Compliance File Reviewer
3 days ago
Bellevue
Job DescriptionDescription: Job Position: Compliance Administrator Remote – U.S. Based (Eligible States Only: Washington, Idaho, Colorado, Arizona, or Florida) About Us Ad-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, Alaska and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives. To provide the highest quality of management (and enjoy doing so!), we find it essential to focus on fostering the respect we give all our communities: clients, colleagues, and residents. Company Culture • Small, people-oriented company, • Professional but casual, family atmosphere, • We strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work with In this role, you will ensure compliance with federal and state regulations across multiple programs and states, including HOME, HTF, NHTF, LIHTC, USDA Rural Development, HUD, and Commerce. Responsibilities include: • Timely review of new applicant files and annual recertification packages for regulatory eligibility, • Ensure adherence to State and Federal funding programs (such as but not limited to; HUD, Rural Development (RD), LIHTC, HOME, Commerce, etc.), • Monitor compliance for properties in Washington, Oregon, Alaska, and Nevada, • Conduct on-site or electronic compliance audits with summary reports and corrective action plans, • Track and analyze utility allowances, income limits, and rent limits, • Provide support and guidance to site teams and RPMs on all aspects of regulatory compliance, • Assist with compliance reporting and meet assigned deadlines, • Collaborate effectively with regulatory agencies, syndicators, and asset managers, • Maintain secure handling of sensitive data and ensure proper documentation in tenant files, • Demonstrate high standards of ethics, judgment, and professionalism What we look for • Leadership: Ability to guide and support others toward achieving compliance goals, • Positive Attitude: Bringing a positive, can-do attitude to the workplace, consistently striving for excellence, • Continuous Improvement: An ongoing commitment to personal and professional growth, • Computer Literacy: Proficiency in Office 365, particularly Microsoft Word and Excel, • Accurate Data Entry Skills: Exceptional attention to detail, ensuring accuracy, • Critical Thinking Skills: The ability to thoughtfully approach problems in a logical manner, • Robust Problem-Solving Abilities: Adeptness in identifying issues and devising practical solutions, • Multitasking: Ability to handle multiple tasks in a high-pressure environment while meeting deadlines, • Effective Communication: Proficient in conveying information clearly in both written and verbal forms, • Proficiency in RealPage Software with emphasis on compliance and operational workflows., • Strong knowledge with Microsoft Platforms including Copilot, Planner, List, Forms, Loop, Outlook, Word, Excel, and other related tools, • Familiarity with AI task manager platforms (Notion, Smartsheet, etc.), • At least 2+ years of experience in a compliance role or similar, • Ability to read and comprehend complex regulatory agreements, • Health insurance (Includes Medical Dental, Vision, Life, EAP, and FSA), • 401k with company match, • 13 paid holidays, • Paid time off Starting Pay: starting at $25 per hour DOE Requirements: