Purchaser I or II
hace 7 días
Eugene
Job Description:\n\nSalary: $48 - $65K (DOE) Job title: Purchaser (Levels I, II, & III) Department: Farm Connections and Sourcing (FCS) Reports to: Farm Connections & Sourcing Manager Status: Exempt, Full Time, 40+ hours per week Competitive Wage, Great Benefits!Open until filled About us:Hummingbird Wholesale is a family and employee-owned & operated company distributing organic food throughout the Pacific Northwest and into northern California. We are a team of highly engaged and extraordinarily productive people who are inspired to work hard, have fun, and give our very best at all times. We are motivated by our mission, vision, and values. We work effectively & efficiently, and enjoy connecting with each other through our daily work. Our Mission, Core Values, and Culture:We endeavor to serve people and the planet by providing the highest quality, most nutritious foods, grown as locally and sustainably as possible to nourish the body, mind, and soul. We practice principles of ecological & social justice in our business operation, and strive for minimum packaging and waste. We value long-term relationships with farmers, vendors, coworkers, and customers. Do you want to work at an Employee-Owned Company who is rated one of the 100 Best Green Workplaces in Oregon? In January 2023, Hummingbird owners Charlie and Julie Tilt made a bold move by transitioning their ownership of the company to an Employee-Owned Purpose Trust, securing and guiding the mission and values of the business into perpetuity. The Purpose Trust was established to serve as a co-creator of life-enhancing, inclusive, and healthy food systems for our regional and global community. We invite you to join us as we work together to transform the world toward a sustainable food production system that supports the health of the people who depend on it, as well as the earths precious ecosystems. Can work be fun?We think so! Creating a positive, safe, and healthy work environment is central to our mission and values. From our weekly, all-company huddles where we share what's going on in each department and our quarterly profit sharing program, to unique benefits like our coworker annual self-care stipend, we walk our talk. Compensation Benefits + Perks:We offer competitive wages and generous benefits and perks, including health insurance with an HSA option, paid vacation, paid holidays, paid sick leave, paid volunteer time, 401(k), profit sharing, self-care funds, wholesale pricing on Hummingbird products and with a curated list of local vendors, and more! Job Summary: The Purchaser is an integral member of the Hummingbird Team, tasked with embodying the companys Mission to provide high-quality, nutritious foods grown as locally and sustainably as possible. The Purchaser is responsible for ethical product sourcing, collaborative vendor relationship management, strategic negotiation of purchase terms, and careful management of critical documents, while strategically managing product costs and availability to support healthy sales outcomes. The Purchaser is expected to be and/or become knowledgeable about a multitude of characteristics regarding finished products, ingredients, seasonal patterns, economics, geographic limitations, materials, equipment, supply chain logistics, and various services. The Purchaser supports the Farm Connections & Sourcing (FCS) department, maintains accurate information in our systems, makes sourcing and contract recommendations, issues purchase orders, ensures product specifications and standards are met, and educates Coworkers about products. The Purchaser works closely with the FCS Department and other Departments to maintain strategic inventory levels while following Hummingbirds Core Values of Service, Integrity, and Prosperity. Essential Functions:Use all company systems in compliance with established policies and procedures regarding workplace safety and food safety, including the Food Safety Plan.Participate and contribute to strong safety culture by working safely and supporting safety with Coworkers.Strategize toward healthy company profits consistent with our mission and principles.Communicate in-person, via phone, and over email in a friendly and professional manner.Participate in department meetings and trainings as needed and/or scheduled.Complete company-sponsored training in Lean and Kaizen culture, use Lean and Kaizen principles in collaboration with Coworkers to reduce waste, improve customer outcomes, and support company goals and objectives.Comply with all applicable company, governmental, and regulatory agency policies and guidelines.Give great customer service, understanding that every relationship counts. Build mutually rewarding, long term relationships with Coworkers, customers, vendors, and community.Help drive our sustainability practices through participation in and helping to improve company sustainability initiatives and programs. Complete company-sponsored training and participate in Hummingbirds waste-stream reduction program.Arrive to work each day ready to participate in helping others do their best. Be committed to having fun.Be enthusiastic and active in growing and improving personally and professionally.Exhibit respectful behavior.Have excellent attendance and punctuality.Work well independently and as part of a team. Essential Functions per Level Purchaser I:Continuously improve competency in department systems and purchasing responsibilities.Assist and support the Farm Connections & Sourcing team as assigned by the Farm Connections & Sourcing Manager. Support work may include special projects, data entry, filing & organization, arranging freight, and preparing documents.Develop full understanding of the certifications and standards associated with products, including Organic, Kosher, Gluten Free, Raw, and more.Understand basic food safety practices, and accurately and consistently apply them in the performance of duties.Maintain accurate records of Purchase Orders, Certificates of Analysis (COAs), Specification Sheets, Vendor Certifications, and other documents necessary for the benefit of Hummingbird and its customers.Diligently track order status, arrange freight and clearly communicate to impacted teams, as needed.Take personal responsibility for market research and eagerly develop expertise in all aspects of assigned products, including pricing trends and causes.Actively participate in receiving QC steps to ensure products meet all specifications.Protect Hummingbird against unfair or unethical trade practices and unrealistic or exorbitant pricing.Identify, research, and establish beneficial relationships with vendors, farmers, apiaries, brokers, importers, and more in order to support and develop Hummingbirds diverse product line.Make purchase contract recommendations and accurately track the status of open contracts.Professionally represent Hummingbird as an attendee at industry events and while visiting vendor locations and other facilities. Purchaser II All Level I functions plus:Demonstrate complete competency with existing systems and actively contribute to improving them.Be knowledgeable about assigned products, including but not limited to: seasonality, growing regions and related supply chains, price trends, and changing market conditions.Have demonstrated capacity for project management.Demonstrate successful problem solving, including but not limited to problems related to sourcing, quality, documentation, and workflow.Actively pursue, develop and maintain farm-direct supply relationships wherever practical in support of Hummingbirds Farm Connections Program.Collaborates with the Sales Team to align customer needs with producer capabilities across the Pacific Northwest and West Coast, and leads the identification and development of new contract opportunities with farmers to support Hummingbirds Farm Connections and Volume Sales program.Confidently leverage beneficial relationships with vendors and farmers and bring passion to development of new opportunities that benefit our customers.Demonstrate understanding of how purchasing strategies translate into financial outcomes, including but not limited to cost, inventory management, and payment terms.Regularly and successfully negotiate purchase terms including, but not limited to, pricing, payment terms, logistics, quality, timing for transference of ownership and risk to realize maximum value to Hummingbird and its customers in the purchase of product.Expertly manage inventory levels and proactively advocate for changes in purchase strategy as needed.Excel at vendor relationship management, including resolving conflicts with honesty, care and respect.Support the training, mentoring, and onboarding of other team members as assigned or needed.Assists in the creation of and editing of procedures as assigned by manager. Purchaser III All Level II functions plus:Responsible for regularly educating and mentoring FCS and other Hummingbird Coworkers about the Companys product supply chains, historical and current.Consistently demonstrate ability to successfully translate Hummingbirds Mission and Values into mutually beneficial relationships with farmers and/or apiaries through the complete vertical integration of raw agricultural products. This may include the ongoing effective coordination of planting seed production or sourcing, product cleaning, lab testing, bagging, labeling, and shipping.Support the success of farmers and/or apiaries in our region by providing valuable information, including but not limited to: marketing opportunities, quality specifications, crop-specific requirements, and desirable varieties.Maintain a network of knowledgeable contacts to stay informed of agricultural and consumer trends.Demonstrate understanding of how to contribute to Company financial goals.Demonstrate the ability to represent Hummingbird at professional events both as a presenter and a conveyor of information relevant to Company success as a business.Responsible for creating, editing and auditing department Policy and Procedures in collaboration with the FCS Manager.Ensure the smooth operation of the FCS daily activities in the case when the FCS Manager is absent. This may include but is not limited to delegating daily work and assignment of tasks, responding to urgent matters, and working with other managers to problem solve as needed.Responsible for leading group meetings and/or special projects as assigned by the Farm Connections & Sourcing Manager. Job Requirements and Qualifications: Education: High school diploma or equivalent required; some college or graduation from a four-year, accredited university or college is preferred. Training Requirements (licenses, programs, or certificates): None required, though any relating to items listed under Skill Requirements or Experience is helpful. Skill Requirements: Advanced experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word and Excel.Experience using database tools in a product sourcing environment; FileMaker and Fishbowl software programs experience preferred. Ability to learn and become proficient in these programs in a timely manner may substitute for actual experience in these programs.Experience performing data entry and database manipulations and retrieval work with high accuracy.Ability to type 40 WPM with accuracy.Advanced math, logic, and problem-solving skills.Excellent organizational skills.Possess good knowledge of sourcing practices, including researching, evaluating, and creating long-term, positive relationships with vendors, brokers, and growers.Ability to track multiple demands, prioritize, and meet deadlines in a fast-paced, detail-oriented environmentSelf-motivated in skills development, asking for support and clarification as needed.Ability to communicate in person, in writing, by e-mail, and by telephone.Ability to exercise sound judgment in keeping with the Mission and Core Values, policies, and procedures of Hummingbird Wholesale.Ability to act professionally and to exercise professional judgment and maintain appropriate temperament, including ability to use tact, with colleagues and a potentially demanding customer base in a variety of situations.Ability to remain in a stationary position for long periods of time. Ability to position self for purposes of filing and shelving product and materials on low and high shelves. Ability to lift overhead and carry up to sixty pounds.Commitment to the concept of teamwork, mutual support, and cross-responsibility within and between Departments.Strong self-motivation skills requiring minimal supervision with ability to appropriately balance independent and team-oriented work.Ability to perform detailed work requiring concentrated effort.Ability to critically analyze data and opportunities, create financial reports and cost analysis.Ability to set and meet deadlines.Ability to occasionally work irregular hours, including evenings and weekends, as needed.Ability to work in a moderately noisy, open environment.Ability to travel occasionally to visit Vendor or Customer locations.Detail oriented, well organized.Effective oral and written communication skills, good interpersonal communication skills.Ability to work well individually and with others.Proficient computer skills. Experience:Sourcing one-year minimum previous experience sourcing food products specifically is preferred.Purchasing one-year minimum previous experience in a position where purchasing is a primary responsibility is required; two or more years preferred.Natural Foods any experience, whether personal or professional, with the natural foods industry is preferred. Physical, Mental and Visual Requirements:While Hummingbird Wholesale strives to create opportunities for desk workers to have regular tasks which get them up and moving around, the Purchaser (Levels I, II, & III)spends the majority of their time in a stationary position at a desk. The Coworker must be able to operate a computer for many hours a day.This position requires occasional visits to farms, cleaning facilities, and other industrial, commercial, and agricultural environments. These visits require the Coworker to remain in stationary positions in indoor, outdoor, and/or in a vehicle for multiple consecutive hours. These visits and others will require safely ascending and descending ladders and stairs, lifting items of up to 60lbs and loading them into cars or trucks, and working in an environment containing active industrial and agricultural machinery.The position requires frequent and repeated exposure to major food allergens, including but not limited to, wheat, tree nuts, dairy, and soybeans.Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this Purchaser (Levels I, II, & III) Other Information:The Purchaser (Levels I, II, & III)may work in a shared space with frequent