Maintain up‑to‑date records of all professional memberships (e.g., Institute of Internal Auditors) and software subscriptions (e.g., Diligent), including renewal schedules. Input departmental budget data and periodic forecasts into the BMS system., • Provide limited administrative coverage for C-Suite assistants during absences, as assigned., • Order and maintain office supplies, maintain files, answer routine correspondence and respond to requests for information., • Assist in onboarding/offboarding administrative processes for department staff, including system access coordination and equipment/logistics support., • Assist with administrative and logistical tasks for internal and external company events as assigned (i.e. Japan Parade, reception of VIP from HQ, Advisory Board meeting, regional manager meeting, etc.), • Identify opportunities to improve administrative processes and recommend efficiency enhancements. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: • Bachelor’s degree or equivalent combination of education and relevant experience preferred., • Minimum of 3–5 years of progressive administrative experience., • Ability to support multiple departments and work under direction in a fast-paced corporate environment., • Ability to manage routine tasks, prioritize workload as directed, and escalate issues appropriately., • Strong verbal and written communication skills, with the ability to interact professionally with colleagues at all levels., • Proficient in Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint)., • Strong attention to detail and organizational skills., • Experience in SAP and Concur desired., • Fluent in Japanese a plus.

Job Summary Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location. Key Responsibilities: Administrative & Business Support • Serve as a trusted administrative partner, supporting multiple executives and their teams as needed, • Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects. Calendar, Meetings & Communications • Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences., • Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients., • Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared. Travel & Expenses • Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required., • Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms. Compliance & Confidentiality • Handle highly confidential and sensitive client and business information with discretion and sound judgment., • Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies. Skills & Qualifications Required: • Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government., • Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams., • Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment., • Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities., • High degree of professionalism, integrity, and diplomacy., • Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed., • Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom., • Familiarity with expense platforms such as SAP Concur. Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. Applicant Privacy Disclosure We collect personal information from applicants during the recruiting, pre-offer, and offer process. During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information: • Identifiers, such as name, address, and email address., • Professional and Employment-Related Information, such as resume, work history, education, and qualifications., • Information Voluntarily Provided by You in connection with the recruiting and pre-offer process. Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure. For information about our privacy practices, please review our Privacy Policy at: ___ If you do not consent to the collection of such personal information, please advise us immediately in writing at

Our client, a highly reputable investment firm based in Midtown East, is looking for an Executive Assistant to help assist a Principal, Group Head and a Senior Associate. The ideal candidate will have 5+ years of applicable experience with a fast-paced style. The successful candidate will be resourceful, have the ability to multi-task with ease and a willingness to roll up their sleeves and take on any responsibilities assigned. This is a great opportunity to assist executives at a reputable firm with an excellent culture! This role is in the office 5x / week. RESPONSIBILITIES: • Maintain very high-volume, ever-changing calendars and schedules for 3 executives, • Organize and coordinate meetings, • Set complex travel arrangements (both domestic and international), including itineraries and full logistics, • Process expense reports, • Coordinate internal and external events with high profile attendees, • Light phone management: screen and forward calls, provide information, take messages and schedule appointments, • Inbox management: assisting with timely responses and drafting correspondence as needed, • Prepare and manage documents, • Provide light back-up to other administrative staff when needed, • Ad hoc projects, special assignments as requested, including client-facing work REQUIREMENTS: • 5 plus years of prior administrative experience ideally with support to senior level executives, • Excellent written and verbal communication skills, • Knowledge of office procedures and keen attention to detail, • Strong working knowledge of computers and relevant software applications, must be highly skilled in use of Microsoft Outlook, • Must be a self-starter and proactive; as well as punctual, dependable and discrete, • Ability to work well independently and as part of a team, • Must have a flexible attitude, • Strong time management skills; ability to handle multiple concurrent assignments in a fast-paced setting with a high degree of accuracy, • Strong communication and prioritizing skills required, • Bachelor's degree preferred SALARY: $90-$100K (DOE) + Discretionary Bonus Opportunity + Great Benefits/Perks HOURS: 8am-5pm + flexibility if needed

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Organize and schedule appointments, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Act as the point of contact for internal and external clients, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently. This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support. Key Responsibilities Reception & Front Desk Support • Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner, • Answer and direct incoming calls, emails, and deliveries, • Manage visitor sign-in procedures and maintain office security protocols, • Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings, • Support interview scheduling and candidate hospitality for recruiting visits, • Receive, sort, and distribute incoming mail and packages Office Management • Maintain office supplies, kitchen inventory, and general office organization, • Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries, • Manage relationships with building management and service providers, • Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable, • Assist with planning office events, team meetings, celebrations, and employee engagement activities, • Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination, • Partner with IT, HR, and Facilities teams to address office-related needs Administrative Support • Provide administrative support to leaders and cross-functional teams as needed, • Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation, • Support invoice processing, office budgets, and vendor payment tracking, • Maintain office records, contact lists, and filing systems, • Assist with special projects and ad hoc assignments as needed Qualifications • 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role, • Prior experience supporting a corporate office environment preferred, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Excellent verbal and written communication skills, • Professional presence with strong customer service skills, • High attention to detail and follow-through, • Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word, • Experience coordinating meetings, events, and office operations, • Ability to handle sensitive and confidential information with discretion, • Self-starter with the ability to work independently and anticipate needs Preferred Qualifications • Experience supporting retail, fashion, merchandising, or creative office environments, • Experience working with vendors, building management, and office budgets, • Familiarity with travel booking, expense reporting, and onboarding coordination Physical Requirements • While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly. What We Offer At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation. Citi Trends is an Equal Opportunity Employer Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Personal Assistant to CEO Global Entertainment Company | New York, NY | Onsite A global entertainment company is seeking a Personal Assistant to support the CEO in its Midtown NYC office. This is a great opportunity to join a fast-growing entertainment organization producing and distributing high-caliber content. The New York office is a small, collaborative team (about 10 people), and this role will work closely with a team of assistants across multiple offices supporting a dynamic CEO with a fast-paced schedule. This role is ideal for someone who wants to build a long-term career supporting senior leadership in the entertainment industry and thrives in a high-energy, no-ego environment. Key Responsibilities • Manage a complex, fast-moving CEO calendar, • Coordinate domestic and international travel (commercial and private aviation), • Handle high-volume calls and communications, • Assist with both professional and personal tasks including appointments, errands, gifting, and family logistics, • Liaise with internal teams and external partners across offices in LA, Texas, NYC, and London, • Support general administrative and operational needs as priorities shift, • Highly organized, proactive, and resourceful, • Comfortable supporting both professional and personal needs for an executive and family, • Strong discretion and sound judgment, • Valid passport and willingness to travel as needed, • Onsite 5 days/week – Midtown West, • Hours typically 9am–7pm with flexibility as needed, • $22–25/hour + overtime (flexible for exceptional candidates) A great opportunity to join a respected entertainment company with strong culture, excellent tenure, and exposure to a dynamic CEO.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Our client, a prestigious global financial services firm headquartered in Midtown Manhattan, is seeking an experienced Executive Assistant to the Chief Human Resources Officer (CHRO). This highly visible role partners closely with a senior executive and the broader leadership team, providing seamless administrative and strategic support in a fast-paced, performance-driven environment. The ideal candidate is polished, proactive, and trusted at the executive level, with a proven track record of supporting C-suite leaders within financial services or similarly complex organizations. Key Responsibilities: • Provide comprehensive administrative support to the CHRO, including complex calendar management, travel coordination, and expense reporting, • Serve as a trusted gatekeeper, managing communications and prioritizing requests with discretion, • Prepare materials for executive meetings, board presentations, and senior leadership forums, • Coordinate across HR leadership and key internal stakeholders to ensure alignment and follow-through, • Handle confidential and sensitive information with the highest level of professionalism, • Support special projects and initiatives as assigned by the CHRO Qualifications: • 4+ years of experience supporting senior executives, preferably within financial services or similarly regulated environments, • Proven ability to manage competing priorities with poise and precision, • Exceptional written and verbal communication skills, • Strong attention to detail and organizational skills, • Advanced proficiency in Microsoft Office and related productivity tools, • Demonstrated professionalism, discretion, and executive presence This is a highly visible role offering close partnership with a senior executive and exposure to enterprise-level initiatives within a dynamic financial services organization.

Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) – $180k-$220k plus fully paid benefits! We are seeking a highly organized and detail-oriented Executive Personal Assistant to support a dynamic, fast-paced UHNW Principal. This role is focused on managing a complex professional and personal ecosystem with heavy philanthropic exposure. The role requires exceptional administrative abilities, strong technical capabilities, and a proactive, solutions-oriented mindset to manage an intricate, global schedule and high-volume workflow. This role requires a 24/7 mentality as the Principal always traveling in various time zones, with their primary residences in the USA. In-office days and hours at the Midtown office (near Grand Central) are at the discretion of the EA/PA. While in-person collaboration is encouraged a few days per week, the role offers a high degree of flexibility given the Principal’s frequent travel, allowing the assistant to manage their schedule with autonomy. Responsibilities: • Manage a complex, high-volume calendar across multiple time zones, ensuring accuracy and seamless coordination of all commitments, • Coordinate extensive domestic and international travel, including detailed itineraries and real-time troubleshooting, • Provide day-to-day personal and operational support, including liaising with staff across multiple locations and handling ad hoc requests, • Plan and execute high-touch events, managing vendors, guest communications, and end-to-end logistics, • Maintain and update a large, highly detailed CRM database; generate targeted reports and contact lists, • Track and analyze data to support event planning, relationship management, and strategic initiatives, • Oversee large-scale special projects, managing timelines, vendors, and logistics Requirements: • 8–15+ years of experience supporting a senior executive or principal in a fast-paced, high-demand environment (family office, UHNW, finance, or similar), • Advanced proficiency in Excel and CRM systems such as Salesforce or HubSpot, • Proven ability to manage complex, multi-time-zone calendars and high-volume domestic/international travel (private aviation exposure preferred), • Exceptional attention to detail with strong data management and organizational skills, • Ability to operate with a 24/7 mindset, including responsiveness outside standard business hours, • High level of professionalism, discretion, and communication skills, with the ability to act as a thoughtful partner to a fast-moving principal Salary: $180k- $220k, plus fully paid benefits, 401k (with match), and more benefits/perks. The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel

Jefferies Wealth Management Cross Border Manager Administrative Assistant: Role Overview Jefferies Wealth Management is seeking a highly organized, proactive, and bilingual Administrative Assistant to support the Cross-Border Manager. This role is central to the operational success of a fast-paced international team, requiring a unique blend of executive support, project coordination, and cultural diplomacy. The ideal candidate will act as a "force multiplier" for the Executive, managing complex global logistics and acting as a professional liaison for internal and external stakeholders across the Americas. Primary Areas of Responsibility: Executive & Business Management • Calendar & Correspondence: Proactively manage a complex, shifting calendar; prioritize meeting requests and screen high volumes of emails to ensure the Executive focuses on top-tier priorities., • Global Logistics: Coordinate intricate domestic and international travel itineraries, including visa processing, multi-time zone logistics, and timely expense reporting., • Communication Liaison: Provide professional phone coverage and serve as the primary point of contact for global teams, advisors, and ultra-high-net-worth clients., • Confidentiality: Handle sensitive financial data and personnel information with absolute discretion and professional integrity. Project Coordination & Operations • Strategic Tracking: Assist with the execution of strategic projects, tracking deadlines, and ensuring milestones are met across the team., • Onboarding Support: Facilitate the onboarding process for new teams, ensuring a seamless integration into the Jefferies ecosystem., • Reporting: Prepare daily, weekly, and monthly business reports for the Executive, ensuring data accuracy and professional presentation., • Cross-Functional Collaboration: Partner effectively with Supervision, Compliance, Legal, and Wealth Management specialists to streamline business workflows. Success Measures: • Operational Excellence: Achievement of a "zero-friction" environment for the Executive regarding travel, scheduling, and documentation., • Stakeholder Synergy: Successful establishment of rapport with global teams and internal departments (Legal/Compliance) within the first 90 days., • Proactive Problem Solving: Ability to anticipate needs and resolve logistical or administrative hurdles before they escalate. Minimum Requirements: • Experience: 2-5+ years of executive support experience, specifically within the Financial Services industry (Wealth Management, Private Banking, or Investment Banking preferred)., • Education: Bachelor’s degree from an accredited institution., • Technical Skills: Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and a high level of comfort learning CRM and account management systems., • Interpersonal Range: Exceptional communication skills with the ability to interface with diverse global teams and senior leadership. Preferred Qualifications • Language: Full professional fluency in Spanish (written and verbal) is heavily desired., • Portuguese Fluency: Highly desirable to support the broader Latin American market., • Industry Credentials: Relevant industry certifications or familiarity with FINRA regulatory environments., • Agility: Proven ability to thrive in a high-pressure, "always-on" global business environment Location and hours: • Hourly with overtime available, • NYC (preferred) or Miami, FL, • T-Th in office (work from home equipment supplied), • Start time to be discussed with Manager -- can be 7:00 to 8:30 with corresponding end time of 4:00-5:30. Primary Location: New York, NY. Full time Salary Expectations: $95,000-$110,000 About Us Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments. At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply. Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law. The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.

Location - Midtown Manhattan - 4 days in-office Typically 9am - 5pm Overview We are seeking a highly organized and detail-oriented Administrative Assistant/Scheduling Coordinator to support senior leadership with a primary focus on interview scheduling and candidate coordination. This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication. The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor. Key Responsibilities Interview Scheduling & Coordination • Coordinate and schedule high-volume interviews across multiple stakeholders, including executives, hiring managers, candidates, and clients, • Manage complex calendars, often with last-minute changes or competing priorities, • Schedule virtual, in-person, and multi-round interview processes, • Handle rescheduling, cancellations, and urgent changes with professionalism and speed, • Prepare and send interview confirmations, calendar invites, agendas, and logistics, • Ensure candidates receive timely instructions, links, and directions Process & Coordination Excellence • Partner closely with internal teams to align availability and priorities, • Identify opportunities to improve scheduling workflows and efficiency, • Maintain a high-touch, white-glove candidate experience, • Ensure consistency, accuracy, and professionalism in all communications Executive & Administrative Support • Provide day-to-day administrative support to senior executives or recruiters, • Act as a primary point of contact for scheduling-related communication, • Track interview status and maintain accurate scheduling records, • Support meeting preparation, follow-ups, and documentation as needed, • Maintain confidentiality and discretion with sensitive information Requirements 2-10+ years of admin and/or scheduling experience Bachelor degree highly preferred

Job Overview We are seeking an Assistant Vice President to manage core treasury and asset-liability functions for the U.S. branch of a leading global financial institution. This role requires ownership of balance sheet analysis, ALM sub-processes, and reporting to senior management and regulatory bodies. The ideal candidate will support economic capital management, product pricing, and ALCO reporting, while driving process improvements and coordinating key treasury projects. Key Responsibilities • Conduct asset-liability analysis and optimization for the branch balance sheet, • Prepare periodic economic capital management (ECM) reporting and coordinate with headquarters and business lines, • Monitor and analyze key performance indicators (KPIs), including cross-border account balances and NIM sensitivity, • Compile and present financial data packages for senior management and regulatory reporting, • Lead process improvement initiatives, including reporting procedures, documentation, and treasury operations, • Coordinate audits, exams, and internal reviews, assisting in risk and control self-assessments (RCSA/ERA), • Serve as vendor service manager for treasury third-party providers, reviewing activities and managing vendor relationships, • Assist in departmental budgeting and administrative functions, including staffing, intern/consultant management, and training programs, • Support ad-hoc requests from headquarters or regulators Qualifications • 3+ years of U.S. banking or financial services experience, specifically in treasury/ALM, • Strong experience with ALCO processes, banking products, and economic capital management, • Bachelor’s degree in business, accounting, economics, finance, or related fields; Master’s preferred, • Demonstrated experience in financial reporting, reconciliation, and regulatory compliance, • Ability to manage projects and coordinate with internal and external stakeholders, • Bilingual in Mandarin is required, • Familiarity with banking audits, risk assessments, and vendor management

Executive Assistant / Executive Program Manager A global marketing and technology company is hiring for an experienced and dynamic Executive Assistant/EPM to support a wonderful C-Suite Executive at the firm. The role provides high-level administrative support while also owning and driving special projects at the direction of the executives they support. The ideal candidate is highly organized, discreet, proactive, and comfortable shifting between administrative responsibilities and project-based work that requires judgment, coordination, and follow-through. Compensation range: $120-145k base + disc. bonus + equity + comprehensive benefits package Hybrid in Midtown East, NYC – 3 days/week in office (Monday and Friday remote) Hours: 9am-5pm with flexibility as needed Qualifications: • 5+ years of EA experience + Program/Project Management, Operations or Chief of Staff experience as well with exposure to project/program management methodologies, • Ability to synthesize information and present concise recommendations, • Experience supporting senior level (ideally C-Suite) Executives -BA/BS degree preferred not required, • Industry background - large, global firms, super-fast paced environment: Marketing, software/tech, advertising, or creative agency experience preferred, • Someone strategic, thoughtful, proactive, forward thinking Key Responsibilities include: • Manage complex calendars, scheduling, and meeting logistics for supported executives, • Prepare agendas, briefing materials, presentations, and meeting notes, • Coordinate travel arrangements and expenses, • Lead and coordinate special projects and initiatives as assigned by executives, • Translate executive direction into clear plans, timelines, and deliverables, • Track progress, dependencies, and risks across assigned projects, • Coordinate cross-functional stakeholders to ensure alignment and execution, • Prepare status updates, summaries, and recommendations for executive review, • Follow projects through to completion, ensuring outcomes meet expectations, • Draft and manage executive communications as needed, • Ensure follow-ups and action items from meetings are documented and completed Please submit your resume to apply. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a fast-growing and highly dynamic creative firm, is seeking a polished and proactive Executive Assistant / Office Manager to support a senior executive while helping oversee the day-to-day operations of their vibrant NYC office. This is an exciting opportunity to join a creative, high-energy firm at a pivotal moment of growth, working alongside an impressive team of smart, collaborative professionals. The ideal candidate will be engaging, resourceful, and highly organized—someone who enjoys being the hub of the office while seamlessly supporting leadership behind the scenes. This role requires a natural multitasker who thrives in a fast-paced environment and takes pride in keeping everything running smoothly. RESPONSIBILITIES • Provide high-level executive support including heavy calendar management, scheduling across multiple time zones, and prioritizing competing commitments, • Coordinate complex domestic and international travel, creating detailed itineraries and ensuring seamless logistics, • Prepare and process expense reports in a timely and accurate manner, • Serve as the primary point of contact for office operations, ensuring the space runs efficiently and professionally, • Act as liaison with the building, IT teams, and vendors; coordinate maintenance, deliveries, and office-related logistics, • Manage guest and visitor coordination, including registration, greeting, and ensuring a welcoming office environment, • Partner with vendors and service providers, including negotiating contracts and managing relationships, • Support office culture initiatives, including coordinating internal and external events, team gatherings, and special projects, • Maintain office supplies, pantry, and overall organization of shared spaces, • Assist with ad hoc projects and administrative initiatives to support both the executive and broader team REQUIREMENTS • 3+ years of administrative experience, ideally supporting senior leadership, • Corporate experience strongly preferred; experience in PR, media, or creative industries a plus, • Polished written and verbal communication skills with a professional and engaging demeanor, • Strong understanding of administrative procedures and office operations, • Highly organized with exceptional attention to detail and ability to multitask, • Friendly, personable, and confident serving as the face of the office, • Team-oriented mindset with a willingness to step in wherever needed, • Open to new challenges and additional responsibilities within a fast-paced, growing environment SALARY $100-125K (DOE) + bonus + benefits HOURS 9:00am–5:00pm, Monday–Friday + flexibility to be reachable

Our client, a fast-growing venture capital firm, is seeking an experienced Executive Assistant / Office Manager to support two senior executives and help oversee day-to-day office operations for their New York team. The firm has a small but highly active presence in NYC with under 10 professionals and a couple of administrative staff, and operates in a fast-paced, entrepreneurial environment where organization, responsiveness, and strong judgment are essential. This role combines executive support with office management responsibilities and is ideal for someone who thrives in a high-energy environment. The position will involve managing complex calendars and travel, supporting the broader team, and ensuring the office runs smoothly day-to-day. The ideal candidate is detail-oriented, proactive, and comfortable operating in a dynamic environment where priorities can shift quickly. Personality and attitude are extremely important for this team. They are seeking someone ambitious, motivated, flexible, and calm under pressure, with strong emotional intelligence and a true team-first mindset. The firm is based in NoHo and operates fully in-office five days per week. RESPONSIBILITIES: • Provide high-level executive support to two senior executives, • Manage complex calendars, scheduling internal and external meetings, • Coordinate detailed domestic and international travel arrangements and itineraries, • Prepare and submit expense reports as needed, • Serve as Office Manager for the New York office, ensuring smooth daily operations, • Coordinate office logistics including supplies, stocking the pantry, and general office organization, • Manage incoming mail and deliveries, • Assist with planning and coordinating team events and internal gatherings, • Support the broader team with administrative needs as they arise, • Partner with the other administrative professional to ensure seamless support across the office, • Maintain organization, responsiveness, and attention to detail in a fast-paced environment, • Take on ad hoc projects and operational needs as required REQUIREMENTS: • 8–10 years of Executive Assistant experience supporting senior professionals, • Prior experience in financial services preferred (venture capital, private equity, hedge fund, or investment banking), though flexible on background, • Exceptional organizational skills and attention to detail, • Ability to remain calm and effective in high-pressure or fast-moving situations, • Strong emotional intelligence and interpersonal skills, • Proactive, ambitious, and highly motivated personality, • Flexible mindset with a willingness to help wherever needed, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) HOURS: 8:30am–6:00/6:30pm 5 days per week in office (NoHo) SALARY: $150K–$170K base (DOE) + target bonus (~25%) + 100% covered health, dental, and vision + 401K with 4% match + lunch provided daily + cell phone and computer.

Job Description Summary o #LI-Hybrid The Senior Administrative Assistant provides high-impact, proactive administrative and operational support to VP General Manager ASCVD . The role is critical to enabling strategic focus, seamless execution, and effective collaboration across a complex, fast-moving organization. This role will work onsite on the East Hanover Campus in accordance with Hybrid Working guidance. Job Description Key Responsibilities: • Responsible for leadership of all administrative tasks and independent delivery of administrative services for leadership. Some examples outlined below:, • Act as a trusted partner to VP General Manager ASCVD and 6Leadership team members, managing priorities across multiple leadership agendas while representing the organization with professionalism, discretion, and sound judgment., • Responsible for proactive Complex Calendar, Travel & Priority Management; Expense and Reimbursement management; and PO process end to end: Independently manage highly complex calendars and global travel for multiple leaders, proactively resolving conflicts, optimizing schedules, and anticipating shifting priorities., • Leadership: Coordinate leadership team meetings, strategy sessions, town halls, and offsites. Ensure agendas, pre-reads, and materials are prepared, aligned, and distributed on time., • Cross-Functional Stakeholder Coordination: Serve as a central coordination point., • Operational Excellence & Ways of Working: Drive consistency and efficiency across leadership operations by improving administrative processes, tools, and ways of working., • Information & Content Management: Manage executive correspondence, presentations, and documentation with high attention to detail and confidentiality. Manage knowledge management system through SharePoint, MS Teams, or other technologies., • Communications & Alignment Support: Partner with internal communications, strategy, and transformation teams to support leadership communications and key initiatives., • Compliance, Quality & Confidentiality: Ensure adherence to Novartis policies, data privacy, and compliance requirements., • Administrative Community Leadership: Collaborate with other Executive Assistants, provide backup coverage, and contribute to the admin community. Essential Requirements: • Education: High School Diploma is required, Associate's Degree or Bachelor's Degree is preferred, • Minimum 5+ years of administrative experience, • Proven ability to manage complexity, competing priorities, and rapid change, • Strong business acumen with a proactive, solutions-oriented mindset, • Exceptional organizational, communication, and stakeholder management skills, • High level of discretion in handling sensitive and confidential information, • Comfort working in Data, Digital, Technology, or transformation-driven environments, • Must work collaboratively with other admins in order to support on site team meetings, team building, and other ad hoc project work and culture work to build on-site community Novartis Compensation Summary: The salary for this position is expected to range between $63,630.00 and $118,170.00 per year. The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors. Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards. US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves. To learn more about the culture, rewards and benefits we offer our people click ___. EEO Statement: The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. Accessibility and reasonable accommodations The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message. Salary Range $63,600.00 - $118,200.00 Skills Desired

Title: Senior Legal Administrative Assistant (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $95,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Senior Legal Administrative Assistant: A nationally recognized law firm is seeking an experienced Senior Legal Administrative Assistant to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Senior Legal Administrative Assistant: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Senior Legal Administrative Assistant: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support

OVERVIEW: Our client, one of the largest Energy companies in the US providing a wide range of Energy-related products and services to its customers, seeks an accomplished Legal Assistant. ** TITLE: Legal Assistant ** LOCATION: Onsite Role at 4 Irving Place, New York, NY 10003 ** DURATION: 6 months with possibility of extension *** WORK SCHEDULE: Monday–Friday, Hours: 8:00 AM – 4:00 PM EST Pay Rate: $25.00 – $30.00/hour JOB SUMMARY: The Legal Assistant provides administrative and operational support to the Law Department, including document preparation, file management, litigation support, and coordination of meetings and legal filings. This role requires strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced legal environment. JOB DESCRIPTION: • Prepare and handle confidential and sensitive legal documents, ensuring strict confidentiality., • Create, maintain, and organize files, including scanning and managing documents in electronic databases and imaging systems., • Organize and prepare documentation for litigation, regulatory matters, and discovery requests., • Validate and ensure accuracy of documents processed through scanning systems., • Analyze and route incoming legal documents according to established protocols., • Perform and validate data entry for motions, court appearances, and legal records., • Assist with scheduling meetings using Outlook, Microsoft Teams, and internal scheduling systems., • Coordinate in-person and hybrid meetings, including guest management and conference room setup., • Perform electronic filing of pleadings in Supreme Court and other legal forums., • Interact with internal teams, clients, and external stakeholders professionally., • Conduct occasional legal or administrative research., • Provide additional legal and administrative support as assigned by senior management. JOB REQUIREMENTS: • Education: Bachelor’s degree in legal or Paralegal Studies with 2+ years of experience, OR Associate’s Degree in Legal or Paralegal Studies with 4+ years of experience, OR High School Diploma/GED with 6+ years of relevant experience., • Minimum 2+ years of experience as a Legal Assistant or Legal Secretary., • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)., • Ability to create charts, graphs, spreadsheets, and presentations., • Strong organizational, analytical, and multitasking skills., • Excellent written and verbal communication skills., • Ability to maintain confidentiality and handle sensitive information., • Strong time management and ability to meet deadlines., • Ability to work independently and collaboratively in a team environment., • Strong interpersonal and follow-up skills., • Ability to adapt to changing priorities and workload demands., • Preferred: Prior experience as a Legal Assistant or Legal Secretary in a corporate or law firm setting. I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you. Recruiter Name: Lalit Malgotra Title: Recruiter Email ID: Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally: as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Now Hiring: Executive Assistant I We are seeking a highly organized and proactive Executive Assistant I to provide comprehensive support to a Vice President or Department Chair within a dynamic and complex environment. If you thrive in fast-paced settings and enjoy coordinating operations, managing priorities, and driving efficiency—this role is for you. 🔹 Key Responsibilities • Partner with leadership to plan, schedule, and track projects, ensuring goals are achieved on time and within budget, • Conduct research, compile data, and prepare reports and statistical analyses, • Monitor budgets, grant allocations, and maintain financial records, • Coordinate HR and payroll activities, including weekly submissions and issue resolution, • Organize meetings, conferences, and events, including logistics and materials preparation, • Manage executive calendars, travel arrangements, and expense reporting, • Screen communications (calls, emails, mail) and prioritize follow-ups, • Maintain office operations including supplies, vendor coordination, and compliance documentation, • 7–10 years of administrative or business experience, • Bachelor’s degree or equivalent combination of education and experience, • Strong communication and relationship-building skills, • Excellent time management and organizational abilities, • High attention to detail and quality orientation, • Ability to adapt quickly in changing environments, • Proactive problem-solving and decision-making skills, • Work closely with senior leadership, • Be part of a collaborative, high-performing team If Interested, you can reach me on my number (917)-444-3132 or email me at #Hiring #ExecutiveAssistant #Administration #CareerOpportunity #OfficeManagement Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position Friedman Vartolo LLP is looking for an Executive Assistant to join the Office of General Counsel (OGC). In this role, you will provide comprehensive administrative support to the legal department, ensuring its smooth and efficient operation. Your responsibilities will include managing a variety of clerical and administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive, confidential information with the utmost discretion. This full-time, exempt position and is expected to work out of our Garden City office. The standard schedule is 38 hours per week, with hours from 9:00 AM to 6:00 PM Monday through Thursday, and 9:00 AM to 4:00 PM on Fridays, with flexibility to work a hybrid-remote schedule after 90 days of successful employment in good-standing with the firm. Responsibilities: • Assist the OGC in managing their calendar, including scheduling meetings, coordinating appointments, and prioritizing tasks., • Prepare agendas, meeting materials, and presentations for board meetings, client consultations, and internal legal meetings., • Act as the primary point of contact between the OGC, internal teams, external clients, and third-party vendors., • Draft, proofread, and edit legal documents, correspondence, and contracts, ensuring accuracy and compliance with firm policies., • Maintain an organized filing system for both physical and digital documents, ensuring legal documents are readily accessible., • Coordinate with external counsel, vendors, and other stakeholders as necessary., • Handle confidential and sensitive information with the utmost discretion and professionalism., • Support the preparation and maintenance of corporate compliance documents and filings., • Help track specific litigation matters for the department, keeping relevant stakeholders informed of updates and deadlines., • Provide general administrative support to the broader legal team as needed. Requirements: • Bachelor's degree preferred or equivalent relevant experience in a legal or administrative field. Previous experience in a legal or default services firm is a plus., • Minimum of 3 years' experience supporting senior executives, preferably in a legal, financial, or professional services environment., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong written and verbal communication skills., • Exceptional organizational skills with the ability to prioritize tasks effectively., • Ability to work independently with minimal supervision., • High attention to detail and accuracy., • Strong ability to handle confidential and sensitive information., • Familiarity with legal terminology and basic legal processes., • Professional demeanor with a strong customer service orientation., • Adaptable, proactive, and able to thrive in a fast-paced, high-pressure environment., • Strong interpersonal skills with the ability to work well with colleagues and clients. Compensation/Benefits We offer a full benefits package, including medical/dental/vision, Flex Spending Account, fitness reimbursement and 401k with match. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location Garden City office

Legal Assistant – Corporate Transactions (3+ Years) 📍 New York - Manhattan 💰 $75,000 - $110,000 Global Am Law 100 firm with a reputation for delivering sophisticated legal services across a broad range of industries and jurisdictions. They are recruiting a full-time Corporate Legal Assistant to join their Transactions practice group, supporting complex deals across M&A, private equity, capital markets, and general corporate matters. WHY THIS ROLE STANDS OUT • Join a high-performing Corporate Transactions team with a diverse and dynamic deal flow, • Exposure to a wide range of transactional matters including mergers, acquisitions, joint ventures, and securities transactions, • Direct collaboration with senior attorneys, associates, clients, and outside counsel, • Competitive compensation with a comprehensive benefits package and genuine opportunities for professional development WHAT YOU'LL DO • Provide day-to-day administrative and substantive support to corporate transactional attorneys across multiple active matters, • Assist in the preparation, organisation, and review of transaction documents, including purchase agreements, ancillary documents, and closing deliverables, • Coordinate and manage closings - including signature page compilation, closing checklists, bring-down certificates, and post-closing book assembly, • Conduct and coordinate due diligence, including entity searches, good standing certificates, and corporate organisational document review, • Assist with entity formation, qualification, and maintenance filings across multiple jurisdictions, • Prepare and file UCC financing statements and coordinate lien and related searches, • Manage document management systems, maintain matter files, and track critical deadlines, • Liaise with clients, counterparties, outside counsel, and internal business services teams on assigned matters, • Handle attorney calendaring, travel arrangements, expense reporting, and time entry using firm timekeeping systems WHO YOU ARE • Minimum 3 years of corporate transactions experience in a law firm or in-house legal department, • Solid understanding of M&A, corporate governance, or capital markets deal processes, • Exceptional organisational skills with meticulous attention to detail and the ability to juggle competing priorities across multiple matters, • Strong written and verbal communication skills with a professional and client-service-oriented approach, • Ability to work effectively under pressure and meet tight, non-negotiable deadlines, • Comfortable working alongside attorneys, paralegals, and business services colleagues at all levels of seniority, • High degree of discretion and professionalism when handling confidential information, • Proficient in Microsoft Office Suite, document management software, PDF tools, and Elite or comparable timekeeping software, • Flexibility to work overtime when deal timelines require BENEFITS PACKAGE • Medical, dental, and vision insurance, • 401(k) with profit sharing, • Short-term and long-term disability coverage, • Life insurance, • Tuition reimbursement, • Paid time off and holiday bonuses If this role aligns with your experience or if you're interested in learning about other opportunities, please reach out directly: 📧 📞 (862) 407 6024

Our client, a global media organization is seeking a Senior Legal Assistant to join its New York legal team. This is a highly visible role with a core focus on corporate governance and administrative support, while also providing broader legal and operational assistance to a team of legal professionals. Responsibilities: • Manage corporate secretarial functions including books, records, minutes, consents, and state filings, • Monitor corporate compliance and respond to government filings and legal notifications, • Manage calendars, travel, expenses, and general office administration, • Prepare PowerPoint presentations, Excel spreadsheets, and meeting materials, • Support contract management, M&A due diligence, and intercompany agreements, • Assist with KYC requests, litigation support, legal research, and document production, • Review and coordinate responses to subpoenas, complaints, and lawsuits, • Manage legal databases, document management systems, and standard forms, • Support trademark administration and risk management oversight Qualifications: • Bachelor's degree required, • 6+ years of legal or high-level professional administrative experience, preferably at a global company, • Corporate governance experience required; certification a plus, • Proficiency in Microsoft Office Suite; Workiva, SharePoint, iManage, and Xflow a plus, • Strong organizational skills, attention to detail, and project management ability, • Excellent written and verbal communication skills, • High level of integrity and professional ethics Salary: $85,000 - $100,000 Benefits Include: Medical, Dental, Vision, 401k, Flexible Spending and Commuter Programs, Life Insurance, Disability, Tuition Assistance, Employee Assistance Program, Additional Voluntary Benefits. This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements. Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Placement Type: Temporary Salary: $35.87-39.86 Hourly Start Date: Apr 1, 2026 Aquent is partnering with a leading global company at the forefront of its dynamic industry, dedicated to innovation and excellence. We are seeking a highly organized and proactive individual to step into a pivotal administrative role, directly enabling senior leaders to focus on strategic initiatives. Your meticulous organization, proactive support, and ability to manage complex operations will drive efficiency and ensure seamless daily functioning, making a tangible difference in our fast-paced environment and contributing directly to the success of our executive team. Responsibilities: • Manage and maintain complex calendars, scheduling appointments and meetings., • Coordinate extensive domestic and international travel arrangements., • Prepare and edit professional correspondence, reports, and presentations, including data visualization., • Process expense reports accurately and efficiently., • Organize and facilitate video and phone conferences, ensuring smooth technical execution., • Provide comprehensive administrative and logistical support for internal meetings., • Handle sensitive and confidential information with the utmost discretion and integrity., • Prioritize and manage multiple tasks effectively in a dynamic and demanding setting. Required Skills & Experience: • Bachelor's degree., • Minimum of 5 years of experience as an Executive Administrative Assistant supporting senior leadership., • A high degree of professionalism and a commitment to maintaining confidentiality., • Extremely strong organizational and interpersonal skills, with meticulous attention to detail., • Proven ability to deal with all levels of internal and external senior management in a professional and effective manner., • Proficiency in standard office software suites., • Strong verbal and written communication skills. Nice-to-Have Qualifications: • Fluency in French or another foreign language. About Aquent Talent: Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. #LI-SH2

Overview Konica Minolta currently has an exciting opportunity for aLegal Administrator! *This is located here in Ramsey, NJ The Legal Administrator provides high-level administrative and operational support to the Legal Department. This role is responsible for managing legal workflows, coordinating outside counsel billing and approvals, maintaining legal records and matter files, and supporting the day-to-day efficiency of the legal function. The position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. Responsibilities Essential Duties and Responsibilities Legal Operations & Administration • Provide administrative support to the SVP & General Counsel and Legal Department attorneys., • Coordinate and manage legal department calendars, meetings, and scheduling., • Prepare, edit, and format legal correspondence, memoranda, reports, and presentations., • Maintain legal files, contracts, and matter documentation in document management systems., • Track deadlines, renewals, and key legal dates; follow up to ensure timely completion. Outside Counsel & Billing Management • Serve as the primary point of contact for outside counsel administrative matters., • Process, review, and route outside counsel invoices for approval using the company's legal billing system., • Monitor billing compliance with outside counsel guidelines and flag discrepancies., • Assist attorneys with litigation and regulatory matters, including document collection and organization., • Coordinate service of process, subpoenas, and document requests as needed., • Support contract intake, routing, and tracking processes., • Assist with compliance documentation, audits, and internal reporting requests., • Act as a liaison between Legal and internal stakeholders (Finance, HR, Procurement, Compliance)., • Support departmental initiatives, process improvements, and system implementations., • Handle sensitive and confidential information with discretion and professionalism., • 5+ years of experience in a legal administrative, executive assistant, or law firm support role., • Experience supporting in-house legal departments or senior legal executives., • Strong organizational and time-management skills with the ability to prioritize competing demands., • Excellent written and verbal communication skills., • High level of professionalism, discretion, and judgment., • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). Preferred • Experience with legal billing and matter management systems., • Familiarity with contract lifecycle or document management platforms., • Prior experience coordinating with outside counsel., • Attention to detail and accuracy, • Confidentiality and integrity, • Strong follow-through, • Problem-solving mindset, • Ability to work independently and collaboratively, • Adaptability in a changing legal environment Physical & Work Requirements • Office-based with standard business hours., • Occasional overtime may be required to meet deadlines. #LI-HW1 About Us Konica Minolta Business Solutions' (Konica Minolta)journey started more than 150 years ago, with a vision to see and do things differently. The company partners with clients to Give Shape to Ideas by supporting their digital transformation through its expansive___portfolio. Its business technology offerings include IT Services, intelligent information management, video security solutions and managed print services, as well as office technology and industrial and commercial print solutions. 2025 marks Konica Minolta's 20thanniversary in production print, for which it celebrates "20 Years of Excellence, Innovation and Impact," and continues to lead the way in digital commercial printing. This year also commemorates 20 years of Konica Minolta's bizhub brand. Over the past two decades, the bizhub series has revolutionized office technology and redefined how businesses operate. It has continuously evolved to meet the needs of modern workplaces, fueled by advances in technology and a commitment to innovation. Konica Minolta is proud to be___, included on CRN's MSP 500 list numerous times; recognized as the___by Brand Keys for eighteen consecutive years and presented with Keypoint Intelligence's BLI 2025 and 2021 A3 Line of The Year and BLI 2021-2023 Most Color Consistent A3 Brand Awards for its___. For more information, please visit Konica Minolta___and follow it on___,___,. Konica Minolta operates on a North American Shared Services model, which aligns cross-border priorities and enhances delivery to its field organization. This combines service functions in the U.S. and Canada, ultimately providing more resources to support areas such assales administration, logistics and supply chain, marketing, product planning, finance, IT, HR and legal. Au sujet de Konica Minolta Solutions d'affaires Konica Minolta (Konica Minolta) a entame son parcours il y a plus de 150 ans, avec la volonte de voir et de faire les choses autrement. Elle fait equipe avec ses clients pour donner forme a leurs idees en appuyant leur transformation numerique grace a un riche portefeuille de solutions pour un milieu de travail connecte et fute. Parmi ses technologies d'affaires, on retrouve des services de TI, la gestion intelligente de l'information, des solutions de securite video et des services d'impression geres ainsi que des technologies de bureau et des solutions d'impression industrielle et commerciale. L'annee 2025 marque le 20e anniversaire de l'entree de Konica Minolta dans le marche de l'impression de production; l'entreprise souligne 20 annees d'excellence, d'innovation et de resultats tout en continuant d'etre une figure de proue dans l'impression numerique commerciale. C'est aussi l'annee ou la marque bizhub de Konica Minolta celebre ses 20 ans, au cours desquels la gamme a revolutionne la technologie de bureau, redefini les processus des entreprises, et evolue continuellement pour repondre aux besoins des milieux de travail modernes, mue par les avancees technologiques et la volonte d'innover. Konica Minolta est fiere de faire partie du palmares 2025 des meilleurs grands employeurs d'Amerique de Forbes, d'avoir figure a plusieurs reprises au palmares CRN des 500 fournisseurs de services geres, d'avoir ete nommee la marque numero un en matiere de fidelite des clients sur le marche des appareils de bureau multifonctions par Brand Keys pendant 18 annees consecutives, et de s'etre vue decerner les prix BLI A3 Line of the Year 2021 et 2025 et Most Colour Consistent A3 Brand 2021-2023 de Keypoint Intelligence pour sa gamme bizhub One i-Series. Pour en savoir plus, rendez-vous sur le site de Konica Minolta et suivez l'entreprise sur Facebook, YouTube, LinkedIn et Twitter. Konica Minolta fonctionne selon un modele de services partages nord-americain qui permet d'harmoniser les priorites transfrontalieres et d'ameliorer la prestation de services aux organisations operationnelles. Le modele combine des fonctions de service americaine et canadienne afin d'offrir davantage de ressources aux services de soutien comme l'administration des ventes, la logistique et la chaine d'approvisionnement, le marketing, la planification des produits, la finance, les TI, les RH et les services juridiques. EOE Statement Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law. Konica Minolta Business Solutions (Canada) Ltd. is an equal opportunity employer. Solutions d'affaires Konica Minolta (Canada) Ltee. est un employeur d'opportunite egale.

Judi Health is an enterprise health technology company providing a comprehensive suite of solutions for employers and health plans, including: • Capital Rx, a public benefit corporation delivering full-service pharmacy benefit management (PBM) solutions to self-insured employers,, • Judi Health, which offers full-service health benefit management solutions to employers, TPAs, and health plans, and Hybrid 3 days per week in New York City or Denver office Position Summary: The Senior Executive Assistant provides high-quality administrative and communications support to key members of the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). In addition to helping executives manage their calendars and expenses, the Senior Executive Assistant will support the organization on strategic initiatives to ensure our operations run seamlessly. Position Responsibilities: • Act as a strategic partner to executive leadership team and senior leadership team across Clinical, Human Resources, Legal, Product, and Sales teams by learning and anticipating needs, managing priorities, and ensuring follow-through on key initiatives., • Manage complex calendaring and prioritization across competing business needs, ensuring executives spend time on high-level activities, • Prepare leadership for key meetings through agenda-setting, briefing memos, and follow-up tracking with internal and external stakeholders., • Provide accurate and timely minutetaking, recordkeeping, and distribution of notes and action items., • Deliver exceptional presentation support, including slide development, formatting, reviews, and meeting-ready preparation., • Manage relevant expenses for executive leadership team and senior leadership team, including processing invoices, handling expense reports, and providing light financial coordination to support operational efficiency and cost management., • Serve as a cultural amplifier, reinforcing company values through internal communications, off-site planning, and leadership presence. Support marketing team with planning and day-of execution for key annual events., • Provide high-quality administrative and communications support to executive team support office management team with ad hoc responsibilities and general business needs as required., • Proactively drive operational efficiency by streamlining internal processes, managing special projects, and identifying opportunities for automation or delegation., • Provides in-office support as backup to the office engagement team and on-site meetings., • Other duties as assigned., • 5+ years of experience in an equivalent role., • High school diploma required; BS/BA in office administration or relevant field ispreferred., • Excited to work out of our New York City or Denver office 3 days per week (REQUIRED)., • Organizational skills and a very keen eye for detail and accuracy. Strong project management skills., • Experience working in high-growth, startup environments - an advantage. Proven ability to work efficiently across competing priorities., • A positive and upbeat attitude, and excellent interpersonal communication skills., • A go getter and self-starter, someone who proactively looks for ways to improve the environment around them., • A commitment to delivering a high level of customer service, both internally and externally., • Flexibility to respond to a range of different work situations., • An ability to work under pressure and juggle multiple priorities at any given time., • An ability to work well independently and be an effective collaborator within and across teams. Judi Health values a diverse workplace and celebrates the diversity that each employee brings to the table. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By submitting an application, you agree to the retention of your personal data for consideration for a future position at Judi Health. More details about Judi Health's privacy practices can be found at___.

Job Title: Senior Legal Assistant Location: New York (Hybrid Working Model) About Springer Nature Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit ___ and follow @SpringerNature About the Role The Senior Legal Assistant will provide administrativeand corporate governance support as theprimaryfocus of the role, along with legal andoperationalassistanceto a dynamicteamof legal professionals in New York.Working alongside a team dedicated to delivering expert advice to the U.S. market, thepositionplays an importantpart inadvancingSpringer Nature's mission and protecting its businesses and reputationglobally. Responsibilities Administrative and Corporate Governance Responsibilities * Manage calendars, schedules, and travel arrangements, including visa applications and expense processing * Organize meetings and conference calls; prepare related documents and presentations * Maintain physical and electronic files and manage departmental office supplies * Process expenses and handle general clerical duties such as photocopying, mailing, and filing * Prepare advanced Microsoft PowerPoint presentations and Excel spreadsheets * Manage corporate secretarial functions for U.S. entities, includingmaintainingcorporate books and records, preparing minutes and consents, officers' certificates, and coordinating required state filings with outside counsel * Monitor alerts from corporate compliance services to help respond to government filing requirements and legal notifications * Assist with KYC and other informational requests AdditionalLegal and OperationalSupport Responsibilities * Provide administrative support to the U.S. legal team, including assisting with contract management, project support, and maintenance of physical and electronic files * Attend, keep minutes, andassistwith the preparation of agendas for certain meetings involving major projects * Review all incoming subpoenas, complaints, and lawsuits in the U.S. and coordinate responses withappropriate membersof the legal team * Assistattorneys with litigation-related tasks such as document production * Assistwith the creation of intercompany agreements, including the preparation of schedules and exhibits * Support due diligence efforts in M&A transactions * Assistwith legal research and analysis * Assistwith management of legal team databases and document management systems, including data entry and retrieval * Provide administrative support for trademarks * Maintainstandard form/model legal documentation and department training, and research materials * Review bankruptcy filing notificationsto the New York officeand delegate follow-up actions toappropriate attorneysorcentral services colleagues * Review physical mail and electronic communications sent to the New York legal department and delegate to theappropriate legalcolleague or stakeholder * Support risk management oversight for U.S. market with Head of Legal * Support learning and development administration, including the facilitation of GCO programs Experience, Skills & Qualifications * Bachelor's degreerequired * Six or more years'previouslegal or high-level professional admin experience, preferably in an international company * Corporate governance experience or exposureisrequired;certification a plus * Familiarity with corporate law concepts and ability to support governance processesa plus * Strong organization skills and excellent time management * Excellent attention to detail, project management, anda high levelof accuracy * Collaborative team player * Proficiencyin Microsoft Office Suite;Workiva, Freshdesk, SharePoint,iManage, andXflowis a plus * Professional verbal and written communication skillswith the ability to communicate at all levels of the organization * High levelof integrity and strong professional ethics Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below: * Medical, Dental and Vision * 401(k) with company match and contribution * Hybrid office working policy, Summer Hours, and paid time off * Flexible Spending and Commuter programs * Multiple Life insurance options * Disability coverage * Tuition Assistance * Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance * Employee Assistance Program * Family friendly benefits and a variety of employee discounts * An array of Employee Social Networks US Annualized Base Salary Range: $85,000 - $100,000. The salary offer may vary based on work experience, education, skill level, and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country. Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following ___ poster. At Springer Nature, our mission is to be part of progress - and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: ___ For more information about career opportunities in Springer Nature please visit ___ #LI-EG1

Job Description The Fountain Group is currently seeking a Executive Administrative Assistant II for a prominent client of ours. This position is located in 501 West 30th Street - New York - NY 10001. Details for the position are as follows: Please send me your updated resume to Pay Rate : $39 Hourly on W2 Title: Executive Administrative Assistant II Location: 501 West 30th Street - New York - NY 10001 Duration: 9 months (Possible extension/conversion based on performance and budget) Required skills: • Bachelor's degree, • 5+ years experience as an Executive Assistant, • A high degree of professionalism, • Extremely strong organizational and interpersonal skills, • Ability to deal with all levels of internal and external senior management in a professional manner, • Knowledge of MS Office Suite #LI-MT2 #Zip

Job DescriptionWe are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones. Responsibilities: • Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings., • Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics., • Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English., • Handle administrative tasks such as file organization, billing, and collections with precision and timeliness., • Maintain attorney calendars, track event registrations, and oversee time entries and firm records., • Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution., • Assist with preparing marketing materials and PowerPoint presentations tailored to client needs., • Provide informal translation services and ensure accurate communication in Mandarin and English., • Coordinate with other departments to execute assignments and support special projects., • Offer legal secretarial support and serve as backup for the secretary team when needed.• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives in a law firm or detail-oriented services setting., • Proficiency in both Mandarin Chinese and English, with strong verbal and written communication skills., • Bachelor's degree or higher in a related field., • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook., • Exceptional organizational skills with a keen attention to detail and accuracy., • Ability to manage multiple priorities and adapt to a fast-paced environment., • Strong client service orientation and the ability to build relationships with diverse stakeholders., • Typing speed of at least 50 words per minute, coupled with excellent proofreading abilities.

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionEstablished and still growing hedge fundEstablished and still growing hedge fund

Job Description Great Senior Leadership and Management team The Executive Assistant provides high-level support to senior leaders in the Client Advisory team. Admin, Events, Client Service and Recruiting This is a dynamic, multi-faceted role that blends executive support, client service, internal coordination, and cross-functional project management. Supporting several senior professionals and collaborating with client teams, the EA ensures efficient operations, outstanding client experiences, and streamlined internal processes across meetings, travel, recruiting, events, and compliance. This role is ideal for a highly organized, proactive individual who thrives in a collaborative, fast-paced, client-first environment. • Provide high-level administrative support to several senior members of the Client Advisory team., • Perform heavy calendaring duties, scheduling complex internal and external meetings, and ensuring schedules are well-coordinated and aligned with business priorities., • Serve as the first point of contact for clients, representing executives with professionalism, discretion, and excellent judgment., • Plan and coordinate all logistics for internal events and client meetings (on-site, virtual, and off-site)., • Assist with the creation and production of client books, ensuring accuracy and timely delivery., • Handle sensitive and confidential information with the utmost discretion., • Coordinate complex domestic travel arrangements, including flights, accommodations, and ground transportation, managing changes in real time., • Submit and reconcile expense reports using expense management system, • Partner with the Office Manager and Receptionist to ensure seamless meeting-day execution., • Build a strong understanding of the team’s goals, operations, and needs. Proactively contribute strategies for efficiency and help the team execute tasks effectively., • Coordinate senior leaders’ involvement in boards and committees., • Be an active member of the Administrative team, serve as backup receptionist as needed., • Assist with recruiting efforts as needed by scheduling interviews., • Perform notarizations (training and certification provided if not already a Notary Public). Qualifications: • Not mandated for a Bachelor's degree, but some college and EA/administrative experience out of a busy professional services firm, • Minimum 3+ years of experience as an Executive Assistant supporting senior-level managers., • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Salesforce, Concur, Box, Teams, and OneNote is a plus., • Exceptional organizational skills with the ability to manage multiple time-sensitive priorities while maintaining attention to detail., • Strong verbal and written communication skills., • Ability to thrive in a fast-paced, deadline-driven environment with multiple supervisors., • Operates with integrity, professionalism, and sound judgment., • Positive, proactive, “no job is too small” attitude., • Flexible and willing to work overtime if needed., • Client service mindset with the ability to build strong relationships internally and externally.

Job Description Executive Assistant – Distinguished Private Equity Firm $100,000 – $140k base DOE + Discretionary Bonus + Fully Paid Benefits A premier Private Equity firm in Midtown is seeking a high-caliber, "roll-up-your-sleeves" Executive Assistant to support 2 Senior Executives at the firm. This is a newly created position designed for an EA who takes immense pride in their work and thrives in a truly collaborative environment. The firm is known for its exceptional, collegial culture where the administrative team of EAs work as a cohesive unit to back each other up. Though primarily supporting the two executives, the ideal candidate is a team player who is happy to assist wherever needed, from complex global logistics to ensuring the office runs seamlessly. Location: Midtown, onsite Monday-Friday Hours: 9:00 AM – 6:00 PM Key Responsibilities • Core Executive Support: Manage complex, shifting calendars and coordinate domestic/international travel arrangements., • Specialized Support: Assist with executive specific workstreams, including recruitment scheduling and managing data within Salesforce., • Presentation Materials: Utilize PowerPoint to help draft and refine presentations and investor flipbooks; manage ad-hoc projects as they arise., • Team Collaboration: Work closely with existing EA team to provide seamless coverage across the firm; participate in an "all hands" mentality to meet firm-wide goals., • Financial Admin: Meticulously track and process expense reports and manage sensitive documentation with absolute discretion. The Ideal Candidate • Experience: 7+ years of EA experience within Finance, • Technical Skills: Proficiency in Salesforce and expert-level PowerPoint skills, • Professionalism: High-caliber presence. You understand the importance of the EA role and approach every task—from board materials to office maintenance—with 110% dedication., • Traits: Hyper-organized, meticulous, and proactive. You are someone who takes notes, anticipates needs, and builds rapport to earn trust and increased responsibility over time., • Discretion: You have a deep understanding of confidentiality and sensitive information is mandatory. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Description Executive Assistant Renowned Private Equity Firm with global reach has a great opportunity for an experienced Executive Assistant. Responsibilities Include: • Provide administrative support in a complex team environment, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Ability to handle highly sensitive, confidential and non-routine information, • Self-starter with excellent anticipation skills; problem solving; follow up, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook, • Bachelor's Degree a plusCompany DescriptionPrestigious Private Equity firm continuing to growPrestigious Private Equity firm continuing to grow

Job Description Executive Assistant Renowned investment firm has a great opportunity for an experienced Executive Assistant. Responsibilities Include: • Provide administrative support in a complex team environment, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Ability to handle highly sensitive, confidential and non-routine information, • Self-starter with excellent anticipation skills; problem solving; follow up, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook, • Bachelor's Degree a plusCompany DescriptionInvestment Advisory / Wealth ManagementInvestment Advisory / Wealth Management

Northwell Health, New York State’s largest private employer, is seeking a dynamic and accomplished Chair of Neurology at Glen Cove Hospital. This is an exceptional opportunity to lead and further develop a center of excellence within a highly regarded, integrated health system. Glen Cove Hospital is a 235-bed community hospital in Long Island, which includes a 12 bed Joint Commission accredited Parkinson’s and movement disorders inpatient unit. This leading program offers advanced rehabilitation, medical and surgical optimization, and integrated DBS programming. Recent philanthropic support is fueling the creation of a first-of-its-kind outpatient program for moderately advanced Parkinson’s disease, featuring cutting-edge AI-powered and virtual reality technologies. As part of the Northwell Health system, you'll collaborate with a nationally recognized neurology program. Northwell boasts: • Three hospitals ranked in the U.S. News & World Report Top 50 for Neurology (North Shore University Hospital at #15)., • Four Comprehensive Stroke Centers, 11 Primary Stroke Centers, and one Thrombectomy-Capable Center. The Chair of Neurology will provide senior leadership for all hospital-based neurology services at Glen Cove Hospital, working closely with hospital and Eastern Region leadership to achieve departmental goals across clinical, quality, operational, and financial performance. This role blends clinical and administrative responsibilities (approximately 80/20 split) and includes: • Inpatient consultative services at Glen Cove Hospital as well as ambulatory practice., • Physician recruitment, mentorship, and supervision., • D. Degree from an accredited institution (ACGME or foreign program that is similarly appropriately accredited), • Board certification in Neurology., • Those who have completed fellowship training and board certification in neuromuscular disorders are encouraged to apply., • Minimum 10 years of experience demonstrating exceptional leadership skills, • Outstanding interpersonal and communication skills., • Demonstrated ability to build strong relationships with diverse stakeholders., • Expertise in evidence-based clinical guidelines and emerging technologies., • Passion for teaching and mentoring the next generation of neurologists. Incentives include, among others: • Competitive salaries with annual incentive compensation bonus, • Paid medical malpractice insurance, • Retirement contribution 403 (b) match and 457 (b) plans To receive full consideration, interested individuals should electronically submit a Curriculum Vitae and a Letter of Interest to Christa Viscuse, ___. The Letter of Interest should primarily detail your experience, qualifications, and key achievements in administrative leadership, clinical care and operations, research, and education as related to this position specification and briefly express your interest in this position. EOE M/F/D/V

Job Description Summary/Objective We are seeking an experienced Executive Assistant to support senior leadership in a fast-paced, executive driven environment. This role sits at the intersection of executive and legal support and requires an individual who brings maturity, confidence, sound judgment, and discretion to their work. The successful candidate is a seasoned, proactive self-starter with prior legal or law firm experience, exceptional organizational instincts, and the ability to remain calm and effective in a high expectation, dynamic setting. The candidate is comfortable working closely with executives, managing competing priorities, and communicating professionally with a wide range of sophisticated stakeholders, including attorneys, financial professionals, C-suite leaders, and high net worth individuals. The candidate is able to think ahead, anticipate needs, and handle sensitive and confidential information with the highest level of professionalism. This role is best suited for someone who thrives in an in-person, executive centric environment and values the day to day rhythm of senior leadership. Job Duties Executive & Legal Support • Serve as the primary administrative support for the Chairman and CCO, managing complex priorities, communications and confidential matters with discretion and sound judgement., • Support legal and compliance initiatives, including document preparation, proofreading, version control, and the coordination of approvals., • Prepare, review, and edit correspondence, agreements, presentations, and executive materials with a high degree of accuracy and professionalism., • Manage dynamic, frequently changing calendars with competing priorities and minimal notice., • Coordinate complex domestic and international travel, including detailed itineraries and real-time adjustments., • Provide administrative and operational support to legal and compliance functions, including engagement letters, proposals, invoices, expense reports, and timekeeping., • Support compliance initiatives by assisting with documentation, tracking approvals, and maintaining audit‑ready records., • Coordinate preparation for compliance reviews and external legal or regulatory engagements., • Maintain organized electronic and physical filing systems for legal, executive and compliance records in accordance with company policies and regulatory requirements., • Assist with records retention and information governance, including adherence to retention schedules, legal holds, and approved document destruction practices., • Anticipate executive needs and proactively address issues before they escalate., • Collaborate closely with other executive assistants, legal staff, and operations teams., • Provide backup support to senior administrative colleagues, as needed. Competencies • Professionalism & integrity, • Proactive problem solving, communication & collaboration, • Highly detail-oriented, • Resourceful with the ability to think outside of the box, • Technically proficient, • Advanced Communication (Written & Verbal), • Ethical Preferred Education and Experience • Bachelor's degree and/or five (5)+ years of providing executive administrative level support., • Strong technology aptitude, with the ability to quickly learn and effectively use new tools and systems; ability to assess and resolve technical difficulties in a high pressure environment., • Advanced proficiency with Microsoft 365 and related productivity tools (e.g., Outlook, Teams, SharePoint, OneDrive, PowerPoint, Excel) to support executives and legal/compliance workflows., • Prior experience in a law firm, legal department, or compliance-driven organization, a plus., • Exceptional written communication, editing, and document management skills., • Demonstrated ability to manage confidential information with discretion and integrity., • Experience working in a very fast-paced environment with multiple competing priorities., • Strong judgment and foresight in anticipating executive needs. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m. May occasionally require working additional hours or working outside regular business hours due to either last-minute schedule changes and/or urgent and important matters. Physical Requirements While performing the duties of this job, much of the work may be done sitting at a desk, using a computer, typing, handling phone calls, filing, and using office equipment such as l printers and copiers. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Salary Range The base annual salary range offered for this position is based on numerous factors, including job-related skills and knowledge, experience, specific location, relevant education and/or training. In addition to the annual salary, we offer a full benefits package. Guidepost Solutions is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information or any other characteristic protected by law.