Facilities coordinator jobs in United Kingdom

Job Opportunity: Operations Support Coordinator – Property Maintenance We are looking for an organised, proactive, and customer-focused Operations Support Coordinator to join our growing property maintenance team. This role is ideal for someone who thrives in a busy environment, enjoys problem-solving, and is confident communicating with engineers, tenants, and clients. Key Responsibilities: • Handle inbound calls from clients, tenants, and engineers, delivering friendly and efficient support., • Prepare and issue quotes for reactive property maintenance works with accuracy and attention to detail., • Provide technical support to engineers, assisting with queries to ensure jobs are completed effectively., • Maintain accurate records and ensure all documentation and paperwork complies with industry regulations., • Assist in job planning, scheduling and following up on outstanding works to ensure timely completion., • Complete daily administrative duties, including data entry, scheduling, and updating job information., • Strong communication skills and a professional telephone manner, • Ability to manage multiple tasks and prioritise effectively, • Good attention to detail, especially when producing quotes and maintaining records, • Confidence liaising with both technical teams and customers, • Experience in property maintenance, facilities management, or a similar coordination role (essential)

A highly reputable property consultancy is seeking an ambitious Assistant Building Manager to join their team at one of their iconic assets in Central London. This is an excellent opportunity for a property professional looking to further develop their career within a prestigious and well-managed environment, working closely with an experienced Building Manager on a flagship commercial building. The successful candidate will support the day-to-day management of the building, helping to ensure the highest standards of service delivery across both hard and soft facilities management services. The role will involve liaising with occupiers and contractors, monitoring service performance, and assisting with health and safety compliance, including risk assessments, RAMS and statutory obligations. You will also support service charge administration, budget tracking and reporting, while helping to maintain the overall presentation and operational efficiency of the asset. Applicants should have prior experience in an Assistant Building Manager, Facilities Coordinator or similar role within commercial property. A sound understanding of building services and health and safety compliance is essential, alongside strong organisational skills and the ability to build effective relationships with a wide range of stakeholders. A proactive and professional approach is key, and candidates with IOSH or NEBOSH qualifications will be viewed favourably, though this is not essential. In return, the role offers a salary of up to £45,000, dependent on experience, along with the opportunity to work on a landmark Central London building within a respected and well-established property consultancy. The position provides genuine scope for career progression and exposure to best-in-class property and facilities management practices.

Phonics Intervention Teaching AssistantBrent, North West LondonFull-Time (Term Time Only)Pay: £95-£110 per day (PAYE only)ASAP Start SANZA Teaching Agency are working with a high-achieving, creative and exceptionally well-led 3-form entry Primary School in Brent who are seeking an experienced Phonics Intervention Teaching Assistant to join their vibrant team. This role is ideal for someone with strong Read Write Inc (RWI) experience and a genuine passion for helping children make rapid progress in early reading. About the School This incredible Brent Primary School is one of the most admired in the borough and is known for its: • Outstanding behaviour and a calm, purposeful atmosphere, • High-performing teaching teams across all year groups, • Three-form entry structure, offering superb collaboration and shared planning, • Forward-thinking senior leadership with a real commitment to staff development, • Creative, enriching curriculum that values the arts, outdoor learning and pupil voice, • Warm, inclusive community in which every child is known, championed and supported, • Strong investment in reading culture, phonics, early intervention and evidence-based practice About the Role - Phonics Intervention Teaching Assistant The school is seeking a passionate practitioner to deliver targeted phonics support across EYFS and KS1. Your role will include: • Delivering Read Write Inc (RWI) interventions to individual pupils and small groups, • Supporting pupils who require additional help with early reading, blending, segmenting and decoding, • Tracking progress and feeding back to class teachers and the phonics lead, • Working closely with experienced teachers, parallel year groups and the school's literacy coordinator, • Helping maintain the school's strong reading culture, • Ensuring sessions are engaging, structured and well-paced, • Supporting class-based learning when required The School is Looking For Someone Who: • Has Read Write Inc (RWI) training and experience (essential), • Is passionate about improving literacy and early reading outcomes, • Has experience working as a TA, LSA or Intervention Tutor, • Can build strong relationships with children and staff, • Has excellent communication skills, • Brings positivity, energy and a child-centred approach When you join SANZA Teaching Agency, you're joining a team recognised as one of the UK's Top 100 Companies to Work For. Additional benefits include: • PAYE payroll only - we do not use umbrella companies, • Access to 30+ FREE certified CPD courses, • A dedicated consultant (contact Paige Ferro) who supports you throughout your placement, • Generous referral bonuses, • Partnership with our award-winning sister company, Tradewind Recruitment To apply or find out more, please contact Paige Ferro at SANZA Teaching Agency. Early applications are strongly encouraged as the school is interviewing immediately.

Job Title: Building Documentation Specialist Start Date: ASAPDuration: 3-6 months (potential to extend)Pay Rate: £19-£25 per hour Hours: Monday-Friday, 40 hours per week (8am-5pm)Location: Soho, LondonWorking Pattern: Hybrid - 3 days in the office, 2 days from homeTravel: Regular visits to London clubs, sites, and venues within the estate Overview We are seeking a highly organised and detail-focused Technical Documentation Coordinator to take ownership of developing clear, accurate and user-friendly Building User Guides (BUGs) across a luxury hospitality estate. This role involves reviewing technical information, validating service locations, and transforming complex building details into simple, accessible documentation for operational teams. This is an admin-heavy, research-driven role ideal for someone who thrives on coordination, information gathering, and producing consistent, polished documents. You will work closely with internal teams, external contractors, and subject matter experts to ensure that all building information is complete, reliable, and aligned with brand standards. Key Responsibilities • Review existing as-built documentation to identify, verify, and map mechanical, architectural, and MEP service locations., • Research, source, and clarify technical information from various internal and external stakeholders., • Develop, structure, and complete Building User Guide templates for multiple sites across the estate., • Translate complex technical details into clear, user-friendly language suitable for non-technical readers., • Maintain consistent formatting, branding, and technical standards across all documents., • Track progress, outstanding information, and dependencies across multiple simultaneous documents., • Identify gaps, inconsistencies, or discrepancies in existing documentation and coordinate with relevant teams to resolve them., • Work onsite across London clubs and venues to validate layouts, record information, and confirm service locations where needed. Skills & Experience Required • Ability to read and interpret architectural, mechanical, and technical drawings (layouts, schematics, service plans, etc.)., • Understanding of building systems such as HVAC, M&E, pools, spas, and general facilities operations., • Strong communication and stakeholder engagement skills-comfortable speaking to a wide range of internal teams, contractors, and specialists., • Demonstrated experience in researching, gathering, and validating information., • High attention to detail with excellent organisational and time-management abilities., • Proficiency in Microsoft Word, Excel, and PowerPoint (BUG documents are PowerPoint-based)., • Experience producing instructional, operational, or technical documentation., • Confident working independently with minimal supervision and proactive in chasing missing data., • Experience within hospitality, luxury estates, members clubs, hotels, gyms, or spa environments is highly desirable. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Your new companyWe work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new roleYour duties will entail, but are not limited to the following: • Oversee the day-to-day running of office facilities and building services., • Ensure smooth delivery of all FM services (cleaning, security, maintenance)., • Schedule and monitor planned preventive maintenance (PPM) and reactive repairs., • Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene)., • Maintain HSE records and ensure compliance with regulations., • Act as Fire Marshal and assist with emergency procedures., • Conduct risk assessments and safety audits., • Manage third-party suppliers and contractors., • Negotiate contracts and monitor service level agreements (SLAs)., • Coordinate office moves, seating plans, and space optimisation., • Oversee signage, car parking, and building access systems., • Maintain security systems (CCTV, access control, alarms)., • Oversee telephony and IT infrastructure support., • Manage stock of office supplies and equipment., • Handle purchasing, invoicing, and cost control., • Act as first point of contact for facilities-related issues., • Manage work orders and escalate unresolved problems., • Assist with facilities budgets and financial reporting., • Track spending and identify cost-saving opportunities., • Support refurbishment projects, sustainability initiatives, and office fit-outs., • Ensure environmental impact reduction through recycling and energy-saving measures., • Respond to urgent maintenance issues and workplace incidents., • Participate in business continuity and disaster recovery planning., • Supervise reception or volunteer teams where applicable., • Previous experience in facilities, maintenance, or customer service is advantageous., • Job role in the heart of London, • London weighted salary, • Employee benefits Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Building Safety & FM Coordinator Location: Holborn Salary: 47k Role type: Permanent, Full time The Building Safety & FM Coordinator will support the Building Safety & FM Lead and Head of Compliance & ESG to oversee and develop building compliance and facilities management outputs across the residential portfolio. They will work with Building Managers to develop and maintain documents and service records, ensuring actions from statutory assessments and in-house audits are prioritised and managed. They will play a role in quality assurance of the company's golden thread and digital record of building maintenance and lifecycle information, providing training and advice that equips on-site teams to implement company policy aligned with safety legislation and practice. Job Requirements Person Specification - Essential • Actively embrace and work within the Company Values., • Take responsibility for your own learning and development., • Able to show an understanding of and commitment to good customer care., • Self-motivated, with high energy and enthusiasm., • Demonstrable experience of taking responsibility for own actions and development opportunities, maintaining high levels of integrity., • Commitment to equality, diversity, and mutual respect; accepting differences and treating everyone fairly., • A proficiency for absorbing new information and then the ability to share that knowledge with others., • The ability to communicate effectively via different means with colleagues, clients, and stakeholders., • IOSH Managing Safely (or equivalent)., • Extensive experience of utilising the full Microsoft Office suite., • Previous experience of using CAFM or safety/risk/compliance software in a facilities management role/setting., • Previous experience of records management., • A sound understanding of current building safety/fire safety legislation concerning high-rise residential buildings., • The ability to manage contractors effectively ensuring required outputs and best value., • The ability to manage ad hoc client requests., • Strong negotiation skills., • Membership of IWFM, TPI, IOSH, IFSM, CIOB, RICS or other relevant professional body., • Has undertaken technical awareness training such as legionella/water hygiene, working at height, fire door inspection etc., • Recent experience of Building Safety Act compliance workstreams such as fire door inspections, resident engagement and management of golden thread data. Key Responsibilities - Site Level Compliance • Ensure all buildings in the portfolio comply with the laws that govern fire/building safety., • Complete frequent site safety audits, identifying and assessing risk and escalating in accordance with procedure., • Monitor progress of site risk assessment action plans against KPIs, assisting Building Managers where necessary., • Undertake site safety audits that contribute to building safety cases for higher-risk buildings and ensure suitable mitigation is arranged., • Develop and maintain workstreams, documents and processes supporting a building's safety case report., • Monitor performance of safety management systems and procedures at site level., • Ensure fire risk assessment actions are logged and monitored via the company's risk compliance software., • Contribute to the company's risk and compliance system with a focus on assuring quality and consistency., • Verify works of contractors who have completed works on active and passive fire safety systems when required., • Assist with integration of safety measures/protocol for contractor activities., • Collaborate with other Responsible Persons/Accountable Persons such as commercial tenants/landlords where applicable., • Support Building Managers with resident engagement, providing advice on complaints and enquiries., • Assist with contractor inductions and building safety protocol including permits to work., • Assist with delivery of drills and desktop training exercises for on-site teams., • Deliver training to Building Managers and on-site staff where skills gaps are identified., • Assist mobilisation of blocks, buildings, wider estates and single-family housing., • Attend demonstrations covering life safety systems for new sites., • Assist with collation of documentation required under Regulation 38 and Key Building Information., • Contribute to defect identification and management during warranty periods., • Oversee PPM servicing within the company's CAFM system., • Act in line with company values., • Participate in team, departmental and corporate project and planning processes., • Maintain customer confidentiality and comply with Data Protection legislation., • Act as an ambassador for the company in all professional interactions., • Deputise for the Building Safety & FM Lead when required., • Stay up to date with legislative changes and industry best practice., • Undertake any other duties reasonably requested. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Principal Estate Services Coordinator Location: Local Authority (London) Contract: 3-month rolling contract Agency: ATOM RECRUITMENT Start: ASAP Type: Full-time ATOM RECRUITMENT are currently seeking an experienced Principal Estate Services Coordinator to join a local authority on a 3-month rolling contract. This is an excellent opportunity for an experienced estates professional to step into a senior operational role supporting the delivery of high-quality estate services for residents and communities. About the Role As the Principal Estate Services Coordinator, you will support and deputise for the Estate Services Area Manager, ensuring estates are maintained to the highest standards of cleanliness, safety, security, and appearance. You will lead, supervise, and support a team of caretakers, helping drive performance, wellbeing, professional development, and compliance with health and safety. You will be responsible for the delivery and monitoring of estate services across your allocated patch, including cleaning, grounds maintenance, communal repairs, waste management, and resident engagement. You’ll act as a key point of contact for residents, staff, councillors, and partner agencies—ensuring a cohesive and effective service. Key ResponsibilitiesTeam Leadership & Staff Management • Manage a team of caretakers (including mobile relief and agency staff) to deliver a high-quality, responsive estates service., • Conduct inductions, training, performance reviews, and wellbeing assessments., • Monitor sickness, conduct, performance, and health & safety compliance., • Maintain appropriate staffing levels and accurate workforce records., • Support the management of Estate Services Coordinators and Quality Assurance Officers as required.Estate Inspection & Service Monitoring, • Regularly inspect communal areas, cleaning standards, estate lighting, horticulture, repairs, garages, and play areas., • Track remedial actions through to completion., • Build strong working relationships with refuse teams, repairs, tenancy management, community safety, police, and other partners.Health & Safety Compliance, • Complete fire safety inspections, fire risk assessment actions, and other H&S tasks within agreed timescales., • Update relevant systems and collaborate closely with Corporate and Neighbourhood H&S teams.Resident Engagement & Communications, • Review estate feedback, complaints, and inspection reports to identify issues and implement improvements., • Provide clear, timely written and verbal responses to residents, councillors, MPs, and partner agencies., • Support the team in managing enquiries in the absence of the Area Manager.Operational Oversight & Record Management, • Maintain estate performance reports and accurate records of caretaker storage areas, equipment, and materials., • Ensure caretakers have sufficient PPE, supplies, and compliant facilities., • Work with H&S colleagues to address and resolve issues promptly.Emergency Response, • Attend estate emergencies, supporting residents, emergency services, and utilities to protect safety and council property.Partnership Working, • Collaborate with other Estate Services Coordinators and area teams, providing cover where necessary., • Work with internal teams and external partners to address complex issues, including antisocial behaviour.Community Engagement, • Work with Tenant & Resident Associations (TRAs), leaseholder groups, TMOs, and co-operatives., • Attend resident meetings, including some evenings., • Conduct joint estate inspections with TRAs and councillors.Service Improvement & Local Estate Knowledge, • Contribute ideas to improve services and help develop new policies and procedures., • Build strong knowledge of local estates and communities to inform improvement plans., • Lead estate development projects as directed by the Area Manager.Systems & Reporting, • Use agreed IT systems for caretaking, inspections, and fire safety reporting., • Adapt to new IT systems introduced for estate service delivery. Ideal Candidate, • Experience supervising caretaking or estate services teams., • Strong knowledge of estate management, maintenance, cleaning, grounds services, and resident engagement., • Excellent communication skills—written and verbal., • Strong understanding of health & safety, including fire safety compliance., • Ability to build strong relationships with internal and external partners., • Confident leading teams, managing performance, and driving standards.

A well-established charity is seeking a Facilities & Estates Coordinator to support the smooth running of its busy campus and estates function. This is an excellent temp-to-perm opportunity for a hands-on facilities professional who enjoys a varied role combining operational, administrative and team coordination responsibilities.Working Hours • 11:00am – 7:00pm (flexibility required for events), • Occasional Saturdays (approximately twice every four months, on a rota), • Day off in lieu (Monday or Friday when weekend work occurs)The Role Reporting to the Facilities Estates Manager, you will help coordinate the estates function, ensuring the campus buildings, systems and grounds are maintained to a high standard. You will also support the management of the estates team and contractors.Key Responsibilities, • Coordinate maintenance requests and allocate work to the estates team and contractors, • Oversee caretakers, cleaners and maintenance staff, • Ensure building services (heating, lighting, water) operate efficiently, • Support planned maintenance programmes and building inspections, • Manage repair logs and ensure timely completion of works, • Monitor CCTV, access control and fire alarm systems, • Liaise with contractors, landlords and external suppliers, • Assist with health & safety compliance and campus safety checks, • Support estates administration, budgets and facilities operationsAbout You, • Experience in facilities, estates or building management, • Practical knowledge of building maintenance, repairs or site operations, • Ability to manage contractors and coordinate maintenance tasks, • Strong organisational and communication skills, • Flexible, proactive and a strong team playerThis role would suit someone with a hands-on approach and an interest in building maintenance, facilities operations and site management who is looking for a long-term opportunity within a purpose-driven organisation.

Engineering Coordinator (Pump & Drainage) Location: UxbridgeSalary: £28,000 – £30,000 per annumHours: 9:00am – 5:30pm (1 hour unpaid lunch)Contract: Temporary to Permanent About the Role We are looking for an organised and proactive Engineering Coordinator to join our busy 24/7 property maintenance team based in Uxbridge. This role is key to coordinating pump and drainage repairs, servicing, and planned preventative maintenance across our portfolio. You will work closely with engineers, property managers, and senior management to ensure works are delivered efficiently, safely, and to a high standard. This is an excellent opportunity for someone with experience in property maintenance, facilities management, or reactive maintenance coordination who enjoys working in a fast-paced, customer-focused environment. Key Responsibilities * Coordinate and manage pump and drainage repairs, servicing, and emergency works * Ensure works are completed within agreed timescales and job completion reports are issued promptly * Act as a key point of contact between engineers, clients, property managers, and internal teams * Maintain accurate certification, compliance records, and job documentation * Prepare and issue quotations and Planned Preventative Maintenance (PPM) renewals, following up to secure approvals * Support operational delivery by prioritising urgent and reactive maintenance works * Provide additional administrative and coordination support as required to support business needs About You * Experience within property management, facilities management, or reactive maintenance coordination * Knowledge or exposure to pump and drainage systems is desirable * Strong organisational and prioritisation skills * Ability to manage multiple tasks and deadlines * Excellent communication and coordination skills * Adaptable and comfortable working in a fast-paced environment What We Offer * Friendly and supportive working environment * 28 days’ annual leave (including bank holidays) * Free on-site parking * Occupational pension scheme * Competitive salary of £28,000 – £30,000, depending on experience * Additional benefits to be discussed at interview stage

Science Teacher / Science ECT In the heart of Redbridge an 'Outstanding' Secondary School are on the hunt for a Science Teacher / Science ECT for a Septemberr 2026 start. This is a permanent, and full-time contract. The Head Teacher is looking for an ambitious Science Teacher / Science ECT who is keen to add value to an expanding Science Department. The school is renowned for their supportive SLT, and impressive Progress 8 results across all subjects. Why would you want to work at this remarkable School? • Head Teacher is a natural leader, works with staff, not against them., • When she left her previous School, the following year - 66% of staff left., • Feeder School for two high achieving Sixth Forms, • KS3-5, • £2,000 Bonus (Per Year), • Moving away from the standard "death by PP" (Good questioning & modeling is a must), • Abundance of additional support for pupils (to benefit staff), • Huge TLR opportunities, • Good work life balance!, • Modern marking policy (you don't take any work home), • Can leave work at 3:30pm! Does this sound like the Science Teacher / Science ECT for you? If so, please read on below to find out further information! JOB DESCRIPTION • Science Teacher / Science ECT, • Inspiring and motivating the younger generation, • Working alongside a team of fantastic Science Teachers, • TLR Opportunities: KS3 Coordinator and Pastoral Responsibilities, • ECTs welcome: 1:1 Mentor, bespoke ECT induction, In & out of house training and more, • September 2026 start - Full Time & Permanent, • MPS1-UPS3 - £39,571 - £59,135 + TLR (Size depending on experience), • Located in the Borough of Redbridge PERSON SPECIFICATION • Must have UK QTS or be in the process of gaining, • Strong academics across the board - Degree, A Levels and GCSEs, • Must be meeting the 8 Teaching Standards to a 'Good or Outstanding' level, • You must be able to work as part of a large team of Science Teachers, • Must be willing to listen to feedback SCHOOL DETAILS • Graded 'Outstanding' in latest Ofsted report, • Impressive Progress 8 results, • Modern & creative facilities throughout, • Impeccable behavior throughout the School, • Plenty of additional support in class from graduate Teaching Assistants, • Good Tube Links - Redbridge, • Carpark onsite If you are interested in this Science Teacher / Science ECT opportunity, interviews & lesson observations can be arranged immediately!! Apply for this Science Teacher / Science ECT opportunity by sending your CV to Ryan at EdEx. You will be contacted by your personal consultant (if shortlisted)! Science Teacher / Science ECT INDT

Are you someone who enjoys keeping busy buildings running smoothly while supporting a safe and organised environment? Do you thrive in a hands-on facilities role where you can engage with building users and proactively resolve issues? Signature Recruitment is delighted to be recruiting for a Facilities and Building Project Coordinator to join a well-regarded London higher education institution. This fixed-term contract runs for 10 months and is fully office based in London, Monday to Friday 8:30am–4:30pm. The role offers a salary of £38,000 – £41,000 per annum. This role supports the smooth operation of teaching, research and shared spaces within a large and active academic building. Working closely with the Facilities and Buildings Projects Manager, you will help ensure rooms, equipment and communal areas are safe, organised and ready for daily use. The position requires someone who enjoys being active across a building, engaging with staff, students and contractors while proactively identifying and resolving operational issues. You will gain valuable experience across facilities operations, health and safety coordination and minor project work within a complex and busy environment. Facilities and Building Project Coordinator - Key Responsibilities: • Coordinate departmental health and safety inspections and maintain accurate safety records and documentation, • Support minor refurbishment and facilities improvement projects, liaising with contractors and building teams, • Monitor teaching rooms, meeting spaces and common areas to ensure they remain functional and well organised, • Engage with staff, students and contractors to respond to facilities queries and resolve operational issues, • Conduct regular building walkthroughs to identify maintenance or safety concerns and arrange follow-up actions, • Maintain facilities action logs and support the coordination of operational tasks across the buildingFacilities and Building Project Coordinator - Key Skills:, • Facilities management experience within an operational environment, • Strong time management with the ability to balance multiple priorities, • Excellent communication and stakeholder engagement skills If you are a practical and proactive facilities professional who enjoys supporting busy environments and working closely with people, we would love to hear from you. While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities. While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities. Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensures all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. SIG-T10697

Head of Site Supervisor – Power Transformer Installation & Commissioning Location: UK (national travel) | Full-time | Permanent A leading global engineering organisation is seeking an experienced Head of Site Supervisor to lead the installation and commissioning of power transformers across the UK and Europe. This is a senior, field-based leadership role responsible for overseeing complex transformer installation projects from mobilisation through to commissioning readiness. The successful candidate will act as the organisation’s principal on-site authority, working closely with project management teams, clients, principal contractors, and subcontractors to ensure projects are delivered safely, efficiently, and to the highest quality standards. Key Responsibilities Leadership and Team Development • Provide functional and operational leadership to all site-based personnel across multiple projects, • Lead the development of an in-house transformer installation team, • Recruit, mentor, and develop Site Supervisors and installation technicians, • Define competency frameworks, training programmes, and career development pathways, • Promote a strong culture of safety, quality, and continuous improvement Site Coordination and Project Delivery • Oversee site activities for transformer installation projects from mobilisation to commissioning readiness, • Support Project Managers with the implementation of project plans on site, • Develop and manage installation schedules, short-interval planning, and look-ahead programmes, • Coordinate daily activities between internal teams, subcontractors, suppliers, and client representatives, • Manage site logistics including deliveries, plant, equipment, and temporary facilities, • Provide regular progress updates and escalate risks or issues where necessary Health, Safety and Compliance • Lead health, safety, and environmental performance across all active sites, • Ensure compliance with CDM 2015 contractor duties and client site rules, • Develop, review, and control Risk Assessments and Method Statements (RAMS), • Conduct safety briefings, toolbox talks, and emergency readiness planning, • Manage incident reporting, investigations, and corrective actions, • Carry out site HSE inspections and audits Quality Assurance • Ensure implementation of project Inspection and Test Plans (ITPs), • Lead quality monitoring across all site works, • Manage snagging processes and drive resolution of quality issues, • Maintain detailed documentation and quality records Technical Oversight • Act as the primary on-site technical authority for transformer installation, • Resolve installation challenges using strong engineering judgement, • Interface with engineering teams to address technical queries, • Coordinate commissioning readiness and support commissioning activities ualifications and Experience Essential: • HNC/HND in Electrical or Mechanical Engineering, or equivalent practical experience, • Significant experience in power transformer installation and commissioning, • Proven leadership experience managing site teams on major infrastructure projects, • SMSTS or IOSH Managing Safely certification, • Experience developing and implementing RAMS, • CPCS Crane Supervisor (A62) or equivalent lifting supervision qualification, • NGET or SPEN Competent Person certification, • First Aid at Work and Working at Height certification, • Full driving licence, • NGET authorisations (NSI 2, NSI 6, NSI 8, BESC), • SPEN certifications (COMP, APSA, APSS), • CPCS Slinger/Signaller certification, • Temporary Works Supervisor/Coordinator certification, • IPAF (MEWP) certification, • Confined Space certification Key Skills • Strong technical knowledge of power transformers and electrical systems, • Excellent problem-solving and engineering judgement, • Strong leadership and people management capability, • Ability to coordinate multiple sites and stakeholders, • Clear and effective communication skills, • Experience working in multinational project environments, • Proficiency with digital reporting and documentation tools

Criterion Capital is a leading London-based real estate investment and management company, specialising in the ownership and operation of high-profile commercial buildings across the West End and Central London. Our portfolio includes office, retail, leisure and mixed-use assets, all managed to high operational, compliance and service standards. We are now looking for an organised and proactive Facilities Coordinator to support our Commercial Facilities Management team, helping to ensure day-to-day operations, reactive works and planned maintenance are coordinated efficiently across the portfolio. The Role This is a hands-on coordination role supporting live commercial assets. You will be responsible for logging and managing maintenance activity, coordinating engineers and contractors, chasing progress, and ensuring accurate communication with internal teams and commercial tenants. You’ll work in a fast-paced environment, providing vital operational support to the Facilities Managers and helping maintain visibility, control and service standards across the portfolio. Key Responsibilities • Log and manage all reactive and planned maintenance requests via the job management system (Yardi or similar)., • Triage and prioritise jobs based on urgency, H&S risk, and operational impact., • Allocate jobs to engineers and contractors, coordinating access with tenants and site teams., • Track job progress, chase updates, and ensure timely close-out with supporting documentation., • Liaise professionally with commercial tenants, contractors and internal property teams., • Prepare and issue contractor quotations for review and approval., • Maintain accurate job records to support service charge, audit and FM reviews., • Support coordination of statutory inspections and PPM visits (fire systems, lifts, HVAC, etc.)., • Escalate delays, access issues or recurring failures to the Senior Facilities Manager., • Produce weekly dashboards covering WIP, ageing jobs, quotes and key operational risks. Key Skills & Attributes • Experience using FM job management or CAFM systems, • Highly organised with strong attention to detail and the ability to manage multiple priorities., • Confident, professional communicator when dealing with contractors and commercial tenants., • Comfortable working in a reactive, operational environment., • Proactive mindset — takes ownership and follows issues through to completion., • Good awareness of health & safety, compliance and service delivery expectations in commercial buildings. Experience Required • Previous experience in a facilities helpdesk, FM coordination, scheduling or property support role., • Exposure to commercial buildings or mixed-use assets preferred., • Strong written and verbal communication skills., • Ability to work under pressure and manage SLAs effectively. What Success Looks Like • Reactive works are logged, assigned and progressed without delay., • Clear visibility of job status, risks and outstanding actions for the FM team., • Improved contractor accountability and response times., • Smooth coordination of access and works across occupied commercial buildings.

Cobalt’s Facilities Management team recruits across hard and soft services, from Coordinator through to Director level, with most hires at mid to senior level. The desk is busiest in London, followed by the North West and Yorkshire. As an Associate Consultant, you will support NFI generation through sourcing, engaging and managing high calibre candidates, building strong pipelines and delivering an excellent candidate experience. The team is extremely busy, with more live roles than current capacity can fully cover, so this hire will directly improve delivery and performance. You will work closely with and be developed by a high performing team of 3 established recruiters who will be feeding roles into you, giving you immediate exposure to live mandates. Key Responsibilities • Market map and proactively engage high calibre, hard to find talent, • Build strong relationships with active and passive candidates, • Manage candidates from qualification through to offer stage, • Deliver high quality, well matched shortlists to a top performing Principal Consultant, • Share market insight from candidate conversations, • Maintain accurate systems and follow best practice processes, • Participate in structured training and ongoing development What Success Looks Like • You build credibility within your specialist market and grow a strong candidate network, • Your shortlists are well assessed, high quality and trusted, • You successfully deliver on niche and challenging searches, • Candidates feel supported, informed and professionally managed, • You demonstrate pace, attention to detail and consistent delivery, • You develop the foundations to progress into a high performing 360 Consultant What We’re Looking For • Commercial mindset (sales experience is ideal, recruitment not essential), • Comfortable working at pace and staying organised, • Proactive, switched on and confident speaking with candidates

About Jumeirah Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates an exceptional portfolio of 31 properties, including 33 signature F&B restaurants, across the Middle East, Europe, Asia and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and the brand is now renowned worldwide for its distinguished beachfront resorts, esteemed city hotels and luxury residences. About Jumeirah Carlton Tower Located in the heart of Knightsbridge, Jumeirah Carlton Tower is a landmark London address where heritage meets contemporary luxury. The hotel offers stunning views across the city, access to the private Cadogan Gardens, a variety of dining experiences, and a rooftop healthclub and spa with London’s largest naturally lit swimming pool. About the Job: An opportunity has arisen for a Guest Relations Coordinator to join us at Jumeirah Carlton Tower. The main duties and responsibilities of this role are: • Manage pre-arrival guest communication to identify preferences, special requests, and special occasions., • Conduct VIP arrival screening and ensure accurate profiling in the system., • Coordinate and place orders for flowers, amenities, and personalized in-room setups., • Address guest inquiries and provide the latest information on the Hotel’s outlets, amenities, services and facilities whilst actively upselling and making reservations as necessary., • Respond to any guest requests for particular services (e.g., directions, transportation, reservations, dry cleaning, celebrations, other) by making arrangements with the relevant departments and following up to ensure satisfaction., • Resolve minor guest complaints and issues effectively, escalating more complex concerns to higher-level staff when necessary. About you: The ideal candidate for this position will have the following experience and qualifications: • Proactive, • Problem solving, • Organized, • Creative, • Detail orientated About The Benefits At Jumeirah, we are dedicated to fostering a workplace where colleagues feel valued, supported, and inspired to grow. Our benefits package reflects this commitment by combining rewarding financial incentives, comprehensive healthcare, and opportunities for professional development Benefits include - • Supportive and inclusive work environment, • Access to Learning & Development programmes and clear career pathways, • Opportunities for internal mobility within our global network, • Colleague discounts on food, beverage, and hotel stays worldwide, • Health care and insurance benefits, • Locally competitive salary and incentive structure, • Dry Cleaning of uniform or Business attire, • Meals on Duty, • Employee Assistance Program, • Wellness Benefits – Chiropodist, Flu Jabs, and more!

Workplace / Moves & Changes Coordinator (ISS) London | Corporate Environment | Global Client We’re looking for a Workplace / Moves & Changes Coordinator to support workplace operations across a global corporate portfolio with Jefferies. This is a great opportunity for someone who enjoys a fast-paced operational role where no two days are the same — coordinating office moves, supporting workspace planning, and helping ensure a smooth workplace experience for employees. Key responsibilities: • Coordinate office moves and changes (MAC) across multiple locations, • Maintain floorplans and desk allocations within the occupancy system (Manhattan), • Support occupancy reporting and space utilisation tracking, • Assist with small workplace projects and ad hoc CAD requests, • Liaise with internal teams and stakeholders to deliver workplace changes efficiently, • Monitor furniture stock and offsite storage with external suppliers What we’re looking for: • Experience in workplace, facilities, or office operations coordination, • Exposure to moves & changes, occupancy management, or space planning, • Strong organisation and stakeholder communication skills, • Comfortable working with systems, data, and reporting, • Experience with space management systems or CAD would be beneficial You’ll be joining a team supporting a high-profile corporate environment, playing a key role in ensuring workplace operations run smoothly across multiple locations. If this sounds like something you’d like to learn more about, feel free to apply

The Opportunity Cognizant is known for solving complex business problems, but in our Bishopsgate office, we do things a little differently. We have commissioned a state-of-the-art Interactive Immersion Room—a dedicated space where data becomes a story, and presentations become sensory experiences. We are looking for a London-based Coordinator/Producer to be the heartbeat of this room. This isn’t a standard facilities role; it is a blend of creative production, theatrical hosting, and technical orchestration. You will be the bridge between our Strategy & Design team, Bristol based creative teams and our London-based clients and executives. The Role As the Immersive Experience Coordinator, you will own the end-to-end "performance" of the room. Your mission is to ensure that every person who enters the space is transported by the content we create. 1. Creative Production & Storytelling: Creative ownership, content responsibility and continuous improvement - make the role feel less of a passive coordinator and more of a creative partner with real influence • Theatrical Interpretation: Work closely with the creative teams (London and Bristol) to understand the "why" behind the content. You will help translate the creative vision into the physical space., • Creative Briefing: Act as the "on-the-ground" eyes and ears, briefing the design team on how content is landing and suggesting improvements for better immersion., • Curation: Ensure the sound, visuals, and touch-tracking elements are perfectly calibrated for every session., • Opportunity to shape and refine existing content based on direct client engagement (continuous improvement), • Identify gaps/new content to discuss with FM, • Conduct QA of content (minimise need for team to travel from Bristol)?, • Curate tailored sessions from catalogued content 2. Experience Hosting & Logistics • Stage Management: Serve as the "Host" for the room, introducing the technology to high-level stakeholders and ensuring the narrative flow of their visit is seamless., • The Diary: Manage all bookings and scheduling for the room, ensuring maximum utilization while allowing for tech-checks and rehearsals., • Stakeholder Management: Confidently navigate a corporate environment, liaising with executives to ensure their specific presentation needs are met., • Hosting, stakeholder management and experience delivery - not a script reader/room operator but an adaptable experience leader to inspire our client teams, • Host senior clients and internal executives with confidence; articulate the purpose, ambition and narrative of the space at a high standard, • Interpret the audience and adapt energy, tone and flow accordingly (not scripted / not overly technical), • Know when an SME is needed to enhance the story and confidently bring them into the experience, • Negotiate timing and format with senior stakeholders, often in time‑sensitive settings, • Respond quickly to questions, pivot live within the narrative, and elevate the experience through facilitation skill 3. Operational Oversight • Tech Liaison: Acting as the first point of contact for our hardware partners (The Storytelling Company) to ensure the projectors and sensors are running at 100%., • Budgeting: Track spend related to room maintenance, catering for events, and small-scale local production costs. 4. Technical competence, tools, troubleshooting and operational rhythm - intelligent stewardship of the room • Perform simple resets, calibrations and gradually take on level‑1 troubleshooting before escalating to partners, • Review and refine SLAs with London/Bristol as new content types or timelines arise, • Learn to use iPad-based software; familiarity with Figma or design tools is advantageous, • Understand the operational cadence: several sessions per week, short sessions (~15 mins), rarely back‑to‑back, • Use non‑session time for QA, content curation, experience design and supporting broader projects, • Primarily on‑site; guardrails for same‑day requests; rare evening sessions with advance notice 5. Positioning, collaboration, working model and growth pathways - independence and opportunities • Part of the broader Digital Experience capability (Cognizant Moment), role sits between Moment and Field Marketing, • Not a static position, intended as part of a career path with Cognizant Moment, • Independently own the room day‑to‑day while collaborating with Bristol/London creative teams and Real Estate where needed, • Opportunity to shape the wider Bishopsgate experience (e.g., packaging the office visit) where beneficial, • Track spend; potential to expand into light vendor/budget involvement if desired About You This role is perfect for someone with a foundation in production and/or design (perhaps in theatre, events, or media) who is looking to grow their career at the intersection of technology, design and storytelling. • A Natural Storyteller: You understand that a room full of projectors is just hardware—it’s the narrative that makes it special., • Technically Curious: You don’t need to be a coder, but you should be comfortable with AV, projectors, and interactive software., • Hyper-Organized: You can manage a complex calendar and a budget without breaking a sweat., • The "Spark": You bring energy to the room. You enjoy the "performance" aspect of hosting and can guide people through a high-tech experience with ease., • London-Based: You will be the face of the room in Bishopsgate, maintaining a close remote connection to our creative hub in Bristol. Why this role? While Cognizant is a global leader in professional services, this specific role sits within our creative engine. You will have the unique opportunity to work with cutting-edge immersive technology that is rare in a corporate setting. If you have a passion for production and want to be the "keeper of the keys" for one of the most advanced interactive spaces in London, we want to hear from you.

Events Coordinator (Events + Catering + Reception Support) London | Financial Services | Corporate Real Estate Team Central London Up to £45,000 + generous package & opportunities We are recruiting an Events Coordinator for a prestigious financial services organisation in London. This is an exciting opportunity to join a highly professional Corporate Real Estate team responsible for Hospitality, Events, Facilities, and Workplace Experience. This role requires a unique blend of Events, Catering, Reception and Customer Service support. It would suit a bright graduate with approximately 3 years’ experience who is looking to develop within corporate events long term. The Role This is a hands-on, varied position supporting the delivery of internal corporate events while also providing high-quality catering and reception support. You will work closely with the Events Manager, taking ownership of food and beverage coordination, assisting with event delivery, and providing reception cover when required. A flexible, service-driven mindset is essential, as the role involves ad hoc support across multiple areas of workplace experience. The successful candidate will be comfortable working across Events + Catering + Reception in one integrated position and will not view reception responsibilities as a step down, but rather as part of delivering an exceptional employee and guest experience. Key Responsibilities • Support the planning and execution of internal corporate events., • Oversee and deliver catering operations, including food preparation coordination, supplier liaison, and service setup., • Provide hands-on food and beverage support (no in-house chef model)., • Coordinate meeting room setups, breakdowns, and hospitality arrangements., • Maintain catering standards equivalent to a high-performing international corporate office model., • Provide reception cover during lunch periods and annual leave., • Act as a welcoming, professional first point of contact for guests and employees., • Assist with ad hoc internal events and flexible operational support., • Liaise with Facilities, IT/AV, Security and other internal teams., • Maintain event and catering inventories and manage supplier relationships. Ideal Candidate Profile • A bright graduate with circa 3 years’ experience supporting corporate events., • Demonstrable catering experience (essential)., • Experience in reception or front-of-house roles, with confidence providing cover., • Strong customer service ethos and genuine passion for hospitality., • Comfortable working flexibly and picking up varied responsibilities., • Organised, proactive, and calm under pressure., • Impeccable presentation and communication skills., • Experience within a corporate or professional services environment preferred., • Proficient in MS Office; experience with event systems such as Cvent advantageous. Why Apply? This is an excellent opportunity to join a prestigious financial services firm and develop within a structured, professional events team. The role offers long-term growth potential for someone who wants to build a career in corporate events and workplace hospitality.

SGK and SGS & Co have built an impressive roster in creative, strategy, digital commerce, experiential marketing, engineering, and creative content production—bringing together the incredible talent of 2,300 agency professionals. This collective expertise will come together under Marks, a Next-Gen Creative Platform built to thrive in today's global and local cultural conversations. Equator will continue to play an important role as an agency within Marks. Our London Studio is currently seeking an Office Coordinator who thrives in a fast-paced, creative environment — and who’s excited to play a central role in shaping an exceptional workplace experience. This is an on-site position at our London studio with occasional travel to our Birmingham office (1–3 times per month). This opportunity would best suit a highly organised, people-centric individual with a desire to work in a highly creative and dynamic environment. The role will see you taking full responsibility for the smooth running of all front desk operations - along with everything that entails. Rest assured - no two days will be the same! Your day to day will see you involved in everything from meeting and greeting clients, through to ensuring the studio is stocked with everything it needs for its efficient running. You will manage diaries, ensure the health and safety of our staff, and that everyone is up to speed with studio communications. In short - you will be the heart of everything that happens within our UK studios! In this role you will… • Welcome and greet clients and manage visitor calendar., • Oversight of meeting room booking throughout office., • Answer main phone line for office through Teams, transfer, direct phone calls, or take messages as appropriate., • Serve as Shipping Manager for London and Birmingham office. FedEx shipping labels created and parcels are prepared for courier service including FedEx and messengers, ensuring company shipping policies are followed and project numbers are recorded when appropriate., • Daily office upkeep including: restocking all fridges and hospitality stock, emptying dishwashers, upkeeping equipment, keeping lobby tidy, etc., • Coordinate and prepare meeting rooms for bookings, ensuring they are ready for client presentations and meetings., • Assist with coordination and set up for clients, visitors, or large meetings. Flex hours may be required., • Oversee supply inventory for London studio, ensuring everything is stocked, available, and within budget., • Place orders for Birmingham office stock and supplies as requested or directed., • Be the main point-of-contact with building support for London and Birmingham offices, including security, facilities for maintenance, janitorial work, etc., • Organize and oversee vendor deliveries, ongoing service calls, or maintenance work in London., • Ensure Health and Safety protocols are followed throughout UK offices, • Ensure local email distribution lists kept up to date, and maintain office communications, • Coordinate with corporate finance teams to follow appropriate ordering procedures and tracking of ordered supplies through purchase orders, vendor relationships, and site assets., • Support the local culture club events, fostering team bonding and a positive office culture., • Liaise with IT for AV capabilities throughout office conference rooms, supporting visitors with AV as needed., • Support occasional travel and expense management for Marks Senior Leadership. You will have • Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms., • Strong organizational skills, • People facing hospitality and customer/team service experience - Minimum 2 years direct work experience preferred, • Excellent written and verbal communication skills, including listening skills, • Highly self-motivated, resourceful and detail-oriented, • Ability to work both independently and in a team environment, • A desire to work within a creative environment or industry, • Bachelor’s degree or equivalent work experience preferred. We will offer • 25 days holiday per annum + additional 'Me Day', • Flexible working during summer hours, • Pension Scheme, • Voluntary Europe Group Healthcare Scheme, • Life Assurance, • Healthcare Digital GP Service, • Holiday purchase scheme, • Health Assured Employee Assistance Programme, • City Bike Scheme (London only), • Employee referral program

Company: Victoria College of Arts and Design Job Title: Facilities and Procurement Coordinator Employment Type: Full-time Salary Range: £28,000 – £32,000 per annum Working Schedule: Monday to Friday, 8:30am – 4:30pm (Occasional evenings and weekends, including Saturdays/Sundays, as may reasonably be required) Location: Canary Wharf, London, E14, UK Job Overview The Facilities and Procurement Coordinator is responsible for ensuring the smooth and efficient day-to-day operation of the Canary Wharf campus, providing a safe, well-maintained, and supportive environment for both staff and students. This role focuses on coordinating key operational areas including facilities management, maintenance, health and safety, security, IT functionality, and sustainability initiatives. The Facilities and Procurement Coordinator plays a pivotal role in maintaining an environment conducive to effective learning and working, ensuring that campus operations run seamlessly and in compliance with organisational policies and statutory requirements. Key Responsibilities Campus Operations & Facilities: • Coordinate and oversee the effective delivery of campus operations, including facilities maintenance, cleaning, security, and IT functionality., • Ensure all classrooms and office spaces are fully resourced, in good working order, appropriately set up, and maintained to a high standard of cleanliness and presentation., • Monitor, order, and coordinate office supplies, campus resources, refreshments, and catering as required., • Maintain an up-to-date inventory of all campus equipment, supplies, and orders. Procurement & Supplier Coordination: • Coordinate day-to-day procurement activities for campus-related goods and services in line with institutional policies and approval processes., • Act as the first point of contact for procurement requests from academic and professional services teams, ensuring requirements are clearly defined and appropriately authorised., • Obtain quotations, liaise with approved suppliers, and support value-for-money purchasing decisions in line with budgetary controls., • Raise purchase orders and track orders through to delivery, ensuring goods and services are received, recorded, and invoiced accurately., • Maintain an up-to-date register of suppliers, contracts, and service agreements relevant to campus operations., • Coordinate with Finance and central Procurement (where applicable) to ensure compliance with institutional procurement policies and financial regulations., • Monitor procurement timelines and proactively follow up on delayed orders or supplier issues., • Support contract renewals and supplier performance reviews for facilities, maintenance, IT, and other operational services. Health, Safety & Compliance: • Ensure compliance with health and safety legislation, including risk assessments, emergency procedures, and statutory requirements., • Test the fire alarm on a weekly basis and ensure appropriate records are maintained., • Report any concerns relating to maintenance, procurement, or health and safety promptly to the Campus & Facilities Manager. Security & Access: • Act as the primary key holder for the campus and ensure the secure and timely opening and closing of the site as required., • Support the implementation of campus security procedures and access protocols. Communication & Support: • Ensure staff and students are kept informed of any facilities-related issues, changes, or procedures., • Work collaboratively with the VCAD Student Services team to promote a culture of consistent and high-quality student support., • Provide practical and operational support to the Campus & Facilities Manager as requested. Events & Reporting: • Assist with campus events such as inductions, workshops, and other institutional activities as required., • Provide regular written and verbal reports to the line manager, as requested. Qualifications & Experience Requirements • Previous experience in facilities coordination, campus operations, resources management, or a similar role., • An understanding of the Higher Education sector and its operational environment., • Knowledge of health and safety legislation and associated statutory regulations., • Ability to manage multiple tasks and priorities simultaneously., • Strong communication and interpersonal skills. Benefits • Annual leave (7.2 weeks), • Workplace pension scheme., • Company Sick Policy., • Statutory maternity/paternity pays., • Career development opportunities, • Training and self-development opportunities., • Gym membership discounts, • Retail discount schemes, • Cinema discounts, • Grocery discounts, • Cycle to work, • Investing and savings opportunities, • Financial wellbeing – personal debt advise., • Financial wellbeing education, • My Mind Pal (mental fitness)

Receptionist & Workplace Coordinator Financial Services £35-38K, depending on experience + bonus West End Permanent Fully office-based 2-RecP/MK About the Client: An established, international investment firm that has an entrepreneurial and collegiate ethos. They are looking for an experienced customer service professional to join their team as Receptionist & Workplace Coordinator. About the Role: The Receptionist & Workplace Coordinator will be key to delivering an exceptional front-of-house experience and will ensure the smooth day-to-day running of Reception. This is a varied role, and will involve front of house and reception, workplace and facilities support, events and hospitality support, alongside some administration support. Responsibilities will include (but are not limited to): • Act as the first point of contact for all visitors, manage visitor registration and meeting room coordination, • Manage incoming calls, emails and general enquiries efficiently and professionally, • Support day-to-day facilities tasks and act as a key liaison for minor workplace issues e.g. printer issues, basic troubleshooting, • Coordinate logistics for internal office events, • Manage daily meeting room readiness, • Maintain reception and shared areas to a high standard, • Other ad-hoc administrative support, as required Candidate Specification: • Prior experience in a reception / front of house role is essential; experience in a corporate setting is preferred, • Excellent verbal and written communication skills., • Organised and able to manage multiple priorities and tasks, • High attention to detail, • Professionalism and discretion, • Proficient in Microsoft Office/Google Workspace Additional Information: • Salary £35-38K, dependent on experience, plus a discretionary bonus, • West End location, • Fully office based. The hours will be on a rota of shifts from 8.00am - 6.30pm, • Excellent benefits, including discretionary annual bonus, pension contribution and season ticket loan. If you are an experienced Front of House professional looking for your next role, apply today!

Job Description: Project & Supply Chain Coordinator (with EA Optionality) Company: HiTZ Cricket Role Type: Part-Time (20–30 hours per week) - option to make Full Time Location: Remote (UK-based). Proximity to Guildford preferred Salary: £37.5k - £40k per annum (Full-Time Equivalent / Pro-rata) About HiTZ HiTZ is a UK-based global start-up specialising in delivering high-quality cricket facility development projects. We work with clubs and partners to bring infrastructure improvements from concept through planning and into full delivery. As we scale our footprint globally, we are looking for foundational team members who thrive in fast-paced, innovative environments and are passionate about bringing professional-grade cricket tech and facilities to the global market. Role Overview We are seeking an experienced and highly organized professional to support the Head of Projects in managing professional services, surveys, and supplier coordination. This role is the "engine room" of our operations, taking ownership of third-party consultant coordination and supply chain logistics. You will be responsible for ensuring project momentum by managing the critical path from initial site visit through to venue launch. Key Responsibilities 1. Project Tracking & Reporting • Tracker Management: Maintain accurate and up-to-date project trackers to ensure all stakeholders have visibility on project progress., • Status Updates: Produce regular status updates for the Head of Projects to maintain alignment., • Gantt Chart Maintenance: Regularly update project Gantt charts to reflect real-time developments and supply chain timelines., • Risk Management: Flag risks, delays, or cost variations early to ensure proactive resolution., • Documentation: Ensure all project documentation is stored and organized appropriately in the system. 2. Planning & Survey Coordination • Survey Procurement: Obtain and manage competitive quotes from professional service providers, including ecological, topographical, and drainage surveys., • Quote Assessment: Review proposals to ensure scope alignment and completeness before querying or accepting quotes., • Scheduling: Coordinate survey bookings with cricket clubs and consultants, ensuring site access and necessary documentation (RAMS) are in place., • Deliverable Tracking: Track quote status and appointments through to completion while proactively chasing deliverables. 3. Supply Chain & Financial Admin • Primary Liaison: Act as the central coordination point between HiTZ Cricket and external consultants or suppliers., • Database Management: Maintain and develop a structured supplier database., • Sourcing: Identify alternative suppliers where required to manage cost and capacity., • Capex & Invoicing: Check and process invoices in the system, and update build cost trackers and Capex files with cost categories., • Equipment Sourcing: Order essential site items including TVs, mounts, and benches as projects move toward launch. Required Experience & Skills • Experience: 5+ years of experience in project coordination, supply chain, or construction/planning environments., • Commercial Acumen: Commercially aware and comfortable reviewing and comparing professional service quotations., • Communication: Confident communicator (written and verbal) professional when dealing with both clubs and consultants., • Mindset: Self-sufficient and solution-oriented; someone who takes ownership rather than waiting for direction. Strategic EA Support (Optionality for Full-Time Role) For the right candidate, there is the optionality to expand this into a Full-Time role by incorporating Strategic Executive Assistant (EA) responsibilities focused on leadership accountability: • Internal Action Tracking: Attend key meetings to capture high-priority deliverables and proactively chase internal stakeholders to ensure deadlines are met., • Strategic RAG Status: Monitor project health across key strategic workstreams, utilizing Red-Amber-Green (RAG) indicators to flag stalls to the leadership team., • Accountability Partner: Act as the central hub for the leadership team to ensure internal momentum matches our rapid global growth. Process Refinement: Identify opportunities to improve and refine administrative and tracking processes as the business scales.

Revenue & Sales Executive Location: Westminster – 1 day per week work from home Salary: £32,305 + OTE £3,230.50 Hours: Full-Time - 36.25 per week Mon-Fri One Great George Street is a prestigious, Grade II listed venue nestled in the heart of Westminster, London. This stunning Edwardian building, known for its iconic four-domed architecture, offers exceptional facilities for conferences, meetings, gala dinners, receptions, and weddings. It also serves as the headquarters of the Institution of Civil Engineers — a globally respected body dedicated to promoting innovation, knowledge exchange, and excellence in civil engineering. The Role: We are looking for a proactive, customer‑centric Revenue & Sales Executive to join our Sales & Events team. If you are passionate about hospitality, love building client relationships, and thrive in a fast‑paced environment, this is a fantastic opportunity to take the next step in your career. Our Revenue & Sales team are at the forefront of driving venue sales and maximising revenue. They respond to enquiries, convert provisional bookings, manage room allocations, and work closely with internal teams to ensure the seamless delivery of high‑quality events. The team also support wider business development activities, helping to maintain our competitive edge in the marketplace, and play a key role in ensuring our diary and systems are accurate, organised, and optimised for revenue generation. Key Responsibilities: • Respond promptly to all client enquiries, sending quotations and brochures within 24 hours., • Convert provisional bookings and actively secure contracted revenue., • Conduct venue show‑rounds to prospective clients., • Liaise with clients to gather requirements and allocate the most suitable rooms to maximise revenue., • Ensure internal bookings are optimally placed without impacting yield., • Evaluate event bookings and diary usage to maximise yield., • Maintain excellent communication with event coordinators and operational teams for seamless handovers., • Keep client and booking information fully up to date in the computerised diary system., • Monitor competitor activity to maintain our market-leading position., • Support the Business Development Manager with exhibitions, familiarisation trips, and sales campaigns., • Progress bookings from enquiry through to confirmation., • Review the diary daily and follow up provisional bookings. About You: • Strong background in conference, banqueting, hotel, or venue administration (e.g., Sales/Conference Coordinator)., • Excellent command of written and spoken English., • Confident MS Word, Excel and Outlook user., • Experience using a computerised diary system., • Exceptional organisational skills and the ability to prioritise effectively., • Comfortable using initiative and working flexibly in a changing environment., • Experience in operational roles within a hotel or venue setting., • Brilliant customer focus and attention to detail., • Strong communication and confident but appropriate assertiveness., • Team‑orientated with excellent relationship‑building skills., • Able to generate ideas, improve processes and influence client satisfaction., • Highly organised, proactive, and able to re‑prioritise in a dynamic environment. Qualifications: • Good level of education (GCSE or equivalent). ICE Group Benefits: • 25 days annual leave plus Bank Holidays, • Shutdown over Christmas period, • Annual £100 allowance towards your well-being, • Discounted hot food from on-site Café bar., • Up to eight per cent of salary contributed to a personal pension scheme., • 24-hour employee support line, • Death in service benefit equivalent to one year’s salary, • Interest free season ticket loan, • Cycle to work scheme., • Big Gym membership savings with the Gymflex scheme, • Your Rewards discount scheme ICE Group is an equal opportunities employer and are committed to ensuring an inclusive recruitment process. We welcome applications from disabled candidates and will provide reasonable adjustments throughout the recruitment process. If you need support or an alternative format, please contact us at General Data Protection Regulations (GDPR) 2018 The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application. For any questions or concerns about your personal data, please get in touch with our Data Protection Officer at the details provided below: at Email: Applicants have the right to complain to the ICO at if they have a concern with the way ICE is handling their data.

Job Title: Building Documentation Specialist Start Date: ASAP Duration: 3–6 months (potential to extend) Pay Rate: £19–£25 per hour Hours: Monday–Friday, 40 hours per week (8am–5pm) Location: Soho, London Working Pattern: Hybrid — 3 days in the office, 2 days from home Travel: Regular visits to London clubs, sites, and venues within the estate Overview We are seeking a highly organised and detail-focused Technical Documentation Coordinator to take ownership of developing clear, accurate and user‑friendly Building User Guides (BUGs) across a luxury hospitality estate. This role involves reviewing technical information, validating service locations, and transforming complex building details into simple, accessible documentation for operational teams. This is an admin-heavy, research-driven role ideal for someone who thrives on coordination, information gathering, and producing consistent, polished documents. You will work closely with internal teams, external contractors, and subject matter experts to ensure that all building information is complete, reliable, and aligned with brand standards. Key Responsibilities • Review existing as‑built documentation to identify, verify, and map mechanical, architectural, and MEP service locations., • Research, source, and clarify technical information from various internal and external stakeholders., • Develop, structure, and complete Building User Guide templates for multiple sites across the estate., • Translate complex technical details into clear, user-friendly language suitable for non-technical readers., • Maintain consistent formatting, branding, and technical standards across all documents., • Track progress, outstanding information, and dependencies across multiple simultaneous documents., • Identify gaps, inconsistencies, or discrepancies in existing documentation and coordinate with relevant teams to resolve them., • Work onsite across London clubs and venues to validate layouts, record information, and confirm service locations where needed. Skills & Experience Required • Ability to read and interpret architectural, mechanical, and technical drawings (layouts, schematics, service plans, etc.)., • Understanding of building systems such as HVAC, M&E, pools, spas, and general facilities operations., • Strong communication and stakeholder engagement skills—comfortable speaking to a wide range of internal teams, contractors, and specialists., • Demonstrated experience in researching, gathering, and validating information., • High attention to detail with excellent organisational and time‑management abilities., • Proficiency in Microsoft Word, Excel, and PowerPoint (BUG documents are PowerPoint-based)., • Experience producing instructional, operational, or technical documentation., • Confident working independently with minimal supervision and proactive in chasing missing data., • Experience within hospitality, luxury estates, members clubs, hotels, gyms, or spa environments is highly desirable.

About Us: Here at c2c we take pride in being an award-winning train operator running services between Fenchurch Street and Shoeburyness, serving 26 stations in East London and South Essex. Our customers never stand still and neither do we. We anticipate, innovate and flex around our customer’s needs and it takes a great team to do this. We are looking for a dedicated and versatile individual to join our team as a Works Delivery Coordinator. It is an exciting time to join c2c as we move into a new era of railway reform, aligning with Great British Railways (GBR) and the Department for Transport (DfT) to deliver a simpler, more connected and passenger-focused railway. Purpose of the Role: • Provide a comprehensive administration service to support the delivery of Facilities Management. To assist in all aspects of work that contributes to the smooth running of Facilities Management and to ensure adherence with policies and guidelines, • Work with the Facilities Manager to agree and coordinate work activities in line with the Asset Management System (AMS), Company policies, Railway Group Standards, and legislation., • Assist the Facilities Manager with delivery of Reactive Maintenance, Planned Preventative Maintenance (PPM) and Minor Emerging Works., • Create and manage strong working relationships with station staff, all teams across the business & 3rd party partners to provide the high-quality delivery of FM. This includes responding to queries and enquiries regarding FM matters., • Engage with contractors and the supply chain to ensure services are provided in line with agreed scopes, contractual obligations, pricing schedules and performance criteria Including regular meetings, management of action logs and non-conformities., • Monitor and report on service delivery in line with SLA’s, KPI’s, other performance criteria and trend analysis (eg: Reactive Heat Map)., • Assist the Facilities Manager with management of the Direct Labour team including management of maintenance engineers’ calendars, assignment of tasks, programming works, updating records (eg: training, H&S, RAMS), management of materials, tools, equipment, PPE and transport. Experience, Knowledge & Qualifications Required: • Previous relevant experience in the administration of facilities management (Reactive and Planned maintenance), • Experience using CAFM software, • Experience of managing contractors and suppliers, • Exceptional communication ability, over the phone, by e-mail and face-to-face, • Good organisational and time management skills, • Strong attention to detail, • Ability to multitask and work at pace, • Ability to work independently and as part of a team, • Experience preparing official documents, • Good general IT skills including MS Office, • Able to build relationships at all levels, • Influencing and negotiation techniques

Health & Safety Coordinator - UK & Ireland Industry: Designer collectible pieces Location: Canary Wharf, London Job type: Full time, 1 Year Fixed Term Contract (Maternity cover) About POP MART POP MART (09992.HK) is a leading global company in the trend culture and entertainment industry. Centred around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established development and operation system. Our portfolio includes iconic characters such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS and Hirono. POP MART operates over 500 physical stores and more than 2,300 Robo Shops across more than thirty countries and regions, and through multiple cross border e commerce platforms reaches audiences in over ninety countries and regions, bringing joy to young consumers around the world. POP MART has developed a comprehensive IP commercialisation ecosystem that spans multiple industries, deepening emotional bonds between fans and IPs while exploring broader opportunities for value creation. Our ventures include the world’s first immersive intellectual property themed park in the art toy industry, the expansion of its IPs into global markets through licensing and co-branding with leading global brands, and the curation of art toy expos and intellectual property themed exhibitions internationally. In Europe, POP MART has built a strong presence in key markets including the United Kingdom, France, Italy, Germany, the Netherlands and Spain, and is expanding into new high potential markets. Our expansion brings POP MART closer to European fans and offers new ways for them to connect with our IPs and stories. For more information, please visit and our LinkedIn Career page. What to Expect POP MART is a fast-paced company with a young and multicultural team where you can expect to: • Contribute to a fast-growing European business that combines retail, art, and creative storytelling, • Work with passionate teams across different countries, all connected by a shared love for designer toys and unique customer experiences, • Grow your skills through hands-on projects, collaborative learning, and opportunities to explore new ideas Benefits POP MART offers our employees: • Monthly appreciation gifts featuring our latest POP MART designs, • A structured bonus scheme linked to company and individual performance, • Access to a confidential Employee Assistance Programme (EAP) for counselling and wellbeing support, • Training and development programmes that build both professional skills and creative thinking, • Regular team events that bring our people together to share ideas and celebrate our work, • Join Our Team – 40-Hour Workweek, 7-Hour Shifts +1h Paid Lunch The Role and Candidate As our Health & Safety Coordinator - UK & Ireland, you'll support the safe and compliant operation of our retail stores, offices and warehousing activities. You'll play a key role in building a strong safety culture across all locations, ensuring our teams operate in line with local legislation and internal standards. Reporting to the Regional Health & Safety team, this role works closely with Store Managers, HR and Facilities teams. You'll be the go-to person for all things health & safety, offering hands-on support and strategic insight in equal measure We're looking for someone who is proactive, detail-orientated and confident in influencing others. You'll bring practical experience in H&S management and a passion for building safe, people focused environments. Key Responsibilities • Ensure compliance with local health & safety laws and POP MART internal policies, • Conduct and maintain risk assessments across stores, offices and warehouse sites, • Carry out regular health & safety inspections and ensure follow-up on corrective actions, • Support incident reporting, investigation and thorough documentation, • Coordinate statutory safety training (e.g. fire safety, manual handling, first aid), • Lead safety inductions and briefings for new joiners and temporary staff, • Organise periodic fire drills and emergency response checks, • Maintain safety documentation and assist with internal and external audits, • Provide day to day guidance to managers and team members on health & safety topics Requirements • 1 to 2+ years of experience in a health & safety role, ideally within a retail or multi-site environment, • Solid knowledge of UK health & safety regulations and best practices, • Strong communication and training delivery skills, • Proven experience managing investigations and ensuring policy compliance, • High attention to detail, problem solving mindset and ability to work independently, • Willingness to travel between locations in London and occasionally to Ireland If you are excited to be part of POP MART’s journey and believe you have the skills and passion to contribute, click Apply Now and send us your CV.

We have a permanent opportunity here at Dalkia UK for a Compliance Coordinator to join our team on our Selfridges contract. This role will be based on site in the London branch 5 days a week This role will provide comprehensive compliance and administrative support to the Selfridges Oxford Street account, ensuring statutory and contractual compliance documentation is accurately processed, controlled, and reported through Dalkia systems. Support the delivery of compliance assurance across four Selfridges stores and a supporting office, promoting strong governance, accuracy, and timely completion of compliance activities. Work closely with the site management team, engineers, supervisors, and central compliance functions to ensure all compliance documentation, records, and processes are completed in line with Dalkia procedures and client requirements. The Role • Check, validate, and process completed compliance documentation in line with contract and statutory requirements., • Upload, manage, and maintain compliance records within Aurora CAFM and the CAP (Compliance Assurance Portal)., • Monitor compliance status, chasing outstanding documentation and escalating gaps or risks to the appropriate manager., • Support the administration of PPM and statutory compliance workflows, ensuring documentation is correctly linked to assets and work orders., • Liaise daily with engineers and supervisors to ensure accurate submission of reports, certificates, and supporting evidence., • Generate compliance reports and dashboards for site management and central teams as required., • Maintain accurate records, audit trails, and document control in line with Dalkia quality procedures., • Deal with incoming compliance-related enquiries in a professional and efficient manner, directing issues where necessary., • Support day-to-day site administration duties, including document control, filing, data entry, and correspondence., • Assist with preparation of client-facing compliance reports and responses to audit actions., • Ensure all compliance documentation is correctly stored, version-controlled, and readily retrievable for audits or inspections., • Carry out any other reasonable administrative or compliance-related duties as required to support the contract. Hours of Work • Monday to Friday, 8am – 5pm 40 hours per week Benefits • 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year, • Pension with matched contributions between 6-8%, • Life Assurance, • Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants, • Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance, • Access to wellbeing programmes, • Company Sick Pay, • Employee recognition programmes which reward exceptional achievements, • Employee Referral bonus with generous bonuses for ‘referring a friend’, • The opportunity to use one working day per year volunteering to help the local community, • Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters Qualifications and Experience Required Essential • Proven experience in an administrative, compliance, or contract support role, ideally within Facilities Management, engineering, or a regulated environment, • Strong attention to detail with the ability to accurately check, validate, and process compliance documentation, • Experience working with computerised systems and maintaining accurate records and audit trails, • Confident user of Microsoft Office (Excel, Word, Outlook), particularly for data entry, tracking, and reporting, • Ability to manage competing priorities, meet deadlines, and work methodically in a fast-paced environment, • Strong communication skills, able to liaise effectively with engineers, supervisors, managers, and central teams, • Ability to work independently while also supporting a wider operational team, • Clear understanding of the importance of process adherence, governance, and compliance, • Willingness to be site-based at Selfridges Oxford Street and support multiple stores and an office environment Desirable • Previous experience working within Facilities Management, building services, or engineering contracts, • Experience using Aurora CAFM or similar CAFM systems, • Experience using compliance management or assurance portals (e.g. CAP or equivalent systems), • Basic understanding of statutory compliance (e.g. PPMs, certification, asset records), • Experience supporting audits, inspections, or compliance reviews, • Knowledge of document control principles and quality management systems (e.g. ISO 9001 environment), • Experience producing management or client-facing reports, • Familiarity with working in a high-profile, live operational environment such as retail or public-facing sites At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you #INDDF2

Salter Grange is representing a premier, first-generation construction firm that dominates the Critical Environments sector across Ireland, the UK, and Northern Europe. From massive Data Centres to cutting-edge Life Sciences facilities, they partner with global blue-chip clients to deliver the world’s most complex infrastructure. We are seeking a heavyweight Technical Services Manager to lead MEP delivery for high-performing project teams in London. If you thrive on technical complexity and high-profile projects, this is your next career move. As the TSM, you are the strategic lead for all MEP systems. You will manage the journey from specification compliance through to successful testing, commissioning, and final handover. Technical Services Manager Key Responsibilities: • Identify and shortlist M&E partners during tenders and lead the selection process., • Track subcontractor performance across quality, safety, and value, acting as the ultimate escalation point for MEP issues., • Resource and build elite M&E teams, clarifying roles and fostering a culture of inclusivity and excellence., • Coach key talent and manage performance, ensuring your team has the financial and technical support to succeed., • Perform due diligence on M&E packages to ensure cost-efficiency and manage variations alongside the QS team., • Build unbreakable bonds with M&E Consultants, Utility Companies, and Clients to ensure optimal project outcomes., • Oversee the Quality Management System (QMS) and ensure 100% compliance with industry standards and BCAR. We need a leader who is autonomous, results-oriented, and technically elite. Technical Services Manager Requirements: • Third-level degree/diploma in Building Services or a Qualified Trade (M or E) background., • 7+ years in construction, with at least 5 years specifically as a Services Coordinator., • A proven history of seeing complex MEP projects through to completion., • You are a "people person" who can nurture a positive team atmosphere while holding everyone accountable to high standards., • Deep understanding of design requirements and the ability to translate a client’s brief into reality. If you’re ready to bring your expertise to a stimulating environment where quality is the core mission, we want to hear from you.

Criterion Capital is a leading London-based real estate investment and management company, specialising in the ownership and operation of high-profile commercial buildings across the West End and Central London. Our portfolio includes office, retail, leisure and mixed-use assets, all managed to high operational, compliance and service standards. We are now looking for an organised and proactive Facilities Coordinator to support our Commercial Facilities Management team, helping to ensure day-to-day operations, reactive works and planned maintenance are coordinated efficiently across the portfolio. The Role This is a hands-on coordination role supporting live commercial assets. You will be responsible for logging and managing maintenance activity, coordinating engineers and contractors, chasing progress, and ensuring accurate communication with internal teams and commercial tenants. You’ll work in a fast-paced environment, providing vital operational support to the Facilities Managers and helping maintain visibility, control and service standards across the portfolio. Key Responsibilities • Log and manage all reactive and planned maintenance requests via the job management system (Yardi or similar)., • Triage and prioritise jobs based on urgency, H&S risk, and operational impact., • Allocate jobs to engineers and contractors, coordinating access with tenants and site teams., • Track job progress, chase updates, and ensure timely close-out with supporting documentation., • Liaise professionally with commercial tenants, contractors and internal property teams., • Prepare and issue contractor quotations for review and approval., • Maintain accurate job records to support service charge, audit and FM reviews., • Support coordination of statutory inspections and PPM visits (fire systems, lifts, HVAC, etc.)., • Escalate delays, access issues or recurring failures to the Senior Facilities Manager., • Produce weekly dashboards covering WIP, ageing jobs, quotes and key operational risks. Key Skills & Attributes • Experience using FM job management or CAFM systems, • Highly organised with strong attention to detail and the ability to manage multiple priorities., • Confident, professional communicator when dealing with contractors and commercial tenants., • Comfortable working in a reactive, operational environment., • Proactive mindset — takes ownership and follows issues through to completion., • Good awareness of health & safety, compliance and service delivery expectations in commercial buildings. Experience Required • Previous experience in a facilities helpdesk, FM coordination, scheduling or property support role., • Exposure to commercial buildings or mixed-use assets preferred., • Strong written and verbal communication skills., • Ability to work under pressure and manage SLAs effectively. What Success Looks Like • Reactive works are logged, assigned and progressed without delay., • Clear visibility of job status, risks and outstanding actions for the FM team., • Improved contractor accountability and response times., • Smooth coordination of access and works across occupied commercial buildings.

PA & Office Coordinator London | £35,000–£40,000 (pro rata) Hybrid Temp - Perm We’re seeking an energetic, highly organised PA & Office Coordinator to step in on a temporary basis and keep our London workspace running smoothly. If you’re proactive, people-focused, and love being at the centre of a buzzing, collaborative office, this role is for you. As the go‑to person for office operations, team culture, and day‑to‑day coordination, you’ll help create a warm, welcoming environment where people love to work, connect, and thrive. What You’ll Be Doing 📝 Administrative Support • Work closely with Executive Assistants to keep processes aligned., • Provide admin support across scheduling, expenses, record‑keeping, and travel coordination., • Manage logistics for internal and external events., • Monitor shared inboxes and ensure timely responses., • Keep data accurate across our systems (HubSpot CRM, Asana)., • Support small projects and ad‑hoc tasks that help the organisation run smoothly. 🏢 Office Management • Oversee the daily running of the office to ensure it’s productive, tidy, and welcoming., • Act as the first point of contact for the landlord, suppliers, maintenance, and facilities., • Manage meeting room bookings, visitor logistics, and office‑wide communications., • Maintain our booking systems (Kadence + Joan) and support with user setup and queries., • Plan and deliver engaging team socials, activities, and community moments., • Champion a positive, inclusive office culture that blends productivity with fun., • Collaborate with the People Team and our “Chief Fun Officers” on events and initiatives., • Coordinate logistics for workshops, large meetings, and major events such as London Climate Action Week — including travel, accommodation, room setups, and catering. About You You’ll be great in this role if you’re: • Experienced in a similar PA, Office Coordinator, EA, or admin role, • Exceptionally organised, proactive, and comfortable juggling multiple priorities., • A confident communicator with strong interpersonal skills and excellent written English., • A natural community‑builder who enjoys creating moments that bring people together., • Positive, solutions‑focused, and happy working collaboratively., • Someone who enjoys being in the office 3–5 days a week and thrives around people. Why You’ll Love This Role You’ll have the chance to shape the atmosphere of a friendly, mission‑driven workplace — supporting people, solving problems, and bringing energy to the office each day. No two days look the same, and your impact will be felt across the whole organisation.

Role: Property Inspector (Mechanical) Location: Falkirk Duration: 12 Month Contract Role Purpose: To be responsible for inspection, repairs and minor planned works of all mechanical elements of the Council's Non-housing Property portfolio. To provide a high quality Client Services and customer focused mechanical inspectorate service which ensures that statutory requirements and policies, which relate to construction, inspection and maintenance are effectively and accurately complied with. Job Specific Tasks Carry out response led and regular inspections of premises to determine work requirement, priorities and costs, reporting to the Facilities Coordinator. Any necessary repair works to be carried out as a part of the planned or non-planned maintenance programme. Carry out a written annual inspection (along with recommendations) of mechanical services for properties, discuss with other relevant team members as basis for asset management strategy. Work to be scheduled and carried out throughout the year. Respond to emergency requests for necessary mechanical repair work to be carried out and arrange for appropriate remedial action to be taken to make safe the repair. A formal standby scheme is in operation to cover out of hours emergencies and repairs. The job occupant will be required to participate in this scheme. Issue detailed repair instructions to both internal and external contractors, check, agree and verify submitted invoices prior to payment Supervise the standard and timely completion of repair work and minor projects carried out ensuring that remedial action is taken where appropriate to ensure value for money, quality and best practice. Essential Skills, Knowledge & Experience Customer care skills Analytical skills Report writing skills Problem solving skills Attention to detail Ability to organise competing demands. Experience in data protection legislation. Mechanical Services Experience using MS office packages. Experience of the mechanical services industry within the commercial services sector, preferably practical site experience. For more information and immediate consideration please apply directly to this advert Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people. TPBN1_UKTJ

Operations Coordinator with a background in facilities maintenance or similar * Commutable to Southminster Reference: BBBH23710A Keywords: Admin, Administrator, Operations Coordinator, PPM Coordinator, Facilities Management, Maintenance Coordinator, M&E, Scheduling, Engineering Coordinator, Office B

Location: Uppingham Contract Type: Permanent Hours: Working hours 39 hours per week including morning and afternoon shifts. Also working 1 in 3 weekends with Thursday and Friday off. Salary : £26,522.50 per annum Uppingham School, founded in 1584, is a leading co-educational independent boarding school which runs 24/7 in term-time. It has a strong academic profile and excellent pastoral care with an international reputation, and state-of-the-art science, sports and music facilities. Its 830 pupils, aged 13-18, are accommodated in 15 boarding houses, taught by over 20 academic departments, and participate in numerous extra-curricular activities such as sports, music, and drama. The academic programme is supported by business units responsible for marketing, estates, finance, HR, IT, operations (catering, cleaning, and procurement), health and safety, and the Schools trading subsidiary. The School employs c. 550 staff. The estate covers 125 non-contiguous acres, almost one mile apart at its extremities and interspersed by town housing and retail properties. It includes 59 acres of playing fields, 14 acres of gardens, and a built estate of 80 buildings with an insurance replacement value of £200 million, whose combined external footprint is 775,000 sq ft, and of which 23 are listed (Grades I II). Buildings include teaching blocks, assembly buildings, boarding houses, staff housing, administrative and technical accommodation, and sports facilities. A programme of new buildings followed full co-education in 2001, including boarding houses, a Music School, sports pavilions, a dual-use Sports Centre and an RIBA national-award winning Science Centre completed in 2014. Job purpose The role is vital in ensuring the smooth running of our thriving school, and you will play a key role carrying out a variety of duties within our historic and varied range of buildings. This will include moving & maintaining equipment, facilities and ensuring the security of buildings. Responsibilities To support the School and Estates team by providing operational support which will include, Maintenance activities, Planned Preventative Maintenance, Porterage, Gardens Team, Sports Turf Team, Staff Housing, Equipment and Furniture movement. To undertake planned work assisting with the moving of furniture and appliances across the estate including academic buildings, boarding housing and staff housing. To support in the set up and breakdown of school events and functions, including open days, sports and exams. Engage in the delivery and collection of cleaning equipment and bedding around the school as directed. To support with the maintenance and upkeep of the estate by completing varied maintenance tasks such as decorating, furniture building, and general repairs. Replacing of blinds and curtain rails and other fixtures and fittings. To support with the management of waste i.e. transportation of large items to the designated waste area, assist with collections, tidying bin compounds and waste areas. To undertake external duties such as gritting, road maintenance and pothole repairs. To assess and report maintenance or safety issues to the correct estates function and make safe until an appropriate person is in attendance. To support the Estates team in completing planned compliance checks. To support with the outgoing and incoming mail within the central School, along with the movement of internal mail. All outgoing mail is franked and collected by royal mail at timed intervals. To undertake any other duties reasonably required by the Head of Estates Services or member of the Estates Services Team. Qualifications, skills and experience, personal qualities required. Qualifications : A trade background is desirable (NVQ/City & Guilds) Skills and experience : Multi skilled/trade background (desirable) Manual Handling Confident IT skills Working in an 24/7 estates environment with a focus on customer service Excellent timekeeping Ability to work with minimum supervision, and as part of a team. Ability to deal with students, staff and members of public in polite and helpful manner. Previous porterage experience/experience in a similar role (desirable) Previous cleaning experience (desirable) An understanding of COSHH and Health and Safety at work (desirable) Full driving licence* A full clean driving licence is essential. This position involves driving vehicles around the schools. Estate and is subject to the successful candidates being accepted for insurance cover by the schools insurance provider. Whilst every application will be considered on its own merits, successful applicants should note that if they have six or more penalty points on their driving licence, or a previous drink-driving conviction, they may not be accepted for cover by the schools insurers, in which case any offer of employment would be withdrawn. Benefits 50% contribution to premiums for the Schools private health scheme Free Westfield Healthcare Free membership of dual-use Sports Centre (£25 annual joining fee) Free staff lunches in term-time School fee discount for children of Uppingham staff (pro-rated for part-time staff) Retail, gym, supermarket, cinema and restaurant discounts Cycle to work scheme Employee Assistance Programme Occupational Health Services Free annual flu jabs Recognised as a Disability Confident employer Recognised as a Mindful employer Favourable rates and terms with local nursery Complimentary staff ticket to selected School performances Discount at local coffee shop for Uppingham staff. You may also have experience in the following: Site Manager, Site Management, Facilities Manager, Process Improvement, Team Leader, Facilities Management, Deputy Site Manager, Manager, Operations Manager, Estate Management, Project manager, Site Coordinator, Health and Safety Manager, Compliance Officer, Environmental Health and Safety Supervisor, Regulatory Compliance Manager, , Safety and Compliance Coordinator, HSE etc REF-226 814 TPBN1_UKTJ

Maintenance Coordinator - Residential Children's care. Job Description: As a Maintenance co-Ordinator at Para Group, you will be responsible for the upkeep, repair, and general maintenance of our facilities and equipment. Collaborate with other team members to complete larger maintenance projects.

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Everyone who works at Lidl brings something unique to the table - but we also have a whole lot in common. In this dual-focused role, you will ensure the smooth day-to-day running of Lidl Head Office, based in Tolworth, while simultaneously coordinating key facilities projects. Please note, as per Li

Company: Victoria College of Arts and Design. Job Title: Facilities and Procurement Coordinator. The Facilities and Procurement Coordinator is responsible for ensuring the smooth and efficient day-to-day operation of the Canary Wharf campus, providing a safe, well-maintained, and supportive environm

Job Title: Facilities Assistant Location: Plumstead, South East London Salary: Scale 2 £28,617 per annum Job Type: Permanent, Full Time Working Hours: 35 hours per week, All year-round post Closing Date: Thursday 12 March at midday Plumstead Manor is a thriving community school whose goal is to provide a world-class education through our vision of excellence for all. This fundamental goal is supported by our core values of pride, ambition, respect and teamwork which infuse all our work together. We aim to release the full potential of every young person during their seven-year journey with us, and support them to go beyond what they ever thought possible. About The Role: We are looking for a Facilities Assistant to join our Facilities Team, under the direction of the Facilities Manager. The Facilities team provide a high quality service to take care of the premises and school grounds, in order to secure a clean, comfortable, accessible and safe environment for all users of the school buildings. The post will include: Maintaining the school grounds Carrying out minor repairs and routine maintenance Supervising external contractors whilst in the building Acting as a key holder - ensuring that the building is safe and secure at the end of the dayThe school is open between 6.30am and 6pm. 8 hour shifts (with one hour for lunch) are worked across a 2 week pattern. Flexibility is required. About you: Experience of carrying out grounds and minor work is essential along with the ability to follow procedures and to take direction from senior staff. A technical qualification or skilled vocational qualification is desirable.We can offer you supportive and friendly colleagues, and good professional development. Additional Information: We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. References will automatically be requested for all shortlisted applicants prior to interview. The successful applicant will be required to be DBS checked prior to taking up post. If you're interested in the role and would like to put yourself forward, please hit APPLY and keep an eye on your emails for our application form, this can also be found on our website as well. Candidates with previous job titles and experience of; Facilities Maintenance Assistant, School Caretaker, Groundskeeper, Facilities Management, Repairs Assistant, Maintenance Technician, Maintenance Coordinator, Maintenance Supervisor, Estates Management may also be considered for this role