Project Lead - Trackside Hospitality
4 days ago
Bicester
We have a permanentrole available for a F1/MotorsportEvents Project Lead -you will be responsible for theHospitality and Catering with oneof our F1/Motorsport clients.You will be a key member within the team and we are looking for a candidate to lead the delivery of exceptional live events.The role is fully accountable for the strategic planning, financial control, and on-site delivery ofour clients Trackside Hospitality catering. Acting as the senior client lead, the role ensures world-class guest experience and operational excellenceThis role is Hybrid and you will be required to attend approximately 12 F1 races and test events per season.The role has a competitive salary. Additional benefits include 25 days holiday + 8 days bank holiday, company pension, employee wellbeing program, Life Insurance.As a Project Lead, your key responsibilities will be :Leadership & Client Managemen tOverall project lead for Trackside Hospitality catering, accountable for end-to-end deliveryPrimary senior contact for stakeholders, building trusted and long-term client relationshipsProvide strong event leadership across culinary, operations, logistics, staffing, and commercial teamsLine manage a core team and lead wider team across planning and live deliveryAlways Act as an ambassador for face of our F1 clientMaintain team morale and actively support the mental wellbeing of staffProject & Operational DeliveryOwn and manage project timelines, milestones, and planning documentationEnsure catering delivery consistently meets required service, quality, and brand standardsLead on-site hospitality operations across pre-event build, live race delivery, and pack-downAdapt leadership style to manage fast-moving teams in high-pressure environmentsOversee supplier sourcing, third-party contractors, and management of assets.Identify operational efficiencies across food cost of sales, supplier networks, and resourcingEnsure compliance with WF1 standards, H&S, quality, and company codes of conductBudget & Financial ControlFull accountability for Trackside Hospitality budgets, forecasting, and re-forecastingTrack and control all hospitality spend (F&B, labour, logistics, travel, equipment, flowers, etc.)Work closely with Finance, Operations Director, and Head Chef to ensure budget adherenceRaise POs, manage invoices, reconcile race-by-race spend, and support accurate invoicingPrepare budget reports and financial updates for senior managementMonitor food costs and seasonal price pressures, adapting plans to mitigate riskStrategy & Brand ExperiencePartner with the F1 teamto define and deliver the Trackside Hospitality strategyUphold and evolve the hospitality identity: look & feel, food, beverage, and service styleSupport guest ranking systems and hosting protocols in collaboration with MarketingWork cross-functionally with Commercial, Partnerships, Content/Comms, and Guest Experience teamsSupport filming, content capture, and brand storytelling opportunities where requiredCollaborate with the Head Chef on innovative yet practical menu development, aligned to local availabilityOn-Site DeliveryAttend approximately 12 F1 races and test events per seasonEnsure exceptional hospitality for race team personnel, senior management, drivers, and guestsLead or support supplier management, freight, set-up, and pack-down alongside logisticsMaintain calm, decisive leadership in high-pressure, live-event environmentsContinuously identify opportunities to enhance guest experienceEnsure all reports, records, and post-event documentation are completedAttend post-event client debriefsPeople, Process & StandardsDevelop, implement, and communicate standard operating proceduresOversee recruitment, training, probation, and appraisals in line with WF1 standardsEnsure adequate staffing, equipment, and supplies in collaboration with Head Chef and Events leadershipSupervise teams with a strong focus on customer satisfaction and service excellenceRefresh kit and complete all required training during the off-seasonContinuously improve operational processesWhat We Are Looking For:Proven leader with full ownership of large-scale, high-profile event deliveryCatering Experience for large eventsClient-facing expert able to build strong relationships with senior stakeholdersOperationally exceptional, thriving in fast-paced, high-pressure environmentsCommercially astute, confident managing budgets, costs, and financial performanceStrategic thinker who can shape and elevate a premium hospitality experienceCalm under pressure, decisive and solutions-focused on-sitePeople-focused, with the ability to inspire, lead, and develop high-performing teamsDetail-driven, committed to delivering world-class service and guest experienceWhy Join Us?We are committed to supporting your career growth with thorough training and ongoing development.You can also enjoy benefits such as:25 Days holiday + Bank Holiday3% PensionLife AssuranceEmployee Wellbeing ProgramApplications:Please apply with updated CV and details of current rate/salary and notice period. If you are shortlisted, you will be contacted prior to submission. However please contact Michael Sorfleet by email if you have any questions.If this role is not for you, but you know some who may be interested, please forward the detailson to them aswe do offer a referral scheme.Arden White is an equal opportunities employer. If you have any specific requirements or require assistance or reasonable adjustments to be made for you during the selection process due to disability or long-term health condition, we will do our best to assist you.If you feel you have the skills to succeed in this role, please click to apply.Arden White specialises in technical engineering recruitment, and all job applications are managed by our team. We believe in the value of a personal touch, and we work hard to deliver aswift, professional, and friendly service for our clients and candidates. We are acting as a recruitment agency on behalf of our client for this vacancy, and whilst we are advertising the role, we are not the hiring company.If you feel you have the skills to succeed in this role, please click to apply.Arden White specialises in technical engineering recruitment, and all job applications are managed by our team. We believe in the value of a personal touch, and we work hard to deliver aswift, professional, and friendly service for our clients and candidates. We are acting as a recruitment agency on behalf of our client for this vacancy, and whilst we are advertising the role, we are not the hiring company.Due to the high volume of applications, were unable to respond to everyone individually. If you havent heard from us within 14 days, unfortunately youve not been unsuccessful on this occasion. However, please continue to monitor our website vacancies for more opportunities.TPBN1_UKTJ