944 Best tax Jobs in Kent, WA (September 2025) - page 16

Toyota Lift Northwest

Fleet Administrator 1 & 2

20 days ago

Kent

Job DescriptionSalary: $20.00 - $44.00 DOE Job Summary The Toyota Lift Northwest in partnership Raymond West Fleet group manages a 900+ Vehicle Fleet for both Toyota Lift Northwest & Raymond West companies. We are seeking a Fleet Administrator to support and assist the Fleet Manager with all vehicle fleet needs out of our Washington and Oregon locations. Duties and Responsibilities Primary duties and responsibilities will vary with the specific position. Typical responsibilities are listed below. This list is not inclusive. • Maintain Vehicle Fleet records and files including, but not limited to:, • Vehicle Assignments, • Maintenance Records, • Title/License/Registration/DOT Filings, • Purchase/Lease Documentation., • Fuel Cards and Fuel PIN assignments, • GPS Assignments, • Insurance Claims, • Fleet Vendors & Contracts, • Monitor and approve incoming repair orders from 3rd party service vendors for our fleet of vehicles, ensuring all service programs are followed and unrequired upsells are denied., • Coordinates completion of required vehicle inspections, emissions testing, and weight certifications with the assigned driver., • Prepares and submits title/registration documents to federal/state vehicle regulatory agencies (DMV, DOT, IFTA, FMCSA, etc.), including state transfers, sales, purchases, proof of insurance, annual registration renewals, tax filings, etc., • Compiles and maintain a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles/registrations., • Reports all vehicle sales and purchases to accounting., • Maintain records of all vehicle manufacturer warranties and vehicle service vendor warranties., • Maintain all vehicle and property insurance claims from submission to close., • Utilize the vehicle GPS cameras or site security cameras to pull accident footage for submission to the insurance company and/or legal team as needed., • Coordinate with assigned drivers, management, and repair vendors for timely completion of vehicle/property damage claims., • Maintain Fleet Shop inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites purchase requisitions for parts/supplies., • Create and maintain comprehensive and accurate documentation of all completed and pending projects., • Compile information and reports for department managers & executives as needed., • Field phone calls and emails from employees and vendors in relation to Fleet activities., • Coordinate and work with third party vendors and client resources for accurate and timely execution of projects., • Assist the Fleet & Procurement Manager in ensuring all projects are delivered on-time, within scope, and within budget., • Provide support and act as the liaison between Fleet Vendors and company employees., • Assist drivers with scheduling service appointments with our internal Fleet Shop., • Provide accurate and timely information to management, drivers, and vendors via email, phone, or text., • Route incoming mail to designated employees in the Fleet Department., • Manage the movement of fleet documents and materials between company branches., • Perform other administrative/clerical duties as assigned by leadership., • Reports and escalate issues to management/executive team as needed., • Maintain strict confidentiality regarding business-related items and conversations. Required Skills/Abilities: • Excellent written and verbal communication skills, • Excellent Organizational Time Management skills, • Prior experience with Fleetio, Samsara, WEX, or AtoB platforms is preferred, • Proficient in MS Office 365 Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.) and related business software, • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, • Ability to speak effectively before groups of customers or employees of the organization, • Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departments, • Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required, • Ability to type, sixty words per minute is preferred, • Detail-oriented with the ability to multi-task, • Communicate effectively with all levels of employees, customers, and manufacturers, in person, on the telephone and in writing, • Present a mature, professional appearance and behavior in all situations, • Maintain an organized and tidy work area, • Willing and able to learn quickly and perform accurately and neatly with a degree of flexibility., • Motivated to continuous self-development and training., • Comply with the employee handbook and other company policies., • Perform other specific duties and projects as assigned by management. Education/Experience: Minimum Education and Experience: Determined by position. • High school diploma or GED, • Two years related experience and/or training; or equivalent combination of education and experience., • Prior automotive and/or mechanical experience/familiarity is required. Travel Requirement: • None Physical Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Position is Sedentary and desk bound., • Prolonged periods of sitting at a desk and working on a computer, • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus., • Occasionally required to climb or balance and stoop, kneel, crouch, or crawl, • Occasionally required to lift and/or move up to 25 pounds. Working Hours: Weekdays (Monday through Friday), 7 a.m. through 4 p.m. (or variable as required). Business Job Fleet Administrator 1 & 2 Department: Procurement/Fleet/Gen Admin Reports To: Fleet & Procurement Manager FLSA Status: Non-Exempt Pay Range: $20.00 - $44.00 (based on experience) Toyota Lift NW is an equal opportunity employer and our policy is to maintain employment practices that conform to the intent and letter of the laws regarding equal employment opportunity. TLNW is committed to affording equal employment opportunity to all individuals without regard to race, sex, color, religion, national origin, age, disability, veteran or military status, marital status, sexual preference, genetic information or any other basis prohibited by federal, state, or local laws or regulations. This commitment applies to all phases of the recruitment process including hiring, selection, promotions, transfers, demotions, compensation, benefits, or training. TLNW will endeavor to make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue business hardship or a direct threat to the health or safety of any individual.

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