Facilities coordinator jobs in United Kingdom

Diesel has long been a leading pioneer in denim and casual fashion, known for moving outside and ahead of trends in its industry. While retaining always its DNA, in recent years Diesel has evolved into the world of premium casual wear, becoming a true alternative to the established luxury market. Diesel is a truly worldwide organization. It is present in more than 80 countries with 5,000 points of sale, including more than 400 company owned stores. Title: OTB UK & NORDICS Facility Coordinator Reports to: OTB Retail Senior Facility Manager (based in Italy) Based: Diesel office, London Job purpose: To manage the Facilities function efficiently and provide a professional support service to all OTB employees in a cost effective and timely manner across OTB legal entities for UK & NORDICS region. Promote a positive image that in line with our brand values. Manage the maintenance and cleaning of all OTB sites (buildings, stores, concessions or others), responding to urgent maintenance issues and reporting any deficiencies. Key responsibilities and accountabilities: Back-office activities • Maintenance agreement management, • Budget monitoring, • Participates into new budget process., • Weekly retail manager meeting, • Regularly meeting with supplier to reviews the service provided., • Maintenance compliant with the local regulation., • Process anomalies with HSE department, • Shop strip-out process, • Participates into the project phase with Store planning., • Participates into the opening process with other departments., • Score cards supplier checking and reporting., • CCTV authorization process and managing GDPR compliant., • Coordinating PPM, Callout, Cleaning services on all OTB buildings (Hos, warehouses, stores, outlets and departments), • Collect all the necessary data and info requested for the annual sustainability report (Waste production, energy and fuel consumption, water consumption, etc...), • Manage the local energy utilities: opening and closing of meters, control of consumption and costs, reporting of data and info to the Group Energy Manager and collaboration to manage local utilities contracts about the perimeter’s OTB buildings/store., • Participates and promote sustainability and efficiency projects, • Po processing, • Supplier record process, • Routing slip form process, • Utility management, • Car fleet process and monitoring in support with the central, • New supplier scouting Maintenance platform activities • Maintenance platform Work Order managing, • Scheduling the intervention and managing it, • Manage the priority in according with SLA., • Monitoring the report after intervention, • Managing PPM and reporting, • Managing Callout and reporting Archiving activities • Cataloguing documents into sharing archive, • Maintenance and updating sharing archive., • Document retrieves from internal department., • Document retrieves from external suppliers, • Asset database creation for each Store Onsite activities • Checklist of Maintenance, cleaning, security, • Logbook checking and monitoring., • Meeting with suppliers, • Meeting with Landlord Security • Managing PPM Security system (CCTV, Intruder alarm, EAS system, Alarm monitor service), • Identify and action Security needs for the buildings with other departments., • Manage the process for the code and access into the alarm and CCTV system according to the local law requirements and the GDPR regulations, with other departments., • Score cards Security supplier checking and reporting. Working Relationships & Communication • Build up a strong relationship with other departments involved in the Retail world: H&S department, Retail department, procurement department, Operation department, financial department, Legal department, • Ensures prompt action and communication with key stakeholders, • Communicate confidently, concisely and clearly, both verbally and in writing at all times, • Adopts a ‘happy to help’ attitude, • Manages expectations politely and ensures action taken as advised, • Acts with OTB values at all times, • Fosters and builds great working relationships internally and externally Confidentiality • To maintain strict levels of confidentiality with regard to all areas of the business with specific reference to personal details of employees, salaries and commercial information. Skills & Capabilities • Bachelor’s or master’s degree in engineering or other Technical Subjects, • Multi-tasking in a fast-paced environment, • Knowledge of Microsoft Office programs (use of AutoCAD is an advantage), • Strong problem-solving skills, • Time management skills, • Fluent English., • Italian speaking as an advantage but not mandatory Personal Profile • Acts as an OTB Ambassador always, • Is friendly, helpful and a ‘can do’ attitude, • Flexible and adaptable, • Availability for business travel is essential for this role, • Self-motivated and committed, • Excellent time keeping, priority setting and organizational skills, • Tenacious, takes responsibility and ownership, • Acts as business partner and project manager towards role, tasks and responsibility, • Must be an efficient, solution-based thinker, • Leads by example and follows best practice Previous Experience • Experience of a fast paced, service driven office environment, • Must have previous experience of managing facilities, services & suppliers, • Must have excellent communication skills, written and verbal, • Must have experience of managing multiple sites, • Experienced with managing budgets This list is not exhaustive and from time to time your manager may choose to vary your role to meet the needs of the business #DSL Privacy policy available here:

NLA is seeking an exceptional Front of House Coordinator with a passion for customer service to be an ambassador for NLA as the face of our activities at The London Centre, our home, for all visitors and clients engaging with the space. About NLA NLA is the independent member-led network for everyone with an interest in London’s built environment. With a thriving community of 30,000+ professionals and industry-leading research, events, and content, NLA connects innovators and decision-makers shaping the city’s future. Guided by the New London Agenda, our work has global relevance, and we collaborate with cities worldwide. Our home — The London Centre — is a public meeting space that houses our London-wide scale models and public galleries. It’s a place where our members, community groups and public can explore, learn and celebrate London’s built environment. Together with our extensive events programmes, annual Festival, and communications channels, we engage hundreds of thousands of people annually in the future of our city, from school children and community groups to political leaders and international investors. About the role The opportunity at NLA for the Front of House Coordinator is to take ownership of the day-to-day running of The London Centre galleries and reception area ensuring all those who visit receive a warm welcome and maintaining an excellent standard of upkeep in all public areas of the space. Supported by the Head of Events and working with the Venues and Events team and wider NLA team, you will support on all aspects of our activities at The London Centre through general administrative and operational tasks. The role is ideal for a highly organised individual, with a passion for galleries and public interaction and an interest in architecture and the built environment. The successful candidate will have initiative, will be a great communicator who possesses strong customer service skills and a creative approach to problem solving with the ability to work on several complex tasks simultaneously whilst remaining calm under pressure. Terms • Hours: Full time, 40 hours a week worked between 9.00am – 6.00pm. Working from our City of London office, The London Centre (our public gallery), • Salary: £28,810, • Location: The London Centre, 3 Aldermanbury, EC2V 7HH, • Benefits: 25 days holiday (+ bank holidays) with uncapped discretionary leave, pension, EAP, Cycle-to-work, wellness initiatives and professional development budget. Main duties and responsibilities • Management of front desk and general enquiries, including answering questions about NLA, exhibitions at The London Centre and related questions about the Guildhall spaces and NLA membership, • Provide exceptional customer service to all visitors and NLA members, • Telephone reception duties to include handling enquiries for The London Centre and NLA, • Upkeep of front of house areas and exhibition gallery; taking pride in the presentation of the space maintaining an excellent standard of appearance, • Opening and closing of the venue, exhibition and AV switch on/off, • Whenever necessary assist with the viewing of event space and the gallery, • Reporting maintenance issues, overseeing contractors and working with facilities to ensure the smooth running of the venue, • Day-to-day administrative office support, • Diary management of CEO; to act as the primary contact for meeting requests and support in sending out / accepting invitations / rearranging meetings, • Assisting with public and private events (will involve some out of office hours where time back can be arranged with your Manager), • Managing enquiries and taking bookings to include; administering booking forms, invoices and catering requirements, • Setting up A/V at events and managing any issues, • Facilitating refreshments for internal meetings, • Furniture setup and de-rig for events taking place in the Gallery, • Front of house event support including registration, sign-in and cloakroom, checking event set up and client liaison, • Delivering model talks, around our two architectural models, as part of a our public talks programme on Fridays; training will be given, • Supporting the the Venues and Events team to deliver the NLA programme and private events at the London Centre, • Supporting Project Teams, including inbox management, note taking and collaborating with the wider NLA team on different outputs What we are looking for You will have a passion for and experience of customer service, front of house and administrative duties that contribute to being an ambassador for NLA as the welcoming face of all our activities, visitors and clients engaging with NLA at The London Centre. Essential skills & abilities • Clear and effective communication skills, both oral and written, • Previous experience within the hospitality or events industry, • Previous experience as Front of House staff, • Proven ability of solo working and collaborating as part of a team, • Proven ability to provide excellent customer service, • Working knowledge of Microsoft packages including Word, Excel and Outlook, • Ability to prioritise effectively, managing a busy diary and varied workload to meet demands and deadlines, • Ability to multi-task between different requirements of the role including public interaction, administrative tasks and upkeep of the public Gallery, • A flexible approach in terms of work, changes and participation, • Good team player, • Ability to take initiative; a self-starter, • Willingness to learn, • Willing to work early mornings, evenings and the occasional weekend day, as required (Time back to be arranged by manager), • Confidence in public speaking and interacting with the public Desirable qualifications and experience • Proven ability to deliver high quality events, • Knowledge of events catering, • Previous experience using accountancy software, preferably Xero How to apply & equal opportunities: We are an equal opportunities employer and welcome applicants from all backgrounds. We celebrate and are committed to creating an inclusive environment for all employees. Adjustments for application or interview process are available on request. Applications will close at midnight on Friday 19th December. Interviews will take place WB 5th January 2026. To apply please follow the link on our recruitment page where you can send your CV and cover letter to Danielle Rowland, Head of Operations. Please note that applications will only be reviewed where cover letters are included.

Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best. We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers. Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work. Don’t just work anywhere — come build tomorrow together with us. Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply. General Summary The Coordinator, Hospitality Services is responsible for the day-to-day coordination of in-house food and beverage services, ensuring the delivery of exceptional hospitality for meetings, events, and daily operations. The role supports the planning, execution, and continuous improvement of front- and back-of-house catering experiences, acting as a key liaison between the chef, reception, events team, and internal stakeholders. The post holder ensures consistent service standards and a positive workplace experience for employees and guests. Principal Duties And Responsibilities Food and Beverage Operations Management • Oversee the day-to-day provision of food and beverage services, ensuring delivery standards, consistency, and service quality, • Act as a point of contact for front-of-house service when required Team Leadership and Supervision • Lead, motivate, and support the team, • Manage rotas and shift planning for both permanent and agency cover employees, • Provide guidance and on-the-job training to maintain a high performing team Menu Planning and Coordination with Chef • Collaborate with the Chef on menu design, ensuring seasonal, sustainable, and allergen-compliant options are offered, • Provide cover for food preparation as required during peak periods Health, Safety and Regulatory Compliance • Ensures all hospitality services and kitchen operations are compliant with relevant health, safety, and food hygiene regulations, • Conducts routine checks and supports internal audits to maintain high standards of cleanliness, sanitation, and workplace safety, • Assists in the implementation of HACCP procedures, allergen protocols, and risk assessments, • Coordinates with Facilities and H&S teams to address issues promptly and maintain a safe and compliant working environment in both front- and back-of-house areas Client and Supplier Relationship Management • Maintain strong relationships with internal clients, suppliers, and service partners, • Manage queries, complaints, and ensure satisfaction with all aspects of the service delivery Financial Oversight and Budget Support • Assist with forecasting, budgeting, payroll monitoring, and achieving cost-efficiency targets, • Keep financial and administrative records and monitor catering-related expenditures Inventory and Supply Management • Manage stock levels, oversee ordering of food and consumables, and ensure adequate supply without over purchasing or waste, • Liaise with suppliers to ensure value and quality Staff Recruitment and Development • Participate in the recruitment, onboarding, and training of catering personnel, • Support team development through coaching and performance feedback Qualifications • Minimum of NVQ Level 3 or equivalent in Catering, Hospitality Management, or Food Service Operations, • Intermediate Level Food Safety Certificate (required), • One or more of the following qualifications (or equivalent) preferred: BSc in Catering, MHCIM, HND, City & Guilds 706/1 & 2, NVQ Level 4, • IOSH and/or CIEH certification is desirable Mandatory • Minimum 3–5 years of experience in a catering or hospitality management role, • Proven experience supervising catering teams and coordinating food and beverage services for events and daily operations, • Strong knowledge of health and safety, food hygiene regulations, and allergen compliance, • Excellent interpersonal, verbal, and written communication skills, • Strong organizational and time management skills, • Proficient in Microsoft Office (Word, Excel, Outlook) Preferred • Experience in managing supplier relationships and negotiating service contracts, • Familiarity with budgeting, payroll, and financial reporting for catering services, • Previous experience in a corporate or contract catering environment, • Working knowledge of Rota planning and staff scheduling tools Oxford's purpose is to strengthen economies and communities through real estate. Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve. From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Responsibilities: • Prepare and edit correspondence, reports, presentations, and meeting materials with accuracy and attention to detail., • Draft meeting agendas, take minutes, and track actions to ensure timely follow-up and completion., • Support procurement and budget processes, including purchase order creation, cost tracking, and vendor coordination., • Manage confidential information and sensitive communications with discretion and professionalism., • Provide proactive diary, inbox, and travel management for the Global Head of Operations Projects and senior leaders., • Develop and maintain dashboards and reports in Power BI to monitor project performance, financials, and operational metrics., • Use Excel to analyse data, identify trends, and summarise key findings into clear, actionable insights., • Prepare concise executive summaries and presentations highlighting key points and recommendations., • Ensure data integrity and consistency across multiple reporting sources., • Act as a central coordination point for the global OP team, supporting collaboration across time zones and regions., • Organise and coordinate global meetings, workshops, and events — including logistics, agendas, materials, and follow-ups., • Maintain up-to-date team documentation, organisational charts, and contact directories., • Draft and distribute team communications, newsletters, and leadership updates to promote engagement and transparency., • Contribute to a positive, inclusive, and high-performing team culture., • Maintain and structure team repositories in SharePoint, ensuring clear organisation, version control, and easy access to information., • Support governance documentation — including project roadmaps, steering committee packs, and decision logs., • Create professional, visually compelling presentations in PowerPoint to support senior leadership reporting., • Coordinate governance and project management meetings, including scheduling, materials, and action tracking., • Support internal process improvement initiatives and documentation., • Collaborate with IT, HR, Finance, and Facilities teams to support operational alignment and project execution. Knowledge And Skills • Proven experience as an Executive Assistant, Project Coordinator, or Team Support professional in a global or complex organisation., • Advanced skills in Power BI, Excel, SharePoint, and PowerPoint., • Strong analytical and summarisation skills — able to interpret data and extract key insights for senior stakeholders., • Excellent written and verbal communication skills, with the ability to produce clear, concise, and impactful summaries., • Fluent in English; German language skills (spoken and written) are highly desirable., • Outstanding organisational skills, attention to detail, and the ability to manage multiple priorities simultaneously., • Professional, proactive, and collaborative working style with strong interpersonal skills., • Experience in an IT or project-based environment preferred. If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!

A respected architecture and design practice is looking for a friendly and supportive Studio Coordinator to join its welcoming London team. This central role sits at the core of a vibrant creative studio, offering essential support across administration, HR coordination, and light PA duties. As the first point of contact for visitors and collaborators, you’ll help ensure the studio runs smoothly while maintaining a warm, well-structured, and professional atmosphere. Responsibilities Assist the Finance Manager with processing staff expenses and managing receipts Arrange QA meetings (ISO/WREN/Project checklists) and provide support with project administration Keep project management tools and HR systems (Rapport3) accurate and up to date Help oversee studio facilities, supplies, and general upkeep Provide administrative assistance to project teams when needed Coordinate internal meetings, staff reviews, and shared calendars Support the planning of CPD sessions, training opportunities, and social events Contribute to updating company policies, internal documents, and HR records Aid with the employee life cycle, including onboarding, inductions, and work experience placements Assist with volunteering programmes and wider studio initiatives Offer light PA support to directors — diary management, meeting coordination, and travel arrangements Assist with scheduling, preparing documents, and liaising with clients Provide reception cover when needed, ensuring a polished and professional front-of-house presence About you 2–3 years’ experience in a similar administrative role within an architecture or design-led environment is imperative Excellent organisational abilities with strong attention to detail and the capacity to multitask Confident, friendly, and professional communicator Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook) Working knowledge of InDesign is a bonus Collaborative, adaptable, and comfortable working both autonomously and alongside others An interest in architecture, design, or the creative sector is advantageous Must have the right to work in the UK This is an excellent opportunity for a proactive Studio Coordinator or Junior PA who enjoys a varied workload and thrives in a dynamic, creative setting. You’ll be joining a supportive team that values initiative, professionalism, and teamwork, with real opportunities for growth as the studio evolves. We will do our very best to help you find your ideal job. Our approach is personable, and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you. Please visit our website for all vacancies – ___ GDPR By applying for this role you are confirming that you agree to our Privacy Policy (please see our website for full details) and that all details submitted by you are correct to the best of your knowledge. Place is an equal opportunities employer and recruitment agency. Ref: CS220640

To apply, please send a covering letter and your CV by email, with the job title in the subject line, to Eamonn Bambury at . Job Title: Building Operations Coordinator Hours of Work: Full time Reports to: Director of Finance and Operations Responsible for: Maintenance technician Location: Federation of British Artists, 17 Carlton House Terrace, London SW1Y 5BD Mall Galleries | Home of the Federation of British Artists Mall Galleries empowers artists through a not-for-profit programme of exhibitions and events, prizes and awards, with a focus on figurative art. Located on The Mall in central London, between Buckingham Palace and Trafalgar Square, Mall Galleries offers three interlinking galleries, a cafe and shop, and is home to a unique artist-led charity. Mall Galleries is the home of the Federation of British Artists (FBA), a visual arts charity founded in 1961. The Federation is a collective of nine leading art societies, eight of which stage annual open exhibitions at Mall Galleries. The ninth is the Hesketh Hubbard Art Society, London's largest life drawing group. Each of the societies has a unique character or specialism within the field of contemporary figurative art: • The Royal Society of British Artists, • The Royal Society of Portrait Painters, • The Royal Institute of Oil Painters, • The Royal Institute of Painters in Water Colours, • The Royal Society of Marine Artists, • The New English Art Club, • The Pastel Society, • The Society of Wildlife Artists, • The Hesketh Hubbard Life Drawing Class Vision: Leader in contemporary figurative art, led by artists, for all. Mission: Mall Galleries empowers artists through a busy programme of exhibitions and events, prizes and awards, with a focus on figurative art. The Building The landlord is The Crown Estate and the FBA’s home has been at the Mall Galleries since 1971. The galleries are facing The Mall in the old stable block of 17 Carlton House Terrace. Our demise is on 3 levels. Overview The Building Operations Coordinator manages the Mall Galleries daily operations and maintenance, serving as a liaison between users, staff, and contractors to ensure safety, compliance, and the efficient use of the space and resources. This ensures that the operational infrastructure required to run a year-long programme is in place, which helps to grow audiences and income. Overall Purpose of Role The purpose of the role is to ensure the building meets all health and safety requirements and that the gallery and offices are well maintained. Specific Duties Operations and Facilities • To maintain good working relations with the landlord, The Crown Estate, and its building management team., • To prepare the annual maintenance plan for the building, to include fire risk assessments, logbooks, annual maintenance of equipment, etc. and ensure it is delivered., • Maintain the company’s Fire Risk Assessment logbook, ensuring completed actions are signed off and/or reviewed periodically; ensure fire training/wardens comply with requirements., • Ensure compliance with H&S regulations and best practices, ensure that any safety concerns are addressed., • Lead on Fire & Evacuation and Health & Safety practices, including policy review and daily implementation (e.g., fire alarm tests and training)., • Undertake regular inspections and annual testing e.g. electrical, fire., • Maintain a physical check of building services and structures, including all public spaces., • Maintain relationships with suppliers and contractors, ensuring high-quality services within budgetary constraints., • Manage all building contracts and utilities (internet, telephone, waste, cleaning, utilities, office supplies, temporary licences, etc.)., • Manage the cleaning contractor, including cleaning rosters., • Take responsibility for the daily maintenance of the galleries and swift resolution of issues., • Manage the Maintenance Technician to ensure that issues are dealt with quickly., • Develop and implement sustainability initiatives to reduce the organisation’s environmental impact., • Stay informed about industry trends and best practices related to sustainability. IT - Hardware • Manage and maintain IT equipment, processes and IT archive inventory., • Be the main point of contact for our external IT support., • Support external hires on IT-related questions as directed by the relevant department., • Work closely with the external IT Support on IT matters, ensuring that IT systems are operating smoothly. Office support, • Maintain office supplies, equipment, and IT hardware as needed., • Ensure that new joiners have an induction to the building and Health and Safety procedures. Finance Manage the Building Operations and IT capital, approving invoices for payment, maintaining strong cost control. Events • Provide support for the Head of Events & Venue Hire in the delivery of external exhibitions and events, contributing to briefings at the Mall Galleries. Other • Prepare reports as needed for senior management., • Keep on top of industry developments and trends., • Act as one of the key holders for emergency call out., • You will be required to act in accordance with the provisions of the Health and Safety at Work etc. Act 1974, and to take reasonable care for the health and safety of any person in the building., • You may be asked to carry out other duties as may arise from time to time that are commensurate with the post. Required Skills and Qualifications • Facilities Management Experience (listed buildings a plus), • Strong written and verbal communication skills, essential to liaise with diverse groups., • Ability to manage multiple tasks, prioritise effectively, and maintain attention to detail to meet deadlines., • An optimistic, calm, and perceptive approach to resolving issues as they arise., • A basic understanding of building systems, such as electrical, plumbing, and carpentry., • Knowledge of IOSH/NEBOSH qualifications, or a willingness to train. Remuneration and Benefits • The salary for this post is set at between £27,000 to £29,000, depending on experience., • You will receive 26 days pro rata paid annual leave plus the 3 days between Christmas and New Year., • 3% contribution to a personal pension scheme., • Staff discount on selected artworks displayed at Mall Galleries. How to Apply To apply, please send a covering letter and your CV by email, with the job title in the subject line, to Eamonn Bambury at . Deadline for applications – 8-12-2025 Interviews at Mall Galleries – from the 15th December Thank you for your interest in this role. If you do not hear from us, we regret you have not been shortlisted and we wish you luck in your search for a suitable position. The FBA is an equal opportunity employer. We welcome applications from candidates of all backgrounds, especially those underrepresented in the arts.

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company’s purpose is “Engineering for a sustainable future”. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities. Purpose of the position: As Offshore Methods Lead, you will report to the Installation Methods manager. You will be part of our BP NEP Project (Carbon Capture and Net Zero). You will manage the coordination the activities of the method engineering group, tasks and workload providing technical and administrative guidance to the subordinate staff to ensure aims and objectives are effectively and economically achieved. How can you support us? Here below your responsibilities: • Administer the working programme to ensure its implementation in accordance with plans, design and specifications, • Be responsible for interpretation, implementation and improvement of the proposed design solutions, • Initiate and maintain filing system, document review and distribution, through subordinate staff, • Monitor and coordinate all phases of the work progress and review procedures, reports and calculations of subordinate engineers, ensuring that deliverables, equipment, facilities and services meet specified requirements, • Ensure technical coordination with Client, including attendance at interface meetings, • Coordinate with the technical responsible on board of the vessel, in addition to providing backup to the installation team and advising the Vessel management on technical aspects of the job, • Be additionally responsible for ensuring that all checklists and other installation records are completed in accordance with the procedures and passed to the QC Coordinator for compilation, • Participate to the critical offshore tasks to ensure their performance according to methodology and ensure the relevant feedback and lesson learned, • Attend sites and carry out inspections to ensure that all the requirements have been met What are we looking for? Experience: 10 years with construction methods activities for pipeline landfall in project context within the Energy or Oil&Gas industry Education: relevant degree or diploma Certificates: OEUK medical Technical skills: team management, pipeline methods, landfall methods What We Can Offer To You • Contractor role, full time, 6 months, • Outside IR35, • Our One Saipem Way soft skills model leverages on skills development and opportunities to innovate through complex challenges by promoting communication and cooperation with all our collaborators to achieve common goals., • Location: Teesside (with 20% trips to our Kingston office), • Start date: January 2026 Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships. Additional Information We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress. Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem. Find out more on our career page here One vision, many paths, limitless possibilities. PRIVACY POLICY All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Office Operations Coordinator - Facilities & Workplace.

As a Support Technician you will be working within our 3D Make workshops at our Kings Cross site, assisting students with their work and ensuring safe use of the facilities. The post holders will work under the guidance of the Technical Coordinator and Specialist Technicians in providing technical s

Owen Reed is looking for a Personal Assistant and Operations Coordinator for a top law firm in London. Support facilities operations including insurance renewals, company car administration, and carbon accounting. Liaise with suppliers, internal teams, and senior stakeholders to ensure smooth daily

Introduction At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you’ll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance. We’re a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters. This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are. Overview We are recruiting a Junior Account Manager to join our Cyber team in London! As an Account Manager you will develop positive relationships with Clients and Reinsurers for designated accounts to ensure outstanding service. You will be responsible and accountable for individual account management and coordination of placements delivered to Clients. You will have develop a full understanding of Client's service requirements, including but not limited to; placement of the business, mid-year account servicing including premium and claims collection & settlement, mid-year projects / RFP’s, all while efficiently liaising with internal / external parties. How you'll make an impact Client Relationship Management • Understand client's business and their (re)insurance programmes., • Responsible for ensuring all pre and post placement servicing is delivered and prioritised, invoiced and settled in accordance with contract terms and client's expectations, coordinating end to end process until full payment to/from all parties., • Forge and maintain strong working relationships with agreed Clients and Markets and improve the overall customer relationship, delivering reliable administrative support and Client service., • Maintaining ultimate responsibility for coordinating query resolution with the Client and ensuring effective management of queries per Client instructions., • Aligning with internal processes, policies, and procedures and external regulatory requirements, industry regulations, organisational policies, and Gallagher Re's professional codes., • Review market security information on carriers, checking compliance and financial positions., • Develop and update marketing sheets for Broking Team., • Produce data, statistics, and information packs in support of the placement of a client's reinsurance programme., • Liaise with Compliance / Sanctions Team on sanctions checks where touch points exist., • Liaise with Legal Teams in respect to commercial contract reviews., • Support creation of slips / endorsements., • During the ‘renewal process’ of contracts, acting as a coordinator between our lawyers and clients in respect to pulling together all of the legal documentation (slips, commercial agreements etc)., • Collaborating with all divisional teams, including actuarial and broking units., • Assisting with the tender / renewal presentations / information generation., • Working alongside our finance team to ensure that all payments are made to the accurate parties involved., • Excellent IT skills, including MS Word, Excel, PowerPoint and Outlook., • Effective interpersonal skills, both written and verbal., • Excellent mathematics and accounting skills., • Understand what makes good client service, • Ideally the candidate will have Proportional Treaty, Non Proportional Treaty and Facilities knowledge as well as Product experience., • Experience with drafting wordings and endorsements is desirable. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: • Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days, • Defined contribution pension scheme, which Gallagher will also contribute to, • Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x, • Income protection, we’ll cover up to 50% of your annual income, with options to top up, • Three fully paid volunteering days per year, • Employee Stock Purchase plan, offering company shares at a discount, • Share incentive plan, HMRC approved, tax effective, stock purchase plan, • Critical illness cover, • Discounted gym membership, with over 3,000 gyms nationally, • Season ticket loan, • Access to a discounted voucher portal to save money on your weekly shop or next big purchase, • Emergency back-up family care Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities. We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know. Should you require reasonable adjustments to your application, please get in touch with ___ . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch. Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

The Technical Services Coordinator will be responsible for providing a technical support providing an efficient and effective support service to properties across the corporate estate. Reporting to the Technical Services Supervisor, they will work closely with helpdesk, the facilities managers and

Temporary to Permanent Winner Recruitment are currently supporting one of our key clients in the Facilities Management sector, who are looking for an experienced Facilities Coordinator to join their team based in Liverpool. Contract: Temporary to Permanent Hours: Full-time, Monday to Friday If you

Facilities & Compliance Coordinator.

Ashendon Recruitment is delighted to be supporting our client, a respected and long-established Building Services company on Bexley High Street, in their search for an experienced Service Desk Coordinator. This is an excellent opportunity for someone who enjoys working in a fast-paced, client-focused environment and takes pride in providing outstanding service and operational support. You will play a vital role in coordinating maintenance activities, managing client requests, and ensuring high service standards are consistently met. The role is office-based, working as part of a busy team of two coordinators and three contract managers. Key Responsibilities • Act as the first point of contact for clients, handling maintenance requests, faults, ad hoc requests and service enquiries, • Log and manage all incoming service calls and job requests using the company’s CAFM (Computer-Aided Facilities Management) system, • Prioritise and allocate work to engineers and subcontractors according to availability, skills, and location, • Monitor ongoing jobs to ensure completion within agreed SLAs (Service Level Agreements), • Coordinate and track planned preventative maintenance (PPM) schedules, • Maintain accurate records of service calls, client communications, and engineer updates, • Raise purchase orders, process supplier paperwork, and update job costs ...

Fire Systems Supervisor London £50,000 - £55,000 + Company Vehicle + Rapidly growing employer + Private Healthcare + IMMEDIATE START Ideal for a Fire Safety Coordinator looking to join a growing business that is winning work in abundance and can offer extensive training and support. This electrical contractor is looking for a technically talented Fire Safety Supervisor to assist with the ongoing demand of work and will offer you full support and recognise you for your efforts. Our client has been consistently growing, winning large contracts and is firmly established within the UK housing sector. Their level of service and low staff turnover has allowed them to rapidly grow whilst retaining a great company culture and client base. Heavily focused on service, this would be ideal for an experienced Fire Safety Supervisor who is looking for a fully supportive employer. Your role as an Fire Safety Supervisor will include: * Risk assessment and planning, Staff training and equipment maintenance * Compliance and documentation * Liaising with management and clients * Hybrid based role with site visits The successful Fire Safety Supervisor will have: * Strong technical understanding * FIA AO Level 3 in Fire Detection and Alarm Design Theory and Regulatory Requirements * FIA training and certification * UK Driving License Please apply now to Danielle Perry at APM Group for immediate consideration Key Words: Fire, Electrical, Fire Engineer, Fire Alarm, Fire Safety, Fire Prevention, Fire Protection, Fire Suppression, Fire Safety Officer, Fire Marshal, Fire Safety Supervisor, Fire Warden, Fire Inspector, Fire Safety Manager, Social Housing, Council, Mobile Fire Engineer, FM, Facilities Maintenance, Property Maintenance, Fire Service Engineer, Fire Alarm Engineer, Housing Association, Social Housing Contracts, Local Authority Housing, Council Contracts, Property Services, Responsive Repairs, Planned Maintenance, Void Properties, Housing Maintenance, Enfield, London, South London, South East London, Hertford, Potters Bar, Hertfordshire, Watford, Luton TPBN1_UKTJ

Benefits: Pension Cycle to Work Scheme Company Teambuilding Events Life Assurance Role & Responsibilities Job Description: Facilities Co-ordinator Location: Unit 9B, Sherwood Business Park, Osier Dr, Nottingham NG15 0DX Contract: Full-time, 40 hours per week Work Style: Fully office-based Reports to

Founded in 1875, Nicholls and Clarke Group are a well-respected manufacturer, distributor and retailer of building materials throughout the UK with a network of retail and distribution centres. We have a committed team of over 400 people supplying building materials to the trade and retail markets. The Opportunity: This excellent Office Sales Coordinator role would either suit somebody withsome previous admin / customer service experiencelooking to develop their existing skills,or a first jobberlooking to establish a range of professional skills within an established company. Were looking for a personable, bubbly and engaging individual, eager to learn and who also has good computer skills i.e. Excel, Word. You will be joining an encouraging and enthusiastic team in a very pleasant working environment with excellent facilities as well as good local amenities. There is scope for along-term career progressionwithin our company. Hours will be Monday - Friday, 8am to 5pm with a 1 hour lunch. What will you be doing? Handling incoming sales enquiries concerning our Tiles, Decorating, Ironmongery and Sanitar...

Operating within the Finance, IT & Facilities team, the IT Coordinator will liaise closely with the D365 team and all departments to ensure a secure and smoothly operating IT environment for staff, volunteers, and partners. They will ensure robust IT and data security, compliance, and governance

Transition Coordinator Location Remote Pay £30p/h PAYE umbrella (equivalent of £42.5k-a-year) Hours 40 hours-a-week Company You will be working for one of the largest facilities coordinators in the UK based remotely working for a blue chip retail client of theirs. Responsibilities Utilities * Initial utility transfer for all sites being added to the network in their region. * Documentation of all utility info in required locations. * Assist clients with utility applications for new service. * Ongoing support/resolution of utility payment issues (mystery tickets, shut offs, etc) in their region. Document Turnover * Set up project folders for sites in their region, and request stakeholder access to folders as required. * Review and validate uploaded documents and report their findings to their Transition Manager. * Transfer documents from one database to another, as required. * Documentation of all documents received/outstanding for each project in the required location. General * Pipeline site tracking – review various site trackers published by the client and work with their Transition Manager to update applicable information for all pipeline sites in their region on a weekly basis...

Role Purpose for a Facilities Coordinator: The role of Facilities Coordinator will. Office and Facilities Coordinator. Key Responsibilities of a Facilities Coordinator: Support the day-to-day running and maintenance of the office and building Ensure the office equipment, security and fire installati

Founded in 1875, Nicholls and Clarke Group are a well-respected manufacturer, distributor and retailer of building materials throughout the UK with a network of retail and distribution centres. We have a committed team of over 400 people supplying building materials to the trade and retail markets. The Opportunity: This excellent Office Sales Coordinator role would either suit somebody with some previous admin / customer service experience looking to develop their existing skills, or a first jobber looking to establish a range of professional skills within an established company. Were looking for a personable, bubbly and engaging individual, eager to learn and who also has good computer skills i.e. Excel, Word. You will be joining an encouraging and enthusiastic team in a very pleasant working environment with excellent facilities as well as good local amenities. There is scope for a long-term career progression within our company. Hours will be Monday - Friday, 8am to 5pm with a 1 hour lunch. What will you be doing? Handling incoming sales enquiries concerning our Tiles, Decorating, Ironmongery and Sanitary ware products Preparing accurate quotations Organising sales records Ensuring customers orders are correctly entered into the system Dealing with several quotes or enquiries at the same time, therefore the ability to multitask is important Maintaining a level of professionalism Assisting Sales Advisors with any other ad hoc duties Please note this role is not a telesales role, it involves dealing with inbound enquires only.With this, youll ideally have experience in dealing with telephone enquiries, however this is not essential. Person Specification - Office Sales Coordinator: Eager to learn and develop within the role Friendly, engaging and approachable A commitment to excellent customer service Enjoys a challenge Excellent communication and interpersonal skills A professional and positive approach Good team player Attention to detail Desirable but not essential: Previous experience in a Sales role Passionate about bringing/learning to bring in new business Experience in the sanitary ware, ironmongery, tiles or decorating industry A solid grasp of the construction industry and processes Benefits: We value every member of our team and believe in rewarding hard work. We provide a friendly and family-like environment for you to excel in, as well as many incentives to make your career with us enjoyable and valuable. Comprehensive and ongoing training Great staff discount on N&C products Perkbox discounts Company pension scheme Opportunities for personal and professional development 31 days holidays, inc. Bank Holidays A genuine work-life balance Immediate start available TPBN1_UKTJ

Computer Aided Facilities Management (CAFM) Coordinator - Central London. We are seeking a highly organised and proactive Computer Aided Facilities Management (CAFM) Coordinator to support the next phase of The Ritz London's development and refurbishment project. Strong understanding of facilities m