Senior Accountant & Office Manager
8 days ago
Brea
Job Description Position Summary The Senior Accountant & Office Manager is responsible for managing and overseeing the day-to-day accounting and administrative operations of Premier Developing Services, Inc. (the “Company”) and, as directed, supporting accounting activities for affiliated or related entities owned by the Company’s principal. This position provides hands-on leadership over the Company’s accounting functions, including general ledger accounting, accounts payable, accounts receivable, construction job costing, work-in-progress reporting, cash flow management, account reconciliations, month-end and year-end close, financial reporting, internal controls, and accounting staff supervision. The position also oversees day-to-day corporate office administration, office systems and procedures, vendors, facilities coordination, Company vehicle records, administrative support functions, and other operational matters assigned by Company management. The Senior Accountant & Office Manager works closely with Company leadership, Project Managers, Project Administrators, accounting personnel, Human Resources, outside financial professionals, and service providers. Essential Duties and Res Accounts Operations & Financial Management • Oversee general ledger, accounts payable, accounts receivable, billing, collections, reconciliations, and other accounting functions., • Manage month-end and year-end close and prepare or review financial statements and management reports., • Maintain accurate accounting records and appropriate financial controls and procedures., • Prepare and monitor budgets, forecasts, cash flow, and other financial analyses., • Coordinate with outside CPAs, auditors, tax professionals, banks, insurance/bonding professionals, and other financial partners as necessary., • Oversee accounting activities and intercompany transactions for affiliated entities as assigned. Construction Accounting • Oversee construction job costing, project budgets, commitments, WIP reporting, retainage, pay applications, change orders, and project profitability., • Monitor actual and projected project costs and identify financial variances or risks., • Work with Project Managers and Project Administrators to ensure accurate project accounting, billing, cost coding, and financial reporting., • Review subcontractor/vendor invoices and customer billing for accuracy and contractual compliance. Payroll Oversight • Oversee payroll-related accounting, reconciliations, payroll liabilities, and general ledger reporting., • Review payroll reports for accuracy and coordinate with Human Resources and the Company's payroll provider regarding authorized payroll changes or discrepancies., • Maintain appropriate separation between HR authorization responsibilities and payroll/accounting processing controls., • Coordinate and support multi-state payroll and tax reporting requirements, including monitoring applicable state and local payroll tax registrations, filings, reporting obligations, and deadlines in coordination with the Company’s payroll provider, accountants, and other professional advisors., • Review payroll information for accuracy and identify potential discrepancies involving employee compensation, hours, deductions, reimbursements, benefit contributions, taxes, or other payroll-related items., • Assist with payroll reconciliations and review payroll reports, deductions, employer contributions, and related accounting entries for accuracy and consistency with Company records., • Maintain appropriate payroll, accounting, tax, and supporting documentation in accordance with Company procedures and applicable recordkeeping requirements. Office Management • Oversee day-to-day office administration and assigned administrative personnel., • Manage office vendors, supplies, equipment, facilities coordination, and general operational needs., • Maintain and monitor Company licenses, permits, registrations, insurance documentation, contracts, and other assigned business records., • Oversee DMV registration and insurance records for Company-owned vehicles., • Coordinate meetings, office activities, and administrative support for Company leadership as requested., • Coordinate the formation, registration, qualification, maintenance, and dissolution of business entities in various states as required by Company operations and project needs, working with management, legal counsel, accountants, registered agents, and government agencies as appropriate., • Track and coordinate business entity registrations, annual or periodic filings, licenses, renewals, registered-agent requirements, and other administrative compliance obligations across jurisdictions., • Support management with administrative and operational projects involving multiple entities, states, departments, and outside professional service providers., • Support onboarding and offboarding logistics in coordination with Human Resources, including workspace, equipment, access, keys, and Company property., • Identify opportunities to improve office procedures, controls, organization, and operational efficiency. Leadership & Administration • Supervise, train, develop, and provide direction to assigned accounting and administrative personnel., • Establish priorities, monitor workloads, review work, and ensure established deadlines are met., • Maintain confidentiality of financial, employee, ownership, and Company information., • Support Company leadership with financial, accounting, administrative, and operational matters within the scope of the position., • Additional duties and responsibilities may be assigned as business needs require, provided such duties are reasonably related to and within the general scope of this position. Required Qualifications • Master of Business Administration (MBA) required., • Minimum seven (7) years of progressively responsible accounting experience, including at least five (5) years of construction accounting experience., • Minimum four (4) years of accounting management or supervisory experience within the construction industry., • Strong knowledge of construction accounting, including job costing, WIP reporting, contract billing, retainage, pay applications, change orders, and project profitability., • Experience with financial statements, budgeting, forecasting, cash flow, AP/AR, general ledger, reconciliations, and month-end close., • Experience managing office operations, administrative processes, vendors, and support personnel strongly preferred., • Advanced Microsoft Excel skills and proficiency with accounting/ERP systems including QuickBooks., • Strong leadership, analytical, organizational, communication, and problem-solving skills., • Ability to maintain confidentiality and exercise sound professional judgment. Preferred Qualifications • CPA or CMA designation., • Multi-entity and intercompany accounting experience., • Experience working with outside CPAs, auditors, banks, insurance brokers, and bonding professionals. Physical Requirements Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position. The physical requirements of the position include the ability to, with or without reasonable accommodation: • Remain stationary and work at a computer for extended periods., • Operate standard office equipment, including computers, telephones, scanners, and printers., • Move throughout the workplace to access files, equipment, and meeting areas., • Occasionally lift or move office materials weighing up to approximately 20 pounds.
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