Personal Assistant (PA)
4 days ago
Manhattan, New York
We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities:
Calendar Management:
Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency.
Coordinate with internal and external parties to confirm schedules and logistics.
Communication Management:
Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues.
Prepare and distribute correspondence, including letters, memos, and presentations.
Travel Arrangements:
Book domestic and international travel, including flights, accommodations, and ground transportation.
Manage travel itineraries and necessary documentation.
Administrative Tasks:
Process expense reports and maintain financial records.
Manage personal errands, including shopping, deliveries, and household tasks as needed.
Maintain filing systems and important documents.
Personal Support:
Assist with personal errands and appointments as needed, including healthcare appointments.
Manage household tasks such as coordinating maintenance and repairs.
Qualifications:
Experience:
Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role.
Skills:
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Excellent organizational and time management skills
Strong communication and interpersonal skills
Discretion and ability to maintain confidentiality
