Trabajos administrative assistant en Reino Unido - Page 2

🚀 We're Hiring: Child & Adolescent Psychiatrist at Private Mental Health Clinic Start Date: ASAP Contract Type: Part-time employed role Hours: Part-time. Candidates must have availability on Saturdays and/or evenings. Locations: Central London Mode of Working: In-person Salary: Salary is dependent on experience Benefits: 25 days' annual leave plus UK bank holidays; private health insurance and employer pension contribution upon successful completion of probation; and access to in-person and online CPD events. 🌿About Us The Chelsea Psychology Clinic (TCPC) is a highly regarded mental health and wellbeing clinic that comprises a group of private psychiatrists, psychologists and other healthcare professionals. The clinic offers a space for independent, private practitioners to work together in an integrative way to provide a range of high-quality, client-focused clinical services. TCPC was founded in 2016 by Dr Tom Pennybacker (Medical Director) and Dr Elena Touroni (Clinical Director) with four other associates based in one therapy room near Sloane Square, Chelsea. Since then, the clinic has grown considerably with an ever-growing number of associates and employees based across five sites – Harley Street, Eaton Gate and Pont Street near Sloane Square, Brook St in Mayfair and High Street Kensington. The Clinic also offers a large provision of online therapy and assessments. TCPC has a dedicated group of Assistant Psychologists who form the clinical triage team working 6 days a week across our sites and serve as the first point of contact for clients over the phone. Clients will be booked directly into your diary and our team will handle the administrative duties so you can focus on the clinical work. You will also have the support of our prescribing pharmacists who will assist with prescriptions and medication queries where appropriate. 🔍Who We're Looking For We are looking for an experienced and compassionate child and adolescent psychiatrist to work within our dynamic team from our sites in Chelsea and Harley Street. The right person will work within our Child and Young Person (CYP) pathway in connection with our other CYP psychiatrists, psychologists, psychotherapists, and other mental health professionals. We are looking for someone who can offer a regular number of hours per week to an in-person clinic, including Saturdays and/or evenings, and potentially additional hours online for follow-up appointments. 📝 Key Responsibilities: • Work as part of a multi-disciplinary team carrying out assessment and providing care to children and young people struggling with both common and complex mental health difficulties, • Work directly with the children, young people and their families and liaise where appropriate with clients' other internal and external support e.g., schools, social services, therapists, nutritionists, private or NHS GP etc, • To assume responsibility for own case list and case management of children and families, in partnership with the relevant MDT professionals, • To provide assessment reports and clinical letters following appointments, • To maintain the highest standards of clinical record keeping and report writing, according to professional and clinic guidelines, including electronic data entry and recording, • This role has no on-call component, but you would be expected to be responsive via email to our assistant psychologist team regarding your current client queries or new enquiries Essential Qualifications: ✅ MRCPsych or equivalent ✅ Completion of Higher Psychiatric Training in Child and Adolescent Psychiatry ✅ CCT ✅ Full GMC Registration & inclusion on Specialist GMC Register ✅ Right to work in the UK and enhanced DBS Essential Experience, Knowledge and Skills: • Experience working with young people struggling with common and complex mental health and behavioural difficulties including neurodevelopmental disorders, • Experience of effective multidisciplinary team working and partnership, including across education, health and social care, • Experience and familiarity with UK private health systems and public CAMHS services, • The ability to prioritise workload and respond in a timely, flexible manner to enquiries from colleagues and triage team, • The ability to use electronic records and diaries and store medical notes on clinic software, • Excellent skills in communication with patients, relatives/carers, colleagues and other mental health support providers Benefits: • Competitive pay rates, • Support of full-time clinical triage and billing team, • Support of pharmacist and prescribing team, • Regular supervision and opportunity for professional development, • Private health insurance & Pension Plan for employees upon successful completion of probation Equal Opportunity Statement The Chelsea Psychology Clinic is an equal opportunities employer and our vision is for the Clinic to be a successful, caring and welcoming place for staff, patients/service users to receive care and advice. We want to create a supportive and inclusive environment where our staff can reach their full potential and care is provided in partnership with patients/service users, without prejudice and discrimination. The Chelsea Psychology Clinic is committed to a culture where respect and understanding is fostered and the diversity of people's backgrounds and circumstances will be positively valued.

Resident Liaison Officer and Project Assistant Reports to: Senior Project Manager Office location: London Project locations: London and Southeast The Company: A S Ramsay Building Contractors Ltd are award winning building contractors based in London and the Southeast. Our primary point of company culture is to ensure our staff focus on having a ‘service first’ approach, being approachable, honest and clear with our clients. We strive to be at the very top of our industry in terms of quality control, development of staff, and customer service. Our work focus is: • Restoration: external mansion block repair schemes and internal common part refurbishment., • Cladding remediation: design and build contracts replacing combustible cladding to residential high-rise buildings., • Fire compartmentation: certified fire door installation, repair and maintenance, as well as compartmentation schemes and installation of fire detection and suppression systems. Job purpose: The Resident Liaison Officer and Project Assistant is the first port of contract for general queries and resident liaison. The administrative tasks within the department include all project administration maintaining legal compliance, client correspondence and project communication. You will monitor all contractual dates from Valuations, Practical Completion and defects liability periods. Main duties: • Answer the main work phone ensuring that our customer care and service is our priority., • Assist your Project Manager with managing and coordinating the Delivery Team, organising surveys and booking in access with building occupants., • Produce a weekly Quality Assurance Checklist for the Managing Director to review, highlighting any missing information or documents which should have been produced and saved into Sharepoint.Support our Deliver Team to ensure that any missing documents are produced., • Act as a Resident Liaison Officer for our sites building occupants, producing updates in line with the project plan, organising and attending, if required., • Set up all project files on Sharepoint at the beginning of a project and audit the files at Practical Completion ensuring that all required documents including significant emails are present and filed correctly., • Assist the Project Manager with the execution of the delivery process, working alongside your team and encouraging them to keep on top of their obligations., • Assist the Project Manager with collating the timesheets for submission to accounts., • Contribute to our marketing and promotion by taking high quality photographs and engaging content for our marketing team to use., • Dead filing project documents from our management software into SharePoint in line with GDPR requirements., • Assist with other project related tasks from time to time. Person Specification: • A minimum 2 years’ experience in a similar role., • Must be very strong with IT., • Must be proficient in using Microsoft programs, • Must have a sincere and honest approach., • Exceptional administration skills., • You must be an excellent communicator with focus on both your clients and colleagues to achieve clarity, openness and positivity., • You must be a positive and helpful individual who possess a ‘can do attitude’. You will create a positive environment within the company towards your work, your clients, and colleagues., • Be committed and driven to achieve above the expectations set., • Have a high attention to detail.

Job Title: Asset Management Assistant Location: Nine Elms, SW London Department: Commercial Employment Type: Permanent Contract Salary: Competitive Market Rate Package Hours: 9:00 – 18:00 Monday – Friday About Us: Established in 2017, Excel Winner is leading part of Europe's largest regeneration initiatives. We aim to transform the Vauxhall, Nine Elms, and Battersea Opportunity Area by introducing new homes, creating jobs, and developing biodiverse green spaces. Summary of the Job: The Asset Management Assistant will support the day-to-day operations of the One Nine Elms project, assisting in the overall management of property operations. The role will focus on administrative coordination, financial tracking, and operational support to ensure efficient and compliant asset management. Working closely with Commercial Director, the position will play a key role in maintaining smooth operations, supporting vendor coordination, and enhancing overall performance of the asset. Job Responsibilities: • Assist in the overall operational management of the One Nine Elms project, • Support the management and coordination of the Managing Agent to ensure service delivery standards are met, • Monitor and assist in managing operational budgets, cost control, and expenditure tracking, • Support commercial reconciliation and cash flow monitoring processes, • Handle administrative tasks including documentation, reporting, and record keeping, • Assist in managing defect (snagging) issues, including tracking, coordination, and customer communication, • Support health & safety processes and ensure compliance with relevant regulations, including Building Safety requirements, • Assist in compliance monitoring and reporting to ensure all statutory and internal requirements are met, • Liaise with internal and external stakeholders, including contractors, consultants, and tenants/residents, • Provide general operational support to improve efficiency and effectiveness of asset management activities Job Requirements: • Previous experience in property management, asset management, or a related field is preferred., • Strong organizational and administrative skills with attention to detail., • Basic understanding of budgeting, cost control, and financial reporting., • Ability to manage multiple tasks and prioritise effectively in a fast-paced environment., • Good communication skills, both written and verbal, • Proactive, reliable, and able to work both independently and as part of a team, • Familiarity with compliance, health & safety, or building operations is advantageous., • Proficiency in Microsoft Office (Excel, Word, Outlook); experience with property management systems is a plus., • Fluency in English is essential; proficiency in Chinese is advantageous., • Educational background in Architecture, MEP Engineering, Real Estate Management, or a related discipline is preferred. Please Note: The duties and responsibilities listed in this job description are not exhaustive. The role may require the post holder to undertake additional tasks within the general scope of the position. Such duties should not fundamentally alter the nature of the role. This job description is intended to adapt to the evolving demands of company objectives and priorities. How to apply: If you are a motivated professional with the skills and experience to thrive in this role, we encourage you to apply by submitting your updated CV directly through LinkedIn job post.

The Company: A well respected and professional Financial Planning firm with ambitious growth plans. The Role: The Executive Assistant will provide administrative, organisational, and strategic support to ensure the CEO's time is optimised and the business runs smoothly. This role requires exceptional discretion, professionalism, and the ability to operate with initiative and foresight in a fast-paced, entrepreneurial environment. The Executive Assistant will manage and coordinate the CEO complex diary, schedules, and travel arrangements, as well as inbox management. Prioritise and filter requests for the CEO's time, ensuring alignment with the Financial Planning firm’s business priorities. Ensure the CEO is briefed ahead of key engagements and anticipate their needs, providing proactive solutions and support. Handle confidential information with the highest level of discretion operational support. The Executive Assistant will prepare letters, high-quality documents, presentations, and reports for meetings as required. Organise and provide support for Board meetings, executive committees, executive offsites, key client engagements and other key business meetings where required. The Executive Assistant will build a strong working relationship with CEO reflecting a collaborative and trusted style. The Candidate Previous experience as a PA/EA at C-Suite level, ideally within financial services, professional services, or certainly a fast-paced growth business - corporate environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.

Owen Reed is looking for a Practice Team Assistant for a top law firm in London. This Practice Team Assistant opportunity is an excellent chance for an organised and proactive individual to join a highly respected firm on a 12-month fixed-term contract, providing first-class administrative and team support within a fast-paced professional environment. Hybrid Working This Practice Team Assistant role offers hybrid working arrangements alongside a collaborative and supportive team culture. The Role The successful Practice Team Assistant will provide comprehensive administrative support to fee earners, PAs and wider business support teams, ensuring work is completed accurately, efficiently and to a consistently high standard. The Practice Team Assistant will assist with document preparation, printing, scanning, filing and general administrative tasks, including support with bundles, engagement documentation and matter management processes. The Practice Team Assistant will also support billing administration, expense management, diary coordination, travel arrangements and meeting logistics. This Practice Team Assistant position will involve maintaining electronic and hard copy filing systems, assisting with new business intake processes, updating client records and supporting the wider team with day-to-day operational tasks. The Practice Team Assistant will be expected to manage competing priorities effectively while maintaining excellent attention to detail and client service standards. The Practice Team Assistant will work closely with colleagues across the firm and will play an important role in ensuring smooth team operations and effective communication across departments. Key Responsibilities • Providing high-quality administrative and team support to lawyers and PAs, • Assisting with printing, scanning, photocopying and document preparation, • Supporting the preparation of bundles, working papers and legal documentation, • Managing filing, archiving and document retrieval processes, • Assisting with billing administration, pre-bills and eBilling support, • Supporting expense claims, cheque requests and banking administration, • Coordinating travel bookings, meetings and event logistics, • Updating client information and internal databases, • Assisting with new business intake and compliance administration, • Providing general office and team support as required Skills & Experience The ideal Practice Team Assistant will possess strong organisational skills, excellent communication abilities and a proactive approach to work. Candidates for this Practice Team Assistant role should demonstrate: • Previous administrative experience within a professional services environment preferred, • Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint, • Excellent written and verbal communication skills, • Strong attention to detail and proofreading ability, • Ability to manage multiple priorities and meet deadlines, • Professional and collaborative approach to teamwork, • Strong time management and organisational skills, • Typing speed of at least 45 wpm with high accuracy preferred

Administrative Assistant | US Law Firm | Growth Role! Working hours: Monday-Friday, 09:00-17:30 Hybrid working: Office-based role Location: City of London Salary: £35k-£40k Are you a highly organised and proactive individual looking to join a leading US law firm? This is an exciting opportunity to join a prestigious firm as an Administrative Assistant, with structured training and development and an opportunity to grow your legal career! This role offers excellent exposure across administrative, secretarial and client-facing functions, making it the perfect foundation for a long-term career in the legal sector. In this role, you’ll play a key part in supporting lawyers and firm staff, ensuring the smooth running of busy teams. Your ability to stay organised, manage competing priorities, and deliver high-quality work will be essential. Key responsibilities include: • Assisting with overflow PA work - managing diaries, scheduling meetings, and coordinating travel, preparing documents, • Supporting reception and client services, including event coordination, • Maintaining accurate filing systems and records, • Assisting with billing, expenses, and time entry, • Assisting senior staff with general administration, • Communicating effectively with clients and stakeholders What we’re looking for: • Minimum 6 months of administration experience in a legal or professional services environment, • Positive attitude with a proactive mindset, • Strong organisational skills, • Excellent communication and teamwork skills, • A willingness to learn and develop within a legal environment, • Strong IT skills, including Microsoft Office Why join this firm? You’ll be joining a globally recognised law firm known for its collaborative culture and commitment to developing early-career talent. With structured training, hands-on experience, and clear progression opportunities, this role provides an excellent stepping stone for a long-term legal career. If you’re looking to build your career in a professional, fast-paced environment, we’d love to hear from you. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal

Family Office EA, SW3 (part-time) 22879 £70,000 (pro rata) | 2 days a week, in-office This is a permanent, part-time position offering longevity, trust and the opportunity to work within a highly professional private environment. A small family office based in SW3, close to Sloane Square, is seeking an exceptional Executive Assistant to provide seamless support on a part-time basis, two days per week. This is a rare opportunity for a meticulous, highly organised and discreet EA who takes genuine pride in creating order, maintaining high standards and ensuring that every detail is handled with precision and care. The successful candidate will be practical, dependable and naturally diligent, with previous experience supporting within a family office or private household environment. The role requires someone who is scrupulously reliable, numerate and capable of managing a broad range of personal and household administration with absolute discretion and professionalism. What you’ll be doing day to day: • Managing all administration relating to multiple private residences globally, • Meticulously reconciling accounts, payments and household expenditure, • Overseeing insurance policies, invoices and bill payments, • Providing basic technology support and coordinating new equipment setup, • Arranging complex travel itineraries, visas and accommodation, • Coordinating private events, dinners and invitations, • Managing deliveries, online orders and household logistics, • Liaising with household staff, contractors, gardeners, builders and vehicle providers, • Ensuring all household operations run efficiently and seamlessly Skills & Experience Required: • Previous experience in a similar private EA or family office role, • Exceptional attention to detail and a highly methodical approach, • Strong numeracy and experience reconciling accounts accurately, • Excellent organisational and administrative skills, • A practical, hands-on and solutions-focused mindset, • Strong technical confidence and proficiency with systems and devices, • Absolute discretion, loyalty and professionalism Someone who thrives on order, efficiency and high standards

Job Title: Personal Assistant Business Area Demipower Group – KFC Restaurants, Hotels & Property Role Overview We are looking for a highly organised and proactive Personal Assistant to support the Directors within DPG, an owner-managed business operating KFC restaurants alongside hotel and property interests. This is a varied and fast-paced role requiring discretion, strong communication skills, and the ability to manage both business and personal priorities effectively. The successful candidate will play a key role in ensuring the smooth day-to-day running of the Directors’ schedules, administration, and office operations. Key Responsibilities Administrative & Office Support • Manage diaries, meetings, and appointments for the Directors, • Arrange travel, accommodation, and transport, • Prepare, organise, and file documents, reports, and presentations (using OneDrive), • Handle calls, emails, and correspondence professionally, • Support the smooth running of office facilities and greet visitors Personal Assistance • Support with personal administration such as appointments, vehicle tax, visas, and insurance, • Collate and check credit card bills and invoices across properties, • Assist with ad-hoc personal tasks and errands as required, • Maintain strict confidentiality at all times Business & Operational Support • Prepare meeting agendas, minutes, and action logs, • Conduct research (e.g. market rents, supplier information) and compile data, • Liaise with franchisors, property agents, suppliers, and other stakeholders, • Support basic project coordination across the business Organisation & Time Management • Prioritise multiple tasks and manage competing deadlines, • Track key dates, meetings, and deliverables, • Anticipate Directors’ needs and act proactively Communication & Relationships • Act as a key point of contact between Directors and internal/external partners, • Build and maintain positive, professional relationships, • Communicate clearly and accurately on behalf of the business Skills & Experience Required • Proven experience as a Personal Assistant or in a similar administrative role, • Strong organisational skills with excellent attention to detail, • Confident communicator with good interpersonal skills, • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Comfortable handling sensitive and confidential information, • Flexible, adaptable, and able to work in a fast-paced environment, • Degree preferred but not essential

We are looking for an organised and proactive Personal Assistant looking to work within a financial services business that has a brilliant reputation in the market as well as in reviews from their own staff? The Associates Global is seeking an experienced Personal Assistant to support our CEO where you will be a part of a friendly, collaborative team with a low staff turnover and a culture that values openness and teamwork. This is a role where the team work together deliver and although you will report to C-Level exec (who is energetic and dynamic) you will work with the other PA’s to ensure the business is looked after. The role is Based near Liverpool street and requires 3 days a week in the office. This is a 12 month Fixed term contract. About the Role As a Personal Assistant, you will provide essential secretarial and administrative support to the executive team. The role requires a strong work ethic, excellent organisational skills, and the ability to manage multiple tasks efficiently. You’ll play a key part in ensuring the smooth running of diaries, meetings, and general office administration, while also supporting team events and contributing to our positive workplace culture. What You’ll Do • Diary Management: Oversee and coordinate busy diaries using Microsoft Outlook, arrange meetings and resources, and ensure timely preparation for all appointments and trips., • Meeting Support: Set up meetings, arrange IT and equipment, prepare and distribute documentation, and assist with minute-taking., • Administrative Assistance: Manage correspondence (emails, letters, memos), compile and bind marketing materials, support Town Hall meetings, and provide administrative help to the CEO’s direct reports., • Office Administration: Maintain filing systems, coordinate with Group colleagues, assist with internal events, and manage signature collation and regulatory report submissions., • Support governance processes, including document approvals and execution (e.g. deal documentation and signatures)., • Travel Coordination: Arrange UK and international travel, handling all aspects of booking and logistics., • Lead end-to-end delivery of internal and client events, including town halls, off-sites, conferences and Senior stakeholder engagements., • Manage logistics, suppliers, client gifting and budgets, ensuring cost control and high-quality execution., • Oversee on-the-day delivery, issue resolution and post-event follow-up to ensure continuous improvement. Why Join • Low Staff Turnover: Our team members stay with us because we foster an open, supportive, and inclusive environment where everyone’s contributions are valued., • Friendly and Collaborative Team: You’ll join a group of professionals who believe in working together, sharing success, and supporting one another., • Hybrid Working: We require team members to be in the office three days a week, with flexibility on the remaining days., • Excellent Location: The office is located in the heart of London, a short walk from Liverpool Street Station., • Career Growth: We encourage ongoing development, feedback, and training opportunities. What We’re Looking For • 2-3 years’ experience in a similar PA role, ideally within a professional services or financial environment., • Strong written and verbal communication skills, with a methodical, detail-oriented approach and a flexible attitude., • Excellent skills in Outlook, Word, and intermediate competency in Excel and PowerPoint., • Proactive, organised, and able to handle multiple priorities to deadline., • Commitment to the highest standards of integrity, compliance, and customer outcomes. How to Apply If you’re ready to bring your PA expertise to a welcoming team where your skills and outlook will be valued, we’d love to hear from you.

Administrative Assistant - 1 year FTC - London £40K-£45K. Start asap! Are you a graduate or graduate calibre individual with excellent administrative skills, ready to join the fast-paced world of sharp end financial services? Are you willing to work hard and grab an amazing opportunity to support in a West End boutique finance house for a 1-year fixed term contract opportunity, working five days onsite, 8.30am-5.30pm daily, starting asap. (Candidates will also be considered on 1 month notice). We are looking for a candidate with an amazing can-do attitude, who is hardworking and friendly and really wants to learn, as you will be mentored closely by two exceptional EA’s, as you deliver first class administrative skills to the wider business, progressing to learn full EA capability by the end of the contract! The role is first and foremost an Administrative Assistant and we are looking for a very flexible candidate who is very happy to muck in and learn and take responsibility to deliver best in class service and it’s a true mixture of administrative tasks and 1 day a week will be based front of house on a busy reception and you will also provide lunch cover. The role has such scope as you will be covering for the EA team with sickness and holiday and looking after their stakeholders and full training will be given. The company are extremely well respected in their field as a boutique finance house and we are looking for a candidate who wants to shine! A snapshot of tasks are outlined below: Responsibilities/ Duties: Providing float cover to all admin team desks including reception when team members on annual leave, out of the office or unwell. Assisting the admin team with all central admin tasks and taking on overflow of work from the admin team. Covering reception for an hour a day during the receptionists lunch break. Supporting members of the wider team with their business and administrative requirement. Excellent telephone manner. Answering phones and directing calls to the appropriate parties in an efficient and professional manner. Scheduling and coordinating international and domestic travel including flights, trains, hotel and ground transportation. Coordinate necessary visa and passport renewals. Extensive coordination of busy and complex diaries with continuous changes to schedules and priorities in different time zones. Arranging cars and taxis or proposing public transport solutions for transport to and from meetings. Prepare and submit team expenses. Maintaining various databases in word, excel and outlook. Examples of this may include logging records of conferences and subscriptions. Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken. Examples of this may include maintaining the central filing system and offsite archiving, entering records onto the CRM system. Managing inbox and forwarding, actioning and responding to emails as appropriate. Preparing agendas and other relevant materials for key meetings. Creating and editing both PowerPoint and Word presentations. Printing and binding documents. Maintaining general office filing both soft and hard copy. Typing reports and correspondence. Ensuring all costs incurred for the company have an appropriate deal reference attached to them. Be familiar with the Expense and Travel policy and always stay within these boundaries. Filing current, closed and potential deals. Maintaining a central file (soft and hard copy). Assist with unpacking of food and stationery deliveries. Willingness to assist with all manner of tasks. Examples of this may include laying out lunches, making hot drinks, running errands and keeping the office clean and tidy. Liaising and assisting IT support. Skills: Excellent verbal communication skills with the ability to exercise, good judgement and diplomacy. Ability to respond to variable workflow and maintain composure in a high-pressure environment. Strong PC skills, including outlook and MS office (all to an advanced level). Attention to detail and accuracy. Reliable attendance and punctuality. Handle information in the form of reports, correspondence and conversations, in a manner which ensures confidentiality. Capability to manage multiple tasks and priorities in tight time deadlines and possess strong problem solving ability. Confidence to manage upwards in an appropriate manner. Ability to work as part of a team supporting other administrative and investment team members. Ability to get along with people at all levels and ensure a calm and professional working environment. Apply today for immediate screening! This is a superb opportunity for a candidate wishing to join a super business and be part of a great admin team, developing their skillset and adding value, learning and growing in a highly supportive environment in sharp end financial services.

Based in the West End / Charing Cross Hybrid working – 4 days in the office Executive Assistant to MD's and Legal Team An exceptional opportunity has arisen for a highly driven and forward-thinking Executive Assistant to support four Managing Directors and the wider legal team within a dynamic and fast-paced financial services environment. This is a highly visible and diverse role, offering an exciting opportunity for a high-calibre EA to elevate their career within a collaborative and high-performing team. Working closely with senior stakeholders across the business, you will play a pivotal role in ensuring the seamless running of a busy and high-performing function. We are seeking a true “superstar” Executive Assistant — someone polished, proactive, and exceptionally professional, with the ambition, resilience, and commercial awareness to succeed and develop within a legal and corporate environment. The successful candidate will be confident managing competing priorities, anticipating needs before they arise, and building strong relationships at all levels. This is an outstanding opportunity for an experienced EA who is eager to make a meaningful impact while working at the heart of a respected and ambitious organisation. Key Responsibilities • Extensive diary and inbox management across multiple senior stakeholders, • Coordinating complex meetings, international travel, and schedules, • Acting as a key point of contact for senior internal and external stakeholders, • Preparing presentations, documents, reports, and meeting materials, • Supporting wider team coordination and administrative processes, • Building strong relationships across the business and acting as a trusted partner to the leadership team, • Assisting with ad hoc projects and contributing to initiatives within the EA community, including social and engagement committees The Ideal Candidate • Meticulous attention to detail with exceptional organisational skills, • Proven experience supporting senior executives within a fast-paced corporate environment, • Highly articulate with excellent written and verbal communication skills, • Calm under pressure with the ability to prioritise effectively, • A polished and professional ambassador for the business, • Proactive, solutions-focused, and capable of operating with discretion and confidentiality, • A genuine interest in developing within a legal EA capacity and taking on broader responsibilities over time Salary will depend on experience.

ROLE OVERVIEW // We are recruiting for a proactive and highly competent Executive Assistant to join the Tax department, based at the firm’s Head Office in London. The role is to work Monday to Friday, 9.30am to 5.30pm (although as with all client-led industries a degree of flexibility is required), alongside a team of two Executive Assistants. The successful candidate will provide professional and client-focused support to a varied allocation of fee earners, undertaking complex tasks and projects, providing transactional support and playing a critical role in managing all routine and daily administrative tasks. This role is an excellent opportunity for someone who is sufficiently experienced to influence stakeholders, build strong working relationships, and is keen to provide an exceptional service working within a challenging and demanding environment. KEY RESPONSIBILITIES // The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. • Act as gatekeeper for all fee earners/managers (e.g. take and share messages, manage expectations of callers, pass queries on to other fee earners/managers on the client team where appropriate)., • Use initiative to manage email accounts and to develop and maintain systems to promote efficiency., • Build strong relationships with, and develop and maintain a comprehensive knowledge of, clients, mandates and projects., • Extensive and proactive diary management (to include understanding fee earner/manager preferences, highlighting and rectifying clashes, marking holidays/absences where appropriate, ensuring Outlook invitations are responded to and understanding each fee earner’s/manager’s priorities for the day)., • Organise internal and external meetings including all ancillary arrangements (e.g. book meeting rooms and refreshments, prepare itineraries, arrange currency and technical support, and proactively prepare any necessary document packs)., • Arrange all fee-earner business travel via the firm’s Travel Management Company and the online travel portal, to include keeping fee-earner travel profiles updated, maintaining up-to-date knowledge and training in relation to the current travel booking policies and procedures, proactively check country specific safety advice and travel news via the firm’s travel insurance provider’s travel resources website, and obtain any relevant travel documents (e.g. Visas or ID cards)., • Organise and support events and hospitality, to include managing invitations and RSVPs, arranging restaurants/venues and any necessary equipment, supporting the preparation and distribution of name badges, attending events., • Attend and contribute to team meetings as required and progress action points as appropriate., • Draft, create, amend and format high quality correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets., • Financial management, to include drafting bills and bill narratives, liaising with the Costs team, ensuring all fee earner time is up to date and submitted, obtaining PO numbers where appropriate and monitoring WIP., • Transactional management, to include all file-opening/closing admin, ensuring all activities and duties adhere to risk and compliance requirements., • Proactively maintain and update contact information within Outlook and the firm’s Client Relationship Management system (Dynamics)., • Own and maintain all relevant data, for example in relation to Graduate Recruitment, SRA Renewals, PI renewal, BD events and client relationships, to include creating and maintaining rolling ‘to-do’ lists and prompting fee earners/managers as necessary., • Act as change champions and first responders, supporting issues and challenges experienced by fee earners/managers following the introduction of new processes and systems., • Build strong relationships with business services teams and maintain effective and efficient use of business support services., • General administrative support, e.g. bundling, indexing, time recording, copying, printing and scanning., • Identify and facilitate knowledge sharing within peer group and wider team, and provide team support to cover absences and during times of increased workflow., • Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm’s policies in general., • Undertake additional ad hoc duties to support the group, as identified by Practice Support Manager/group partners and as necessary. CANDIDATE PROFILE // Candidates for this position must have: • Advanced knowledge of Microsoft Office Suite (in particular Word, Excel and PowerPoint).This role will demand extensive use of these packages and will also require excellent administrative skills and experience., • Excellent audio skills and typing speeds., • Excellent attention to detail and use of grammar., • Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels., • The ability to build strong relationships with internal and external clients., • Commercial and financial acumen and a solution-focused attitude., • Accuracy and pride in their work product., • A collaborative attitude, being supportive of the business and its initiatives, plus a willingness to get to grips with new technology, taking the training opportunities provided by the firm., • The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times., • The ability to anticipate and identify potential problems and provide innovative solutions., • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines., • Experience of working in a diverse team whilst fostering an inclusive team culture., • An adaptable nature and be open to change, with a willingness and confidence to make suggestions for change where appropriate., • A high level of professionalism and integrity; displaying the highest standard of professional ethics. We welcome applications irrespective of race, colour, ethnic or national origin, disability, sex, gender identity, sexual orientation, age, religion, belief or marital status.

Senior Wealth Planning Assistant | Wealth Planning 12 Month FTC - £ Competitive Package London A fantastic opportunity for an experienced wealth planning administrator to join a collaborative Wealth Planning team and play a key role in delivering exceptional client service. We're looking for a Senior Wealth Planning Assistant to provide comprehensive administrative support to Wealth Planners, ensuring smooth client onboarding, meeting coordination, and first-class client outcomes. What you'll do • Support Wealth Planners with client administration, meeting preparation, and post-meeting actions, • Handle new business processing, CDD, and accurate application paperwork, • Act as first point of contact for client queries and coordinate with central services, • Maintain accurate client records on XPlan and associated systems, • Assist with training junior team members and contribute to process improvements What we're looking for • Strong experience in wealth planning administration or similar client-facing financial services role, • Good knowledge of financial planning products and processes, • Excellent organisational skills with strong attention to detail, • Proficient in MS Word/Excel; XPlan and Voyant experience desirable, • Outstanding communication and interpersonal skills, • Proactive team player with excellent client service focus What's on offer • Key role within a professional, client-focused wealth management team, • Opportunity to mentor junior staff and drive process improvements, • Clear progression opportunities within wealth planning, • Supportive environment with ongoing professional development Perfect for an ambitious wealth planning professional ready to take the next step. DM me if you'd like to discuss this opportunity or know someone who would be a great fit.

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. Key Responsibilities • Act as a professional and client-focused ambassador for partners, both internally and externally., • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly., • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately., • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions., • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments., • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams., • Take ownership of administrative tasks and deliver work accurately within deadlines., • Build strong working relationships with partners and establish effective working practices., • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments., • Identify and implement operational improvements and best practices to enhance efficiency., • Attend meetings, prepare minutes, and follow up on agreed actions where required., • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities., • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements., • Develop a strong understanding of the team’s clients, priorities, and business objectives., • Act as a positive role model within the team and contribute to continuous improvement initiatives., • Build and maintain effective relationships with internal and external stakeholders. Candidate Profile • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment., • Strong organisational and time-management skills with the ability to manage multiple priorities., • Excellent communication and interpersonal skills., • High attention to detail and strong problem-solving abilities., • Commercial awareness and confidence handling confidential and financial information., • Proactive, adaptable, and capable of working independently., • Strong IT skills and confidence using Microsoft Office and business systems., • Ability to remain calm and professional under pressure. The role will offer excellent benefits and hybrid working. For further information please contact Ella Britton

A fast-growing InsurTech business in the heart of the City is looking for a highly organised and proactive Personal Assistant to support two key members of the leadership team — the Chief Marketing Officer and Chief Product Officer. This is a fantastic opportunity to join an ambitious, collaborative company at an exciting stage of growth, where you’ll play a central role in keeping the business running smoothly and making a genuine impact across the organisation. Salary: Up to £55,000 + bonus Working pattern: Hybrid (3 days office / 2 days home) The Role Working closely with senior leadership, you’ll provide seamless day-to-day support in a fast-paced and varied position. This role would suit someone who thrives on being one step ahead, enjoys building relationships, and loves bringing structure and organisation to a busy environment. Key Responsibilities • Managing complex diaries and ever-changing schedules, • Coordinating meetings and booking meeting rooms, • Preparing and distributing meeting documentation and materials, • Organising UK and international travel, including detailed itineraries, • Processing expenses efficiently and accurately, • Researching and booking venues for lunches, dinners, and corporate events, • Supporting the planning and delivery of client and internal events, including catering and guest coordination, • Acting as a key point of contact for existing and prospective clients, • Assisting with the preparation of presentations and business materials, • Managing incoming post and courier arrangements, • Providing wider administrative support across the business as needed About You We’re keen to speak with experienced Personal Assistants who have supported senior stakeholders within insurance, financial services, or another regulated corporate environment. You’ll be someone who: • Is confident working in a fast-paced, high-performing environment, • Has exceptional organisational skills and attention to detail, • Builds strong relationships easily and communicates professionally, • Enjoys working as part of a close-knit and growing business, • Takes initiative and is always willing to go the extra mile In return, you’ll join a forward-thinking business with a supportive culture, strong growth plans, and the chance to truly add value and shape your role as the company continues to expand! Please apply today to be considered.

Personal Assistant | £42,000 + Bonus | Hybrid working: 4 days in the office, 1 day from home The Opportunity A leading privately owned UK property and urban regeneration business is seeking a highly organised, proactive Personal Assistant to join a well-established Business Support Group. This is a varied and pivotal role within a fast-paced, ambitious organisation delivering some of the UK's most exciting large-scale regeneration schemes across residential, workspace, retail, leisure and education. The Role You'll sit within a team of 10 PAs and EAs, supporting a busy portfolio of senior stakeholders across two key business areas. Primarily, you will provide comprehensive support to a Director-level leader and two members of their team within Asset Management - a fast-moving, high-demand brief where strong diary management and polished presentation skills are essential. You will also support a Development Director and one of thier team members, with a focus on diary management. This is not a role for someone who wants a quiet inbox. You'll need to be trusted, discreet, detail-orientated and comfortable operating with autonomy in a dynamic environment where priorities shift quickly. Key Responsibilities Diary & Meetings • Managing multiple complex, frequently changing diaries across internal and external meetings, • Anticipating and proactively resolving scheduling conflicts, • Coordinating meetings including rooms, catering, travel and agendas, • Attending meetings to take notes and track agreed actions, • Arranging site visits, preparing itineraries and organising travel and accommodation, • Researching and booking venues for lunches, dinners and events; occasional out-of-hours support required Communication & Stakeholder Management • Acting as a key point of contact for internal and external stakeholders, • Drafting, proofreading and preparing high-quality correspondence, presentations and documents, • Building strong professional relationships across the business support team Operational & Administrative Support • Processing invoices, purchase orders and monthly expense reports, • Maintaining CRM databases and project directories, • General admin including printing, binding and tracker management, • Collating information for board reports and chasing stakeholder inputs, • Providing cover for other PAs and reception as needed About You • Proven PA experience in a fast-paced environment; property or real estate sector experience is an advantage but not essential, • Strong diary management skills are a must - you'll be juggling multiple demanding calendars simultaneously, • Demonstrable experience producing and preparing presentations to a high standard, • Highly organised with the ability to prioritise under pressure and meet tight deadlines, • Proficient in Microsoft Office including Teams, SharePoint, OneDrive and Copilot, • Strong written and verbal communication skills with a professional, confident manner, • High degree of discretion and confidentiality, • Proactive, solutions-focused and calm under pressure, • Flexible team player with a hands-on, can-do attitude, • Comfortable building relationships at all levels and representing the business professionally Benefits • £42,000 salary with discretionary bonus of up to 10%, • 25 days holiday plus bank holidays, • Pension matched up to 6%, • Life assurance (4x salary) and Permanent Health Insurance, • Private Medical Insurance, Dental Cover and Health Care Cash Plan, • Gym subsidy and Employee Assistance Programme, • Flexible benefits platform covering finance, travel, lifestyle and technology, • Enhanced family-friendly policies and hybrid working (4 days office / 1 day from home), • 2 volunteering days per year and matched charitable donations up to £200, • Wellbeing framework, mental health first aiders and coaching programme This is a fantastic opportunity to join a high-calibre, collaborative support team within a business that genuinely invests in its people and the communities it builds.

9-EA/HKLW Executive Assistant Financial Services Permanent, ASAP start Up to £75K West End Fully office based About the Client: A highly regarded international financial services firm with a collaborative and close-knit London office of approx. 20 employees. With multiple global offices and a strong team culture, the business offers a professional yet supportive working environment. About the Role: This is a busy Executive Assistant role supporting a Senior Partner within the London office, alongside light support to a small number of junior team members. The role requires someone who is highly organised, proactive and confident operating independently within a fast-paced environment. Responsibilities will include (but are not limited to): • Complex diary and meeting management across multiple time zones., • Coordinating extensive international travel., • Managing expenses and supporting wider administrative processes., • Acting as a professional point of contact for clients and stakeholders., • Supporting meeting logistics, including video conferencing, catering and presentations., • Assisting with ad-hoc projects and broader office support where required. Candidate Specification: • 5+ years’ Executive Assistant experience within a fast-paced corporate or financial services environment., • Strong experience supporting senior stakeholders with busy schedules and international travel., • Highly organised with exceptional attention to detail., • Proactive, polished and able to use initiative confidently., • Strong communication skills, both written and verbal., • A collaborative and flexible approach, with the ability to work independently., • Strong Microsoft Office skills; Concur experience advantageous. Additional Information: • Permanent opportunity with ASAP start., • Fully office based, Monday–Friday., • Hours are typically 9:00am–6:00pm, with flexibility required outside core hours., • Up to £75K plus discretionary bonus and benefits If this sounds like the Executive Assistant role for you, please apply today!

Office Manager / Executive Assistant Executive Search Up to £50K, dependent on experience West End Fully office-based Full-time or part-time 3-MaOMEA/RVF About the Client: A leading executive search and advisory firm, based in the West End. They are looking for a highly organized, proactive Office Manager / Executive Assistant to play a key role in supporting the day-to-day running of the business. About the Role: An exciting opportunity to join a leading talent advisory firm and support the day-to-day running of the office! This is a hands-on, varied role combining office management, executive support, and broader operational involvement. Responsibilities will include (but are not limited to): Office Management • Act as the first point of contact for the office, • Oversee and improve day-to-day office operations, including managing office access and ensuring security protocols are followed, • Manage office budgets, maintain office systems, and ensure health and safety compliance Executive Assistant Support • Provide diary and inbox management for selected SLT members, • Manage expenses, • Assist with report preparation, and correspondence drafting, • Coordinate travel arrangements and itineraries Operational Support • Assist with HR, Marketing and Events activities, • Assist with general operational and administrative tasks Candidate Specification: • Previous experience as an Office Manager, Executive Assistant, or similar administrative support role, • Highly organized, with strong attention to detail, • Proactive, and able to manage multiple priorities, • Excellent communication (both written and verbal), • Able to take ownership of tasks, and be the ‘go-to’ person in the office Additional information: • There is the option for this role to be full-time or part-time, • Salary up to £50K (pro-rata for part-time), • West End location, • Fully office-based If you are looking for your next opportunity, apply today!

Admin Assistant, Monday – Friday, £28,000 + bonus OTE 30/32k The Admin Assistant Role: You’ll provide vital support across the business, helping with everything from supporting the consultants, and recruitment coordination to events and general day to support in the office. This role also offers that real development into a 360-recruitment consultant. Responsibilities include: • Supporting CV branding and marketing activity, • Creating, loading, and managing job adverts across multiple platforms, • Assisting with candidate sourcing and attraction, • Supporting event operations and coordination, • Providing general administrative support to the wider team, • Answering incoming calls and handling enquiries professionally About You: • Highly organised with strong attention to detail, • Confident communicator, both written and verbal, • Comfortable using Microsoft Office and online systems (job board experience beneficial), • Able to manage multiple tasks and prioritise effectively, • Positive, adaptable, and eager to learn Great opportunity for someone looking to grow within a dynamic and supportive business. Drop me a message to hear more.

Criterion Capital is seeking an experienced Document Controller with Procore proficiency to support our Construction MEP division by managing and maintaining robust internal document control systems across our projects. The successful candidate will also oversee and coordinate a team of Virtual Assistants supporting document management and administrative processes across the division. The Role This role is responsible for ensuring that all project documentation and drawings are accurately controlled, up to date, and distributed in line with the Project Management Plan (PMP). You will act as Criterion Capital’s central point of contact for all document and drawing control matters, supporting both office and site-based teams, while managing the workflow and performance of Virtual Assistants assisting the department. Key responsibilities include: • Managing and maintaining the central document management system, ensuring all records are accurate, current, and correctly filed, • Controlling document and drawing distribution in accordance with project procedures and the PMP, • Reviewing and implementing document management protocols across projects, • Archiving historical and superseded documentation in line with company standards, • Producing and circulating weekly reports on document activity and status, • Completing, maintaining, and monitoring project records and registers, • Ensuring proper tracking and retention of all issued and received documentation, • Visiting site to support project teams with the effective use of document control systems, • Supervising and coordinating a team of Virtual Assistants to ensure efficient document processing and administrative support, • Delegating and monitoring tasks across the Virtual Assistant team to maintain accuracy, consistency, and timely delivery of work About You To be successful in this role, you will bring: • Proven experience in a Document Controller role within the construction industry, • Strong proficiency in Microsoft Office and Procore, • Experience managing or coordinating administrative support teams or Virtual Assistants is desirable, • Excellent organisational skills with exceptional attention to detail and accuracy, • Clear and professional communication skills when liaising with Clients, Consultants, internal teams, and the supply chain, • Confidence in leading meetings to review and manage project information, • The ability to work effectively under tight deadlines, • A proactive, flexible approach with the ability to manage multiple priorities, • The capability to work both independently and as part of a collaborative team If you are a detail-driven professional with a strong background in construction document control and team coordination, we encourage you to apply and be considered for this opportunity with Criterion Capital.

Job Title: Team Assistant Location: London – Canary Wharf (2 days per week in the office) Salary: £36,000 - £40,000 + Bonus + Strong Benefits Package Full-Time: Permanent Start Date: ASAP, can wait a few weeks for the right person Our client, a highly regarded financial services firm, are seeking a Team Assistant to support the team of Executive Assistants in the business and C-level stakeholders. The Role: As a Team Assistant, you will act as a gatekeeper, organiser, and trusted partner, ensuring the senior leader’s time is used effectively and business objectives are delivered seamlessly. This role is a hybrid of senior administrative duties and Executive Assistant support for the team of EAs. Key Responsibilities Include: • Complex diary and inbox management, scheduling and prioritising across multiple demands, • Acting as a key point of contact for internal and external stakeholders, managing all correspondence with professionalism and discretion, • Taking ownership of projects and tasks, ensuring follow-through and timely completion, • Coordinating travel arrangements locally and internationally, • Planning and organising meetings, events, and offsites, • Preparing high-quality documents, reports, and presentations, • Managing expenses and processing invoices, • Taking accurate meeting minutes and tracking action points, • Supporting with broader administrative tasks as required About You: • Ideally has demonstrable experience supporting C-suite or senior executives in a fast-paced environment, • Holds experience within financial services or another professional services environment, • Strong communication skills, • Exceptional organisational skills and attention to detail, • Is an excellent communicator, able to build strong relationships with stakeholders at all levels, • Thinks strategically about time management, prioritisation, and workload, • Has a track record of taking ownership of work and delivering tasks end-to-end, • Is highly trustworthy and discreet, with experience handling sensitive and confidential information Opportunity: • Opportunity to work closely with a C-Level Executive and gain exposure to senior leadership decision-making, • Collaborative, high-performing environment with a collaborative culture If this role is of interest, please apply below!

Owen Reed is looking for a Learning and Development Assistant for a top law firm in London. Learning and Development Assistant – 12 Month FTC 📍 London – Hybrid Working (2 days in the office, 3 days from home) We are looking for a bright, proactive and highly organised Learning and Development Assistant to join a busy and collaborative L&D team within a leading international law firm. This is an exciting opportunity for a graduate-calibre candidate with previous Learning & Development or events coordination experience within a professional services environment. The successful candidate will support a high-profile global change programme, working closely with the Global Head of L&D and Programme Manager on a wide range of learning initiatives, workshops and events. The role would suit someone with excellent attention to detail, strong communication skills and the confidence to manage multiple priorities in a fast-paced environment. Key Responsibilities Initiative & Programme Support • Coordinate working group meetings, including scheduling, note taking and distributing action points, • Support the Global Head of L&D and Programme Manager with project tracking and administrative support, • Assist with monitoring progress across multiple workstreams within the programme Event & Workshop Coordination • Draft and send invitations and joining instructions, • Track responses, attendance and participant information, • Coordinate travel, accommodation and dietary requirements, • Source venues and organise event logistics, • Liaise with programme designers, local office teams, HR and L&D contacts globally, • Organise dinners, reservations and pre-orders for attendees, • Attend events and workshops to provide on-site administrative support, • Coordinate post-event follow-up sessions and communications Workshop Administration • Coordinate workshop scheduling with internal teams and external consultants, • Set up Zoom meetings and manage virtual workshop administration, • Distribute pre-work and programme materials, • Support workshops by managing breakout rooms, polls and chat functions, • Send feedback forms and collate participant feedback Invoice & Budget Tracking • Process and track invoices and approvals, • Maintain accurate cost tracking spreadsheets, • Liaise with finance teams regarding invoice processing Skills & Experience • Degree level qualification, • Previous experience within a Learning & Development Assistant role, • Experience organising onsite and offsite events within a professional services environment, • Excellent written and verbal communication skills, • Strong organisational and time management abilities, • High attention to detail with the ability to prioritise effectively, • Able to work under pressure and meet deadlines, • Proactive, adaptable and able to work independently as well as within a team, • Enthusiastic and flexible approach The Essentials • 12 month fixed term contract, • Standard hours: 9:30am – 5:30pm, • Flexibility required depending on business needs, • Hybrid working – minimum 2 days per week in the office, • 12 week probation period, • 4 week notice period

Administrative Assistant – Solar Panel Company 📍 Location: Waltham Abbey 🕒 Job Type: Full Time 💼 Industry: Renewable Energy / Solar We are a growing solar panel business based in Waltham Abbey and are looking for a reliable and organised Administrative Assistant to join our team on a full-time basis. This role is ideal for someone who is confident on the phone, comfortable with emails, and happy to support the day-to-day running of the business. Key Responsibilities Answering incoming phone calls and handling customer enquiries professionally Managing emails and general correspondence Scheduling appointments and updating calendars Data entry and maintaining customer records Preparing and sending quotes, invoices, and other documents (training provided) Liaising with customers, installers, and suppliers General day-to-day administrative support for the team Skills & Experience Previous admin or office experience (preferred but not essential) Strong communication skills, both written and verbal Good organisation and time management skills Confident using computers, email, and basic office software Ability to work independently and as part of a team Professional, reliable, and detail-oriented What We Offer Friendly and supportive working environment Full training provided Opportunity to grow with a fast-growing renewable energy business Competitive salary based on experience How to Apply Please send your CV and a brief introduction to 📧 info@greenecogroup.co.uk

Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.® Additional information on the firm can be found at www.heidrick.com. The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA’s role is problem-solving within the search execution and administrative process. Job Responsibilities: • Formatting, editing, proofreading, preparing and transmitting client deliverables, • Maintaining complex consultant calendars., • In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process., • Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team., • Creating and maintaining an efficient organizational system for all search processes., • Maintaining client and candidate relationships and building rapport through regular communication via phone and email., • Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested., • Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates., • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc., • Maintaining client, candidate and companywide confidentiality, • Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed., • Assisting with database research and coding of records in collaboration with Associate practices resources. Required Qualifications: • Educated to GCSE level (or equivalent)., • 5+ years of administration experience in roles that required project coordination, • Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace, • Proficient working experience in all Microsoft Office products, • Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information., • Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals, • Available to work Monday – Friday during normal business hours, flexible to work overtime when needed Preferred Qualifications: • Experience working in a professional service/ Executive Search organization, • Hands-on experience working within a proprietary database environment, • Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers, • Proven ability to maintain composure in a exciting and at times, rapidly changing environment

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

A luxury skincare brand is on the hunt for a dedicated Office and HR Admin Assistant to be based in London. The Role This is an exciting opportunity for an experienced HR and Office Assistant to take ownership of two vital functions: human resources administration and office management. You will be the person who makes things run seamlessly, supporting the full employee lifecycle while ensuring the office environment is professional, welcoming and always at its best. Key responsibilities include: • Supporting payroll administration and all core HR processes, • Managing new starters, leavers and employment changes, including offer letters, contracts and references, • Maintaining and updating HR systems with accuracy and consistency, • Producing HR reports covering absence, turnover and engagement, • Acting as front of house, delivering a professional and welcoming reception experience, • Managing meeting rooms, visitor experience, suppliers and external vendors, • Overseeing office operations, equipment, maintenance and Health and Safety compliance, • Coordinating onboarding logistics including desk setup, equipment and welcome packs, • Organising office events and supporting the wider team with day-to-day operational needs Sound like you? You bring at least three years of HR administrative experience and a natural ability to create order, efficiency and a positive environment around you. Detail matters to you. Confidentiality is second nature. You are someone who spots what needs improving before being asked, and you take genuine pride in delivering a seamless experience for the people you support. Strong Microsoft Excel and PowerPoint skills, excellent communication, and the ability to juggle multiple priorities with calm and confidence are all essential. Experience in office coordination or facilities management is a bonus.

Our client is a leading global private bank for HNW and UHNW families. They are hiring a 12 month FTC Executive Assistant & Events Co-ordinator. Key responsibilities include; provide full administrative support to the CEO of the UK business, act as ‘gatekeeper’ including complex calendar management and prioritisation, proactively manage the CEOs in-box, filter/prioritise all calls, coordinate travel arrangements, handle confidential information, interact with clients and business partners, manage expenses, undertake event co-ordination tasks from planning to execution including identify suitable venues, visit sites, handle invitations and manage RSVPs, attend prep calls with stakeholders, oversee venue set-up, final preparations and manage operational logistics on-site including guest registration and overall attendee experience. The successful candidate will be immediately available, they will possess previous EA experience, ideally gained in private banking or the broader financial services industry, advanced knowledge of MS Office, the ability to prioritise and multi-task under pressure, excellent verbal and written communication skills, good initiative, they will be conscientious, detail-orientated and well organised. Some previous exposure to event co-ordination is desirable.

Senior Executive Assistant (Temp to Perm) £29–£31 per hour | West End | Hedge Fund An exceptional temp-to-perm opportunity has arisen with a top-tier, globally recognised hedge fund based in the West End. Known for its high-performance culture, and outstanding talent, this firm offers a truly professional and collaborative front-office environment. The Role Supporting 3 Portfolio Managers and their teams (c.12 individuals), this is a highly visible, front-office EA role requiring first-class organisational and stakeholder management skills. You will act as a true business partner, ensuring seamless coordination across busy investment teams. Key Responsibilities • Complex diary and inbox management, • Extensive global travel coordination, • Expenses and meeting logistics, • Conference calls and stakeholder liaison, • Supporting elements of the research process, • Driving efficiencies and workflow optimisation, • Ad hoc projects and occasional PA duties About You • Solid experience supporting front-office professionals (Corporate Access preferred), • Intelligent, proactive and highly organised, • Strong work ethic with a positive, can-do attitude, • Able to work autonomously with excellent attention to detail, • Advanced MS Office skills, • Confident building relationships across senior stakeholders If you have the relevant skills and experience, please apply today to be considered. Due to the expected high volume of applications, we kindly ask that you only apply if your background closely matches the requirements outlined in the job specification.

A fantastic opportunity has arisen for a Legal Assistant to join a well-regarded firm of solicitors based in North West London. Working within the residential conveyancing team, this role offers training and hands-on exposure to both pre-completion and post-completion work in a dynamic workplace. This role is ideally suited to a recent law graduate who has gained some practical exposure to legal work, such as internships, paralegal experience, or work placements and who is motivated to build a career in law. Duties include: • Assisting with a range of post-completion tasks, including completing and submitting Stamp Duty Land Tax (SDLT) forms, • Processing applications and registrations at Companies House, • Supporting pre-completion work, including liaising with fee-earners, mortgage lenders and clients to obtain documentation and updates, • Providing administrative support to fee-earners on their caseloads, ensuring deadlines are met efficiently Key Skills & Requirements: • Legal degree - essential, • Strong written and verbal communication skills, • Highly organised with excellent attention to detail This is a lovely opportunity for a Legal Assistant to join a respected, forward-thinking firm and build a rewarding career in law. For further information on this opportunity, please contact Fame Recruitment Consultants today. Fame Recruitment is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Due to high volumes of applications, we are unable to respond individually however, if you have not heard from a consultant within 24 hours then your application has been unsuccessful.

Personal Assistant (Director Level) - Short Term Contract Personal Assistant (Director Level) - Short Term Contract The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is £175 per day (via PAYE). Key accountabilities of the role • Provide support to the Directors /Heads of, in your appointed business areas., • Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately., • Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims., • Identify and implement opportunities to create simpler, faster and more effective processes,, • Act as a first point of contact for your appointed Director/ Head of, to internal and external personnel, representing them as and managing issues as appropriate., • Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes, • Provide support for key meetings, including drafting agendas, collating pre reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes., • When required, directly follow up emails and teams messages, when appropriate on behalf of your Director /Head of., • Support with the preparation of presentations/reports for internal and external meetings and events Key skills and experience • Maintain a high level of confidentiality at all times and be a brand ambassador at all times, by role modelling our behaviours., • Work collaboratively within the PA community to maximise efficiency and effectiveness. Build good working relationships with key internal colleagues and stakeholders., • IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools. This includes creating and editing documents, spreadsheets, and presentations., • Keep up to date with Business technology to support effective working eg Co Pilot, Clarity (expenses)., • Email and Calendar Management: Effective management of emails and calendars ,organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made., • Exceptional planning and organisational skills and ability to coordinate events., • Strong written and verbal communication skills., • Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved., • Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement whist maintaining excellent attention to detail, professionalism and confidentiality.

Merrifield Consultants are delighted to be partnering with a respected membership body, dedicated to advancing standards and research within its sector, to recruit a proactive and detail‑driven Knowledge & Research Assistant. This is an exciting opportunity to support a specialist department spanning museum services, library and information services and research administration. Summary of the role You will provide high‑quality administrative and customer‑facing support across three small specialist teams. You’ll play a key role in ensuring smooth day‑to‑day operations of the Museum and Library & Information Service. You will also provide administrative cover for the Research Team, supporting meetings, inboxes and project coordination. The Role Working across the Knowledge & Research department, you will support internal and external events, assist with visitor engagement and help maintain high standards across museum and library services. You will also provide administrative support to the Research Team, including inbox management, meeting coordination and budget logging. Key Details Salary: £22,641 (FTE £29,349) Contract: Part‑time / 27hrs per week over 4 or 5 days Location: London Working style: Onsite Department: Knowledge & Research Responsibilities • Support team‑wide events, including open days and activities., • Assist with internal and external events alongside the wider events team., • Welcome visitors and assist with guided tours and researcher supervision., • Support the movement, storage, packing and documentation of collections., • Assist with heritage projects such as oral history recording and editing., • Help maintain displays and ensure the museum environment is well presented., • Carry out circulation tasks: issuing, renewing and returning books., • Maintain OpenAthens accounts and support members with access queries., • Catalogue new materials and keep collections organised and tidy., • Provide cover for the Knowledge & Research Coordinator on non‑working days., • Respond to enquiries and maintain administrative records., • Manage inboxes, triage enquiries and coordinate responses., • Arrange meetings, take minutes and support project administration., • Assist with budget monitoring, logging expenses and collating receipts. Person Specification Essential • Experience in a busy, customer‑facing administrative role., • Excellent IT skills, including MS Office., • Strong organisational skills and attention to detail., • Confident communicator with good customer service experience., • Flexible, proactive and able to prioritise effectively. Desirable • Experience in a museum, gallery, library or similar public‑facing environment., • Knowledge of library systems, including cataloguing and OpenAthens., • Experience in the charity or membership sector. How to Apply If you are excited by the opportunity to support a specialist Knowledge & Research team and enjoy working in a varied, customer‑focused environment, we would love to hear from you. Please apply today or contact Merrifield Consultants for further information. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Are you passionate about retail and are driven by the world of luxury skincare and prestige cosmetics? As an Assistant Business Manager, for La Prairie, Harrods you will have the opportunity to work alongside the Business Manager to lead and grow our beautiful brand at Harrods, London including our Spa treatment room. This is an exceptional opportunity as Harrods accounts for 60% of our UK & Ireland Business. You will lead and manage a team of up to ten consultants, driving performance, fostering engagement, and contributing to business growth while ensuring the delivery of exceptional client experiences. The successful candidate will inspire and act as a role model to the team, providing best-in-class service and transforming every customer interaction into a true luxury experience. Your goal will be to strengthen the brands positions within the skincare and makeup category, in full alignment with the brand’s strategic vision and roadmaps. Main responsibilities • Set and monitor daily team objectives, adapting focus throughout the day to maximise performance and support key launches and promotional activity., • Deliver a high standard of customer service by actively engaging clients, identifying their needs, asking appropriate follow-up questions, and offering personalised skincare consultations., • Ensure every customer is introduced to the collections to enhance the overall client experience., • Proactively plan and organise external events to drive business growth and increase brand awareness., • Maintain accurate and up-to-date customer records within the EPOS system, • Ensuring excellence in Spa operations and client service, being the main point of contact for retail and spa coordination Business Planning Counter Performance & Sales: • Ensuring you work with the Business Manager on the business plan to define and monitor weekly sales targets, providing clear rationale and regular performance updates., • Plan and deliver tailored events and in-store (on-counter) activities to support achievement of the business plan, while maintaining strong awareness of competitor activity., • Ensure all required paperwork and administrative tasks are completed accurately and within agreed deadlines., • Maintain accurate stock levels, optimise stock ageing, manage tester availability, and implement timely corrective actions where required., • Proactively manage team absences to ensure consistent and effective counter coverage., • Ensure full accuracy and compliance in all sales reporting, including use of IPPOS and clienteling systems. Spa Performance & Sales: • Being the main point of contact for spa bookings, working alongside the PR manager, working with Harrods concierge, supporting in training the Harrods call centre team and driving occupancy and retail performance, • Drive the team to achieve individual paid Spa appointment targets, • Ensure and track appointment bookings so that the occupancy target is met for the Spa, • Engage, and coach Harrods team about Spa Services to increase appointments and loyalty to the brand Team Development & Performance Management • In partnership with the Business Manager you will lead, coach, and develop a team of Beauty Consultants, Makeup Artists, Spa Consultants, and stock controller ensuring excellence in performance, conduct, and client service., • Build and motivate high-performing teams that consistently meet or exceed KPIs., • Partner with the Retail Education Manager to analyze KPIs, identify training needs, and enhance sell-out performance. Marketing & Merchandising Implementation • Ensure flawless execution of in-store marketing activities in line with brand guidelines and strategy., • Maintain strict adherence to merchandising standards, optimizing use of collateral, samples, and visual assets to maximize retail impact., • Uphold the La Prairie luxury image through impeccable counter presentation and consultant grooming standards. Store relationship & Communication • To ensure that you are informed about current and new business initiatives and to provide feedback to the Business Manager & Training Manager., • Ensure you are up to date at all times of the HO emails and feedback to the team, • EPOS accuracy and compliance, • Ensure that you read Training Manual and Visual Merchandising Guidelines, actioning all relevant points, • Develop and maintain good working relationships with all store based colleagues, • In partnership with the Business Manager, Identify and leverage local opportunities for events, additional retail spaces, and personal shopping initiatives to drive brand visibility and sales. In return, La Prairie & Chantecaille offer • A competitive salary and discretionary commission scheme, • 33 holiday days (including bank holidays), • Generous product allocation & discount, • Long Service Awards starting with 3 years’ service, • A free product to try every time there is a new launch, • Contributory pension scheme – 5% employer contribution, • A range of opportunities to develop and grow personally and professionally, • 24/7 Access to Employee Assistance Programme called Lyrahealth, • Annual performance reviews so you know your career is going in the right direction Reports to: Harrods Business Manager. In the absence of Business Manager the Assistant Business Manager will report into the Head of Retail. We look forward to receiving your application.

Elite are partnering with an iconic luxury fashion house, renowned for their impeccable craftsmanship, coveted collections and a prestigious international wholesale network. We are looking for a Wholesale Operations Assistant to join their team and support the day to day running of their global wholesale business. The ideal candidate will demonstrate quick problem solving and provide support across the wholesale department. Working with both internal and external stakeholders such as logistics, finance, sales teams, 3PL warehouse and couriers to provide best practice to achieve operational excellence. Key Responsibilities: • Act as the main point of contact for Wholesale accounts, working with multiple international partners., • Communicate with wholesale clients to provide order updates, shipping schedules and assist with general enquiries such as after sales and stock returns., • Work in close partnership with the internal logistics and warehouse teams, to manage shipments, deliveries, and returns., • Assist with wholesale dispatches to provide shipping documentation including invoices, packing lists, and customs information., • Liaise with internal departments, working closely with the sales team to help drive account growth and selling opportunities with reorders and swaps., • Ad Hoc support during wholesale market, sharing seasonal order confirmations., • Provide administrative support to the wholesale operations team as and when required. Requirements: • Previous experience in any of the following: wholesale, operations, supply chain, ideally within luxury retail., • Strong organisational skills & attention to detail., • Ability to multitask in a fast-paced environment & prioritise workload., • Excellent communication skills - verbal and written., • Goal oriented, self-sufficient, and values continuous improvement., • Proficient with Microsoft Office, including basic understanding of Excel., • Experience in using NAV and/or similar ERP systems. Apply Now!

Part-Time Secretary / PA – Psychology Practice (Harley Street area) Salary £21,640 (£38k FTE) (Please only apply if you are actively seeking a part time role) - 20 hours a week over 4 days We are seeking a highly organised, professional Part-Time Secretary / Personal Assistant to support a busy and well-established psychology practice based in the Harley Street area. This is a varied and rewarding role combining administrative, patient-facing, and PA responsibilities. The role is part-time (20 hours per week over 4 days) and would suit someone who is detail-oriented, discreet, and confident working in a fast-paced healthcare environment. The Role You will play a key role in ensuring the smooth day-to-day running of the practice while providing high-level PA support. Key Responsibilities: • Managing a busy appointment diary and coordinating patient bookings (Cliniko), • Handling phone calls, emails, and post with professionalism and strict confidentiality, • Providing full PA support, including personal tasks, scheduling, and travel arrangements, • Preparing reports, documents, and medical correspondence, • Supporting bookkeeping tasks, including invoicing, payments, and expense tracking (Xero, Stripe, Hubdoc), • Maintaining accurate patient records and managing referrals, • Managing inbound patient enquiries with an excellent telephone manner, • Organising files, systems, and office supplies, • Assisting with general practice and office management duties, • Liaising with external professionals such as accountants and medical contacts, • Hours ideally Monday – Thursday 9-2pm or Tuesday – Friday 9-2pm About You • Previous experience as a Secretary, PA, or Administrator (essential), ideally within healthcare, • Highly organised with strong multitasking and prioritisation skills, • Excellent attention to detail and accuracy, • Confident user of Microsoft Office, general IT systems, and AI tools, • Experience with Cliniko (desirable), • Strong communication skills and professional phone manner, • Able to handle confidential and sensitive information with discretion What's on offer • Work in a respected and professional Harley Street practice, • Varied role with responsibility and autonomy, • Supportive, professional working environment, • Ideal part-time opportunity with consistent hours Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.

Novatus Global is a Series B scale-up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting-edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth. Our flagship SaaS platform, En:ACT (short for Ensuring Accurate, Complete and Timely reporting), is a market-leading solution for regulatory transaction reporting and reconciliation across global regimes. En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 45 firms worldwide, the platform is scalable, proven, and designed for both business and technical users. Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. We embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact. Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top-tier talent to join us on our journey and enable our next phase of success. Office Manager & Executive Assistant Managing the smooth day-to-day running of the office, supporting core business operations, and providing proactive executive support to our two Co-Founders. Novatus HQ - 2 London Wall Pl, London Wall, Barbican, London EC2Y 5AU Office Based: 5 days a week in our central London offices. Reports to: Head of People & Culture Department: Operations Job Overview: Novatus Global are looking for a proactive EA & Office Manager to oversee the smooth running of our office and support day-to-day business operations. This role combines front-of-house responsibilities with broader operations, office management and EA tasks, making it an ideal opportunity for someone who enjoys variety, problem-solving, and ensuring everything runs seamlessly. Key Responsibilities Office Management • Oversee office supplies, equipment, and vendor relationships (coffee, water, food deliveries etc)., • Manage allocation, setup, and maintenance of IT equipment (laptops, monitors, etc) and liaise with IT providers for troubleshooting and upgrades., • Own the relationship with our outsourced IT vendor, managing the end-to-end laptop and equipment lifecycle—from ordering and provisioning to asset tracking and end-of-life returns/disposal, all in line with ISO 27001 compliance guidelines., • Own office facilities, liaising with the landlord and sourcing/managing contractors to resolve issues end-to-end., • Ensure a safe, efficient, and well-presented working environment., • Liaise with facilities providers (cleaners, maintenance, utilities)., • Manage office budgets and purchasing where required., • Oversee health & safety compliance (fire drills, first aid kits, risk assessments)., • Manage building access, security passes, and visitor protocols., • Coordinate space planning, desk allocations, and seating arrangements., • Plan and manage office events, socials, and team-building activities. Reception & Front of House • Act as the first point of contact for visitors, clients, and staff., • Manage incoming emails, and correspondence., • Maintain a professional and welcoming reception area., • Coordinate meeting room bookings and set-up., • Arrange catering and refreshments for meetings or events., • Manage incoming/outgoing post and courier services. Operations & Administration • Support contract management and basic legal/administrative tasks (e.g., document organisation, tracking renewals, maintaining compliance records)., • Assist with HR and onboarding processes (setting up new starters, coordinating inductions)., • Maintain company records, databases, and document control systems., • Provide administrative support to senior management where required., • Oversee policies and procedures to ensure operational compliance (ISO 27001, GDPR, data protection, confidentiality agreements etc)., • Manage insurance renewals, company registrations, and other statutory requirements. Executive Assistance: • Provide high-touch, proactive EA/PA support to our two Co-Founders and Co-CEOs, anticipating needs and ensuring priorities are executed smoothly., • Own diary management, including scheduling internal/external meetings, protecting focus time, and resolving conflicts with sound judgement., • Plan and coordinate domestic and international travel end-to-end (itineraries, accommodation, logistics, visa requirements where applicable), ensuring trips are efficient and cost-effective., • Support board, investor and senior stakeholder interactions, including meeting coordination, and maintaining a professional, confidential interface., • Maintain strict confidentiality, exercising excellent judgement when handling confidential business and personal information., • Provide ad hoc support for company priorities, events, and executive-led initiatives as needed. General • Identify opportunities to improve processes and implement efficiencies., • Act as a go-to person for internal teams to resolve day-to-day operational issues., • Coordinate with external suppliers, partners, and service providers., • Support business continuity planning and disaster recovery processes., • Assist with travel bookings, accommodation, and logistics for staff., • Organise internal communications (announcements, newsletters, updates). Perks & Benefits: • Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access, • Life Insurance (4× salary) with Unum, • Unum’s Help@Hand: includes medical second opinions, physiotherapy, lifestyle coaching, savings and discounts, and cancer support services for you, your partner, and your child(ren), • Employee Assistance Program, • Enhanced parental leave (maternity & paternity), • Professional qualification sponsorship, • Accelerated career progression based on performance, not tenure, • Holiday entitlement increases with tenure, • Flexible hours with core collaboration time, • Paid volunteering leave, • Gym & fitness discounts, • Quarterly socials, and office snacks & drinks, • Interest-based working groups to collaborate and innovate Novatus Global’s Equal Opportunities Statement: Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010. We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements. This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct

Executive Assistant to General Counsel & Governance Administrator £60k-£70k Hybrid 3 days in the office and two from home Candidate Specification An exciting opportunity for a highly organised, confident and commercially minded Executive Assistant / Governance professional to join a dynamic Legal & Company Secretariat team within a fast-paced corporate environment. This is a high-profile, stakeholder-facing role supporting a senior executive at Executive Committee level, while playing a central role in Board and governance operations. The position offers exceptional exposure to senior leadership, Non-Executive Directors and key strategic business activities, making it ideal for someone who thrives in a fast-moving environment and enjoys working at the heart of decision-making. The successful candidate will combine first-class organisational skills with emotional intelligence, discretion and the ability to manage multiple priorities seamlessly. They will be proactive, solutions-focused and comfortable operating in a role where no two days are the same. The Opportunity This role offers the chance to become a trusted partner to the General Counsel & Company Secretary while supporting critical governance and legal processes across the business. Working within a collaborative and high-performing team, the successful candidate will help ensure the smooth running of Board, Executive Committee and governance activities while contributing to a culture of excellence and continuous improvement. This is an ideal opportunity for someone who enjoys: • Working closely with senior executives and Board members, • Taking ownership of complex coordination and governance activities, • Operating in a fast-paced, highly professional environment, • Building strong relationships across a business, • Delivering exceptional attention to detail and service standards, • Being part of a collaborative and ambitious team Key Responsibilities Executive Support & Stakeholder Management • Acting as a trusted Executive Assistant to the General Counsel & Company Secretary., • Managing complex diaries and coordinating high-level meetings across senior stakeholders., • Organising Board, Committee and Executive Committee meetings well in advance., • Supporting Non-Executive Directors with meeting logistics, travel arrangements and expenses., • Coordinating Board dinners, leadership events and major corporate meetings., • Assisting with onboarding and induction programmes for new Board members. Governance & Board Administration • Preparing and coordinating Board and Committee agendas and papers., • Managing the timely production and distribution of Board materials through governance platforms including Diligent Boardbooks., • Supporting governance planning, actions tracking and meeting administration., • Liaising confidently with internal teams and external advisers to ensure smooth governance processes., • Supporting Joint Venture Boards and wider corporate governance activity. Company Secretarial & Compliance Support • Assisting with statutory compliance and maintenance of corporate records., • Supporting Companies House filings and regulatory processes., • Assisting with stock exchange announcements and related governance notifications., • Maintaining governance registers and supporting insider list administration., • Supporting share scheme administration and audit review processes., • Coordinating confidential documentation and electronic signature processes. Legal & Operational Support • Supporting legal and compliance initiatives including attestation processes and governance registers., • Coordinating risk review meetings and key governance deadlines., • Preparing professional documentation, presentations and reports to a high standard., • Providing proactive administrative support across a broad range of legal and governance activities. Skills & Experience The successful candidate is likely to bring: • 3+ years’ experience in an Executive Assistant, Board Support or Company Secretarial support role., • Experience supporting senior executives and Board-level stakeholders., • Exposure to governance, legal or professional services environments., • Strong organisational skills with the ability to manage competing priorities effectively., • Exceptional attention to detail and a proactive, solutions-focused approach., • Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint., • Experience using governance platforms such as Diligent Boardbooks and Diligent Entities., • Experience with DocuSign and SurveyMonkey would be advantageous. Personal Attributes The ideal candidate will be: • Highly professional, confident and discreet, • Calm under pressure and able to manage sensitive information, • Collaborative and relationship-focused, • Adaptable, agile and comfortable with change, • Naturally organised with excellent follow-through, • Proactive, positive and eager to contribute, • Committed to delivering work of the highest quality

Sunrise Brokers is an interdealer broker offering a comprehensive service across equities, commodities, credit, interest rates, foreign exchange and hybrid products. Located in Europe, the US and Asia, Sunrise Brokers is dedicated to providing world-class quality of service and continues to invest in systems, infrastructure and innovation to support its global client base. (sunrisebrokers.com) We are looking to add a member to our Administration team in London, to support our global operations. The successful candidate will have responsibility for Sunrise’s London office front desk, including answering phone calls, greeting visitors, general office management responsibilities and administrative assistance. Key responsibilities: • Ensuring the reception desk and switchboard are manned at all times, • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately, • Operating the switchboard and answering calls, screening and forwarding incoming phone calls, taking and forwarding messages accurately, • Reservation of meeting rooms on Outlook, ensuring they are prepared with required catering and presentable at all times, • Keeping the reception, meeting rooms and kitchen areas tidy and well stocked, • Receiving and sorting daily mail/deliveries and organizing outgoing couriers, • Administration duties – ordering office supplies, reporting facilities issues, general team assistant duties – booking reservations, organizing team/client lunches, assist with employee expense administration etc., • Attendance record keeping and administration, • Ad-hoc EA responsibilities as requested by the business Skills / experience/personal attributes required: • Excellent organizational skills, • Experience as a Receptionist or customer service role, • Flexible and adaptable approach to changing business needs, • “Can do” attitude and happy to work as part of a small admin team, • Confident managing meeting room coordination, hospitality and visitor experience, • Able to work under own initiative in a methodical manner, • Professional and mature attitude, • Solid written and verbal communication skills, • Good time keeping and reliability, • Knowledge of MS Office

A boutique international law firm in the Cayman Islands is seeking an experienced and highly organised Corporate Legal Secretary to support its busy corporate and transactional practice. This is an excellent opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys working closely with senior lawyers on sophisticated cross-border transactions. This role offers the chance to join a dynamic international firm advising a global client base across corporate, finance, investment funds, and regulatory matters. Alongside exposure to high-quality cross-border transactions, the successful candidate will enjoy the lifestyle benefits of living in the Cayman Islands — including year-round sunshine, world-renowned beaches, and a vibrant international community. Key Responsibilities • Prepare, amend, and format corporate legal documentation and transactional materials, • Assist with corporate transactions, closings, and related administrative processes, • Draft correspondence, engagement letters, board resolutions, and legal documents, • Manage calendars, coordinate meetings, and arrange appointments and travel, • Prepare presentations, reports, and transaction structure charts using Microsoft PowerPoint, • Produce spreadsheets, financial schedules, and data reports using Excel, • Maintain document management systems and filing processes, • Liaise professionally with clients, regulatory authorities, service providers, and internal teams, • Support business development initiatives, client pitches, and fee proposals, • Provide high-level executive and administrative support to senior lawyers and partners Requirements • Five plus years of experience as a Corporate Legal Secretary or Legal Assistant within a corporate or transactional legal environment, • Strong understanding of corporate legal documentation and offshore transactional processes, • Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint, • Excellent organisational skills with strong attention to detail and accuracy, • Ability to prioritise workloads and manage multiple deadlines effectively, • Professional communication skills and a client-service-oriented approach, • High level of discretion and confidentiality, • Experience within an offshore law firm, financial services, or corporate environment is advantageous Package • Competitive salary package of US$75,000 – US$85,000, • Relocation package provided in addition to salary, • Opportunity to live and work in one of the world’s leading offshore financial centres, • Excellent quality of life with sun all year round and stunning Caribbean beaches

Our client seeks a motivated Company Secretarial Assistant to join their Group Secretariat. In this dynamic role, you will report to the Deputy Company Secretary as well as supporting the Head of Compliance, Regulation & Commercial Contracts and the Chief Legal Officer to ensure the efficient operation of the department. This position offers a fantastic opportunity for professional growth in governance. Responsibilities include: Governance Support: • Assist Directors and senior management with corporate governance matters., • Ensure compliance with the UK Companies Act, UK Corporate Governance Code, Meeting Administration: • Prepare and circulate Board and Committee papers., • Attend meetings and drafting minutes regularly., • Manage the administrative tasks related to Board and Committees. Company Administration: • Support statutory compliance for companies by updating records in Diligent Entities and preparing statutory filings with the Registrar of Companies., • Maintain a timeline for key filings to ensure compliance., • Assist with executing company resolutions and maintaining the group structure chart. Additional Responsibilities: • Administer the Diligent Boards and Diligent Entities systems., • Support the Deputy Company Secretary and Chief Legal Officer on various projects, including annual reports. The successful candidate is likely to have the following skills and experience; • Experience supporting Company Secretarial functions within a business with a desire to build a governance career., • Highly proficient in drafting minutes and knowledge of UK corporate governance and company law., • Familiarity with Diligent Boards and Diligent Entities (or similar systems) is highly desirable., • Experience drafting company documentation, such as confirmation statements., • Strong relationship management skills and confidence when interacting with senior colleagues., • Ability to work independently, manage pressure, and meet tight deadlines., • Exceptional attention to detail and strong organisational skills., • A collaborative team player with excellent written communication skills. Qualifications: • Degree educated or equivalent is essential; a law degree is a plus, and study support is available if you are aiming to qualify as a company secretary.

Role Description We are seeking a highly organised, proactive, and bilingual (English/Russian) Office Secretary to join our team full-time, on-site in London. In this role, you will be the heart of our office operations — managing communications, coordinating schedules, handling travel arrangements, and ensuring the smooth day-to-day running of the office. Key Responsibilities • Oversee daily office operations and maintain a professional, well-organised environment, • Manage complex calendars, schedule meetings, and coordinate travel (flights, accommodation, visas, itineraries), • Act as the first point of contact — handle calls, emails, and correspondence in English and Russian, • Draft, translate, and proofread documents, reports, and presentations, • Organise meetings: prepare agendas, take minutes, follow up on action items, • Maintain confidential physical and digital filing systems, • Assist with special projects and personal errands for the principals as required Qualifications • Native or bilingual proficiency in both English and Russian (written and spoken) — strictly required, • Proven experience as an Office Secretary, Administrative Assistant, or Executive Assistant, preferably in a Family Office or private wealth environment, • Exceptional organisational and time-management skills with strong attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • High level of integrity, professionalism, and discretion in handling sensitive information, • Excellent interpersonal skills and ability to work independently in a fast-paced environment

Legal EA at Magic Circle Law Firm Prestigious Magic Circle law firm is seeking to hire a new proactive Legal EA to primarily support a long-established Senior Partner. • Very Generous Salary, • Competitive Employee Benefits, • Hybrid Working, 3 days in the office, • Exciting client facing dynamic role Legal EA at Magic Circle Law Firm responsibilities include: • Provide extensive and complex diary and travel management across multiple time zones., • Complex, high-volume billing support, • Inbox management, Diary management, Matter support, • True EA-level experience, • Adaptable and flexible — able to support multiple stakeholders if required, • Ability to work with high autonomy and manage competing demands independently, • Comfortable in a very busy, client-facing environment with high expectations Legal EA at Magic Circle Law Firm experience includes: • Senior level Legal PA / Legal EA experience gained from a recognised law firm., • Provide core EA competencies and billing familiarity, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion., • A high level of discretion in handling confidential information., • Experience supporting very senior executives, in an Executive Assistant role., • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings., • A high level of proficiency with the MS Office suite.

About Us: Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions, providing cloud-native, composable and intelligent platforms to progressive financial institutions worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market. Job Description: Executive Assistant to Business Head – Sales Location: This is a London-based role. 5 Days Onsite Role Summary We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office. Key Responsibilities Executive Support & Communication • Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners., • Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy., • Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports., • Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders. Logistics & Administrative Excellence • Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings., • Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation., • Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports., • Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment., • Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion. Engagement & Culture • Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates., • Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture., • Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients. Requirements & Skills • Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role)., • Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)., • Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure., • Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e-calendars, video conferencing, and digital filing systems)., • Communication: Exceptional verbal and written communication skills with a refined professional tone., • Integrity: Absolute discretion and a deep understanding of handling confidential business information., • Education: High School degree; a PA diploma or professional certification is considered a strong advantage.

Executive Personal Assistant Blue Legal is partnering with a leading organisation within the learning and development and professional training sector to recruit an Executive Administrative Assistant. The role is responsible for coordinating, administering and supporting the delivery of training, coaching and consulting sessions for external clients, alongside providing operational and property management support to the Managing Director. This is a varied and fast-paced position requiring strong organisation, attention to detail and excellent communication skills. Key Responsibilities • Coordinate and schedule meetings, virtual conferences and one-to-one sessions in collaboration with client project managers, coordinators, administrators and personal assistants., • Manage invitations, collate responses and conduct proactive follow-ups to ensure strong attendance and engagement., • Liaise with consultants, actors and external suppliers to ensure all training, coaching and consultancy materials are prepared and all required pre-session actions are completed., • Coordinate with internal teams and client facilities contacts regarding event technology (including Zoom and Microsoft Teams), including testing and set-up prior to delivery., • Organise and support the delivery of virtual meetings, in-person conferences and workshops., • Oversee sessions on the day to ensure smooth execution from start to finish., • Prepare contracts, invoices and supporting documentation, ensuring all agreements are in place prior to commencement of work and following up on outstanding payments where required. The Candidate • Highly organised with strong administrative and coordination experience, able to manage multiple tasks and deadlines effectively., • Excellent communication skills, with confidence in liaising with clients, consultants and external stakeholders., • Proactive, detail-oriented and adaptable, with the ability to support both operational delivery and property-related administration as required. Once you have sent your CV, feel free to telephone me on 0207 118 3003. Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applications outside of these areas. Blue Legal offers the services of an employment agency for permanent work and an employment business for temporary work. For more positions like these, check out our website at www.bluelegal.com or follow us on Twitter for the widest range of roles across the entire professional services sector @bluelegalrec

Office Manager & Executive Assistant - 12 month FTC Reporting to: Operations Director Location: Office-based (Monday–Thursday) About the Role We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment. Key Responsibilities Office Management • Oversee the day-to-day management of the office in partnership with the building management team, • Proactively identify and report maintenance and upkeep issues, attending monthly building reviews, • Maintain a clean, organised, and professional working environment, including desks and communal areas, • Manage office supplies and stock levels, ensuring the office is fully equipped at all times, • Support office moves and internal reconfigurations, including furniture and workspace changes, • Order company gifts, stationery, and general office supplies, • Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures, • Manage incoming and outgoing post, including courier arrangements, • Maintain an accurate and up-to-date asset register Events Management • Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events, • Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements, • Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams, • Support the preparation of presentations, communications, and event materials, • Oversee on-the-day delivery to ensure a high-quality and seamless experience Executive Assistant Support • Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones, • Prioritise meetings and resolve scheduling conflicts efficiently, • Coordinate internal and external meetings, including agendas, materials, and room bookings, • Arrange domestic and international travel, including flights, accommodation, and visas, • Prepare meeting packs, board papers, and reports as required, • Manage expense submissions and receipt tracking, • Monitor deadlines and ensure follow-ups on key actions Skills & Experience • Exceptional organisational and time management skills, with the ability to manage multiple priorities, • Strong communication and stakeholder management skills across all levels, • High attention to detail with a proactive, solution-focused approach, • Ability to work independently and remain calm under pressure, • Experience coordinating diaries, logistics, events, and administrative processes to a high standard, • Professional, adaptable, and team-oriented mindset, • Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams), • Previous experience in office management, executive support, events, or operations roles preferred, • Ability to handle confidential information with discretion and professionalism Working Hours: • Monday–Thursday: 09:00 – 17:30, • Friday: 09:00 – 16:00, • Some flexibility required to support events

Legal Fees & Administration Assistant Location: London Why Join BGC BGC is a leading global brokerage and financial technology company operating across the financial markets. Combining innovative technology with exceptional talent, we deliver world-class brokerage, market data, and financial technology solutions to clients worldwide. We are looking for a highly organised and motivated Legal Fees & Administration Assistant to join our Legal Department, supporting teams across the EMEA and APAC regions. This role is ideal for someone looking to build experience within a professional corporate environment. You’ll gain exposure to the day-to-day operations of an international legal team while developing valuable administrative, financial, and stakeholder management skills. The Opportunity As part of the Legal Department, you’ll support the smooth running of legal fee administration and departmental processes. You’ll work closely with colleagues across the business and external law firms, helping to ensure invoices, records, and reporting are managed efficiently and accurately. This is a varied role suited to someone who enjoys organisation, problem-solving, and working as part of a collaborative team. Key Responsibilities Legal Fee & Matter Administration • Act as a key contact for external legal invoice and fee-related queries, • Set up and maintain legal matters, projects, and tracking information, • Process invoices accurately and in line with internal procedures, • Assist with monthly accruals and legal spend reporting, • Liaise with external law firms and internal stakeholders to resolve queries, • Maintain accurate records and manage documentation effectively Departmental Support • Provide day-to-day administrative support to the Legal Department, • Assist with co-ordinating departmental activities and processes, • Support ad hoc tasks and team projects as required, • Contribute ideas to improve administrative processes and ways of working About You We’re looking for someone who is organised, proactive, and eager to learn within a fast-paced corporate environment. Skills & Experience • Strong attention to detail and accuracy, • Excellent organisational and time management skills, • Ability to manage multiple priorities and deadlines, • Strong written and verbal communication skills, • Professional and confident approach with stakeholders, • Positive, flexible, and team-focused attitude, • Ability to handle confidential information discreetly, • Good working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint Desirable • Previous experience in an administrative, office support, finance, or professional services environment, • Experience processing invoices or supporting reporting activities, • Familiarity with billing, finance, or matter management systems would be beneficial Why Join BGC? This is an excellent opportunity to join a global organisation where you’ll gain hands-on experience, develop transferable business skills, and work alongside experienced professionals in a collaborative environment. If you are detail-oriented, organised, and looking for the next step in your career, we’d love to hear from you.

This is a 12-month FTC role starting early July, and our hybrid policy requires a minimum of 4 days in the office and 1 day working from home. About Us: Our Vision is to be admired for our craft, experience, and sustainability. Desired by our customers and loved by our people. Today Moss is more than a menswear brand, we are ‘Styling individuals for moments that matter’. We’re not just for men on their big day – we’re for everyone, all the time. Whether they need to hire a one-off outfit, elevate their daily wardrobe, or create a custom piece, we’re by their side with over 170 years of tailoring know-how and considered clothing made for life as we all live it now. Our shared values encourage us to Trust our colleagues to think Creatively and plan for the sustained growth and development of Moss. For us this is about working Collaboratively and using Agility to achieve success, whilst leaving a positive impact. Embracing our core values and behavioural competencies strengthens relationships with our customers and colleagues. Purpose of the Role: In the Merchandising Admin Assistant role, your main job is to oversee the delivery process and ensure that products necessary for sales are available on the shop floor as planned. You will collaborate with the Buying team, Suppliers, and the Distribution Centre team. Your tasks will include monitoring stock through the manufacturing process, providing administrative support to the Merchandising team, managing delivery schedules, performing specialised analyses for inventory management, and assisting in creating size assessments for purchase orders. Key Responsibilities: • Collaborate with the Buying team and Suppliers to monitor stock through the manufacturing process, ensuring smooth progression and quality control., • Provide consistent administrative support to the Merchandising team, aiding in their daily tasks and operational needs., • Work with the DC team to manage delivery schedules and oversee the critical path, ensuring products arrive on time., • Perform regular specialized analyses to support inventory management and buying decisions, adapting strategies based on insights., • Assist in creating size assessments and determining size scales for purchase orders, guided by the Merchandiser's expertise. What You'll Need to Succeed: Technical: • Proficient in Microsoft Office Suite, particularly in Excel and PowerPoint., • Experience with complex data analysis, utilising advanced analytical skills to interpret and leverage data insights., • Experience in multitasking and adaptability within fast-paced environments., • Knowledge in commercial awareness and industry trends, informing strategic decisions. About You: • Demonstrates a proactive, adaptable approach with a "can-do" attitude, emphasising continuous learning and organised multitasking in fast-paced settings., • Strong communicator with the ability to build positive working relationships, effectively collaborating in teams and understanding business dynamics and market trends., • Consistently embodies Moss's core values and behavioural competencies in daily responsibilities and interactions. Rewards & Benefits: • Employee Discount: 70% discount across all our stores., • Season Ticket Loan: Financial support for commuting., • Cycle to Work Scheme: Encouraging eco-friendly travel., • Discounted Gym Membership with PureGym: Promoting physical health and fitness., • Life Insurance: Providing peace of mind for colleagues., • Ongoing Development: Tailored to suit your career ambitions from day one., • Access to Moss Learning: An online learning platform for skill enhancement., • Employee Hub: Easy access on the go to colleague benefits, recognition, wellbeing, and company updates., • New Baby Gift: Celebrating important personal milestones of colleagues. Additional information:Additional information: This is a 12-month FTC role starting early July, and our hybrid policy requires a minimum of 4 days in the office and 1 day working from home. If you want to know more about MOSS, our people and our culture, search #LifeatMoss or TailorYourCareer on LinkedIn Moss is unable to offer visa sponsorship. Applicants must have the right to work in the UK at the time of application. Unfortunately, we are not able to support visa applications or future sponsorship.

Company Description City & Commercial Insurance Group (C&C Insurance Group) provides reinsurance and insurance solutions from nine locations worldwide and is regulated in the UK, Guernsey, Bermuda, and the Seychelles. The group specializes in all types of surety and bonds, as well as property and engineering lines of business. Its global footprint and regulatory framework offer a stable, professional environment for insurance and reinsurance experts. The company is known for being innovative and agile, actively pursuing growth opportunities around the world. Team members join a collaborative, forward-looking organization with a strong focus on excellence and client service. Role Description This is a full-time, on-site Executive Assistant to Directors role based in the City of London. The Executive Assistant will provide high-level administrative and organizational support to the Directors, including managing calendars, scheduling meetings, coordinating travel, and preparing meeting agendas and materials. The role involves handling correspondence, maintaining confidential records, preparing expense reports, and tracking approvals and payments. The Executive Assistant will draft and proofread documents, presentations, and reports, ensuring accuracy and professionalism. The role also includes coordinating internal and external meetings and events, liaising with stakeholders across the business, and proactively anticipating the Directors’ needs to ensure their time is used effectively. The successful candidate will contribute to the smooth running of the office, support ad hoc projects, and help maintain efficient workflows and communication channels. Qualifications • Strong Executive Administrative Assistance and Executive Support skills, including diary management, meeting coordination, and preparation of documents and presentations., • Proficiency in Administrative Assistance tasks, such as record-keeping, document management, office coordination, and handling confidential information with discretion., • Experience managing Expense Reports, including preparing, processing, reconciling, and tracking approvals in line with company policies., • Excellent Communication skills, both written and verbal, with the ability to interact professionally with senior stakeholders, clients, and colleagues., • Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with digital collaboration tools (e.g., Teams, SharePoint, Zoom)., • Strong organizational and time-management abilities, with attention to detail and the capacity to prioritize and meet deadlines in a fast-paced environment., • Demonstrated initiative, problem-solving skills, and the ability to work independently while being a collaborative team member., • Previous experience supporting senior leaders in financial services, insurance, or a similar corporate environment is preferred., • Relevant education or training in business administration, office management, or a related field is an advantage.

Procurement Assistant Role Based 5 days a week in London You will be going through the Level 4/5 CIPS Qualification The successful candidate will be part of the UK’s leading architectural glass specialist. In the fast-track industry of commercial building, we pride ourselves in offering quality service and innovative design that allows our clients to create flexible workspaces. Specific Duties • Reviewing purchasing requirements as per project specification, • Sourcing, negotiating and purchasing of materials and plant, • Coordinating deliveries for site, liaising with suppliers and site staff, • Reviewing invoices for plant and approve to the finance department for payment in accordance with terms, • Communicating any problem invoices with suppliers, • Assisting the commercial team with administrative duties by keeping databases and reports up to date, • Check and obtain all “BID” information such as quotes, and rates used in the tender using OSCA files as per the BMS protocols for locations, • With the QS review the buying gains sheet and understand the requirements of the procurement required for the project and work within the budgets set for each element., • Prepare information to assist the QS with applications for the project as required to enable claims for materials on site, • Understand all project contractual requirements and ensure these are stepped down to suppliers and sub-contractors as required, • Ensure that proactive measures are implemented to address and mitigate project risks in all phases of the project with regards to delivery of materials