Senior administrative assistant jobs in Miami, FloridaCreate job alerts

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role • Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently, • Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows, • Manage communication with employees by liaising with internal and external executives on various projects and tasks, • Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics, • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives, • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database, • Maintain professionalism and strict confidentiality with all materials, • Organize team communications and plan events, both internal and off-site

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our Miami, FL office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions • Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars, • Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately, • Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed, • Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs, • Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications, • Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures, • Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF, • Completes personal requests as needed (personal travel, errands, etc.), • Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach, • Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Office Management • Support Facilities Manager (off-site) and work with Admin Services to ensure that Miami, FL office is operating smoothly, • Conduct inventory assessment and complete weekly office supply and snack orders, • Maintain basic office equipment, resolving office-related malfunctions and responding to requests or issues, • Assist with food orders, luncheon planning, and planning of other business-related meetings and events as requested, • Manage logistics for in-office new hire onboarding (set up desks, phones, computers, etc.) Deal Administration • Provide executive deal administrative support as needed to transaction professionals and deal team, • Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed, • Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management • Help with planning and execution process for small local events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.), • Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation, • Proactively submit Gift & Entertainment approvals according to policy, • Act as onsite coordinator day-of to ensure seamless event delivery, • Some travel may be required Education and Qualifications • Bachelor’s Degree, preferred, • 5+ years of experience in a corporate environment working with senior-level executives, • Bilingual (Spanish) strongly preferred Experience, Skills and Competencies Required • Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, • Strong interpersonal skills and the ability to build relationships across the broader team and the firm, • Expert level written and verbal communication skills, • Demonstrated proactive approaches to problem-solving with strong decision-making capability, • Emotional maturity, • Highly resourceful team-player, with the ability to also be extremely effective independently, • Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response, • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment, • Forward looking thinker, who actively seeks opportunities and proposes solutions, • Experience coordinating complex calendars & managing expenses for multiple team members, • Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom., • Apple device required for remote connectivity, • Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment. Job Title: Executive / Personal Assistant (EA/PA) Location: Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood) Schedule: Full-time with a 24/7 mentality; flexibility required based on evolving priorities Compensation: Competitive; market range with opportunity for growth Responsibilities: • Manage complex and busy calendars across Zoom and in-person meetings, • Coordinate domestic and international travel, including personal travel that may convert into business, • Serve as liaison with family office, including bill pay and administrative coordination, • Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests, • Maintain consistent and prompt communication via platforms such as WhatsApp, • Support day-to-day operational needs as the firm is being formed, • Interface with external stakeholders as needed, • Remain flexible as priorities shift in a startup environment Requirements and Qualifications: • 3–6 years of EA/PA experience, • Based in Miami with flexibility to work in-office when needed, • Highly responsive, communicative, and proactive, • Comfortable with a 24/7 mindset and fluid schedule, • Strong organizational skills and ability to pivot quickly, • Discreet and professional when handling sensitive matters Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant – Office & Executive Support South Beach, Miami, FL (Fully Onsite) A leading, highly regarded investment management firm is seeking an exceptional Executive Assistant to join its Miami headquarters. This is a unique opportunity to take ownership of both day-to-day office operations and high-level executive support within a fast-paced, high-performance environment. This role is ideal for a detail-oriented, hands-on professional who takes pride in precision, accountability, and follow-through. The position blends operational office management with sophisticated executive support, requiring sound judgment, discretion, and the ability to anticipate needs before they arise. Key Responsibilities: Office & Facilities Ownership • Ensure the office is fully prepared each morning and maintained at an impeccable standard throughout the day, • Oversee conference room readiness, shared spaces, pantry inventory, and overall presentation, • Serve as the first point of contact for visitors, delivering a seamless, professional experience, • Coordinate with building management, vendors, and service providers, • Manage the main office line and general office administration, • Manage complex, high-volume calendars with accuracy and foresight, • Coordinate detailed travel arrangements and itineraries, • Draft and manage professional communications and materials, • Support sensitive Human Capital and Legal-related initiatives, including recruiting coordination and firm events, • Provide backup support to other senior administrative team members as needed Qualifications: • Bachelor’s degree preferred, • 2+ years of experience supporting senior leaders in a fast-paced, high-expectation environment, • Prior experience in financial services, legal, consulting, or similarly rigorous industries strongly preferred, • Exceptional organizational skills and meticulous attention to detail, • Strong written and verbal communication skills, • Demonstrated discretion in handling confidential information, • Proficiency in Microsoft Office Suite, • Professional presence, strong judgment, and a no-task-too-small mindset This role is fully onsite in Miami and requires a proactive, high-accountability individual who thrives in an environment where excellence and ownership are the standard.

Job Description Miami Regional University (MRU) seeks a organized and proactive, Executive Assistant to support the President’s Cabinet. This role provides high-level administrative and operational support to senior leadership. The ideal candidate thrives in a collaborative environment, exercises sound judgment, and demonstrates exceptional professionalism and confidentiality. Applicants must be able to demonstrate a sensitivity to the needs of others from multicultural backgrounds and demonstrate commitment to our Mission, Vision and Core Values. Position Summary: The Executive Assistant is responsible for the coordination of calendars and travel arrangements for the Presdient's Cabinet. This position handles details of a highly confidential, critical and sensitive nature, and must function efficiently and effectively in a professional environment. This position is required to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes. Ensure all matters are handled with integrity, accuracy, confidentiality and maintenance of records in compliance with all state, accrediting and federal regulations, and be able to respond to all inquiries expected in an audit or accreditation visit. Treat all staff, faculty and students with respect and the feeling of a welcomed part of our organization. Essential Duties and Responsibilities: · Ensures duties and responsibilities are aligned with Miami Regional University (MRU) Mission and Vision. · Assure full compliance with regulation and requirements of institution’s accrediting bodies, USDOE, federal and local agencies. · Able to communicate effectively (by both written and oral) institutional and corporate goals, objectives to students, faculty and staff as needed. · Provide direct administrative support to the President’s Cabinet, including calendar management, meeting coordination, and executive communications · Coordinate cross-functional projects and track progress on strategic priorities · Assist, when needed, in completing annual reports to regulatory agencies · Prepare responses to correspondence containing routine inquiries · Additional duties as assigned Knowledge, Skills, and Abilities • Bilingual - English / Spanish, • Exceptional organizational and time management skills, • Strong written and verbal communication skills, • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools, • Ability to manage multiple priorities with accuracy and attention to detail, • Demonstrated ability to maintain confidentiality and exercise independent judgment, • Experience supporting senior executives or governing boards Forty hours per week but may vary daily and weekend hours may be required, in certain cirumstances Classification: Salaried Exempt Physical and Precautionary Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations that do not cause an undue hardship may be made to enable individuals with disabilities to perform essential functions. · Ability to stand for extended periods. · Frequently required to, sit, reach, climb, stoop, kneel, crouch, or lift up to 20 pounds unassisted. Benefits include : • Health insurance, • Dental insurance, • Disability insurance, • Vision Insurance, • Employee assistance program, • Life insurance, • Paid time off Miami Regional University does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, genetic information, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other characteristic protected under applicable federal, state or local law. Company DescriptionFor over 30 years, Miami Regional University has been committed to preparing students for success in today’s global workforce. The University offers a range of undergraduate and graduate programs in high-demand fields such as nursing, business, education and behavioral health, with an emphasis on practical, hands-on learning and industry relevance. Guided by a mission to provide accessible, high-quality education, MRU fosters a supportive, inclusive campus culture that values diversity, innovation, and student engagement. The University proudly serves a diverse student population, including international students, and is dedicated to equipping graduates with the skills, knowledge, and professional competencies needed to thrive in a competitive and multicultural environment. Visit mru.edu for more information.For over 30 years, Miami Regional University has been committed to preparing students for success in today’s global workforce. The University offers a range of undergraduate and graduate programs in high-demand fields such as nursing, business, education and behavioral health, with an emphasis on practical, hands-on learning and industry relevance. Guided by a mission to provide accessible, high-quality education, MRU fosters a supportive, inclusive campus culture that values diversity, innovation, and student engagement. The University proudly serves a diverse student population, including international students, and is dedicated to equipping graduates with the skills, knowledge, and professional competencies needed to thrive in a competitive and multicultural environment.\r\nVisit mru.edu for more information.

Job Description We are looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Miami, Florida. This Contract to permanent position offers an excellent opportunity to demonstrate your skills in managing schedules, coordinating travel, and ensuring seamless executive operations. The ideal candidate will thrive in a fast-paced environment and possess excellent communication and organizational abilities. Responsibilities: • Manage executive calendars, including scheduling meetings and ensuring no conflicts., • Coordinate and arrange travel plans, including booking flights, accommodations, and transportation., • Organize and prepare materials for executive meetings, ensuring all necessary documents are ready., • Serve as the primary point of contact for internal and external communications on behalf of leadership., • Monitor and prioritize incoming correspondence, responding or delegating as needed., • Maintain confidential files and records with accuracy and discretion., • Assist in planning and executing events or meetings, ensuring all logistical details are handled., • Prepare expense reports and track budgets for executive activities., • Provide general administrative support to executives, ensuring smooth day-to-day operations., • Collaborate with other departments to ensure leadership priorities are aligned and executed., • Proven experience as an Executive Assistant or similar role supporting senior leadership., • Strong proficiency in calendar management and scheduling software., • Bilingual in English and Spanish, • Demonstrated ability to coordinate complex travel arrangements., • Exceptional verbal and written communication skills., • High level of discretion and confidentiality in handling sensitive information., • Proficiency in Microsoft Office Suite and other relevant tools., • Ability to work independently and as part of a team in a fast-paced environment.

Support the Senior Executive Administrative Assistant and Executive Assistant and Office Administrators with various tasks, as needed. Coordinate with internal departments to support client services and operations. Provide support to executive(s), teams, departments, Board Members, and guests as nee

Job Description Job Description: As the Assistant Manager of Safe Tax LLC, you will play a crucial role in supporting the efficient operation of our tax office. You will work closely with the General Manager and the team to ensure that clients receive exceptional tax services while maintaining compliance with relevant regulations. Your responsibilities will include supervising staff, assisting with office operations, and contributing to business growth initiatives. Roles and Responsibilities: • Team Support and Supervision, • Assist in managing and supervising a team of tax professionals, administrative staff, and support personnel., • Collaborate with team members to ensure client needs are met and deadlines are followed., • Provide guidance, training, and support to staff as needed., • Client Relations:, • Assist in building and maintaining positive relationships with clients, addressing their tax-related inquiries and needs., • Help ensure that clients receive accurate tax return preparation and advisory services., • Assist with resolving client concerns and issues in a timely manner., • Compliance and Regulatory Support, • Stay updated on tax laws, regulations, and changes to ensure the office's compliance., • Assist in overseeing that the tax office and its employees adhere to all relevant tax regulations and ethical standards., • Contribute to conducting internal audits and quality checks., • Office Operations:, • Collaborate with the General Manager to manage daily office operations, including appointment scheduling, client intake, and workflow management., • Contribute to implementing efficient processes and workflows to enhance productivity and accuracy., • Support in managing office resources, budgets, and financial reporting., • Business Development and Growth:, • Assist in executing strategies to expand the client base and increase revenue., • Participate in identifying opportunities for cross-selling additional services, such as financial planning or consulting., • Support efforts to monitor market trends and competitors to maintain competitiveness., • Financial Management:, • Contribute to managing the financial aspects of Safe Tax LLC, including revenue tracking, expense monitoring, and profitability analysis., • Collaborate in making informed decisions to ensure the financial health of the office., • Training and Development:, • Support staff training and professional development to enhance their tax knowledge and skills., • Encourage staff to pursue relevant certifications and stay updated on industry trends., • Reporting and Communication:, • Maintain open communication with the General Manager and senior management, providing updates on office performance and challenges., • Prior experience in tax preparation and tax advisory services is advantageous, but not mandatory., • Willingness to gain knowledge of tax laws, regulations, and compliance., • Strong interpersonal and communication skills., • Ability to work well in a team and collaborate effectively., • Basic proficiency in tax software and financial management tools.

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process.To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami He

Job Description JOB DESCRIPTION We are looking for a dynamic and energetic Assistant Director to provide day-to-day oversight of the operation of the North Beach Senior Center, Miami Beach’s only full-service senior facility. The Senior Center & Meals Program Director is a pivotal leadership senior role responsible for overseeing the development, implementation, and management of senior, social service, recreational and educational programs designed to meet the needs of the Senior/elder community. A passionate advocate for the elderly, the ideal candidate requires an administrative and supervisory skills to ensure the effective operation of programs, while fostering an environment that promotes excellent customer service and complies with all funding agencies’ policies and requirements. Your role will involve operational management and ensuring high-quality service delivery. The Senior Center Director reports directly to the Board and to the Director of the Senior Center. QUALIFICATIONS: The successful candidate will: · Be able to understand and practice the mission of UNIDAD. · Have a bachelor’s degree in social services, operational management, leadership or related field, and two (2) to four (4) years of related experience. Any appropriate combination of education, experience and/or certification will be considered. · Have strong organizational, interpersonal and communication skills, including being proficient in oral and written English and Spanish · Be familiar with managing public and private grants · Be comfortable working directly with senior citizens in an engaging and supportive manner · Have competency in MS Office/Outlook and/or other similar software programs (e.g. WORD, EXCEL, PPT) · Be able to successfully complete a Level II background screening and toxicology test, have a Valid FL Driver License with clean driving record, and be legally authorized to work in the U.S. on a full-time basis ADDITIONAL PREFERRED QUALIFICATIONS: While not required, it would be great if the successful candidate also: · Has prior experience working with seniors, in particular in developing meaningful and interesting social service, recreational and educational programming for this population. · Is familiar with other community services and programs available to assist seniors. · Is adept at developing working relationships with partner organizations, groups, funders and/or individuals. Demonstrates ability to work independently, as well as, with multidisciplinary teams and co-workers; can remain calm and effective under pressure; and maintains a high level of poise and professionalism in all circumstances. · Has experience working with senior grant programs DUTIES & RESPONSIBILITIES: · Focus on the daily operations of the Senior Center and Meals Program, ensuring high-quality service delivery. · Supervise staff and volunteers · Work with budgets and administrative tasks, ensuring compliance with regulations and effective resource allocation. · Communicate effectively in both English and Spanish to engage with diverse populations. · Help in developing managing programs tailored for seniors · Maintain relationships with community partners, funders and other stakeholders to enhance program outreach. A FULL JOB DESCRIPTION AVAILABLE UPON REQUEST. Company DescriptionCommitted to promoting the health and welfare of seniors, UNIDAD has been serving the Miami Beach Community for more than 35 years. Since 2015, UNIDAD has managed the North Beach Senior Center, a city-owned building located at 7251 Collins Avenue, pursuant to an 80 year Management Agreement. The North Beach Senior Center, is a hub that provides senior residents with a plethora of engaging social activities. UNIDAD complements the meals program it offers at the Center by providing a variety of enrichment programming funded through various sources, and in collaboration with the City’s Parks and Recreation Department. The North Beach Senior Center is supported by federal, state and local grants and matching funds generated by donations and Center rentals.Committed to promoting the health and welfare of seniors, UNIDAD has been serving the Miami Beach Community for more than 35 years. Since 2015, UNIDAD has managed the North Beach Senior Center, a city-owned building located at 7251 Collins Avenue, pursuant to an 80 year Management Agreement. The North Beach Senior Center, is a hub that provides senior residents with a plethora of engaging social activities. UNIDAD complements the meals program it offers at the Center by providing a variety of enrichment programming funded through various sources, and in collaboration with the City’s Parks and Recreation Department. The North Beach Senior Center is supported by federal, state and local grants and matching funds generated by donations and Center rentals.

Job Description Job Purpose We are looking for a responsible Bilingual Administrative Assistant to perform a variety of administrative and clerical tasks in a funeral home. The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The right candidate will have: Attention to detail, be a fast learner, have computer experience, reliability, and must have transportation. MUST BE BILINGUAL (SPANISH/ENGLISH) Job Description · Answer and direct phone calls · Organize and schedule appointments · Write and distribute email, correspondence memos, letters, faxes and forms · Assist in the preparation of regularly scheduled reports · Develop and maintain a filing system · Update and maintain office policies and procedures · Provide general support to visitors · Act as the point of contact for internal and external clients · Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Qualifications · Proven experience as an Administrative Assistant or Receptionist · Knowledge of office management systems and procedures · Working knowledge of office equipment, like printers and fax machines · Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) · Excellent time management skills and the ability to prioritize work · Attention to detail and problem solving skills · Excellent written and verbal communication skills · Strong organizational skills with the ability to multi-task · Must be bilingual (Spanish/English) Position Benefits Get the chance to work directly with a leading provider of funeral, cremation, and cemetery services with a strong reputation in the industry. Take advantage of the opportunity for career growth and advancement within the company once you join. Working for an organization that has a diverse range of roles and locations allows employees to explore different areas of the funeral and cemetery industry and develop their skills and expertise. Along with comprehensive benefits, training and development, collaborative work environment, employee recognition, community involvement and most importantly, meaningful work – being a part of this industry can provide a sense of purpose and the opportunity to make a positive impact on the lives of grieving families. Helping families through difficult times and providing compassionate support can be deeply fulfilling for individuals like yourself! Working Environment: ONSITE ONLY Employment type: Contract with potential to hire. Schedule: Mon-Fri 9am-5:30pm w/flexible weekend availability. Compensation: $16/HR. About us Adroit Partners is a leader in identifying and placing quality talent with top employers. Becoming a part of our team means you will gain access to an array of opportunities with our network of clients. We offer assistance in refining your resume and social media presence to better highlight your talents and can introduce you to industries you may not have considered. We are here to help you every step of the way from the application process through accepting the job offer, ensuring your career goals are met. Fill out an application today!

Job Description The RATERIGHT Team is a fast-growing, referral-driven mortgage team inside Nexa Mortgage — the largest wholesale mortgage broker in the United States with access to 280+ lenders and some of the most competitive loan programs in the market. We are growing quickly and intentionally. Which means we need an agile, sharp, calm-under-pressure Senior Loan Partner who can help steady the ship while we scale. This is not a back-office paper-pushing role. You are the operational force that keeps files moving, clients informed, and the experience smooth from pre-approval to closing. You ensure nothing falls through the cracks and that every borrower and referral partner feels taken care of at a high level. You will work directly with Yianni Garcia — a high-energy, relationship-driven mortgage broker known for leading with both warmth and high standards. Expect a fast pace, clear communication, big expectations, and a lot of trust. We’re looking for someone who thrives in motion. Someone who can bring order to growth, keep file flow clean, keep clients happy, and grow with a business that’s scaling quickly. If you like ownership, momentum, and being part of building something meaningful, you’ll feel right at home here. Compensation- Base Salary: $60,000 - $70,000 (based on experience), Per-File Bonus Structure: 0–10 loans/month: $150 per closed loan, 11–20 loans/month: $200 per closed loan, 21+ loans/month: $250 per closed loan, Additional Earnings: Bonuses for self-generated business, Nexa revenue share, Leadership growth opportunities, Benefits & Perks: Health insurance, 21 days PTO, 401(k) access, Industry coaching & development, Conferences & events, Leadership growth track Compensation: $60,000 - $70,000 base based on experience Responsibilities: Pre-Application & Pre-Approval • Review borrower income, assets, credit, and loan structure, • Issue accurate and confident pre-approvals, • Run payment, rate, and closing cost scenarios, • Identify red flags early and collaborate on solutions, • Verify all loan documentation is complete and accurate, • Prepare files and documentation required for underwriting and verifications, • Oversee pipeline from contract to close, • "Warm handoff" to processors: ensure files are complete, • Track deadlines, contingencies, and key milestones, • Deliver consistent weekly borrower and realtor updates, • Maintain CRM and Monday.com pipeline accuracy, • Serve as primary liaison between Loan Officers and clients, • Schedule meetings and strategy calls to clear outstanding items, • Answer transaction questions for clients and internal team members, • Provide a high-touch, concierge-level borrower experience, • Provide administrative support, including call screening and scheduling, • Maintain file organization and communication tracking, • Ensure documentation and communication standards are met, • Support and help manage the Loan Officer Assistant, • Collaborate closely with contract processors, • Improve systems and workflows as volume increases, • Support production growth initiatives and scaling efforts This role includes opportunities beyond the desk: • Attend realtor and industry networking events, • Occasional travel for conferences and Nexa corporate trainings, • Exposure to high-level deal structuring and strategy, • 3+ years mortgage experience (Loan Partner, LOA, or Loan Officer), • Strong understanding of loan structuring and pre-approvals, • Experience managing loans from application through closing, • Excellent borrower and realtor communication skills, • High school diploma or equivalent required, • NMLS license or prior licensing/training, • Spanish fluency is a plus Technical Skills • Proficiency in Microsoft Office required, • Experience with CRM and mortgage software preferred, • Familiarity with DU/LP, LOS platforms, and mortgage workflows, • MLS and industry technology familiarity are a plus Core Competencies • Highly organized and detail-oriented, • Strong urgency and follow-through, • Goal-oriented with excellent customer service, • Process-driven and improvement-minded, • Calm under pressure and deadline-focused, • Proactive communicator and problem solver Who Thrives Here This role is ideal for someone who: • Has 3+ years in mortgage origination or production support, • Understands guidelines and enjoys structuring loans, • Is proactive, organized, and calm under pressure, • Wants hands-on mentorship and long-term growth, • Values execution, ownership, and momentum, • Seeks a leadership-track role inside a scaling businessAbout Company About the RATERIGHT Team RATERIGHT is a Latino owned and LGBTQ owned mortgage team built 100 percent through referrals and relationships. We are deeply involved in the communities we serve, including: • NAHREP, • LGBTQ Chamber of Commerce, • Womens Council of Realtors, • Fast paced, • Growth focused, • Community driven Why Join Us This is an opportunity to: • Help build and scale a top-producing mortgage team, • Work directly with an experienced and growth-oriented leader, • Gain exposure to high-level deal structuring and strategy, • Step into a leadership track role as we scale

Job DescriptionDescription: Brodson Construction, Inc. is a boutique construction company with over 35 years of experience in general contracting and construction management in the high-end commercial, residential, hospitality, and retail arenas. As Assistant Project Manager at Brodson, you will join a dynamic team environment collaborating on exceptional commercial projects across industries. Brodson is proud of its portfolio of work for top-notch clientele throughout Florida and across the United States. Assistant Project Managers (APM’s) perform general administrative duties related to projects, filing and managing all administrative aspects of submittal and design document processes. This includes contract and purchase order management, update drawing logs, update meeting minutes, create and distribute permit documentation, draft subcontracts and change orders, assist team with RFP requests as required, manage project closeout process including creation and distribution of punch lists and O&M manuals and close-out books. We have projects in Miami-Dade, Broward, and Palm Beach counties. Assistant Project Managers will work in our office located in the Wynwood neighborhood of Miami, with job site visits required on a regular basis. Essential Duties: • Communicate thoroughly with customers regarding RFI’s and clarifications., • Assist the Project Manager in planning, scheduling and overseeing construction projects from start to finish., • Coordinate with subcontractors, suppliers and other project stakeholders to ensure project milestones are met., • Assist in preparing project budgets, cost estimates and resource allocation plans., • Track project progress and update project status reports for management and clients., • Review and interpret project blueprints, specifications and contract documents., • Assist in resolving any issues or conflicts that may arise during the project., • Support the Project Manager in managing project risks and implementing mitigation strategies., • Communicate effectively with project team members, clients and other stakeholders. Perform any other duties as assigned by the Project Manager., • Build relationships with key vendors (subcontractors, supplies, engineers, etc.)., • Resolve discrepancies by collecting and analyzing information., • Document field condition changes so there is historical data., • Organize, coordinate and join weekly OAC meetings with agendas and schedule updates., • Communicate with field teams, senior project managers, accounting department, architects, engineers and owners., • Coordinate with subs and vendors to deliver services, labor, goods and other materials. Employee Benefits: • Paid Time Off and Sick Leave, • 401K Plan, • Group Health Insurance, • Friday Office Breakfasts, • Company Holidays, • Complementary Office Snacks, Teas, and Coffees, • Paid Parental Leave, • Bachelor’s degree in a construction-related field or possess the equivalent combination of technical training and/or related professional experience., • 3-4 years of proven experience working for a GC on projects ranging from $1M - $10M., • Commercial/GC experience, especially with high-end restaurant, retail, and commercial offices, • Software knowledge - Microsoft Office, Microsoft Project, Bluebeam/Adobe Acrobat, Procore, and Sage 300 PJ, • English fluency (reading, writing, and verbal communication), • Collaboration Skills, • Customer/Client Focus, • Decision Making, • Leadership, • Communication Proficiency, • Ethical Conduct, • Problem Solving, • Thoroughness, • Time Management, • Travel may be up to 30%, • Can type, answer phones, lift up to 40 lbs., sit for extended periods of time, drive to job sites, conduct walk through on active job sites.

Job Description Our client, a growing investment firm, is hiring an Executive Assistant / Office Manager to support senior leadership in Miami. This role combines high-level executive support with day-to-day office management and plays a key part in keeping the office running smoothly in a fast-paced, professional environment. This is an excellent opportunity for a polished, proactive admin who thrives in a hands-on role, enjoys being a true right hand, and brings strong judgment, discretion, and a high-touch service mindset. Please note this position operates on a 4 days in-office schedule. Relocation support is available. Key Responsibilities • Provide high-level executive support, including complex calendar management, • Partner closely with senior leadership and serve as a trusted point of support, • Oversee day-to-day office operations and ensure a seamless office experience, • Support onboarding and internal coordination, • Maintain a high bar for professionalism, discretion, and confidentiality, • Assist with office logistics, vendors, and operational needs, • Provide backup administrative and operational support as needed, • Handle ad-hoc projects in a fast-moving environment About You • Minimum 5+ years of experience as an Executive Assistant and/or Office Manager, • Extremely polished and professional with a strong service-oriented mindset, • Proven ability to manage busy calendars and shifting priorities, • Proactive, dependable, and comfortable operating independently, • Flexible, hands-on, and team-oriented, • Someone who takes ownership and is not clock-watching Compensation & Benefits • $125,000–$135,000 base salary + discretionary bonus, • Competitive benefits package, • Relocation support available

Job Description ABOUT HUT 8 Imagine the ultimate destination for those who want to work at the cutting edge of technology, energy, and infrastructure. Hut 8 is on a mission to build and operate some of the world's largest data centers for next-generation computing workloads, including AI, Colocation, Cloud, and Bitcoin Mining. We are proud to offer interesting and challenging opportunities for individuals who want to build teams, solve problems, and make an impact from day one. If you're an ambitious individual looking for a career that is as rewarding as it is challenging, you've come to the right place. ABOUT THE ROLE We are seeking a dedicated Associate, Coordinator t to provide comprehensive clerical and administrative support within our Engineering, Procurement, and Construction (EPC) department. This role is pivotal in supporting the EPC team by facilitating project coordination, managing essential files, and ensuring efficient operation of departmental activities. Some of the key responsibilities you can expect include the following: • Offer administrative support to the EPC team , enhancing workflow and department efficiency., • Manage and maintain project documentation, including procurement files, engineering records, and construction reports, ensuring accuracy and availability., • Coordinate logistics and arrangements for team travel, accommodating project schedules and individual needs., • Schedule and organize meetings, including preparation of meeting agendas, recording and distributing minutes, and following up on action items., • Maintain and update databases pertinent to the EPC projects, ensuring data integrity and security., • Prepare and assist in the development of presentation materials, training manuals, and other documents as required by the department., • Assist in the procurement process by liaising with suppliers and handling purchase orders and invoices., • Provide support in managing project schedules and deadlines, aiding in effective project execution., • Minimum Education: High school diploma or GED., • Experience: At least three (3) years of administrative or clerical experience, preferably in and construction environment or a related field., • Proven experience as an Administrative Assistant or similar role, preferably within the construction industry., • Strong organizational and planning skills, with attention to detail., • Excellent written and verbal communication skills., • Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment. This role is in office at our corporate headquarters in the Brickell area of Miami, Florida. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WHAT MAKES HUT 8 A GREAT PLACE TO WORK Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off. We are proud to invest in building the best team in the industry. At all levels of the organization, we are driven by an entrepreneurial spirit, radical transparency, and relentless growth mentality. At Hut 8, you will have the opportunity to: ▶ Work with bright, driven peers from a range of educational and professional backgrounds including software development, energy, engineering, entrepreneurship, investment banking, private equity, and management consulting ▶ Design and pitch new products, services, and other initiatives to a leadership team consisting of serial entrepreneurs and seasoned executives and backed by a board of directors consisting of industry veterans of energy, finance, and government ▶ Debate ideas and alternatives in a truly meritocratic setting where the learning curve is steep and the lessons come from both senior and junior members of the team ▶ Build a lifelong network of friends and professional connections at the cutting-edge intersection of technology, energy, and infrastructure

Job Description Downtown,Miami, FL | On-Site | Work-from-home every Friday Salary: $55,000–$65,000 + Bonus Potential (10%) Are you a proactive, detail-oriented professional with a global mindset? Join a respected international law firm that supports institutional investors worldwide in securities class action settlements and direct litigation. We are seeking a Legal Assistant with a sharp administrative skill set, excellent communication skills, and fluency in Spanish or either Italian or German as a second language. This role requires someone who thrives in a fast-paced legal environment, supporting senior attorneys with a variety of legal and business operations. Key Responsibilities • Provide high-level, confidential administrative and legal support to senior attorneys, • Manage and maintain calendars, meetings, and travel arrangements, • Coordinate international, multi-lingual client communications, • Maintain and organize case-related documents and correspondence, • Handle preparation of expense reports and attorney reimbursements, • Prepare and distribute monthly and quarterly case updates and reports, • Support mailings of legal updates to clients; review distribution lists and format multilingual documents, • Perform commercial registry/entity searches and manage membership renewals, • Assist with adding and updating case records in internal systems, • Participate in firm-wide administrative initiatives as needed Ideal Candidate Profile • 2–5 years of experience as a legal assistant or in a law firm environment, • Fluency in English and either Italian or German is a plus, not required., • Strong written and verbal communication skills; detail-oriented and resourceful, • Associate’s or Bachelor’s degree in Business, Administration, or related field preferred, • Proficient in Microsoft Office, especially Outlook, Excel, and PowerPoint, • Experience with Worldox or other legal document management systems is a plus, • Highly organized with the ability to prioritize, multitask, and manage time effectively, • Strong discretion and professionalism in handling confidential matters, • Collaborative mindset with a proactive, can-do attitude What We Offer • Competitive base salary ($55K–$65K) + up to 10% performance bonus, • 100% employer-paid health, dental, and vision insurance, • Generous PTO, firm-wide holidays, and corporate retreats, • 401(k) plan, short- and long-term disability coverage, • Collaborative and inclusive work environment M&M Strategic Staffing Solutions, Inc. is a specialized Headhunting, Recruiting and Staffing firm that is hired by selective companies across the United States to identify and evaluate some of the top performers in the marketplace. We are dedicated to finding only the strongest candidate exclusively for our clients. Our intention is to provide a genuine alternative to those companies seeking a different, yet highly effective, staffing & recruiting style with our client’s best interest in mind.M&M Strategic Staffing Solutions is a Women & Minority owned company and is proud to be Certified by NMSDC and WBENC.\r\n\r\nM&M Strategic Staffing Solutions, Inc. is a specialized Headhunting, Recruiting and Staffing firm that is hired by selective companies across the United States to identify and evaluate some of the top performers in the marketplace. We are dedicated to finding only the strongest candidate exclusively for our clients. \r\n\r\nOur intention is to provide a genuine alternative to those companies seeking a different, yet highly effective, staffing & recruiting style with our client’s best interest in mind.

Job DescriptionDo you thrive in a fast-paced, high-style environment where excellence is the minimum standard? We’re seeking an Executive Assistant & Office Manager who can anticipate needs before they’re spoken, handle chaos with composure, and make every detail look effortless. Join Magnet Defense LLC, a global leader in fully autonomous platforms. We are seeking a highly motivated, enthusiastic, visionary, and experienced Executive Assistant to provide comprehensive administrative, operational, and strategic support to senior leadership. The ideal candidate will possess exceptional organizational and communication skills, a strong understanding of defense-sector protocols, and the ability to thrive in a fast-paced, mission-critical environment. This role requires sound judgment, initiative, and the ability to handle sensitive information with the utmost confidentiality and professionalism. If you thrive under pressure, be comfortable with unconventional hours (outside the office), and exhibit a high degree of emotional intelligence and problem-solving skills, then this role is for you. Please note that this role is in the office during regular business hours. You’ll be the right hand to a high-profile executive – managing the flow of business, life, and everything in between. From coordinating complex schedules and travel to overseeing office operations, events, and vendor relations, you’ll ensure that everything runs seamlessly behind the scenes.Key Duties and Responsibilities • Act as gatekeeper and organizer for executive calendar, communications, and travel, • Manage vendors, events, and special projects with impeccable attention to detail, • Oversee office operations, including systems, supplies, staff coordination, and client hospitality, • Handle confidential information with discretion and professionalism, • Bring structure, efficiency, and a touch of luxury to every task, • Provide high-level administrative and logistical support to senior executives, including calendar management, travel coordination, correspondence, and meeting preparation., • Oversee travel logistics, including private and commercial flights, accommodations, and last-minute itinerary changes., • Run personal errands, coordinate family and social obligations, and liaise with household staff and office staff as needed., • Handle multiple concurrent projects with shifting priorities, ensuring everything is executed flawlessly.Qualifications, • Education: Bachelor’s degree in business administration, political science, security studies, or a related field (or equivalent experience). Master's degree is a plus., • Experience: Proven track record (5+ years) in executive administrative experience, it’s a plus if it was in the defense, aerospace, or government contracting sectors., • Fluent in Microsoft Office Suite, especially Excel and Outlook, with advanced proficiency, secure communication platforms, and document management systems. Skills & Competencies, • A poised multitasker who’s unflappable under pressure, • Discreet, resourceful, and stylishly organized, • Tech-savvy with strong communication skills (email, scheduling, and presentation tools), • 5+ years in a similar role supporting executives, entrepreneurs, or high-net-worth individuals, • Able to read the room, anticipate needs, and stay five steps ahead, • Demonstrated ability to manage competing priorities and work under pressure, • Manages complex schedules and logistics with accuracy, • Excellent writing, editing, and verbal communication skills, • Thrives in dynamic, high-stakes environments, • Comfortable working nights and weekends as needed, • Ability to obtain and maintain a security clearance, • Strategic thinker with exceptional attention to detail, • A desire to work in an entrepreneurial environment with a positive attitudeWhy Join Us?, • Competitive salary and benefits package., • Opportunities for professional growth and development., • Collaborative work environment.

Job DescriptionPurpose of Position: The Assistant General Counsel, Employment provides legal support on a wide range of employment and labor‑related matters across the organization, serving as a trusted advisor on labor law matters. This role utilizes expertise in labor law and labor relations, including union organizing, collective bargaining, and labor arbitrations. The position is well‑suited for experienced attorneys who have demonstrated success independently managing complex and confidential legal issues, collaborating effectively with a diverse management team, and providing clear, practical guidance in a fast‑paced environment. Responsibilities: • Provide daily in-house legal advice and counsel regarding employment law, compliance obligations, and risk mitigation. Provide legal advice and counsel regarding employment law, compliance obligations, and risk mitigation. ‑ legal advice and counsel regarding employment law, compliance obligations, and risk mitigation., • Handle employment and labor-related legal matters, including litigation, administrative charges, investigations, and agency proceedings., • Manage, select, and evaluate outside counsel; ensure effective, cost-efficient legal representation. ‑ legal representation., • Lead strategy and coordinate responses to complaints filed with government agencies (e.g., EEOC, DOL, NLRB) and other pre‑litigation matters., • Juris Doctor (JD) from an accredited law school., • 6+ years of labor and employment law experience, including substantial in-house experience and prior practice at a law firm. ‑ experience and prior practice at a law firm., • Demonstrated expertise in labor relations, including union organizing, collective bargaining, contract administration, grievance handling, and labor arbitration., • Strong background providing advice and counsel, supporting HR, and managing employment litigation., • Excellent verbal and written communication skills, with the ability to deliver clear, practical legal guidance to senior leaders and executives., • Strong interpersonal skills and proven ability to build effective partnerships with stakeholders., • Ability to manage multiple, time sensitive, and high-volume employment matters simultaneously.‑sensitive and high‑volume employment matters simultaneously., • Ability to thrive in a fast paced, matrixed corporate environment.‑paced, matrixed corporate environment. Please note: This position does not qualify for relocation expenses. * Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts—available in over 80 countries worldwide. With operations spanning more than 35 countries, we’ve proudly been nourishing families for over 135 years. We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values—Excellence, Care, Passion, Trust, and Creativity—we invite you to explore our career opportunities and join our FRESH team.

Job Description We are seeking a highly motivated and detail-oriented Associate Attorney to join our legal team. As an Associate Attorney, you will be responsible for conducting legal research, drafting legal documents, and assisting with litigation and negotiation processes. This is an excellent opportunity to gain valuable experience in a dynamic and collaborative legal environment. Responsibilities: • Conduct thorough legal research using resources such as Westlaw and Lexis-Nexis, • Draft and review legal documents, including contracts, pleadings, and briefs, • Assist with case management, including organizing files and maintaining documentation, • Prepare for and participate in hearings, trials, and other legal proceedings, • Collaborate with senior attorneys to develop case strategies and provide legal advice, • Communicate effectively with clients, opposing counsel, and other parties involved in the legal process, • Perform administrative tasks related to legal matters, such as scheduling meetings and managing calendarsQualifications:, • Juris Doctor (J.D.) degree from an accredited law school, • Admitted to practice law in the relevant jurisdiction, • Strong research skills with experience using Westlaw or Lexis-Nexis, • Excellent written and verbal communication skills, • Ability to analyze complex legal issues and provide sound legal advice, • Proficient in legal drafting techniques and document preparation, • Experience with litigation and negotiation processes is preferred, • Strong organizational skills with the ability to manage multiple tasks simultaneouslyAbout Company The Morgan Law Group is a fast-paced, client-focused law firm dedicated to delivering exceptional results in property insurance claims. We are seeking a motivated and detail-oriented Pre-Litigation Assistant to join our growing team. This role offers the opportunity to manage claims from inception through resolution, work closely with clients and adjusters, and play a key role in driving cases forward in a dynamic and collaborative environment.

Job Description A Retail Assistant Manager, or Assistant Store Manager, is responsible for making sure that the daily operations of a retail outlet run smoothly by supporting staff on the sales floor and handling administrative duties. Their duties include inspecting inventory shipments, resolving customer complaints and training new team members. Assist the store manager in realizing or exceeding determined sales plans and target metric objectives Ensure consistent execution of company’s marketing and visual presentation Set up advertising displays and arrange merchandise on counter or tables to promote sales Train staff on how to drive sales through consistent development of product knowledge and customer service standards Ensure compliance to policies and procedures and report concerns to senior management Maintain proper inventory controls, facilitate inventory transaction and bulk count as guided by senior management Ensure the store is secured at closing by checking if the doors are locked, alarms are set and all safes are locked Keep daily records of store sales, damages, deposit log, scheduling, employee discount and new hire paperwork Required Qualifications: • 2 years of demonstrated consistent retail sales/customer service experience (fashion/apparel retail experience preferred), • Experience in an Assistant Store Manager, Store Manager, or Team Supervisor role, • Excellent leadership skills and the ability to work with teams, • Good communication and interpersonal skills towards customers, staff members and store managers, • Open availability (Opening and/or closing shifts, weekends, Holiday seasons), • Must have a reliable mode of transportation upon first date of employment to complete trips to the Bank to submit deposits, • Great attention to detail for purposes of erecting attractive marketing displays, arranging merchandise and maintaining store appearance, • Ability to lift heavy merchandise, walk and stand for long hours

Job Description Looking for qualified Administrative Assistants to join our team! We are searching for an Administrative Assistant to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture. If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you! Interested? Perks and Benefits • Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program., • Innovative Purchasing Program: We offer a purchasing program that allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees., • Access to online learning 24/7: Our Learning Management System offers over 1,500 courses for senior care, health and human services industry. Use it for free to help grow your own personal and professional development. Data base includes, MS Office and Leadership/Supervisory content. Available via computer or mobile, and many courses are offered in alternative languages., • Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors., • Responsible for performing a variety of clerical and administrative duties to assist the assigned supervisor., • Coordinating work within the department as well as with other departments and responding to inquiries or requests for information., • Interacting in a courteous, tactful, friendly and cooperative manner while handling issues, complaints, inquiries and questions., • Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings., • Prepares preliminary work on various projects., • Prepares, receives and directs inter-office and U.S mail; prepares bulk mailings for distribution., • Organizes, monitors, and maintains general administrative records and filing systems., • Provides customer service to resident/families as necessary., • Reviews/maintains time and attendance records for supervisor's approval prior to submitting to the payroll department, • Enters missed punches for staff and agency employees. Reconciles hours daily., • Coordinates room setups and refreshments for meetings and conferences., • High School Diploma or GED equivalent., • Prefer two (2) year college degree or equivalent with an emphasis in a business curriculum. Job Posted by ApplicantPro

Job DescriptionBenefits: • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance Location: Hybrid - 3 days in Fort Lauderdale & 1-2 days remote or in Miami (office) Reports to: Chief Marketing Officer (CMO) & Head of Military Investment and Communications Status: Full-time Overview Siebert Financial Corp. is seeking a highly organized, proactive, and dependable Executive and Personal Assistant to support two senior leaders: the Chief Marketing Officer and the Head of Military Investment and Communications. This mid-level role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, high-growth financial services environment. The ideal candidate is someone who takes initiative, anticipates needs, and ensures that our executives operate efficiently and effectively across all projects, meetings, and internal communications. Key Responsibilities Executive Support • Manage complex calendars for two executives, prioritizing meetings and aligning schedules with business needs., • Prepare meeting briefs, agendas, summaries, and follow-up action items., • Handle confidential information with the highest level of discretion and professionalism., • Support travel planning: flights, hotels, itineraries, transportation, and coordination for multi-city travel., • Draft and refine professional communications on behalf of executives when needed.Operational Coordination, • Organize and track key projects, deadlines, and deliverables to ensure timely execution across teams., • Coordinate with HR, IT, Compliance, Finance, and other departments to assist with internal processes., • Maintain organized digital files, shared drives, and documentation for ongoing initiatives., • Assist with compliance routing, ensuring all required materials are reviewed, documented, and approved., • Process invoices, track expenses, and prepare accurate expense reports.Communication & Stakeholder Management, • Serve as a primary point of contact for internal stakeholders needing access to the CMO or Head of Military Investment and Communications., • Monitor and organize executive email inboxes, flag priorities, and streamline communication flow., • Coordinate logistics for leadership presentations, internal meetings, and key cross-department sessions.Administrative Support, • Provide day-to-day support with administrative tasks and ad-hoc executive needs., • Ensure executive workspaces, folders, and materials are organized and up to date., • Support special initiatives and strategic projects led by either executive.Qualifications, • 35 years of experience supporting senior leadership in a corporate environment., • Strong written and verbal communication skills., • Highly organized, detail-oriented, and able to manage multiple priorities at once., • Proficient in Google Workspace, and Microsoft Office Suite., • Experience handling travel arrangements and executive scheduling., • Comfort working with confidential information and high-level stakeholders., • Ability to operate independently, anticipate needs, and stay ahead of deadlines. Preferred Skills (Optional) • Experience in financial services, communications, or marketing., • Understanding of multi-department coordination in a corporate structure.Benefits, • Health, dental, and vision insurance, • 401(k) with company match, • Paid time off and company holidays, • Professional growth opportunities Flexible work from home options available.

Job Description Company Description Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 500+ employees located in nine offices. Our Miami Office is seeking an Administrative Assistant with a minimum of 3 years’ experience to join our team. Roles and Responsibilities: • Manages and maintains the PM’s calendar and all scheduling in real-time preventing conflicts, • Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes, • Help manage the day to day production on specific projects to help team meet deadlines accurately, • Effectively filtering and coordinating internal and external requests, • Provide general support to visitors, • Develop and maintain a filing system, typing, copying, scanning, binding, etc., • Maintain contact lists, • Handle confidential information with absolute discretion, • High School Diploma or equivalency, • Minimum three years of administrative support experience preferably in the A/E industry., • Candidate must have excellent written and verbal communication skills and possess a strong desire to excel in a fast paced, challenging and client-focused environment., • Strong organizational skills, • Ability to interact with senior management, external client organizations and vendors on a professional level., • Must be proficient in Microsoft Office (Word, Excel); Bluebeam Revu and Adobe knowledge a plus, • Experience in various technology platforms such as SharePoint, GoToMeetings or Zoom, • 401K, • Flexible paid vacation, • Parking included Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. Arquitectonica International Corporation is an equal opportunity employer committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. DFWP. Arquitectonica International Corporation is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. No Third Party Agencies or Submissions Will Be Accepted. Successful applicants must be able to demonstrate authorization to work in the United States upon hire. Powered by JazzHR PCV9eSSnS6

Job Description The Role We are seeking a reliable, highly organized Executive Assistant Support Coordinator to provide hands-on administrative and logistical support to our Executive Assistant team and multiple C-suite executives. This junior-level role is ideal for someone early in their career who enjoys being the person who “makes everything run smoothly” and is eager to learn how executive offices operate. This position focuses on day-to-day support, coordination, and execution of smaller but critical tasks that enable Executive Assistants and executives to stay focused on strategic priorities. It is a great entry point into executive support, operations, or business administration. Key Responsibilities Administrative & Executive Support • Provide day-to-day administrative support for multiple C-suite executives under the direction of senior Executive Assistants., • Handle routine administrative tasks including document formatting, data entry, filing, scanning, and organizing digital and physical materials., • Assist with meeting preparation, including assembling materials, printing, and room setup., • Run business-related errands as needed, including document drop-offs, supply pickups, and other time-sensitive requests., • Coordinate office and executive needs to ensure a smooth day-to-day experience., • Coordinate meals for executives, leadership meetings, and working sessions, including ordering, scheduling deliveries, and managing dietary preferences., • Set up and break down meeting spaces for meals and executive gatherings., • Assist with basic scheduling and calendar coordination as directed., • Help coordinate logistics for internal meetings, leadership offsites, and executive visits., • Support travel logistics by helping prepare itineraries and confirmations., • Assist with expense tracking and reimbursement submissions., • Executive Assistants are well-supported and able to focus on high-level responsibilities., • Executives experience seamless day-to-day support and responsiveness., • Administrative tasks are handled accurately, promptly, and with attention to detail., • 0–2 years of experience in an administrative, office support, hospitality, or coordinator role., • Strong organizational skills and attention to detail., • Willingness to handle a variety of tasks, including errands and on-site support., • Professional, service-oriented mindset with a positive attitude., • Ability to manage multiple requests and shifting priorities., • Basic proficiency with Google Workspace and/or Microsoft Office., • Exposure to multiple C-suite executives and executive operations., • Clear pathway to grow into an Executive Assistant or operations role., • Hands-on experience in a fast-paced, professional environment., • Competitive junior-level compensation and benefits.

Job Description$30.00 to $45.00/hour Position Summary: The Executive Assistant will manage complex calendars, coordinate high‑visibility initiatives, and serve as a trusted partner to senior leadership. This role will also play a key role in internal communications, cross‑functional coordination, and company culture initiatives. The Executive Assistant will provide strategic and operational support to our CEO and Executive Leadership Team (ELT). This role is designed for a polished professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings exceptional judgment, discretion, and organizational excellence to every interaction. Key Responsibilities: CEO Support • Manage and coordinate the CEO’s complex calendar, ensuring alignment with priorities and strategic objectives, • Book, coordinate, and troubleshoot domestic and international travel arrangements, • Prepare, submit, and track CEO expense reports, • Draft, edit, and format documents, spreadsheets, and presentations in Word, Excel, and PowerPoint, • Prepare reports and presentations with accuracy and professionalism, • Prepare and refine slide decks for ELT and SLT meetings, • Lead and support project management initiatives as assigned by the CEO, • Administer office space assignments and seating plans for the Miami office, • Coordinate vendors needed for facility upkeep and improvements, • Coordinate company holiday parties, leadership events, and special gatherings, • Organize Board of Directors meetings, maintain the Board calendar, and support Board-related logistics, • Approve vacation requests, travel requests, and expense reports on behalf of the CEO, • Coordinate ELT meetings, offsites, and strategic planning sessions, • Manage SLT meeting calendars and scheduling needs, • Maintain the ELT group calendar and oversee team-wide activities and commitments, • Provide administrative support for department offsites, including Commercial Summit, Operations Summit, and other leadership gatherings, • Distribute company-wide communications, including “all hands” emails, Outform Insider videos, and CEO/ELT announcements, • Draft internal memos, announcements, and communication materials to support CEO and ELT messaging, • Support ELT and HR functions with internal communication regarding culture initiatives, • Serve as backup to the Miami Receptionist as needed, • Bachelor's Degree required, • 5+ years of executive support experience, with at least 3 years supporting C‑suite leaders, • Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines, • Strong written and verbal communication skills; able to draft polished, executive‑level communications, • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Proven ability to handle confidential information with discretion and professionalism, • Strong project management skills and comfort working cross‑functionally, • A proactive, resourceful, and solutions‑oriented mindset, • Working conditions are in a normal office environment., • While performing the duties of this job, the employee is regularly required to walk; sit and stand; using the hands to handle, finger, or feel objects, tools, or controls, • Occasionally, the employee must crouch or kneel, • The employee must occasionally exert or lift up to 20 pounds, • Successful performance requires good eyesight with or without corrective lenses, • Requires long periods of time working at a computer and includes phone work, • Excellent communication, problem-solving and stakeholder management skillsets, • Strategic and innovative thinker, excelling with a high degree of autonomy in entrepreneurial environments, • Great communicator who can distill powerful messages that resonate with clients, • Proactive and able to command respect through intelligence, hard work, and persistence, • Problem-solver, with a consistent track record of flawless project execution, • Personal passion and fervor for utilizing enabling technologies, • Strong organizational skills, and the ability to adhere to deadlines, • Strong interpersonal skills, with the ability to drive decision-making, • Continuous and thoughtful listener, able to learn from clients and leverage input, • Strong personal work ethic focused on high priority issues; action and results oriented #LI-Onsite

Job Description This position serves as the first point of contact for clients, visitors, and team members, representing Amerant Bank with professionalism and courtesy. This role is crucial in creating a welcoming and secure environment while supporting daily administrative operations that contribute to the office's overall efficiency. Duties and responsibilities include: • Greet clients, visitors, and employees with professionalism and courtesy., • Answer and direct incoming calls using a multi-line phone system or Teams., • Manage appointment scheduling and visitor logs., • Maintain the reception area’s and conference rooms' cleanliness and organization., • Handle incoming and outgoing mail and deliveries., • Assist with administrative tasks such as data entry, filing, and document preparation., • Coordinate with internal departments to support client services and operations., • Uphold confidentiality and security protocols in handling sensitive information., • Order and manage office supplies and inventory., • Monitor access to the facility and ensure compliance with visitor policies., • Provide support to executive(s), teams, departments, Board Members, and guests as needed., • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages., • Manage and expedite tasks, channel phone calls, and requests appropriately., • Assist with events, including meetings and special functions., • Support the Senior Executive Administrative Assistant and Executive Assistant and Office Administrators with various tasks, as needed., • Distribute correspondence, prioritize tasks, and ensure project follow-through., • Assist with daily operations, supply management, workspace organization, and service coordination., • Complete compliance training related to BSA, USA Patriot Act, OFAC, AML, and internal risk policies., • Excellent verbal and written communication skills., • Strong organizational and multitasking abilities., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). This position is fully on-site in Coral Gables, not hybrid or remote eligible.

Job Description Dr. Tamara Moodie, Founder & CEO of South Florida Autism, Inc., is seeking a highly skilled, mission-aligned Executive Assistant to support the leadership and operations of multiple nonprofit, educational, and personal business entities. This role requires exceptional discretion, organization, initiative, and the ability to manage across four interconnected organizations plus personal professional responsibilities. This position is ideal for someone who thrives in fast-paced environments, can anticipate needs before they arise, and understands how to support a visionary leader. A full benefit package and vacation/paid time off are included. Compensation: $50,000 - $60,000 yearly Responsibilities: Entities Supported: Multiple affiliated schools and organizations within the South Florida Autism network. Executive & Administrative Support • Manage complex calendars across multiple entities (school, nonprofit, personal, travel, medical, board, and events), • Serve as primary gatekeeper for meetings, calls, and priorities, • Draft, edit, and manage professional correspondence and internal communications, • Prepare agendas, meeting notes, follow-ups, and action trackers, • Handle confidential and sensitive information with absolute discretion Multi-Entity Operations Management • Coordinate across leadership teams, board members, vendors, and community partners, • Track deadlines, contracts, renewals, compliance items, and deliverables for each entity, • Assist with grant timelines, events, trainings, and board-related logistics, • Maintain organized digital filing systems across entities Personal & Professional Integration • Support Dr. Moodie’s personal calendar, travel coordination, and select personal administrative needs, • Assist with brand management, speaking engagements, publications, and special projects, • Help streamline workflows to reduce overload and improve sustainability Strategic Support • Anticipate needs and proactively solve problems, • Help prioritize initiatives aligned with long-term vision, • Act as a trusted thought partner and organizational anchor Qualifications: • Bachelor’s degree, preferably in Business Administration, Public Administration, Marketing, or a related field, • Bilingual, fluent English and Spanish, • 5+ years supporting a senior executive, founder, or CEO, • Experience supporting multiple organizations or complex portfolios, • Highly organized, detail-oriented, and proactive, • Excellent written and verbal communication skills, • Comfortable handling confidential and high-level matters, • Calm under pressure, flexible, and solutions-focused, • Passion for education, autism advocacy, nonprofit work, or mission-driven leadership is a strong plus About Company South Florida Autism Charter School provides specialized, tuition-free education and therapeutic services for students with autism.

Job Description Overview The Connexa Search group is working with a private organization seeking a highly capable Personal Assistant to support a senior individual in a fast-paced, high-expectation environment. This role requires exceptional discretion, strong judgment, and the ability to manage multiple priorities with professionalism and confidence. The Personal Assistant will provide hands-on support across scheduling, logistics, and day-to-day needs while maintaining strict confidentiality. Responsibilities • Provide comprehensive personal and administrative support to a senior individual, • Manage complex and frequently changing calendars, appointments, and schedules, • Anticipate needs and proactively address tasks before they arise, • Coordinate appointments, services, errands, and time-sensitive requests, • Serve as a trusted point of contact with vendors, service providers, and external parties, • Assist with domestic and international travel coordination as needed, • Maintain clear, professional communication across all channels, • Handle confidential and sensitive matters with the highest level of discretion, • Prior experience as a Personal Assistant, Executive Assistant, or similar support role, • Strong organizational skills with excellent attention to detail, • High emotional intelligence and situational awareness, • Flexible schedule with willingness to be available as needed, • Proficiency with modern technology, scheduling tools, and mobile devices, • Willingness and ability to travel as required

Job DescriptionMurgado Automotive GroupAdministrative Assistant to the CEO and Executive AssistantMiami, Florida preferred Position overviewMurgado Automotive Group is seeking a highly organized Administrative Assistant to support CEO Mario Murgado while working closely with our Executive Assistant. This role is based from our home corporate office in the Miami area and is responsible for keeping the executive office organized, responsive, and ahead of deadlines. The ideal candidate is professional, proactive, discreet, and comfortable managing shifting priorities with calm and precision. What you will doYou will manage and protect the CEO Outlook calendar by scheduling meetings, confirming attendees, and reducing conflicts before they become problems.You will coordinate executive travel by booking flights, hotels, ground transportation, and dining while producing clear itineraries with confirmations, addresses, and contact details.You will work directly with hotel concierge teams and vendors to ensure smooth arrivals, room preferences, meeting setups, and special requests are handled correctly.You will support the CEO's inbox by organizing messages, prioritizing urgent items, drafting responses when appropriate, and ensuring follow-ups are tracked and completed.You will help plan and execute quarterly corporate retreats and meetings by coordinating venues, room blocks, transportation, agendas, and onsite logistics.You will maintain organized digital files and documentation by keeping confirmations, contracts, contacts, and templates easy to access and up to date.You will partner with the Executive Assistant by taking ownership of defined responsibilities and communicating updates so priorities stay aligned and nothing falls through. What we are looking forYou have three or more years of experience supporting an executive, senior leader, or executive office in a fast paced environment.You are highly proficient with Outlook, especially calendar management, meeting coordination, and time zone scheduling.You have proven travel planning experience and you are comfortable adjusting plans quickly when changes happen.You communicate clearly in writing and in person, and you consistently use sound judgment and a professional tone.You are extremely organized, disciplined, and timely, and you take pride in clean follow through.You handle confidential information with discretion and you understand the trust required in an executive office.You have experience coordinating events, offsites, or retreats, or you can demonstrate comparable logistics ownership in prior roles.A paralegal background is a plus, especially if it includes document organization, confidentiality, and deadline-driven work. Location and scheduleThis role is ideally based in South Florida with regular work from the Miami area home corporate office.This position requires flexibility for occasional early mornings or evenings due to travel, time zones, and business needs.Quarterly travel is required to support corporate retreats and key meetings in person.We may consider exceptional candidates outside Florida, including West Coast applicants, but local South Florida is strongly preferred. How to applyPlease submit your resume and a short note that describes your experience supporting executives, coordinating travel, and managing complex schedules. Please include your current location, your availability, and one brief example of a time you solved a time-sensitive logistics issue.Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this critical role, you will act as a key liaison, managing schedules, coordinating meetings, and ensuring that executives are well-prepared for all engagements. You will take the lead in organizing travel arrangements, handling correspondence, and maintaining records, while also anticipating the needs of the executives you support. The ideal candidate will possess a strong attention to detail, exceptional communication skills, and the ability to prioritize tasks effectively in a dynamic environment. If you thrive on challenges and have a passion for delivering outstanding administrative support, we invite you to apply. Key Responsibilities • Manage executive calendars, scheduling appointments, and coordinating meetings., • Prepare and organize travel arrangements, itineraries, and accommodations., • Draft correspondence and communications on behalf of the executives., • Facilitate effective communication between executives and internal/external stakeholders., • Maintain confidentiality and discretion in handling sensitive information., • Monitor deadlines and ensure timely completion of projects and tasks., • Proven experience as an Executive Assistant or in a similar administrative role., • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite and other relevant software., • Ability to work independently and as part of a team., • Strong problem-solving skills and attention to detail. Yearly Salary is between $40,000 and $50,000 a year.

Job DescriptionExecutive Assistant – New Home Developer | Miami, FL Now Hiring | High-Level Opportunity | Immediate Opening ALL IN ONE Employment Services is recruiting for a prestigious New Home Developer in Miami, FL seeking an experienced Executive Assistant to support senior leadership. This is a unique opportunity to join a fast-growing real estate development company at the executive level, working directly with top decision-makers in a dynamic, high-performance environment. About the Role The Executive Assistant will provide strategic administrative support to company executives, managing calendars, coordinating high-level meetings, handling confidential communications, and assisting with real estate development projects. This role requires discretion, professionalism, and the ability to operate in a fast-paced corporate setting. Key Responsibilities Manage executive calendars, travel arrangements, and high-level meetings Prepare reports, presentations, and development-related documentation Coordinate with investors, contractors, and internal departments Handle confidential information with professionalism and discretion Support project timelines and executive operations Qualifications 3+ years of experience as an Executive Assistant or senior administrative professional Experience in real estate, construction, or development preferred Strong organizational and communication skills Proficiency in Microsoft Office and business correspondence Bilingual English/Spanish preferred Professional, polished, and proactive Why Apply Through ALL IN ONE Employment Services? ALL IN ONE Employment Services is a leading Miami staffing agency, connecting top professionals with premier employers across South Floridas real estate, legal, finance, and corporate sectors. We provide direct access to exclusive executive-level opportunities with companies that value talent and leadership. Apply Today Submit your application at: ALL IN ONE Employment Services Miamis Trusted Staffing Partner #MiamiJobs #ExecutiveAssistant #RealEstateJobs #MiamiCareers #NowHiring #AllInOneEmployment #SouthFloridaJobs #HiringMiami

Job DescriptionAbout the Position WatchGuard is seeking a highly capable and adaptable Executive Assistant to join the CEO Office, supporting multiple senior executives and helping drive operational excellence across the leadership team. This role also includes a portion of time dedicated to office management responsibilities, ensuring the Miami office runs smoothly and efficiently. This is not a traditional single-executive assistant role. This position is designed for a professional who has grown through operational, program coordination, or business support roles and brings at least two years of direct executive assistance experience. The role combines high-impact executive support with hands-on office management, making it well-suited for someone who thrives in both strategic and operational environments. You will serve as a force multiplier for leadership — ensuring executives are focused on the highest-value priorities, meetings are intentional and effective, and key asks, initiatives, and small projects move forward with structure and accountability. You will work closely with the VP of Transformation and partner with other Executive Assistants and leadership team members to enable strong execution, engagement, and alignment across the company. This role offers exposure to strategic initiatives, executive decision-making, and company-wide programs that shape WatchGuard’s future. This is an on-site role, with preference for candidates based in Miami to support in-person collaboration and alignment with leadership schedules. Key Responsibilities • Executive Support & Leadership Operations, • Provide proactive support to multiple senior executives, including:, • Calendar management, • Travel coordination, • Meeting preparation, • Agenda creation and follow-ups, • Ensure executive time is aligned with the company’s highest-impact priorities, • Act as a liaison between executives and internal/external stakeholders, ensuring clarity, professionalism, and follow-through, • Prepare executive materials such as:, • Briefings, • Leadership presentations, • Meeting summaries, • Action trackers CEO Office & Strategic Enablement • Partner with the VP of Transformation and leadership team, • Executive rhythms and operating cadence, • Key leadership initiatives, • Small cross-functional projects and special requests, • Help coordinate leadership offsites, events, and executive meetings, • Support engagement activities that strengthen connection, culture, and leadership alignment, • Track key asks and action items coming from executive forums and ensure progress and closure Events, Projects & Engagement, • Assist in planning and execution of:, • Executive meetings, • Leadership events, • On-site sessions and offsites, • Support small operational projects related to:, • Process improvement, • Communication, • Team engagement, • Leadership enablement, • Bring structure and organization to ad-hoc initiatives that come through the CEO Office Collaboration & Best Practices, • Partner closely with other Executive Assistants to ensure seamless coverage and consistency, • Apply and promote best practices, tools, and operational frameworks across executive support, • Maintain discretion, professionalism, and sound judgment in all interactions, • Be available for on-site support as needed, sometimes on short notice Office & Facilities Management, • Serve as the primary point of contact for the Miami office, managing day-to-day office operations and ensuring a professional, well-functioning work environment, • Manage vendor relationships and coordinate with building management, facilities teams, and service providers (e.g., supplies, equipment, cleaning, IT logistics), • Oversee office supply inventory, ordering, and budget tracking to ensure the workspace is consistently stocked and operational, • Coordinate new hire office onboarding logistics, including desk setup, access provisioning, and first-day readiness for Miami-based employees, • Support the planning and logistics for in-office events, all-hands sessions, visitor visits, and leadership on-sites held at the Miami location, • Act as the go-to resource for employees in the Miami office, fielding facility-related questions and escalating issues appropriately Experience & Qualifications, • Minimum 2 years of professional experience in operational, administrative, program coordination, or business support roles, • At least 1 years of experience in an Executive Assistant role supporting senior leaders, • Prior exposure to office management, facilities coordination, or workplace operations preferred, • Experience working in fast-paced, high-growth, or technology environments preferred, • Advanced / fluent English (written and spoken) required, • Strong organizational skills with the ability to manage competing priorities, • High emotional intelligence, discretion, and executive presence, • Excellent written and verbal communication skills, • Proficiency with Microsoft 365,Teams, Zoom, Calendar and task management tools, • Project tracking tools, • Bachelor’s degree or equivalent professional experience preferred You are, • Operationally strong but curious about the business, • Comfortable supporting multiple leaders instead of just one, • Organized, proactive, and solution-oriented, • Trusted, discreet, and dependable, • Interested in growing into broader executive operations or Chief of Staff-type responsibilities over time, • Comfortable wearing two hats — shifting fluidly between executive support and office operations depending on the needs of the day CompensationThe base salary range is $50,000-$55,000 per year for full-time employment, exclusive of benefits. This position is also eligible for a bonus of 5% of the base salary. Your base salary will be determined by your individual skills, education, and experience. Hiring at the maximum of the range is not typical in order to allow for future salary growth. U.S. Benefits· Comprehensive benefits plan including medical, dental, vision, disability, and life insurance· Healthcare HSA· HSA with employer contribution· 10 paid holidays· 10 days of paid annual leave· 9 days of paid sick time· Paid parental leave· 401(k) with employer match Other Perks· Education assistance program· Dependent Care HSA match· Adoption assistance· Fertility care support· Backup care for family and pets· A growing network of employee resource groups· Employee referral program· Employee Assistance Program

Job Description About the Role Nation Security is searching for a highly skilled and organized Executive Administrative Assistant to support our executive team. The ideal candidate will possess a strong background in executive support, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role is critical in ensuring our executives can operate efficiently and effectively. Key Responsibilities • Provide comprehensive administrative support to executive team members, including managing calendars, scheduling meetings, and coordinating travel arrangements., • Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail., • Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and responsiveness., • Manage special projects as assigned, coordinating resources and timelines effectively., • Maintain confidential information and exercise discretion at all times., • Assist with budgeting and expense reporting as required., • Organize and maintain filing systems, both electronic and physical., • Associate's degree or higher in Business Administration or related field, • Minimum of 1 years experience supporting senior executives in an administrative role, • Exceptional organizational skills and ability to prioritize tasks effectively, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Strong written and verbal communication skills, • Ability to maintain confidentiality and handle sensitive information, • Detail-oriented with a strong focus on accuracy, • Ability to work independently and as part of a team in a dynamic environment Why Join Nation Security • Opportunities for professional growth and advancement, • Supportive, team-oriented work environment

Job DescriptionDescription: Motek, a part of Happy Corner Hospitality collective, is a Mediterranean concept restaurant. We pride ourselves on delivering exceptional service and culinary experiences to our valued guests. Our commitment to excellence extends to every aspect of our operations. Position Overview: The Executive Assistant to the CEO provides high-level, confidential support. This role is critical to the efficiency, organization, and effectiveness of the CEO’s day-to-day operations and long-term initiatives. The ideal candidate is proactive, highly organized, adaptable, and thrives in a fast-paced hospitality environment. Responsibilities: Founder & CEO Support • Manage the CEO’s calendar, scheduling meetings, travel, and priorities, • Act as the primary gatekeeper for communications, emails, and requests, • Anticipate needs and proactively manage time-sensitive matters, • Handle highly confidential and sensitive information with discretion, • Prepare agendas, presentations, reports, and briefing materials, • Track priorities, deadlines, and action items to ensure follow-through, • Assist with strategic initiatives, company planning, and special projects, • Serve as a liaison between the CEO and internal leadership teams, • Coordinate with Operations, HR, Finance, Development, and external partners, • Assist with document management, contracts, and executive files, • Help coordinate site visits, restaurant openings, and leadership travel, • Support company events, executive meetings, and brand initiatives, • Maintain organization across personal and professional priorities as needed Benefits: • Wages paid weekly., • Growth opportunities., • Competitive pay., • 401(K) savings plan., • Health benefits (upon eligibility)., • Employee discounts.Requirements:, • 3+ years of experience supporting a Founder, CEO, or senior executive, • Exceptional organizational, time-management, and problem-solving skills, • Strong written and verbal communication skills, • High level of discretion, judgment, and professionalism, • Ability to manage competing priorities with minimal supervision, • Proficiency in Google Workspace, Microsoft Office, and scheduling tools, • Office-based with regular interaction across departments and locations, • Occasional evenings or weekends to support executive or company needs This role offers a unique opportunity to work directly with Motek’s Executive Team, gain insight into all aspects of the business, and play a meaningful role in supporting the brand’s continued growth and success.

Job Description RDG introduces its first restaurant-concept brand, MILA, which offers guests a culinary journey through exquisite MediterrAsian cuisine, opened in January 2020 in Miami Beach. Combining genuine hospitality, fine dining, and a sophisticated nightlife atmosphere, MILA has quickly become a premier destination within Miami's upscale social scene. At RDG, we are a collective of individuals dedicated to excellence and the art of sensory engagement. We embrace the rhythms of life and are motivated by the thrill of adventure. Our core principles focus on providing customers with immersive experiences, organic design, and a refined culinary journey. DREAM IT MILA has exceeded expectations in its initial two years, achieving remarkable success despite pandemic-related challenges and securing the #5 spot in The Restaurant Business Top 100 ranking. Building on this success, RDG has expanded into new concepts, including AVA MediterrAegean in Winter Park, Florida, CASA NEOS on the Miami River, Claudie (opened Feb 2025), and MM, a Membership Community. Upcoming projects include AVA’s second location in Coconut Grove and Casa Neos Lounge (Fall 2025), Noora and HONŌ Japanese Steakhouse (Spring 2026). BUILD IT RDG's distinguished brand portfolio and exclusive membership program aim to create a network of venues and experiences that offer a unique lifestyle to guests and members in Florida. Our goal is to establish RDG as a leader in the luxury restaurant industry in the United States. GROW IT RDG has demonstrated rapid growth and is poised for significant economic expansion globally. We are actively exploring national markets such as New York City, Los Angeles, and Las Vegas, and international markets including Paris, London, Dubai, and Mexico City for potential expansion opportunities. Summary: A highly visible, hybrid role combining elevated corporate reception, office operations, and dedicated executive support. This position serves as a key anchor of the headquarters experience ensuring a polished, seamless environment for guests, teams, and senior leadership, while providing trusted day-to-day assistance to the Chief Brand Officer and Chief Sales Officer. RESPONSIBILITIES: Guest Experience & Corporate Reception • Serve as the first point of contact for all on-site visitors, delivering a warm, polished, and hospitality-driven welcome., • Assess the nature of each visit, notify relevant team members, and escort guests to executive offices, meeting rooms, or HR as needed., • Offer welcome beverages and ensure guests feel supported and cared for throughout their visit., • Maintain an immaculate, elevated reception area at all times—ensuring décor, seating, reading materials, and overall ambiance reflect a premium corporate environment., • Coordinate guest flow and meeting arrivals to support executive schedules and discretion. Office Environment & Operations • Oversee daily organization, cleanliness, and readiness of all shared office spaces, including kitchen, pantry, supply areas, and print stations., • Act as the primary point of contact for office-related needs; proactively identify issues (HVAC, lighting, maintenance, cleanliness) and follow through to resolution., • Manage conference room scheduling and readiness, including pre-meeting setup, hospitality coordination, and post-meeting resets., • Order, track, and manage office and pantry supplies, maintaining optimal inventory levels., • Coordinate snacks, beverages, and refreshments for the office and Executive Team., • Ensure the 6th-floor office is secured and locked at the end of each workday. Executive Support – CBO & CSO • Provide administrative and organizational support to the Chief Brand Officer and Chief Sales Officer, ensuring day-to-day efficiency and flow., • Assist with calendar coordination, meeting logistics, and preparation of materials for internal and external meetings., • Handle select confidential correspondence, scheduling requests, and follow-ups with discretion and professionalism., • Support executive-led projects, presentations, research, and ad-hoc requests as needed., • Act as a gatekeeper and liaison, helping prioritize requests and streamline communication when appropriate. Administrative & Cultural Support • Receive, sort, and distribute mail, packages, and deliveries; manage outgoing correspondence., • Support onboarding processes, including desk setup and coordination with hiring managers., • Coordinate parking access for employees, visitors, and vendors., • Assist with internal culture initiatives such as birthdays, office celebrations, and seasonal moments that enhance employee experience. Requirements/Qualifications: • 3–5+ years of experience in a hybrid administrative role (Corporate Receptionist, Office Manager, Administrative Assistant, or Junior Executive Assistant) within a fast-paced, professional environment., • Highly polished, composed, and service-oriented presence with excellent interpersonal and communication skills., • Strong hospitality mindset with a natural ability to create elevated, welcoming experiences., • Exceptional organizational skills, attention to detail, and ability to manage multiple priorities seamlessly., • Proactive, anticipatory, and solutions-oriented—able to operate with minimal direction., • Discreet, trustworthy, and comfortable handling sensitive information., • Adaptable and quick to learn new systems, tools, and processes., • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and standard administrative platforms.

Job Description Job Description Work involves performing land surveys and monitoring the work of survey filed crews and office staff. An individual in this position functions in the capacity of a technical surveyor, reviewing and processing survey plans, tentative plats, final plats, sketch and legal descriptions, right-of-way deeds, etc., and related duties. An incumbent in this position works under the supervision of the Senior Professional Surveyor and Mapper to review plans, specifications, and other documents. Supervision may be exercised over subordinate technical and/or administrative staff. Administrative direction may be received from one or more of the following, the Senior Professional Surveyor and Mapper, Assistant and/or Deputy Director, Department Director, or designee. Essential Functions • Reviews and processes survey plans, tentative plats, and final plats., • Prepares and reviews right-of-way deeds of dedication., • Reviews sketches and legal descriptions, and prepares legal descriptions., • Performs complex mathematical calculations and reviews survey field notes, ensuring necessary corrections., • Calculates benchmarks elevations circuits and performs monument lines calculations., • Filing, maintaining and updating records such as municipal atlas sheets, plats, right-of-way deeds, easements, and survey books., • Assists in coordinating the work of technical and clerical staff., • Provides support to office and field survey crews., • One (1) year, or more, of experience in land surveying field work as a party chief.

Job Description Performance Objectives & Targets: The position involves assisting Interior Designers as required. The primary focus of the Assistant is to work closely with Interior Designers to research, select, and order a wide variety of furniture, fixtures and equipment (FF&E) as well as construction materials. The Assistant is responsible for contacting vendors and obtaining quotes and product samples. Administrative tasks include scheduling meetings, corresponding with the client and on-site project managers, filing, maintenance of the product libraries, and general office procedures. Major Duties: • Work on multiple projects simultaneously, including assisting the Interior Designers as directed, • Produce Design Requisitions as directed by the Interior Designers, • Adhere to schedules and ensure deadlines are met, • Assist the Interior Designers with compiling budgets, • Obtaining quotes and material samples from vendors, • Liaise with HPI's Purchasing department and review project material trackers Qualifications: Associate Degree in Interior Design (preferred), or a degree in Business Administration or Management Studies Skills: The Assistant must have good organizational skills, be self-motivated, have energy for a fast-paced office, and have the ability to adapt to a changing environment Managerial: None. However, Assistants must show an eagerness to learn and ask questions of more senior team members Knowledge: General knowledge of the interior design process, including specifications, drawings and budgets Experience: Two (2) years purchasing/interior design Systems: Excel, Word Travel: Passport required to travel to the Caribbean Company DescriptionHospitality Purveyors International (HPI) is the exclusive design and procurement arm for all Sandals and Beaches Resorts International properties which are wholly-owned and managed resorts.Hospitality Purveyors International (HPI) is the exclusive design and procurement arm for all Sandals and Beaches Resorts International properties which are wholly-owned and managed resorts.

Job Description We are looking for a dedicated and knowledgeable Assistant Supervisor to report to our Senior Supervisor. As an Assistant Supervisor, your duties will include recruiting new employees and conducting training sessions, monitoring job performance metrics, and relaying productivity concerns to the Supervisor. Your duties will also include developing training materials. To be successful as an Assistant Supervisor, you should exhibit extensive experience in optimizing the job performance of employees under the supervision of a Senior Supervisor. Top-notch Assistant Supervisors are experts in training and motivating employees toward achieving a company's goals. Assistant Supervisor Responsibilities: • Reporting to the Supervisor or other senior managers as required., • Liaising between the Supervisor and other employees., • Hiring and training new employees., • Developing training materials and conducting training sessions and workshops., • Establishing business knowledge and awareness of shared company goals., • Monitoring both individual and team job performance metrics., • Providing staff with technical guidance and assistance., • Relaying productivity concerns to the Supervisor., • Preparing job descriptions and work schedules., • Assisting with other administrative tasks, when required.Assistant Supervisor Requirements:, • Bachelor's Degree in business management, HR management, or similar., • 2-5 years experience in a similar Assistant Supervisor role., • Ability to create candidate hiring profiles and to appoint suitable staff., • Extensive experience in compiling training materials and facilitating training., • Ability to enhance business knowledge among company employees., • Experience in liaising between management and employees., • Exceptional ability to motivate employees and foster teamwork., • Proficiency in monitoring and reporting job performance metrics., • Advanced knowledge of word processing, spreadsheet, and presentation software, including Microsoft Word, Microsoft Excel, and Prezi., • Excellent interpersonal and communication skills.

Job Description Yale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and RV Resorts. Since 2012, Yale has completed more than $7B in transactions and is the fastest-growing firm in the sector. As the first fully integrated team with dedicated representatives across the U.S., we provide unmatched expertise to owners and investors nationwide. We are seeking a Marketing Assistant to support the Marketing & Creative Director in executing the company’s branding, design, and marketing initiatives. This role is ideal for a detail-oriented, creative, and organized individual who enjoys hands-on marketing work while learning from a senior marketing leader. The Marketing Assistant will assist with marketing materials across print, digital, web, and industry events. This is a hybrid, part-time position starting at approximately 25 hours per week, with room to grow as the role and responsibilities expand. Responsibilities • Support the Head of Marketing with day-to-day marketing initiatives and project execution, • Assist with branding and design efforts across print, digital, and web platforms, • Edit, format, and prepare presentations, proposals, and reports using Adobe InDesign, • Organize and maintain brand assets, templates, and marketing files, • Help coordinate printed materials and branding presence for conferences, trade shows, and industry events, • Support website updates and content organization, • Assist with basic market research and competitive review, • Proofread marketing materials to ensure accuracy, consistency, and brand alignment, • Coordinate with internal teams to gather information for marketing projects, • Previous experience in marketing, design, or administrative support is preferred, • Familiarity with Adobe Creative Suite (InDesign, Illustrator, Photoshop); strong InDesign skills are a plus, • Experience in Microsoft Office and Google Workspace is a plus, • Strong organizational skills and attention to detail, • Clear written and verbal communication skills, • Ability to manage multiple tasks and meet deadlines, • Interest in branding, design, and marketing within a professional services environment, • Experience in real estate or finance is a plus, but not required Benefits Compensation & Work Environment • Compensation: Up to $25/hour, • Schedule: Part-time, approximately 25 hours per week, • Work Style: Hybrid (mix of in-office and remote work), • Growth Opportunity: Opportunity for increased hours and responsibility based on performance

Working closely with the physician to provide administrative support.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Performs core administrative assistant support for local office. Providing support to or overseeing an assigned centralized administrative support ticket(s). Handles complex administrative support duties guided by firm policies and procedures.

We are seeking a full-time Medical Front Desk Administrative Assistant at our Miami, FL location. Responsibilities include but are not limited to: greeting clients and donors, management of incoming calls, client billing, scheduling appointments, management of files, data entry, and additional admin