Technical Services Project Administrator
il y a 2 jours
Grimsby
Company Overview OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Technical Services Project Administrator to join our Topside Division. Location • Grimsby, United Kingdom. Core Purpose • To provide vital administrative and coordination support that ensures the seamless delivery of projects, efficient team operations, training and adherence to compliance and onboarding processes., • The Project Administrator will play a key role in enabling project operations teams to deliver high-quality outcomes on time and within scope. Key Responsibilities and Accountabilities Training and Compliance: • Coordinate, schedule, and manage all site and customer-specific training sessions, ensuring accurate documentation, communication, and timely delivery., • Manage additional training requirements, including GWO (Global Wind Organisation) certifications, ensuring compliance and up-to-date records., • Maintain training records and certification databases, ensuring all staff qualifications are current and accurately documented., • Upload certification documents to internal systems and client portals as required. Recruitment and Onboarding Support: • Assist with recruitment administration, including candidate tracking, interview scheduling, and onboarding coordination., • Facilitate new starter onboarding, including profile creation, document collection, and induction support., • Ensure all onboarding documentation is complete and accurately filed, including contracts, right-to-work checks, and qualifications. Daily Operations and Support: • Conduct daily project check-ins to monitor workforce readiness and compliance., • Manage PPE and workwear requests, ensuring timely ordering and distribution to staff., • Maintain personnel files, ensuring confidentiality and accuracy, and compliance with data protection standards. Administrative and Reporting Duties: • Update and maintain various project and personnel spreadsheets, including training matrices and PPE logs., • Assist with generating and tracking Purchase Orders to support operational and project needs., • Perform general filing duties for project documentation, including both digital and hard copy formats., • Support internal and external audits by ensuring all documentation is complete and easily accessible. Skills and Experience • Demonstrated experience in project administration, coordination, or a related operational support role., • Strong organisational abilities with the capacity to manage multiple tasks effectively., • High attention to detail, with the ability to manage multiple administrative tasks simultaneously., • Proficient in Microsoft Office Suite, particularly Excel, Outlook and, Word., • Experience with certification and compliance management systems is desirable., • Familiarity with GWO or other industry-specific training standards is advantageous., • Proactive, self-motivated, and able to work independently., • Strong communication and interpersonal skills, with the ability to build effective working relationships., • Able to maintain confidentiality and handle sensitive information with discretion and professionalism., • Team player with a willingness to support across departments as needed. Qualifications • Holds a full UK driving license. We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.