Senior administrative assistant jobs in Yonkers, New YorkCreate job alerts

Job Description Assistant Director of Recreation Sans Souci and Rehabiliation Center is seeking an Assistant Director of Recreation to join their team. Assistant Director of Recreation Position Summary: The Assistant Director of Recreation is responsible to assist the Recreation Director is responsible for the development, implementation, and supervision of the full scope of the facility’s recreation services. This includes providing an ongoing, inclusive program that uses purposeful activities in order to improve and maintain the quality of life for residents. The recreational programs are designed to meet the physical, cognitive, social, spiritual and emotional interests, and needs of every resident as per the current federal and state guidelines and regulations. The Assistant Director of Recreation Director is responsible to assist the Director for hiring and supervising all Recreation staff/ volunteers and ensuring that they are trained appropriately to provide clinical, quality recreational services. Assistant Director of Recreation Required Skills: • 3 years of Recreation experience working in a Skilled Nursing Facility preferred, • Excellent administrative and organizational skills, • Must enjoy working with the senior population, • Degree in Recreation Therapy or Activity Director Certification preferred Assistant Director of Recreation General Duties and Responsibilities: • Assist in developing, implementing & supervising all recreational services, • Assist in maintaining and developing recreational budget, • Plans individual and group recreation services, both therapeutic and general, • Creates monthly calendar for assisted living program, • Implements and coordinates activities for assisted living program residents including community trips, • Assist in supervising all recreation staff and volunteers/interns, • Assist in all necessary documentation (clinical and administrative), • Provide and monitor individual guidance and motivation to employees, • Assist in organizing and executing special events and community events, • Member of the interdisciplinary & management teams; attend meetings, • Performs all other duties as assigned by Director of Recreation Pay Rate: Up to $24.00 an hour (based on experience) Equal Opportunity Employer #boost

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development, • 401(k), • Bonus based on performance, • Competitive salary, • Employee discounts, • Flexible schedule Planet Fitness Multi-Club ManagerPosition Summary The Multi-Club Manager is responsible for providing leadership, operational oversight, and strategic direction for multiple Planet Fitness locations. This position ensures that each club consistently delivers an exceptional member experience while achieving company standards for sales, staffing, cleanliness, customer service, training, maintenance, and overall profitability. The Multi-Club Manager serves as a key leader between senior leadership and individual club management teams. The position is responsible for developing Club Managers and Assistant Managers, holding leadership teams accountable, identifying operational opportunities, and ensuring consistent execution of Planet Fitness standards across all assigned locations. Essential Responsibilities Leadership & Management • Provide leadership and direction to Club Managers and Assistant Managers across multiple locations., • Establish clear expectations, goals, and performance standards for each club., • Conduct regular club visits, operational walkthroughs, and leadership meetings., • Hold management teams accountable for results, policies, procedures, and company standards., • Coach, mentor, and develop managers to strengthen the leadership bench., • Identify high-potential employees and assist with succession planning and career development., • Address performance issues promptly and work with senior leadership and Human Resources when corrective action is necessary.Operations, • Ensure all clubs operate according to Planet Fitness policies, procedures, and brand standards., • Monitor daily operations, staffing levels, scheduling, opening and closing procedures, and overall club execution., • Ensure clubs maintain a clean, safe, welcoming, and Judgment Free environment., • Conduct regular facility inspections and follow up on deficiencies., • Monitor maintenance requests and ensure repairs are completed promptly., • Ensure preventative maintenance responsibilities are being completed consistently., • Review operational reports and identify trends requiring corrective action., • Ensure compliance with safety, security, and company procedures.Member Experience & Customer Service, • Ensure management teams consistently provide outstanding customer service., • Reinforce the Planet Fitness Judgment Free Zone® philosophy., • Monitor member feedback, Listen360 results, complaints, and service recovery., • Coach managers and team members on effective communication and member engagement., • Ensure teams consistently greet members, conduct tours, answer questions, and address concerns professionally., • Develop action plans to improve member satisfaction and retention.Sales & Membership Growth, • Establish and monitor sales goals for each assigned club., • Review membership sales, Black Card penetration, upgrades, cancellations, and other key performance indicators., • Coach managers on sales processes, lead follow-up, tours, promotions, and closing techniques., • Ensure current marketing promotions are properly communicated and executed at club level., • Analyze club performance and develop strategies to increase membership growth and revenue., • Hold management teams accountable for achieving established sales and membership goals.Staffing & Scheduling, • Ensure each location maintains appropriate staffing levels based on business needs., • Review schedules for proper coverage, productivity, and labor efficiency., • Ensure managers are scheduling employees according to company guidelines and operational requirements., • Participate in interviewing, hiring, promotion, and termination decisions as appropriate., • Ensure new employees receive proper onboarding and training., • Monitor attendance, punctuality, timekeeping, uniforms, name badges, and workplace conduct., • Ensure management teams maintain accurate employee documentation and follow company policies.Training & Development, • Ensure all employees and managers complete required Planet Fitness training and certification programs., • Monitor Planet Fitness University (PFU) course completion and training compliance., • Conduct or coordinate management development and leadership training., • Evaluate management performance and create individualized development plans when needed., • Reinforce consistent execution of training standards across all locations., • Develop future Club Managers and Assistant Managers through coaching, testing, and hands-on development.Financial & Administrative Accountability, • Monitor club performance against financial and operational goals., • Review labor, payroll, supplies, inventory, and other controllable expenses., • Ensure managers follow cash-handling and administrative procedures., • Monitor payroll accuracy and address timekeeping issues., • Ensure required reports, documentation, and administrative tasks are completed accurately and on time., • Identify opportunities to improve profitability and reduce unnecessary expenses.Facility & Maintenance Oversight, • Conduct regular facility inspections across assigned clubs., • Ensure clubs meet Planet Fitness standards for cleanliness, appearance, and equipment condition., • Monitor maintenance tickets and follow up on outstanding repairs., • Ensure equipment and facility issues are escalated appropriately., • Hold management teams accountable for preventative maintenance and daily cleaning standards., • Ensure safety hazards are identified and corrected immediately.Performance Expectations The Multi-Club Manager is expected to consistently demonstrate: • Strong leadership and accountability., • Excellent communication and interpersonal skills., • Ability to manage multiple locations and competing priorities., • Strong understanding of sales and membership growth., • Ability to analyze operational and financial performance., • Consistent follow-through and attention to detail., • Ability to coach, motivate, and develop management teams., • Professionalism and sound judgment., • Commitment to exceptional customer service., • Ability to identify problems and implement effective solutions., • Consistent enforcement of company policies and procedures.Key Performance Indicators Performance may be evaluated using, but not limited to: • Membership growth and sales performance., • Black Card penetration and upgrades., • Member retention and cancellation trends., • Listen360/member satisfaction scores., • Staffing and labor performance., • Employee retention and turnover., • Training and PFU completion., • Club cleanliness and inspection results., • Maintenance completion and outstanding tickets., • Payroll and scheduling accuracy., • Compliance with company policies and procedures., • Overall club profitability and operational performance.Qualifications Required • Previous management experience in a fitness, retail, hospitality, sales, or customer-service environment., • Demonstrated ability to lead and develop employees., • Strong organizational and time-management skills., • Strong communication and problem-solving abilities., • Ability to work independently while maintaining accountability to senior leadership., • Ability to travel between assigned Planet Fitness locations., • Ability to work flexible hours, including evenings, weekends, and holidays when business needs require.Preferred, • Multi-unit or multi-location management experience., • Experience in the fitness industry., • Experience managing sales-driven teams., • Experience with employee training and development., • Experience using performance metrics to drive business results.Physical Requirements, • Ability to stand and walk for extended periods., • Ability to regularly move throughout a fitness facility., • Ability to lift and carry items as required for normal club operations., • Ability to inspect equipment, facilities, locker rooms, and other areas of the club., • Ability to travel between multiple assigned locations.Leadership Standard The Multi-Club Manager is expected to lead by example and create a culture of accountability, development, teamwork, and exceptional member service. The position is not limited to identifying problems; the Multi-Club Manager is responsible for ensuring that managers understand the issue, develop an action plan, execute the solution, and follow through until the desired result is achieved. Primary Objective: Develop strong management teams, maintain consistent operational excellence across all assigned clubs, improve the member experience, and drive sustainable sales and financial performance.

Job DescriptionExecutive Assistant to the CEO United Hebrew of New Rochelle is seeking an experienced Executive Assistant to provide direct administrative support to the President & Chief Executive Officer. This full-time, Monday through Friday position is ideal for a highly organized professional who excels in a fast-paced environment and enjoys serving as a trusted partner to executive leadership. Hours may vary based on Board meetings and other community and organizational events. The Executive Assistant will oversee complex scheduling, coordinate meetings and communications, prepare correspondence and reports, manage confidential information, and assist with a variety of administrative projects that support the CEO and the organization's daily operations. This role requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage competing priorities with professionalism and discretion. Qualified candidates should have a minimum five (5) years of administrative experience, preferably supporting senior leadership in a healthcare, medical, or other professional office environment. Proficiency with Microsoft Office is required, along with excellent written and verbal communication skills and the ability to work independently while collaborating effectively with leadership and staff. We offer a competitive salary, a comprehensive benefits package including medical, dental, vision, paid time off, and ongoing opportunities for professional development. If you are a dependable, proactive professional looking to make an impact within a collaborative healthcare organization, we encourage you to apply. Job Posted by ApplicantPro

Job Description As an Assistant Service Advisor at Quality Auto Group, you will be a vital member of our team in Englewood, NJ, supporting our service department by ensuring a seamless customer experience. You will work closely with senior advisors and technicians to assist customers with their automotive service needs, helping to coordinate appointments and communicate service updates effectively. Responsibilities • Assist customers in scheduling service appointments and answering basic inquiries., • Support senior service advisors by gathering vehicle information and service history., • Communicate service progress and updates to customers in a friendly and professional manner., • Maintain accurate service records and support administrative tasks as needed., • Coordinate with the service department to ensure timely and efficient workflow.Requirements, • High school diploma or equivalent., • Excellent communication and customer service skills., • Ability to work effectively in a team environment., • Basic computer skills and comfort using scheduling software., • Previous experience in an automotive service environment is a plus but not required.Benefits, • Competitive compensation of $20.00 per week, paid weekly., • Opportunity for growth and development within Quality Auto Group., • Supportive and collaborative work environment located in Englewood, NJ.About the Company Quality Auto Group is a trusted automotive service provider committed to delivering exceptional customer service and expert vehicle maintenance. Located in Englewood, NJ, we pride ourselves on quality workmanship, professional integrity, and a customer-first approach. Join our team and grow your career with us. ```

Job Description A career that changes lives. SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, Connecticut and Massachusetts. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years. Position Summary: The Senior Ophthalmic Technician will play a vital role in supporting physicians in the delivery of high-quality eye care. Supports efficient clinic operations by managing patient flow, coordinating administrative tasks, and performing phone triage under physician guidance. Contributes to the overall effectiveness of the office through both clinical and administrative responsibilities. Job Duties & Essential Functions: Patient Engagement & Clinical Intake • Engage with patients and their families in a courteous, compassionate, and respectful manner to ensure a positive experience., • Review and document patient information, including chief complaints, history of present illness, review of systems, and other pertinent clinical details., • Coordinate and obtain prior authorizations for medications in accordance with insurance requirements to ensure timely patient access to prescribed treatments. Pre-Examination & Diagnostic Testing • Perform comprehensive pre-examination testing, including visual acuity (with pinhole and glare), confrontational visual fields, extraocular muscle testing, pupillary evaluation, tonometry, angle assessment, and dilation., • Conduct advanced diagnostic procedures such as OCT, fundus photography, IOL Master, Pentacam, A-scan, B-scan, Wave Scan/Vario, keratometry, lensometry, and visual field testing., • Perform specialized testing as requested, including color vision screening, stereopsis, dry eye evaluations, optical biometry, and refractometry. Clinical Workflow & Physician Support • Support efficient patient flow throughout the care center to optimize clinical operations., • Accurately scribe clinical encounters in the electronic medical record, documenting chief complaints, physician assessments, and treatment plans., • Administer ocular medications as prescribed by the physician., • Observe and assist during patient examinations and minor surgical procedures., • Communicate pertinent visit information to referring physicians when appropriate., • Track, document, and communicate laboratory results to physicians and patients promptly, ensuring accuracy and continuity of care., • Add diagnoses to patient charts and ensure accuracy of diagnostic coding for proper billing. Room & Equipment Maintenance • Open and close exam rooms daily, including cleaning equipment, charging devices, and securing instruments., • Assist with clinic opening and closing duties as needed. Compliance, Communication & Development • Adhere strictly to all safety protocols and clinic policies., • Monitor work-related communications and utilize collaborative tools such as Google Drive to stay informed and organized., • Participate in ongoing training and educational activities to maintain up-to-date clinical skills and best practices., • Maintain strict adherence to HIPAA regulations by safeguarding patient privacy and ensuring the confidentiality of all health information., • Perform additional duties as assigned or directed by the supervisor. Required Qualifications: • High School diploma or equivalent, • Minimum of two (2) years of experience as an Ophthalmic Technician, • Strong customer service skills with a professional and friendly demeanor., • Excellent organizational, time management, and multitasking abilities., • Skilled in problem-solving with strong attention to detail., • Proficient in computer use, ranging from basic to advanced tasks., • Ability to stand for long periods of time Preferred Qualifications: • Ophthalmic Scribe Certification (OSC) required or must be obtained within 45 days of hire., • Certified Ophthalmic Assistant (COA) certification required, or candidate must be actively enrolled with completion expected within two (2) years of hire. Work Schedule: • Rotating Schedule – including days, evenings and weekends Hourly Pay Rate: • $27.50 Benefits: We aim to take care of our teammates the same way we take care of our patients. All SightMD employees receive the following benefits: • Medical/Dental/Vision Insurance, • Prescription Drug Coverage, • Company Paid Term Life Insurance & Long-Term Disability, • Supplemental Insurance Benefits, • Employee Assistance Program (EAP), • Retirement Plan - 401(k), • Paid Time Off (PTO), • Paid Holidays, • Career Development Programs Equal Employment Opportunity Statement: SightMD is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal, state and local laws. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact People Services at peopleservices@sightgrowthpartners.com

Job Description Job Overview of Practice Supervisor The Practice Supervisor is responsible for supervising the mental health clinics’ front desk team and is responsible for ensuring and monitoring all front desk operations are performed to expectations and agency policies with consistency between various clinic sites. The Practice Supervisor coordinates and provides initial and ongoing training for the Front Desk team and Engagement Specialists to ensure consistent workflows and exemplary customer service. The Practice Supervisor is also responsible for providing some administrative support to the Senior Director of Community Based Services, the Director of School Based Clinical Services, the Clinical Documentation and Systems Manager and the Supervising Clinicians, School and Clinic Based. Essential Duties of Practice Supervisor Key duties of this position include, but are not limited to, the following: • Directly supervises the Front Desk Team (Receptionists, Engagement Specialists, and Intake Staff), ensuring exemplary customer service and adherence to workflows., • Provides initial and ongoing training to Front Desk and Engagement Specialist staff, ensuring consistency and high standards of performance across clinic sites., • Conducts regular site visits to monitor front desk operations and address issues as needed., • Oversee client check-in processes, ensuring paperwork, demographic verification, and insurance/self-pay collections are accurate., • Supports the Engagement Specialists in onboarding clients to ensure a smooth intake experience., • Collaborates with the Centralized Scheduling Team to optimize clinician schedules, reduce no-shows, and enhance productivity., • Ensures insurance eligibility verification processes meet Medicaid, commercial insurance, and OMH (Office of Mental Health) regulations., • Generates and shares reports with management on key metrics such as insurance compliance and co-pay collections., • Maintains confidentiality and compliance with HIPAA and other regulations., • Monitors and addresses facilities-related issues to ensure a safe and functional environment., • Manages inventory and procures supplies from campus and off-site vendors for both clinics., • Ensures emergency drills and preparedness activities comply with regulations., • Navigates the organization’s EHR system (SmartCare preferred) to support operations and ensures staff proficiency in its use., • Assists in receiving, screening, organizing, disseminating, and assuring responses for all incoming correspondence by mail, phone, and electronic means to ensure smooth day-to-day operations., • Leads special projects and other duties as assigned by SRDIRCBS. Essential Qualifications of Practice Supervisor Key qualifications include: • High School Diploma required with at least 3 years’ experience preferred as Clinic Manager or Administrative Assistant; Bachelor’s preferred; willing to train right person., • Must be proficient in Microsoft Office, including Outlook, Word, Excel, Power Point and Adobe Acrobat; Ability to learn additional software/programs a must., • Demonstrated ability to appropriately interact and communicate with individuals at all levels of the organization, including executive leadership, staff, people supported, business associates and various community members., • Strong verbal and written communication skills w/ability to assist with phone coverage and taking meeting minutes., • Experience with managing correspondence, scheduling management, and special projects., • Must have a high level of interpersonal and customer service skills to handle sensitive and confidential situations; position continually requires demonstrated poise and tact., • Outstanding organizational and follow-up/follow-through skills. Benefits of Practice Supervisor • Generous PTO, holidays, personal and sick time, • Health Insurance, • Dental Insurance, • Vision Benefits, • 401(k) Employer Contributions, • Tuition Reimbursement, • Aflac Benefits, • Flex Spending Accounts, • Employer Paid STD, LTD and Life Insurance, • Professional Development Physical/Travel Requirements of Practice Supervisor An employee in this class must be able to sit, stand, walk, see, climb stairs, and carry up to 30 lbs. The employee must be able to meet these requirements with or without reasonable accommodation. Disclaimer Nothing in this job description restricts Andrus’ right to modify the duties/responsibilities of this job at any time, with or without advanced notice. EEO Statement Andrus is an equal opportunity employer.

They seek an Administrative Assistant for their Manhattan, NY office for a fully in office schedule. Provide direct administrative support to senior executives, including complex calendar management, meeting coordination, and scheduling.

Seeking a high-level Senior Executive Administrative Assistant. Senior roles in complex or global environments often require 8–12+ years of high-touch executive support.

The Marketing Assistant reports to the Senior Brand Manager and provides administrative, operational and creative support to the Marketing Department. Bachelor’s or associate degree in marketing, communications, business, economics or a related analytical field. Maintain the monthly, quarterly and

Administrative Assistant / Entry Level (Remote) About the job Administrative Assistant / Entry Level (Remote) We look for a passionate and highly motivated Executive Administrative Assistant. Experience as an assistant to senior executives.

Based out of Kurvs New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders. Bachelors Degree, with at least 2-3 years of office administration or office

A leading administrative services provider in Yonkers is seeking a Part-Time Virtual Personal Assistant to support senior management with administrative tasks. Ideal candidates will have at least 3 years of experience in administrative support and excellent communication and organizational skills. Y

Seeking a high-level Senior Executive Administrative Assistant. Senior roles in complex or global environments often require 8–12+ years of high-touch executive support.

Job Description Pay Range: Min: $17.00/hr Max: $18.00/hr About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description Pay Range: Min: $18.00/hour Max: $19.00/hour About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description Pay Range: Min: $17.00/hour Max: $18.00/hour About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description Pay Range: Min: $17.00/hr Max: $18.00/hr About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description A busy entrepreneurial couple is seeking an experienced, highly organized, discreet, and proactive Personal Assistant / Household Manager to provide comprehensive personal, family, administrative, and household support. The ideal candidate is an exceptional multitasker with strong organizational skills, excellent judgment, and the ability to anticipate needs, independently manage responsibilities, and ensure that all personal and household matters are handled efficiently. This individual will serve as a trusted point of contact for personal schedules, household operations, vendors, travel arrangements, correspondence, personal projects, and daily administrative responsibilities. The successful candidate must be dependable, resourceful, solutions-oriented, and comfortable working in a fast-paced, high-expectation private household. Key Responsibilities Personal & Executive Assistance • Manage personal and family calendars, appointments, schedules, and daily priorities., • Manage personal correspondence, phone calls, reservations, and follow-ups., • Monitor and organize personal emails as authorized, draft responses, and flag time-sensitive communications., • Maintain organized personal records, documents, contact lists, and important deadlines., • Assist with personal shopping, errands, returns, deliveries, and special requests., • Schedule and coordinate personal appointments, including medical, wellness, beauty, and other services., • Prepare daily and weekly schedules, reminders, priority lists, and task summaries., • Research products, services, purchases, and special requests., • Anticipate the principals' needs and proactively address scheduling conflicts and outstanding matters. Household Management & Vendor Coordination • Coordinate day-to-day household operations to ensure an organized, well-maintained home., • Schedule and oversee household service providers, including housekeepers, maintenance professionals, contractors, and vendors., • Coordinate household repairs, installations, deliveries, and maintenance appointments., • Maintain household service schedules and follow up on outstanding requests., • Oversee household supplies, inventory, and recurring purchases., • Obtain estimates, compare service providers, and coordinate approved household purchases., • Assist with household organization, furniture deliveries, and home improvement projects., • Monitor service quality and ensure assigned household tasks are completed to established standards. Family & Lifestyle Management • Coordinate family calendars, activities, appointments, and important events., • Organize birthdays, anniversaries, holidays, family gatherings, and special occasions., • Arrange restaurant reservations, entertainment, social engagements, and recreational activities., • Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and reservations., • Assist with gift purchasing, personal shopping, and event planning., • Coordinate family-related projects and special requests., • Maintain organized records of family commitments and important dates. Personal Administrative & Financial Coordination • Organize personal bills, invoices, receipts, statements, insurance documents, and financial correspondence., • Track household expenses, recurring payments, and upcoming financial deadlines., • Prepare expense summaries and maintain household financial trackers., • Coordinate with accountants, attorneys, financial advisors, insurance representatives, and other professional service providers., • Maintain confidential personal and household documentation., • Assist with administrative paperwork, applications, renewals, and important forms., • Follow up on outstanding financial and administrative matters., • Ensure bills and invoices are organized for review and payment approval by the principals. Scheduling, Organization & Project Management • Prepare weekly personal and family agendas for review with the principals., • Maintain centralized task lists, calendars, and follow-up trackers., • Track personal and household projects from initiation through completion., • Provide regular updates on outstanding assignments, deadlines, and priorities., • Coordinate with executive assistants and business support staff when personal and professional schedules overlap., • Establish and maintain organized systems for managing personal information, tasks, and household operations., • Research and coordinate special projects as assigned., • Proactively identify needs, solve problems, and recommend improvements to daily operations. Required Qualifications • Minimum of 5 years of professional experience as a Personal Assistant, Executive Personal Assistant, Household Manager, or comparable role., • Demonstrated experience supporting senior executives, entrepreneurs, or private households., • Strong experience managing complex personal calendars, travel arrangements, appointments, and multiple priorities., • Experience coordinating household vendors, maintenance services, and household operations., • Excellent written and verbal communication skills., • Exceptional organizational, time-management, and multitasking abilities., • Strong proficiency in Microsoft Office, Google Workspace, digital calendars, and organizational tools., • Excellent attention to detail and ability to maintain accurate records., • Strong independent judgment, problem-solving skills, and ability to anticipate needs., • High level of discretion, integrity, professionalism, and confidentiality., • Ability to work independently, take initiative, and follow through without constant supervision., • Valid driver's license and reliable transportation., • Flexibility to accommodate occasional schedule changes and additional responsibilities. Preferred Qualifications • Experience supporting high-net-worth individuals, entrepreneurial families, or private executive households., • Background in luxury hospitality, concierge services, family office administration, or private household management., • Experience supporting two principals and coordinating competing schedules., • Familiarity with ClickUp or comparable task management software., • Experience coordinating with attorneys, accountants, financial advisors, and other professional service providers., • Experience organizing domestic and international travel., • Experience managing multiple properties, household projects, or large vendor networks., • Strong research, negotiation, and vendor management skills. Ideal Candidate We are seeking a polished, highly dependable, proactive, and service-oriented professional who takes pride in making a busy executive household run smoothly. The successful candidate should be someone who: • Anticipates needs rather than waiting for instructions., • Is exceptionally organized and detail-oriented., • Takes ownership of responsibilities and follows through consistently., • Communicates professionally and effectively., • Demonstrates sound judgment and discretion., • Remains calm and solutions-oriented when managing multiple priorities., • Understands the importance of confidentiality and maintaining professional boundaries., • Can establish efficient organizational systems and improve daily household operations., • Is comfortable providing personalized support while maintaining professionalism. The ideal candidate will bring structure, consistency, efficiency, and peace of mind to the principals' daily lives.

Job Description Executive Assistant to the CEO – Development & Special Events Support Job Location: Yonkers, NY Hours/Schedule: Full-time, Monday–Friday; occasional evening events Salary/Pay Rate: $90,000 per year Job Type: Direct hire Overview A respected, mission-driven nonprofit is looking for a polished, energetic professional to serve as a trusted partner to its President & CEO and senior leadership team. This is not a behind-the-scenes-only assistant role. You will be a visible face of the organization at board meetings, donor activities and special events, and you will play a key part in its fundraising efforts. If you thrive on variety, enjoy representing a mission you believe in, and bring sound judgment and discretion, this role offers direct exposure to executive leadership, organizational strategy and a close-knit team. Experience supporting a team (marketing, sales, development, events, real estate) is as valuable as traditional executive support experience. Responsibilities Executive support • Manage the CEO’s calendar and screen calls, • Prepare letters, contracts and other documents, many of them confidential, • Communicate on the CEO’s behalf with board members, donors, staff and partners, • Research, prioritize and follow up on incoming issues, and decide the right response or referral, • Plan and run special projects, including annual staff events, groundbreakings and ribbon cuttings Board and leadership team support, • Prepare for and attend quarterly board meetings: distribute materials in advance, take minutes and record resolutions, • Provide detail-oriented project, filing and administrative support to senior leaders, including real estate and legal, • Look for ways to create efficiencies and improve administrative processes Development and fundraising support, • Manage the donor CRM: process gifts, produce reports and mailing lists, and prepare donor letters and thank-you notes, • Help plan and coordinate special events, including vendors and rentals, and staff them on-site, • Prepare print materials for donor and external meetings, • Track in-kind gifts and volunteers in the CRM, coordinate pick-ups and distribution, and connect volunteers with the right team, • Support communications with basic graphic design, photography, social media and website updates Requirements, • Associate’s degree required; Bachelor’s preferred, • 3–5 years of administrative experience supporting executives or teams; backgrounds in events, development, marketing or sales are welcome, • Poise and presence in public-facing settings, and comfort representing the organization at events across the five boroughs and Westchester, including some evenings, • Excellent written communication, organization and attention to detail, • Strong interpersonal skills and a flexible, “all hands on deck” attitude, • Proven discretion with confidential information, • Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Acrobat, Google Docs, Canva and social media platforms a plus, • Enthusiasm for learning new systems (donor CRM experience a plus) Benefits, • $1,000 sign-on and retention bonus, • Medical, dental and vision after 30 days, with up to 85% paid by the employer, • Paid vacation, sick and personal time, • Pension plan and voluntary 403(b) #zr

Job Description JOB TITLE: Executive Assistant FLSA: Exempt LOCATION: Yonkers REPORTS TO: President & CEO SALARY RANGE: $80,000 to $85,000 per year SUMMARY: Westhab is seeking a highly capable, resourceful professional to serve as a trusted partner to the President & CEO and senior leadership team. The ideal candidate brings sound judgment, executive presence, and the ability to anticipate needs, manage complexity, and operate with discretion across a wide range of organizational priorities. This individual will serve as a central point of coordination for high-impact initiatives across the organization. This role offers a unique opportunity to contribute meaningfully to our mission while gaining exposure to executive leadership, organizational strategy, and mission delivery. BENEFITS AND PERKS • $1,000 Sign-on and Retention Bonus, • Medical, Dental and Vision after 30-days with up to 85% paid by Employer, • Paid Vacation, Sick and Personal Time, • Tuition Reimbursement Life Insurance, • Pension Plan and Voluntary 403b Plan, • Hybrid after 90-days, • Free Parking, • Staff Development and Promotional Opportunities DUTIES AND RESPONSIBILITIES: Completes a broad variety of tasks for the President and CEO including: • Manages calendar, screens calls, prepares letters, contracts, and other documents, including many items that are confidential in nature., • Manages a variety of special projects for the President including a series of annual staff events, groundbreakings, and ribbon cuttings., • Prepares for and attends quarterly board meetings including advanced distribution of materials, taking minutes, and recording all Board resolutions., • Communicates on behalf of the President and CEO with board members, donors, staff, partners and others, on a broad range of agency initiatives., • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a confidential nature. Determines appropriate course of action, referral, or response. Completes a broad variety of tasks for the Leadership Team including: • Provides project support for Westhab’s Chief Real Estate Officer, General Counsel, and other members of the leadership team that require extreme attention to detail and precision., • Supports all administrative projects, filings, and other matters, as needed, to advance the work of the Leadership Team., • Takes initiative to create efficiencies and improve processes to best support administrative functions. Completes a broad variety of fundraising tasks including: • Manages the donor CRM with extreme attention to detail including receiving and processing all gifts, producing reports and mailing lists, and preparing letters., • Assists with planning and logistics of special events as needed including onsite staffing., • Prepares print collateral for donor and external meetings., • Coordinates with all departments and Development to ensure all in-kind gifts received are tracked in CRM and stewarded well, in addition to coordinating pick-ups and distribution to sites, • Coordinates with all departments, HR, and Development to track all volunteers across Westhab in CRM, connect prospective volunteers with the appropriate Director, and ensure completion of paperwork, • Assists with communications efforts including basic graphic design, photography, social media, and website updates. Qualifications: Associates Degree required, Bachelor degree preferred with 3-5 years of administrative experience supporting executive teams. Strong written and organizational skills that reflect ability to lead projects and perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Strong computer skills with proven ability to learn new programs and skills enthusiastically. Proficient in Microsoft Office (Word, Excel, and Power Point). Adobe Acrobat, Google Docs, Canva, and Social Media web platforms will also be helpful. AGENCY PROFILE & EMPLOYEE EXPECTATIONS Westhab is a prominent community development organization, providing housing and supportive services for more than 20,000 New Yorkers each year. We are staffed by an extraordinary group of hard-working professionals that are committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards

We’re looking for an organized, detail-oriented Shipping & Admin Assistant to join our growing jewelry team in Irvington, NY!. This hands-on role combines administrative tasks with order packing. Has experience in administrative support, office coordination, order processing, or fulfillment.

Two years of post-registration/certification professional administrative experience in a food or nutrition program, one year of which must have been at a supervisory level.

This role combines administrative expertise, customer service excellence, and operational coordination to support a growing real estate business. This position provides administrative support for the branch office sales agents, and branch manager. One to three years clerical or administrative experi

Put your career into high gear with Mavis Discount Tire! We're looking for a full-time entry-level office assistant to join Team Mavis at our offices in. To be eligible for the entry-level office assistant position, you must (1) be at least 18 years of age; (2) be legally authorized to work in the U

The American Friends of Migdal Ohr.Office Manager to our powerhouse team.We understand the challenges of today’s working environment and offer flexibility for the right candidate.Reports To: Executive Director.The Office Manager (OM) will ensure the smooth running of our office on a day-day basis

Assist with general HR administrative tasks and reporting as needed.

Provide general administrative support to the team. We would love to hear from experienced administrative professionals who enjoy keeping an office organized and running efficiently.

Assistant Property Manager | Commercial Office | Rochester, NY. A stable and successful commercial real estate management firm seeks an Assistant Property Manager (APM) to oversee operations of a large commercial office property in Greater Rochester NY area. APM, Property Assistant or Tenant Service

This individual will play a critical role in supporting daily operations, managing administrative functions, assisting with proposal preparation, and serving as the primary point of contact for clients and visitors. Manage daily office operations and administrative activities.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administra

The Part-Time Junior Office Assistant (Typist) provides clerical, typing, reception, and general office support for the SUNY Westchester Educational Opportunity Center. Assist with appointment scheduling, office supply requests, outreach mailings, events, and other administrative projects as assigne

The Office Assistant (WP) performs a wide variety of clerical and administrative support tasks and functions as an assistant to the Executive Director and AVP/Dean of Student Success, and professional staff persons. The Office Assistant (WP) works with a high degree of independence in a fast-paced e

Help manage the day-to-day accounting and administrative operations of the dealership to ensure transactions are recorded in compliance with the company's policies and procedures. Thorough understanding of automotive administrative and accounting functions.

In furtherance of this mission, the BXDA seeks experienced and enthusiastic Trial Preparation Assistant I / Receptionist. Assist with case-related administrative functions, including making necessary referrals.

Our team is comprised of results-oriented individuals that are serious about their development.We take pride in using our years of valuable experience to mentor individual team members and prepare them for successful careers.If you want to work in an environment that is fun, challenging, and rewardi