Trabajos facilities coordinator en Reino Unido

Events Coordinator \n This world class US law firm is looking to hire a newly created Events Coordinator position on a permanent basis to run their annual events calendar for their busy London office. \n What’s On Offer: \n\n • Salary £45,000 – £50,000\n, • Fantastic benefits including free breakfast and lunch\n, • Hybrid working (4 days in the office)\n, • Blackfriars / Chancery Lane / City Thameslink\n\n The Events Coordinator will report into the Events Manager in London and be required to plan, produce and execute quality events, working collaboratively with the London Business Development & Marketing team (5 staff). This is a fantastic opportunity for an existing Events Executive / Coordinator currently working in a law firm to build on their experience in a smaller environment and lead on a range of tailored internal and external high profile events. \n Events Coordinator – What You’ll Be Doing: \n\n • Support with the development and execution of client, internal events and webinars in collaboration with the Events Manager\n, • Work closely with the business development & marketing team, as well as with partners and lawyers to manage the event logistics throughout the lifecycle of an event for example: researching venues/experiences, conducting site visits, booking venues, sourcing entertainment, creating seating plans, working with the graphics team to design and send invitations\n, • Collaborate with departmental lawyers and business development teams to develop and continually refine best practices and standards across the firm for both in-person and virtual events\n, • Establish, monitor, manage and report on performance expectations for events and meetings\n, • Set up event schedules and plans, organise and ship materials, and develop transportation itineraries\n, • Negotiate contracts and maintain relationships with vendors\n, • Collaborate with office resources and internal support teams (e.g. facilities, audio/visual, travel, etc.)\n, • Coordinate with the business development leads on the creation and distribution of promotional pieces and other printed materials\n, • Being an ambassador for the firm on event best practice. Being a point of contact for consulting on events processes and general guidance\n, • Raising invoices correctly and sending for payment by their due date\n, • Staying abreast of competitor activity, new event industry developments and maintaining external supplier relationships\n\n Events Coordinator – What We’re Looking For: \n\n • Minimum of 3 years Events experience, currently working in a law firm or corporate environment\n, • Degree educated\n, • Knowledge of London venues and vendors preferred\n, • Possess excellent written, communication and organisational skills\n, • Advanced knowledge of Microsoft office, Vuture and Intapp\n

We are Company of Cooks , and we believe brilliant food and drink starts with brilliant people. For over 25 years, we've been part of some of the UK's most loved cultural destinations, from historic palaces and botanical gardens to buzzing galleries and performance spaces, running the cafés, restaurants, bars and events that bring these incredible places to life.Our values - Craft, Creativity and Community - guide everything we do. They shape how we work together, how we support our partners, and how we make each guest feel welcome. If you care about food, people and doing things properly, you'll feel right at home here.Wherever we are, we do more than serve. We bring places to life through food, service and creativity and we're looking for a Sales Coordinator to join our team at Ironmongers' Hall in London.Location: Ironmongers' Hall - Shaftesbury Pl, Aldersgate St, Barbican, London EC2Y 8AASalary: £32,000 per annumWorking Pattern: 40 hours per week, Monday-Friday (occasional weekends)About Ironmongers' Hall:Set in the heart of the City of London, Ironmongers' Hall is a truly unique and historic events venue, offering a stunning backdrop for a wide range of occasions. From elegant weddings and prestigious corporate events to large-scale receptions and private dining, the venue blends traditional charm with modern facilities. Known for its beautiful architecture, grand spaces and exceptional service, Ironmongers' Hall provides a memorable experience for both clients and guests, making it an exciting and inspiring place to work.Key Responsibilities:Manage the full sales process from enquiry to event handoverAct as the main point of contact for clients throughout planningHandle and convert incoming enquiries from clients and agenciesWork closely with internal teams to coordinate referrals and briefsAssist in the delivery of showcase events and familiarisation tripsMaintain and update the CRM system, supporting regular reportingCreate tailored proposals and presentations for clientsIdentify new business through research and networkingAttend open days, exhibitions, and industry eventsCollaborate with finance on event budgets and invoicingCoordinate logistics for events as requiredMarketing Support:Assist with creating and curating content for social media, email newsletters, and digital marketing channelsHelp maintain website listings and marketing materialsSupport in the execution of campaigns and promotional eventsMonitor basic campaign performance and contribute ideasPerson Specification:Experience in venue sales, events, or catering is preferredStrong communication and organisation skillsConfident using CRM systems and Microsoft OfficeTeam player with a proactive and positive attitudeInterest or experience in marketing is a plusWhat's in it for you?Working with Company of Cooks has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy.Personal Development and Training opportunitiesLife assurance schemePension schemeHoliday allowanceA great wellbeing strategy - including access to our Employee Assistance Programme, salary financeAccess to Healthcare Support App which includes Annual health check, Digital GP, Mental Health Consultations, Nutritional Consultations, Second Medical OpinionFamily friendly supportA holiday purchase schemeRegular social events and communication with our leadersVolunteering daysRecognition schemes and people awardLong service awardsAccess to some great high street discount vouchersCompany of Cooks officially formed part of CH&CO Catering Group Ltd in 2020.A Honest Approach, A Passionate Team, Quietly ConfidentTPBN1_UKTJ

Job Title: Waste & Recycling Contract Co-OrdinatorLocation: Thames Road DA1 5QJ / FootscraySalary: CompetitiveJob type: Full time, PermanentWorking Hours / Pattern: 42.5 hours per week, Monday to FridayAbout Us:FGS Industrial Facilities Management is a Kent based multi-skilled business capable of responding to the needs of industrial clients and their sites.Through our proven track record, our can-do attitude, we are committed to providing bespoke industrial cleaning services, tailored to our clients' needs.The Role:The Waste & Recycling Contract Co-Ordinator is responsible for the safe, compliant, and efficient operation of Household Waste Recycling Centres (HWRCs) through the effective coordination and management of contractors, site activities, and operational performance. The role ensures all activities are conducted in accordance with Health & Safety legislation, environmental permits, company policies, and contractual obligations while delivering excellent customer service and maintaining operational standards.Responsibilities:Coordinate the daily operation of HWRC sites to ensure safe and efficient service delivery.Manage contractor attendance, performance, and adherence to contractual requirements.Monitor site productivity, throughput, recycling performance, and service standards.Support resource planning, including labour, plant, and equipment requirements.Ensure sites are maintained to a high standard of housekeeping and presentation.Monitor site opening and closing procedures and ensure operational continuity.Investigate operational issues and implement corrective actions where required.Assist with mobilisation of new contracts and operational improvements.Support with the growth of Industrial Cleaning element within the business.Promote a positive safety culture across all HWRC operations.Ensure compliance with Health & Safety at Work Act, Environmental Protection legislation, and company procedures.Conduct routine site inspections, audits, and safety observations.Review and approve Risk Assessments and Method Statements (RAMS).Lead accident, incident, and near-miss investigations and ensure corrective actions are completed.Ensure compliance with Environmental Permits, Waste Management Licences, and Duty of Care requirements.Monitor waste segregation, storage, and handling processes.Maintain accurate operational, environmental, and compliance records.Support regulatory inspections by local authorities and environmental agencies.Ensure all waste movements are correctly documented and recorded.Coordinate corrective actions arising from audits and inspections.Ensure contractors meet all statutory and contractual compliance requirements.Coordinate safety briefings, toolbox talks, and operational communications.Monitor contractor compliance with safe systems of work and permit-to-work procedures.Ensure all emergency arrangements and first aid provisions remain effective.Act as a point of contact for site contractors and service providers.Monitor contractor performance against KPIs and Service Level Agreements (SLAs).Conduct contractor inductions and ensure competency requirements are met.Review contractor documentation including training records, insurance certificates, and RAMS.Manage contractor performance reviews and compliance meetings.Escalate contractor performance issues and support resolution processes.Develop professional relationships with clients, local authorities, contractors, and site teams.Respond to customer complaints, enquiries, and operational issues in a timely manner.Prepare operational reports and performance updates for management.Support client meetings and contract review discussions.Deliver high standards of customer service and stakeholder engagement.Report and billing function on all sites ensuring accuracy of billing and data supplied.This role requires regular travel between HWRC sites and may involve occasional out-of-hours support to meet operational requirements.About you:Essential Requirements:IOSH Managing Safely.Full UK Driving Licence.Excellent organisational and planning skills.Strong communication and stakeholder management abilities.Good problem-solving and decision-making skills.Competent in Microsoft Office applications and system based appsAbility to work independently and manage competing priorities.Strong attention to detail with a compliance-focused approach.Leadership and team coordination skills.Safety-focused and compliance-driven.Professional and customer-oriented.Proactive and results-driven.Highly organised and dependable.Flexible and adaptable in a fast-paced operational environment.Committed to continuous improvement and operational excellence.Desirable Requirements:Waste Management qualification desirable (wammitab).Benefits:Life Insurance with access to GP24Commitment to wellbeing through Employee Assistance ProgrammeElectric Car salary sacrifice scheme for eligible employeesCycle to work schemeCompany EventsGymFlex salary sacrificePlease click on the APPLY button to send your CV for this role.Candidates with the relevant experience or job title of; HWRC Operations Coordinator, HWRC Site Supervisor, Waste Management Coordinator, Contractor Management Coordinator, Facilities & Site Operations Coordinator may also be considered.TPBN1_UKTJ

Field Service Coordinator – HVACThe Opportunity\n Join a global facilities management business supporting customers across a large technical service operation. \n We’re looking for a graduate to join the team as a Field Service Coordinator, coordinating HVAC engineers and ensuring customer jobs are scheduled, managed and completed efficiently. \n This is a fantastic opportunity for an ambitious graduate to develop experience across operations, customer service, engineering coordination and facilities management. The Role\n You’ll be responsible for coordinating a team of field-based HVAC engineers, managing appointments and acting as the link between customers, engineers and internal teams. \n Key responsibilities: \n\n • Schedule and dispatch HVAC engineers to customer sites\n, • Manage incoming service requests and prioritise jobs\n, • Coordinate engineer diaries, appointments and workloads\n, • Keep customers updated throughout the service process\n, • Liaise with engineers to ensure jobs are completed on time\n, • Track jobs against agreed SLAs and escalate issues where required\n, • Maintain accurate records across internal systems\n, • Support the wider operations and customer service teams\nWhat We’re Looking For\n Graduate – essential \n Strong organisational and time-management skills \n Excellent communication and customer service skills \n Comfortable working with systems and data \n Proactive, energetic and able to work in a fast-paced environment \n Confident coordinating multiple stakeholders

We are looking for an experienced Facilities Coordinator to manage maintenance, repairs, contractor works and statutory compliance across a residential property portfolio. \n You will play a key role in ensuring buildings are safe, well maintained and compliant, while delivering works efficiently, cost-effectively and with minimal disruption to residents. \n Key Responsibilities \n\n • Coordinate planned, reactive and remedial works from instruction through to completion.\n, • Manage contractor and service provider relationships, monitoring performance, quality, costs and completion.\n, • Maintain accurate, up-to-date and audit-ready compliance and facilities records.\n, • Track risk assessment and compliance actions, ensuring deadlines are met and high-risk actions are not overdue.\n, • Carry out regular property inspections and ensure maintenance and health & safety standards are maintained.\n, • Support property managers with larger maintenance, refurbishment and improvement projects.\n, • Review completed works and approve authorised invoices.\n, • Provide clear updates and reporting to property and estate management teams.\n, • Respond promptly to residents, clients, contractors and internal teams, maintaining a high standard of customer service.\n\n About You \n\n • Experience in facilities coordination, property management or block management, ideally within residential property.\n, • Good understanding of statutory compliance and building maintenance requirements.\n, • Strong contractor management and organisational skills, with the ability to manage multiple works at once.\n, • Excellent attention to detail, communication and problem-solving skills.\n, • Comfortable using property, CAFM/works management and compliance systems; Qube and Datastation experience is desirable.\n, • IOSH/NEBOSH or relevant compliance experience is desirable.\n\n \n This is an excellent opportunity for an experienced compliance professional to take a broad role across audit, risk, quality, environmental management, data protection and information security. \n \n Thank you for your interest in opportunities with Unico Recruitment (London) Ltd. \n Due to the high volume of applications we receive, we regret that we are unable to provide individual feedback to every candidate. If you have not heard from us within 48 hours, please assume that your application has not been successful on this occasion. \n We will retain your CV on file and contact you should any suitable opportunities arise. In the meantime, we encourage you to visit our website regularly, as new roles are posted daily. \n Unico Recruitment (London) Ltd is an independent recruitment agency with over 20 years of experience supporting clients and candidates across the UK. We wish you every success in your job search.

Workplace Operations Manager / Facilities Manager \n London \n £55,000 to £65,000 DEO \n Workplace Operations Manager - Facilities Manager needed for a leading financial services firm in London , offering a highly analytical role focused on reporting, statistics, operational performance and workplace data. \n This is not a traditional people-management Facilities Manager position . The role is centred around analysing Facilities performance, producing management information, reviewing operational data, improving systems and helping senior management understand how workplace services are performing. \n The successful candidate will be comfortable working with numbers, spreadsheets, reporting systems and operational information, while also having a good understanding of corporate Facilities and Workplace services. \n Duties will include: \n\n • Producing regular Facilities performance reports and management information.\n, • Analysing operational data to identify trends, recurring issues and areas for improvement.\n, • Bringing together information from CAFM systems, suppliers and other workplace sources.\n, • Using Excel to analyse data and present findings clearly.\n, • Monitoring service performance across Hard and Soft Facilities Management.\n, • Reviewing supplier performance information and operational results.\n, • Supporting improvements to Facilities systems, processes and reporting.\n, • Coordinating office moves, workplace changes and Facilities projects.\n, • Working with internal teams, contractors and external service providers.\n, • Preparing reports and presentations for senior stakeholders.\n, • Supporting workplace planning and operational improvement projects.\n, • Maintaining accurate Facilities records, procedures and supporting documentation.\n, • Assisting with risk, continuity planning and operational reporting requirements.\n, • Helping improve the accuracy and quality of Facilities data.\n\n The successful candidate will have: \n\n • Strong Excel skills.\n, • Previous experience producing reports, dashboards, MI or performance information.\n, • Experience analysing operational data and identifying trends.\n, • Previous use of a CAFM, helpdesk or workplace management system.\n, • A good understanding of Hard and/or Soft Facilities Management.\n, • Experience working with data from different systems, suppliers or service providers.\n, • Strong numerical and analytical ability.\n, • Excellent attention to detail.\n, • The ability to present complex information clearly to senior stakeholders.\n, • Strong organisational and coordination skills.\n\n Candidates may currently be working as a Facilities Manager, Facilities Coordinator, Workplace Manager, FM Analyst, Workplace Analyst or within another Facilities role with a strong reporting, systems or data focus. \n Experience within financial services, insurance, legal, professional services or another large corporate environment would be advantageous. \n Please Google "Facilities Management Recruitment" for all our vacancies

The Facilities Coordinator will be responsible for the day-to-day management of building operations, ensuring everything runs smoothly and efficiently. Based in Croydon, this role plays a vital part in supporting the not-for-profit organisation's facilities management needs. \n Client Details \n A not-for-profit organisation based in Croydon. \n Description \n\n • Oversee the maintenance and operation of the organisation's facilities.\n, • Coordinate repairs, servicing, and upgrades to ensure compliance and safety.\n, • Manage relationships with contractors and service providers.\n, • Monitor budgets and expenditure related to facilities management.\n, • Ensure health and safety standards are consistently met.\n, • Keep accurate records of inspections, maintenance schedules, and compliance checks.\n, • Respond promptly to facilities-related queries and issues.\n, • Assist in planning and implementing projects to improve facilities.\n\n Profile \n A successful Facilities Coordinator should have: \n\n • Experience in facilities management or a related field.\n, • Strong organisational and problem-solving skills.\n, • Knowledge of health and safety regulations.\n, • Ability to manage budgets and contractors effectively.\n, • Good communication and interpersonal skills.\n\n Job Offer \n\n • Salary ranging from £35,550 to £39,500, dependent on the level of experience.\n, • Permanent position in a not-for-profit organisation.\n\n If you're interested in this role, apply now. \n People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.

FACILITIES COORDINATOR - LONDON \n Your new company \n We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. \n Your new role \n Your duties will entail, but are not limited to the following: \n\n • Oversee the day-to-day running of office facilities and building services.\n, • Ensure smooth delivery of all FM services (cleaning, security, maintenance).\n, • Schedule and monitor planned preventive maintenance (PPM) and reactive repairs.\n, • Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene).\n, • Maintain HSE records and ensure compliance with regulations.\n, • Act as Fire Marshal and assist with emergency procedures.\n, • Conduct risk assessments and safety audits.\n, • Manage third-party suppliers and contractors.\n, • Negotiate contracts and monitor service level agreements (SLAs).\n, • Coordinate office moves, seating plans, and space optimisation.\n, • Oversee signage, car parking, and building access systems.\n, • Maintain security systems (CCTV, access control, alarms).\n, • Oversee telephony and IT infrastructure support.\n, • Manage stock of office supplies and equipment.\n, • Handle purchasing, invoicing, and cost control.\n, • Act as first point of contact for facilities-related issues.\n, • Manage work orders and escalate unresolved problems.\n, • Assist with facilities budgets and financial reporting.\n, • Track spending and identify cost-saving opportunities.\n, • Support refurbishment projects, sustainability initiatives, and office fit-outs.\n, • Ensure environmental impact reduction through recycling and energy-saving measures.\n, • Respond to urgent maintenance issues and workplace incidents.\n, • Participate in business continuity and disaster recovery planning.\n, • Supervise reception or volunteer teams where applicable.\n, • Provide cover and training for junior staff.\n\n What you'll need to succeed \n\n • Previous experience in facilities, maintenance, or customer service is advantageous.\n, • Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely)\n\n What you'll get in return \n\n • Job role in the heart of London\n, • London weighted salary\n, • Employee benefits\n, • Extensive training courses\n\n What you need to do now \n If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. \n If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. \n Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

About the Opportunity \n An established and growing technical services business is seeking a highly organised and proactive Project Support Administrator with CAD experience to support the successful delivery of projects across the organisation. \n This is a varied role combining project administration, document control, client liaison, and CAD drawing support. Working closely with Project Managers, Engineers, Subcontractors, and Clients, you will help ensure projects are accurately documented, efficiently coordinated, and delivered to a high standard. \n The position also provides CAD support across multiple projects, including updating site drawings, producing installation layouts, marking up design changes, and preparing as-built documentation. \n Key Responsibilities \n Project Administration \n\n • Provide administrative support to Project Managers and project teams throughout the project lifecycle.\n, • Create, maintain, and update project documentation, records, and filing systems.\n, • Support the preparation and distribution of project reports, status updates, and meeting documentation.\n, • Coordinate project meetings, maintain project calendars, and assist with project logistics.\n\n Document Control \n\n • Maintain project documentation and drawing registers.\n, • Ensure all project documentation is correctly stored and kept up to date.\n, • Issue drawings, specifications, and project documents to clients and site teams.\n, • Manage document revisions and maintain strict version control procedures.\n, • Assist with the preparation of Operation & Maintenance (O&M) manuals and handover packs.\n\n CAD Support \n\n • Update and amend CAD drawings for project delivery teams.\n, • Produce installation drawings, schematic layouts, and mark-up drawings.\n, • Generate as-installed and as-built drawings upon project completion.\n, • Maintain drawing registers and revision histories.\n, • Ensure drawings comply with company standards and client requirements.\n, • Support Project Managers and Engineers with drawing-related queries.\n\n About You \n Essential Skills & Experience \n\n • Previous experience in a Project Administrator, Project Coordinator, or Project Support position.\n, • Working knowledge of AutoCAD.\n, • Strong administrative and organisational abilities.\n, • Experience managing project documentation and version control processes.\n, • Excellent attention to detail and accuracy.\n, • Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.\n, • Strong communication and interpersonal skills.\n, • Ability to prioritise workloads and manage multiple projects simultaneously.\n\n Desirable Skills & Experience \n\n • Experience within construction, engineering, technical services, facilities management, or related sectors.\n, • Knowledge of security systems, including access control, CCTV, intruder alarms, gates, and barriers.\n, • Experience producing as-built drawings and O&M documentation.\n, • Familiarity with project management software and document management systems.\n, • Understanding of construction project environments and CDM regulations.\n\n What's on Offer? \n\n • Competitive salary.\n, • Company pension scheme.\n, • 24 days annual leave plus bank holidays.\n, • Birthday leave.\n, • Optional private healthcare following successful completion of probation.\n, • Professional development and training opportunities.\n, • Friendly and supportive working environment.\n, • Clear opportunities for career progression within a growing business.\n\n

Facilities Manager \n London \n £55,000 to £65,000 DEO \n Facilities Manager needed for a leading financial services firm in London , offering a highly analytical role focused on reporting, statistics, operational performance and workplace data. \n This is not a traditional people-management Facilities Manager position . The role is centred around analysing Facilities performance, producing management information, reviewing operational data, improving systems and helping senior management understand how workplace services are performing. \n The successful candidate will be comfortable working with numbers, spreadsheets, reporting systems and operational information, while also having a good understanding of corporate Facilities and Workplace services. \n Duties will include: \n\n • Producing regular Facilities performance reports and management information.\n, • Analysing operational data to identify trends, recurring issues and areas for improvement.\n, • Bringing together information from CAFM systems, suppliers and other workplace sources.\n, • Using Excel to analyse data and present findings clearly.\n, • Monitoring service performance across Hard and Soft Facilities Management.\n, • Reviewing supplier performance information and operational results.\n, • Supporting improvements to Facilities systems, processes and reporting.\n, • Coordinating office moves, workplace changes and Facilities projects.\n, • Working with internal teams, contractors and external service providers.\n, • Preparing reports and presentations for senior stakeholders.\n, • Supporting workplace planning and operational improvement projects.\n, • Maintaining accurate Facilities records, procedures and supporting documentation.\n, • Assisting with risk, continuity planning and operational reporting requirements.\n, • Helping improve the accuracy and quality of Facilities data.\n\n The successful candidate will have: \n\n • Strong Excel skills.\n, • Previous experience producing reports, dashboards, MI or performance information.\n, • Experience analysing operational data and identifying trends.\n, • Previous use of a CAFM, helpdesk or workplace management system.\n, • A good understanding of Hard and/or Soft Facilities Management.\n, • Experience working with data from different systems, suppliers or service providers.\n, • Strong numerical and analytical ability.\n, • Excellent attention to detail.\n, • The ability to present complex information clearly to senior stakeholders.\n, • Strong organisational and coordination skills.\n\n Candidates may currently be working as a Facilities Manager, Facilities Coordinator, Workplace Manager, FM Analyst, Workplace Analyst or within another Facilities role with a strong reporting, systems or data focus. \n Experience within financial services, insurance, legal, professional services or another large corporate environment would be advantageous. \n Please Google "Facilities Management Recruitment" for all our vacancies

Facilities Coordinator Location: Central London (Trafalgar Square area) Hourly Rate: £15.42 Contract Length: 3/6 months Working Pattern: Full Time (Monday - Friday, 9:00 AM - 5:00 PM) based in office full time \n \n Key Responsibilities: \n Help Desk: \n\n • Assist with travel bookings, couriers, car hire, and stationery orders.\n, • Maintain and update internal spreadsheets.\n\n Switchboard Operations: \n\n • Answer and transfer calls on the switchboard.\n, • Provide appropriate contact details to callers.\n\n Office Support: \n\n • Set up conference and meeting rooms for various activities.\n, • Manage the movement of post, stationery, and other materials.\n, • Issue access passes and monitor service areas to ensure stock availability.\n, • Escort non-employees on-site as needed.\n, • Maintain cleanliness in all areas, ensuring a clutter-free environment.\n\n General Duties: \n\n • Assist with various tasks as requested by the FM team.\n\n To succeed in this role, you should have: \n\n • A successful track record in a customer-focused environment.\n, • Excellent interpersonal skills, both written and oral.\n, • Proficiency in MS Office, particularly Outlook and Word, with some Excel experience.\n, • A fast learner who thrives under pressure and can meet tight deadlines.\n, • Sound numeracy skills and a flexible approach.\n, • The ability to lift and move bulk materials.\n, • An approachable and helpful demeanour.\n, • Awareness of health and safety issues.\n, • A proactive attitude with the ability to take initiative.\n\n \n Note: This job description may evolve over time, but the essence of the role and its responsibilities will remain intact. We look forward to welcoming a dedicated Facilities Coordinator to our team! \n Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Labour Controller \n Barkingside, Essex \n Office-Based | Monday to Friday \n £37,000 + Standby/Call-Out Allowance (TBC) \n The Opportunity \n We are seeking an organised and proactive Labour Controller to join a busy facilities maintenance team in Barkingside. This role plays a key part in coordinating planned and reactive maintenance works, ensuring engineers and subcontractors are effectively scheduled while delivering excellent customer service. \n You will be the first point of contact for clients, managing maintenance requests, allocating resources, monitoring job progress, and ensuring service levels are met. This role is ideal for someone with experience in Facilities Management, Maintenance Coordination, Scheduling, or Helpdesk Operations. \n Key Responsibilities \n\n • Act as the first point of contact for client enquiries and maintenance requests.\n, • Log and manage reactive maintenance tasks.\n, • Schedule engineers for planned and reactive works.\n, • Manage engineer diaries and workforce planning.\n, • Coordinate subcontractors and site access arrangements.\n, • Monitor jobs to ensure contractual response times are met.\n, • Liaise with the Contracts Manager on resource allocation.\n, • Prepare permits to work, RAMS, and related documentation.\n, • Maintain accurate records on internal systems and client portals.\n, • Provide updates to clients on job progress and completion.\n, • Review engineer reports and identify remedial works.\n, • Process timesheets, paperwork, and completion reports.\n, • Order materials and monitor deliveries.\n, • Track outstanding works and follow up on actions.\n, • Participate in the out-of-hours rota (currently 1 week in 6).\n\n Skills & Experience \n\n • Experience as a Labour Controller, Scheduler, Planner, Helpdesk Coordinator, Maintenance Coordinator, or similar.\n, • Strong organisational and multitasking skills.\n, • Excellent communication and customer service abilities.\n, • Experience coordinating engineers, contractors, or mobile workforces.\n, • Ability to work to SLAs and deadlines.\n, • Good IT skills, including Microsoft Excel.\n, • Experience using CAFM or maintenance management systems.\n, • Strong attention to detail and problem-solving skills.\n, • Professional, proactive, and team-focused approach.\n\n What's on Offer? \n\n • £37,000 basic salary\n, • Standby/Call-Out Allowance (TBC)\n, • Full-time, permanent position\n, • Office-based role in Barkingside\n, • Supportive and established team environment\n, • Fast-paced role with genuine responsibility\n, • Long-term career development opportunities\n\n Apply Now \n If you have experience coordinating maintenance operations and enjoy working in a fast-paced environment, we'd love to hear from you. Apply today with your updated CV for immediate consideration. \n

Facilities & Property Operations Coordinator – Residential Portfolio \n \n A leading property management company based in Radlett is looking for an experienced Facilities & Property Operations Coordinator. \n \n This is a varied and hands-on position supporting a residential property portfolio. \n \n You will be responsible for keeping the physical side of the residential portfolio running smoothly, from planned maintenance and reactive repairs through to compliance documentation, inspections and larger improvement projects.You will work closely with Property Managers, Estate Managers, contractors and service providers, ensuring that works are properly instructed, tracked and completed, with accurate records maintained throughout. \n \n Key Responsibilities \n\n • Manage planned preventative maintenance and remedial works from instruction through to completion.\n, • Coordinate reactive repairs and maintenance works promptly and efficiently.\n, • Manage day-to-day contractor and service provider relationships, monitoring performance and quality.\n, • Assist with contract tendering and annual supplier benchmarking.\n, • Obtain quotations where required, including for insurance claims.\n, • Maintain accurate records of facilities works, risk assessments and actions.\n, • Monitor compliance actions and proactively flag anything at risk of becoming overdue.\n, • Coordinate routine maintenance in a cost-effective manner while minimising disruption to residents and building users.\n, • Support Property Managers with refurbishment and larger improvement projects.\n, • Conduct regular site inspections and ensure buildings and assets are appropriately maintained.\n\n You will ideally have: \n\n • Previous experience in facilities coordination, residential property management, ideally 2+ years.\n, • A sound understanding of statutory compliance requirements within residential buildings.\n, • Experience coordinating contractors, repairs, maintenance and multiple live works orders.\n, • The ability to prioritise effectively and follow works through to completion.\n, • Excellent communication and interpersonal skills.\n, • A confident and diplomatic approach to dealing with contractors, residents, clients and colleagues.\n, • Strong problem-solving skills and a practical, solutions-focused mindset.\n, • Experience with Qube, Datastation or CAFM/works management systems would be advantageous.\n\n \n Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion. Your CV will be registered with us, and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Unico Recruitment London wishes you the best of luck in your job search. \n Unico Recruitment London operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK. \n \n

Junior Office Coordinator \n £30,785 per annum \n Central London \n Monday-Friday | 9am-6pm | Fully Office Based \n \n Are you looking for your first step into a professional office environment, or ready to take the next step in a role where you can learn, grow and build a long-term career? \n We're recruiting for an Office Coordinator to join a highly respected communications agency in the heart of London. This is an exciting opportunity to become part of a creative, fast-paced business where no two days are the same. \n Working at the centre of the business, you'll play a key role in creating a welcoming, professional environment for clients, visitors, and colleagues, while gaining valuable exposure to the exciting world of PR, communications and creative campaigns. \n \n This is the perfect role for someone who enjoys working with people, loves being organised, and wants to build a career within a supportive, ambitious, and collaborative business. \n \n Why apply? \n \n\n • A fantastic opportunity to kick-start your career or take the next step in office support\n, • Join a collaborative, social and supportive team\n, • Work in a stylish, open-plan Central London office and be part of a creative, collaborative team that genuinely enjoys what they do\n, • Learn from experienced professionals across a successful and growing business\n, • Be part of a company that values curiosity, initiative, and personal development\n\n \n The Role \n \n As the Junior Office Coordinator, you'll be the face of the business and an integral part of the team, helping to ensure the office runs smoothly and every visitor receives an exceptional experience. \n \n Key responsibilities include: \n \n\n • Welcoming guests and visitors and creating a positive first impression\n, • Managing reception and front-of-house activities\n, • Coordinating meeting rooms and hospitality requirements\n, • Organising couriers, deliveries, and office post\n, • Supporting office events, celebrations, and team activities\n, • Ordering and managing office supplies and stock levels\n, • Assisting with facilities and day-to-day office operations\n, • Providing general administrative support across the business\n\n \n About You \n \n We're more interested in attitude and potential than extensive office experience. You'll be someone who: \n \n\n • Enjoys working with people and building positive relationships\n, • Is organised, proactive and dependable\n, • Takes pride in delivering excellent service\n, • Communicates confidently and professionally\n, • Enjoys solving problems and finding solutions\n, • Has a positive, hands-on approach\n, • Is curious, eager to learn and happy to get stuck in\n, • Thrives as part of a team\n\n \n Whether you're looking for your first office-based role or already have some experience in administration, hospitality, retail or customer service, we'd love to hear from you. \n \n The Culture \n \n This is a business that believes great work comes from great people. Collaboration, respect, curiosity, and ambition are at the heart of everything they do. \n You'll be joining a team that genuinely supports one another, celebrates success together and encourages everyone to contribute ideas, learn new skills and develop their career. It's an environment where you'll be trusted, challenged and given the opportunity to grow while working alongside talented people who are passionate about what they do. Based on the values, culture and responsibilities described in the role profile. \n \n \n \n \n

Office & HR Coordinator for North London based Charity \n Salary: £35,000–£38,000 per annum \n Hours: 40 hours per week \n Working pattern: 4:1 office/WFH \n \n We are looking for a highly organised, approachable and proactive Office & HR Coordinator to join a small, mission-led charity doing incredible work and making a meaningful difference to the lives of others. This is a varied, hands-on role providing administrative, HR and office coordination support. You will work closely with senior colleagues and a small, close-knit team, helping to ensure the organisation operates efficiently and that staff feel supported. \n Key responsibilities \n\n • Provide day-to-day administrative support to senior colleagues.\n, • Manage calls, emails, correspondence and filing systems.\n, • Coordinate meetings, agendas, minutes, events and training.\n, • Support diary management, action tracking and preparation of reports and presentations.\n, • Assist with recruitment, onboarding, inductions and DBS checks.\n, • Maintain accurate and confidential HR records and support absence and leave administration.\n, • Respond to routine HR queries and liaise with external HR advisers.\n, • Coordinate office facilities, contractors, supplies and equipment.\n, • Support health & safety and compliance processes.\n, • Help maintain a welcoming, organised and professional working environment.\n\n About you \n You will have: \n\n • Experience in an administrative, office or coordination role.\n, • Excellent organisational skills and strong attention to detail.\n, • The ability to manage competing priorities and work proactively.\n, • Strong written and verbal communication skills.\n, • The ability to handle sensitive and confidential information with discretion.\n, • A flexible, reliable and team-focused approach.\n, • Ideally, some experience of HR administration or employment processes.\n, • Experience within a charity, education, care or other purpose-led organisation would be advantageous.\n\n \n You will be compassionate, professional and resilient, with a genuine commitment to supporting a small team and contributing to a meaningful mission. You should be comfortable working with people from diverse backgrounds and able to maintain appropriate confidentiality and professional boundaries. \n \n The role is subject to appropriate pre-employment checks, including an enhanced DBS check.

Technical Manager \n London - Hybrid 3 days/week in the office \n \n This is a great opportunity for a Technical Manager to join an established and scaling FMCG business, you will be responsible for ensuring the highest standards of food safety, quality, legality, and compliance with BRC standards across our client’s product range. You will oversee technical and quality processes, proactively managing relationships with internal teams and external suppliers, and driving continuous improvement initiatives to support the company’s rapid growth \n \n Key Responsibilities: \n Quality and Compliance: \n\n • Lead the implementation, maintenance, and continuous improvement of the company’s BRC certification\n, • Develop and manage robust HACCP systems across all manufacturing sites and ensure compliance with all regulatory requirements.\n, • Own quality control processes, ensuring product safety, quality, and consistency throughout manufacturing and supply chain operations.\n, • Conduct regular audits and inspections of manufacturing facilities to assure adherence to company and BRC standards.\n\n Supplier Management: \n\n • Ensure suppliers and co-manufacturers adhere strictly to quality standards and BRC requirements.\n, • Perform risk assessments and supplier audits, addressing any non-conformances through effective corrective action plans.\n, • Collaborate closely with suppliers to continually enhance product quality based on consumer feedback, QC data, and internal metrics.\n\n Product Development & Launch: \n\n • Work cross-functionally with R&D, commercial, and operational teams to ensure technical feasibility, quality compliance, and successful product launches.\n, • Oversee product technical specifications, artwork, and labelling to ensure legal compliance and accuracy.\n, • Lead technical sign-off for new product introductions, ensuring adherence to critical paths and timelines.\n\n Incident and Complaint Management: \n\n • Act as crisis coordinator, managing incident responses swiftly and effectively to minimize business impact.\n, • Oversee customer and consumer complaints, performing root cause analyses and implementing sustainable corrective actions.\n\n Technical and Operational Excellence: \n\n • Champion continuous improvement initiatives to optimize quality processes and operational efficiency.\n, • Provide technical guidance and training to internal teams to enhance overall quality and technical awareness.\n, • Keep abreast of changing regulatory requirements and ensure all operations are informed and compliant.\n\n Required Experience: \n\n • Previous experience in a Technical or Quality Management role within food manufacturing, with proven expertise in maintaining BRC certification.\n, • Strong knowledge of HACCP, food safety standards, and quality management systems.\n, • Previous experience in supplier management, auditing, and complaint resolution.\n, • Experience with dairy, beverages, or plant-based products beneficial but not essential.\n\n Qualifications & Skill \n\n • s:Degree in Food Science, Food Technology, or a related discipline.\n, • Excellent problem-solving skills, analytical thinking, and attention to detail.\n, • Strong interpersonal and communication abilities, capable of effectively collaborating at all organizational levels.\n, • Proficient in Microsoft Office Suite, particularly Excel.\n, • Proactive mindset with a commitment to continuous improvement.\n

Events Coordinator \n \n This world class US law firm is looking to hire a newly created Events Coordinator position on a permanent basis to run their annual events calendar for their busy London office. \n \n What’s On Offer: \n \n\n • Salary £45,000 – £50,000\n, • Fantastic benefits including free breakfast and lunch\n, • Hybrid working (4 days in the office)\n, • Blackfriars / Chancery Lane / City Thameslink\n\n \n The Events Coordinator will report into the Events Manager in London and be required to plan, produce and execute quality events, working collaboratively with the London Business Development & Marketing team (5 staff). This is a fantastic opportunity for an existing Events Executive / Coordinator currently working in a law firm to build on their experience in a smaller environment and lead on a range of tailored internal and external high profile events. \n \n Events Coordinator – What You’ll Be Doing: \n \n\n • Support with the development and execution of client, internal events and webinars in collaboration with the Events Manager\n, • Work closely with the business development & marketing team, as well as with partners and lawyers to manage the event logistics throughout the lifecycle of an event for example: researching venues/experiences, conducting site visits, booking venues, sourcing entertainment, creating seating plans, working with the graphics team to design and send invitations\n, • Collaborate with departmental lawyers and business development teams to develop and continually refine best practices and standards across the firm for both in-person and virtual events\n, • Establish, monitor, manage and report on performance expectations for events and meetings\n, • Set up event schedules and plans, organise and ship materials, and develop transportation itineraries\n, • Negotiate contracts and maintain relationships with vendors\n, • Collaborate with office resources and internal support teams (e.g. facilities, audio/visual, travel, etc.)\n, • Coordinate with the business development leads on the creation and distribution of promotional pieces and other printed materials\n, • Being an ambassador for the firm on event best practice. Being a point of contact for consulting on events processes and general guidance\n, • Raising invoices correctly and sending for payment by their due date\n, • Staying abreast of competitor activity, new event industry developments and maintaining external supplier relationships\n\n \n Events Coordinator – What We’re Looking For: \n \n\n • Minimum of 3 years Events experience, currently working in a law firm or corporate environment\n, • Degree educated\n, • Knowledge of London venues and vendors preferred\n, • Possess excellent written, communication and organisational skills\n, • Advanced knowledge of Microsoft office, Vuture and Intapp\n\n

Murphy is recruiting for Senior Design Coordinators to work within our Energy sector on National Grid projects. \n \n Our business is well-known for its extensive in-house expertise, experience, and continuous drive to innovate within the industry to create added value for all our customers. Throughout our history we have strived to challenge the norm and incorporate a wide range of new technologies and capabilities to ensure we meet the ever-changing markets and demands. Today we support groundbreaking transmission and distribution projects in four countries - ensuring their energy security for decades to come. \n \n We offer a wide range of services including design, construction and commissioning. We deliver Engineering, Procurement & Construction (EPC) projects serving both regulated and private customers along with technical and engineering solutions within the conventional power and energy transition markets. Our continual drive to innovate, while encouraging sustainability, ensures we remain at the forefront of the industry, and is demonstrated in our long-standing relationships with major energy providers in multiple countries. \n \n A day in the life of a Murphy Senior Design Coordinator: \n \n\n • Review submissions as directed for quality and sufficiency.\n, • Lead design engineering matters on small/medium sized project/s as directed.\n, • Monitor, co-ordinate, and manage the design by internal designers, consultants, suppliers, and interface contractors as appropriate.\n, • Endure that that Aconex (or client approved alternative CDE system) is adequately setup and being utilised correctly by all designers, site operations and external stakeholders.\n, • Monitor, track and report on Design progress against the project programme\n, • Oversee appropriate consideration of constructability and permanent works in relation to Temporary Works.\n, • Review design progress and detail using CAD/BIM tools.\n, • Monitoring and reporting on Design NCRs and associated close out.\n, • Liaise with the wider team such as Surveyors, Buyers, Contract Managers, Project Managers, Site Managers and Estimators to engender a team approach for each project.\n\n \n Still interested, does this sound like you? \n \n\n • HNC/HND in civil engineering, construction or similar\n, • Professional affiliated membership of applicable Engineering Institution or evidence of ongoing progression towards\n, • Engineering Design Experience i.e. production of engineering designs on Power T&D, renewables, or multidisciplinary EPC process projects\n, • Exposure to Design management/coordination and construction experience\n, • Experience of Autodesk suite including AutoCAD, Revit and Navisworks.\n, • Digitally familiar with BIM and CDEs and document control systems and processes\n\n \n \n \n What’s in it for you? \n \n\n • 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service\n, • Discretionary annual bonus and annual salary review\n, • Above market rate contributory pension scheme\n, • Life assurance, health screening and enhanced sick pay\n, • Enhanced maternity and paternity pay and a maternity returners bonus\n, • Extra weeks holiday for all employees getting married and a wedding bonus\n, • Subsidised canteen facilities in core locations\n, • Dedicated and continued investment in your professional development\n, • Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc\n\n \n About Murphy \n \n Murphy is formally recognised as a sector leading employer, Platinum Investors In People accredited along with reported operating profit up 57% on prior year. At Murphy, we are incredibly proud of our diverse workforce. Not only do our people represent over 60 different nationalities, but they also represent a wide range of backgrounds, ethnicities and ages. With a forward order book of £5.4bn and £23m Invested in environmentally friendly plant in 2024 there really is #MoretoMurphy \n \n If you are unable to apply via the usual process, please call Lorna Rhodes on 07801 960464 to discuss in more detail. \n \n Due to the requirements of the role, in addition to our standard identity and right to work checks, successful candidates will be asked to undertake a basic Disclosure and Barring Service check. \n \n Murphy is unable to employ anyone who does not have the legal right to live and work in the UK

Fantastic Front of House opportunity with a growing international finance company in London’s West End who truly look after their employees. \n \n For someone who takes pride in delivering an exceptional client experience, this is a wonderful long-term opportunity to join a high-performing, supportive team within a company that genuinely invests in and rewards its employees. \n \n Working alongside one other receptionist and the facilities/office management team, you will play a key role in creating a polished and welcoming environment for clients, visitors and colleagues, while also supporting the wider office with events, travel and administration. \n \n The role will include: \n \n\n • Meeting and greeting clients and visitors, providing a first-class experience from arrival\n, • Managing meeting rooms and ensuring they are presented to the highest standard\n, • Acting as a key point of contact for clients, visitors and colleagues\n, • Answering and screening incoming calls\n, • Coordinating couriers and deliveries\n, • Supporting the organisation of internal and external events\n, • Booking travel and assisting with itineraries\n, • Providing administrative and operational support to the Office Manager\n, • Supporting the wider team to ensure the smooth day-to-day running of the office\n\n \n We are looking for someone who is polished, personable and naturally service-driven, with the confidence to work in a busy, high-profile corporate environment. \n \n Ideally you will have prior experience as a Receptionist or Front of House Coordinator in a fast paced corporate environment. \n \n You will be: \n\n • Warm, engaging and confident with people at all levels\n, • Polished and professional in your approach\n, • Highly organised with excellent attention to detail\n, • Proactive and happy to get involved beyond traditional reception duties\n, • A genuine team player who thrives in a fast-paced environment\n, • An excellent written and verbal communicator\n\n \n This company is known for looking after its employees and offers an excellent overall package, including: \n \n\n • Discretionary bonus – historically around 20% of salary\n, • Generous employer pension contribution\n, • Private healthcare\n, • Gym membership\n, • 25 days' annual leave\n\n \n Hours: 40 hours per week, Monday to Friday \n Location: London, West End \n Working pattern: Fully office-based, with a one-hour lunch break \n \n This is an excellent opportunity for someone looking to build a long-term career within a successful international business where outstanding service is genuinely valued. \n \n We are looking for someone to start ASAP but can wait notice for the right person. \n \n Seeker Recruitment is acting as an employment agency in relation to this vacancy.

We are looking for a highly organised and proactive Office Coordinator to ensure the smooth day-to-day running of our London Bridge office. This is a busy and varied role where you'll play a key part in creating a welcoming, efficient and well-maintained workplace, while supporting senior stakeholders and helping to deliver an exceptional employee experience. \n If you thrive in a fast-paced environment, enjoy building strong relationships, and take pride in keeping everything running seamlessly behind the scenes, we'd love to hear from you. \n \n What You'll Be Doing \n As our Office Coordinator, you'll be responsible for the overall management of the office environment, facilities and support services, including: \n \n Office & Facilities Management \n\n • Managing relationships with suppliers, contractors and service providers.\n, • Coordinating maintenance, repairs and planned preventative maintenance schedules.\n, • Ensuring high standards of office presentation, cleanliness and workplace amenities.\n, • Supporting office space planning, seating arrangements and internal moves.\n\n \n Administration & Operational Support \n\n • Managing the company information inbox and directing enquiries\n, • Overseeing office and kitchen supplies.\n, • Processing incoming and outgoing mail, couriers and document distribution.\n, • Managing meeting room bookings and ensuring rooms are ready for use.\n, • Answering and directing calls via the main company phone line.\n, • Conducting office inductions for new starters and managing locker allocation.\n\n \n Administrative Support \n\n • Supporting the Senior Leadership Team with meeting coordination and logistics, including Board meetings.\n, • Assisting Directors with scheduling meetings and coordinating attendees.\n, • Organising travel and accommodation arrangements where required.\n, • Providing holiday cover for the Group CEO, including diary management, travel coordination and meeting support.\n, • Supporting the Executive Assistant with the planning and delivery of company social events.\n\n \n What We're Looking For \n We're seeking someone who is: \n\n • Highly organised.\n, • Able to manage multiple priorities and deadlines effectively.\n, • A confident communicator with excellent written and verbal skills.\n, • Experienced in building relationships with stakeholders at all levels.\n, • Professional, discreet and trustworthy.\n, • Strong MS Office skills along with knowledge of other basic IT packages\n, • Experienced in administration, office management/coordination or facilities management (desirable).\n\n \n Why Join Us? \n This is an excellent opportunity to make a real impact on the day-to-day experience of employees and visitors. You'll work closely with our teams and be involved in a wide variety of projects, playing a central role in maintaining a positive and productive workplace environment. \n \n If you are organised and someone who enjoys keeping everything running smoothly, we'd love to hear from you. \n \n Please note that BPSS security clearance including a Disclosure & Barring Service (DBS) check will be required as part of the recruitment process.

We are looking for a highly organised and proactive Office Coordinator to join our Office Services team. This is an exciting opportunity for someone who enjoys variety, thrives in a people-focused environment, and takes pride in delivering outstanding support across a busy office. \n \n What You'll Be Doing: \n As the face of our office, you'll help ensure colleagues, visitors, and suppliers receive a first-class experience every day. Working closely with the Office Manager and Leadership Team, you'll support the smooth day-to-day running of our office while contributing to facilities management, event coordination, and executive support activities. \n \n\n • Welcoming visitors and creating a professional first impression.\n, • Managing meeting room bookings and ensuring spaces are prepared and fully equipped.\n, • Managing enquiries through the Support Office inbox.\n, • Supporting office health and safety activities, including risk assessments and fire safety checks.\n, • Coordinating office supplies, stationery, catering, and stock management.\n, • Assisting with internal and external events.\n, • Managing deliveries and distributing office supplies.\n, • Ensuring communal areas, including the café space, remain well-stocked and presentable.\n\n \n We are seeking someone who is: \n\n • Exceptionally organised with strong attention to detail.\n, • A confident communicator with excellent written and verbal skills.\n, • Professional, approachable, and customer-focused.\n, • Able to manage multiple priorities and adapt to changing demands.\n, • Proactive, forward-thinking, and solutions-oriented.\n, • Comfortable using Microsoft Office and other business systems.\n\n \n What can we offer? \n This role offers a competitive package of remuneration along with access to a wide range of company benefits which includes; \n\n • Private medical insurance, including 24/7 GP appointments and access to a wide range of professional support. We also offer a life assurance and income protection scheme from day one!\n, • Our annual company profit share scheme, rewarding everyone at Corona by sharing in our success.\n, • Employee self-sacrifice Electric Vehicle scheme, with a wide range of different models to choose from – supporting our commitment to the energy transition.\n, • Access to thousands of retail and entertainment discounts through our internal rewards and recognition scheme, all linked to our company values.\n\n \n On top of these great benefits, we also continue to invest in our people through a wealth of development opportunities, supporting you to get the most from your career! \n \n Working Pattern \n In this role you will be required in the office full time Monday to Friday. The Office Services team operate on a staggered shift pattern running from 08:30 – 17:30 to ensure the reception desk is always covered. After successful training, the shift pattern for this position will be from 9:00 – 17:30. \n \n Working with us at Corona Energy \n At Corona Energy we are driven by our company culture which is focused around our core values; Empowered, Forward Thinking and Impactful – these are underpinned by our central value “Customer First”. This year we were proud to have been independently certified as one of the Best Places to Work in the UK with over 80% of our team recognising our outstanding employee experience! \n \n To support this experience, we also offer our team; \n\n • Amazing office spaces, with complimentary breakfast, fruit, snacks and drinks throughout the day.\n, • An annual focus on wellbeing with events and activities to support your health, wealth and inner-self!\n, • An opportunity to support our charity partners, or to give back to important causes by fundraising or volunteering our time.\n, • The chance to celebrate success together, at one of our regular sports and social events or at our annual company awards.\n\n \n If you are looking for a career that is all about positive energy, we would welcome your application! \n \n Corona Energy is a Disability Confident employer and as such will offer any successful applicant whatever reasonable adjustments they may require in order to take part in our recruitment process.

Office Coordinator – 12-Month Maternity Cover \n \n Fidarsi is partnering with a leading Investment Manager to appoint an Office Coordinator to join the business on a 12-month maternity cover contract. \n \n This is a fantastic opportunity to join a high-performing, fast-paced environment, supporting the smooth day-to-day running of the London office and providing a first-class experience for employees and visitors. \n \n Key Responsibilities: \n\n • Supporting the day-to-day running of the London office\n, • Coordinating with office suppliers, contractors and service providers\n, • Assisting with facilities, maintenance and general office requirements\n, • Managing meeting rooms and helping to coordinate internal meetings and events\n, • Ordering office supplies, refreshments and other office essentials\n, • Supporting internal hospitality and ensuring meeting areas are well presented\n, • Assisting with new starter onboarding and leaver processes\n, • Working closely with HR, Finance and Executive Assistants across the business\n, • Supporting employee events and initiatives that contribute to a positive office culture\n, • Providing general administrative support and assisting with ad-hoc projects as required\n\n \n About You: \n\n • Previous experience within an Office Coordinator, Office Assistant or similar administrative role\n, • Ideally experienced within financial services, professional services or another fast-paced corporate environment\n, • Highly organised with excellent attention to detail\n, • Confident managing multiple tasks and changing priorities\n, • Strong communication and interpersonal skills\n, • Proactive, approachable and happy to get involved across the office\n, • Professional and comfortable working with stakeholders at all levels\n, • Proficient in Microsoft Office\n\n \n This is an excellent opportunity for an organised and enthusiastic Office Coordinator to join a well-established investment firm with a fantastic culture and an experienced, collaborative team.

Project Overview: \n Be part of a major aviation project in the Greater London area, that will redefine the future of air travel and delivery excellence. We’re building a dynamic team to plan and deliver complex, high-impact work, at the heart of one of the region’s most innovative and fast-moving developments. \n If you’re motivated, hands-on, and thrive in the energy of large-scale infrastructure and aviation projects, this is your opportunity to thrive and make a real difference. \n \n Job Summary: \n In this role, you will provide project field engineering specialization and expertise with work planning and packaging, material management, quantity verification and validation, safety and quality control, technical inspection and testing knowledge, and subcontract coordination. Your recommendations will ensure field engineering activities operate safely, are complete, and conform to quality standards and project requirements. \n \n Major Responsibilities: \n Specialization & Expertise \n\n • Provides knowledge and expertise in a particular discipline, subject matter, or specialized process required for construction (e.g., tunnel boring, site de-watering, glove boxes, special coatings systems, HVAC systems, Fire Detection and Suppression, reactor tender gallery coordinator, etc.)\n, • Provides technical consultation support to projects.\n\n Work Planning & Packaging \n\n • Prepares construction drawings and sketches.\n, • Leads preparation of construction drawings and schedules and the design of temporary construction facilities and ensures preparation of "as built" drawings and other job plans.\n\n Material Management \n\n • Initiates requisitions for field purchases.\n, • Prepares quantity takeoffs of field purchased material and equipment.\n\n Quantities \n\n • Leads the verification of commodities on quantity tracking systems or other computer database systems as required.\n\n Safety / Quality Control \n\n • Ensures zero accident philosophy and requirements are implemented and adhered to by craft and others when in the operational area, and tools and equipment are in safe condition and operated safely.\n\n Technical \n\n • Proactively considers continuous learning or show interest to pursue appropriate learning activities\n\n STR / Subcontract Coordinator \n\n • Reviews and approves inspection test plans\n\n \n Education and Experience Requirements: \n\n • Required bachelor's degree(or equivalent) and 10-13 years of relevant experience or 14-17 years of relevant work experience.\n\n \n Required Knowledge and Skills: \n Knowledge and expertise related specialized processes required for construction and ideally, a bachelors degree in related field. \n \n Total Rewards/Benefits: \n For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards \n \n Diverse teams build the extraordinary: \n As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. \n We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. \n

Owen Reed is looking for a professional, polished and service-driven Client Hospitality Assistant for a top law firm in London. \n Department: Reception & Client Services \n Reports to: Reception & Client Services Manager \n Location: London \n Working Hours: Alternating weekly shifts of 8:00 a.m.–4:30 p.m. and 9:30 a.m.–6:00 p.m., covering core reception hours from 8:00 a.m. to 6:00 p.m. \n Role Overview \n The Client Hospitality Assistant plays an important role in creating a professional, welcoming and seamless experience for internal and external clients. \n Working closely with the Reception & Client Services Manager and Client Hospitality Coordinator, the role provides high-quality hospitality support across meeting rooms, reception areas and office floors. Responsibilities include preparing meeting rooms, serving refreshments, supporting events, maintaining hospitality facilities and ensuring all service areas are clean, well stocked and professionally presented. \n Flexibility will occasionally be required to support early-morning breakfasts and evening events outside normal working hours. \n Key Responsibilities \n\n • Deliver a consistently high standard of hospitality for meetings and events across client-facing and office areas.\n, • Prepare and serve refreshments and catering for meetings in coordination with the Client Hospitality Coordinator.\n, • Set up meeting rooms with the required crockery, glassware, stationery and hospitality supplies, ensuring each room is professionally presented and ready on time.\n, • Clear, clean and reset meeting rooms promptly after use in preparation for the next booking.\n, • Monitor meeting schedules and communicate any overruns or room-readiness issues to Reception and the Client Hospitality Coordinator.\n, • Assist with event preparation and room setup, following agreed checklists and service requirements.\n, • Provide catering and hospitality support during internal and client-facing events.\n, • Maintain clean, tidy and well-organised kitchens, refreshment stations and service areas.\n, • Distribute milk, fruit and other supplies to kitchens across the office floors.\n, • Monitor and replenish crockery, glassware, cutlery, tea, coffee, sugar, hot chocolate and milk throughout the day.\n, • Clean coffee machines daily and report equipment faults or maintenance issues promptly.\n, • Ensure the reception coffee and drinks station remains clean, fully stocked and professionally presented.\n, • Prepare and serve drinks to clients in the reception area when required.\n, • Conduct accurate stock checks and promptly report items requiring replenishment.\n\n Person Specification \n The successful candidate will demonstrate: \n\n • A genuine commitment to providing outstanding service to internal and external clients.\n, • A professional, polished and confident manner that inspires trust in clients and colleagues.\n, • Strong verbal communication and interpersonal skills.\n, • The ability to build positive and effective working relationships across the organisation.\n, • A collaborative approach, combined with the confidence to take ownership of individual responsibilities.\n, • Excellent organisation and time-management skills, with the ability to manage competing priorities in a busy environment.\n, • Strong attention to detail and a consistent focus on quality, cleanliness and presentation.\n, • A calm, resilient and solutions-focused approach when responding to changing requirements.\n, • A proactive mindset, with the ability to identify improvements and contribute practical ideas.\n, • A positive, dependable and flexible attitude.\n, • Willingness to support occasional breakfast and evening events outside normal working hours.\n\n

THIS ROLE IS A 6 MONTH FTC \n \n The Company: \n \n A well respected and professional financial planning firm with ambitious growth plans \n \n The Role: \n \n The Facilities Coordinator is responsible for supporting the day-to-day coordination of the Financial Services Company offices and facilities services. \n \n The Facilities Coordinator role focuses on operational delivery, administration, supplier coordination, basic IT support and regular travel between Group office locations, while providing an excellent to develop experience in property, workplace and first-line technology support under the guidance of the Head of Technology Operations \n \n The Facilities Coordinator will coordinate day-to-day facilities activity across the Financial Services Firm’s properties and act as a first point of contact for routine property and workplace queries. Travel to Group office locations as required to support site checks, supplier visits, workplace issues and local facilities needs. Maintain accurate records for leases, licences, supplier contracts, compliance certificates, property information and access arrangements. Coordinate third-party suppliers and contractors for services such as cleaning, maintenance, utilities, air conditioning, printing and postage. \n \n The Facilities Coordinator will schedule and track statutory inspections, testing and risk assessments including fire, electrical, gas, PAT, asbestos and legionella requirements, ensuring records are up to date and issues are escalated. Provide basic IT support for routine user issues, such as first-line troubleshooting, device setup coordination, peripheral support and escalating more complex incidents to the appropriate technology team or supplier. \n \n The Facilities Coordinator will support the management of facilities budgets by raising purchase requests, tracking routine costs and obtaining quotations where required, and will provide administrative and coordination support for property moves, office changes, acquisitions onboarding and other facilities-related projects as required. \n \n The Facilities Coordinator will build and maintain effective working relationships with colleagues, office contacts and external suppliers. Support the Head of Technology Operations by providing accurate information, records and updates to inform higher-level property and facilities decision-making. \n \n The Candidate \n This role would suit a graduate or early-career candidate looking to build experience in Facilities, workplace support or property coordination. \n \n Previous experience in a similar Facilities role would be helpful but is not essential, experience gained through internships, part-time work, administration, customer service or office-based environments would be beneficial. \n \n Microsoft 365 applications, including Outlook, Word, Excel and Teams. \n Willingness and ability to travel to Group office locations as required.

Receptionist \n \n \n About the Role \n An exciting opportunity has arisen for an experienced and professional Receptionist / Corporate Front of House Coordinator to join a prestigious corporate organisation based in the heart of London. \n \n As the first point of contact for visitors, clients and contractors, you will play a vital role in delivering an exceptional front-of-house experience while supporting the smooth day-to-day running of a busy corporate office. This position combines traditional reception duties with a strong focus on security, administration and facilities coordination.We are looking for a confident, polished and highly organised individual who thrives in a professional environment and takes pride in providing outstanding customer service. \n \n Key Responsibilities \n\n • Open and close reception, ensuring all systems and processes are operational and secure\n, • Welcome visitors, clients and contractors in a professional and courteous manner.\n, • Manage visitor registration, ID verification, access passes and visitor logs.\n, • Handle incoming calls, emails and general enquiries efficiently.\n, • Manage incoming and outgoing post, courier deliveries and collections.\n, • Support building security procedures, including access control and key management\n, • Monitor and report any security or health and safety concerns\n, • Coordinate meeting room bookings and assist with hospitality arrangements.\n, • Liaise with building management and service providers regarding facilities and maintenance issues.\n, • Arrange transport bookings and provide administrative support to the wider business\n, • Assist with the organisation of internal meetings and company events\n\n \n About You \n To be successful in this role, you will have \n\n • Previous experience in a corporate reception, front-of-house or client-facing environment\n, • Exceptional communication and interpersonal skills\n, • A professional, polished and welcoming approach\n, • Strong organisational skills and attention to detail\n, • The ability to remain calm and exercise sound judgement in a busy environment\n, • Confidence using Microsoft Office and other office-based systems\n, • The ability to build positive relationships with visitors, colleagues and external stakeholders\n, • A proactive and flexible attitude with a strong sense of responsibility\n

Team Assistant | Global Hedge Fund | London \n Location: London (On-site) \n Salary: Competitive, dependent on experience \n Start Date: Immediate Start Available \n \n Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service? \n \n We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience. \n \n Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors. \n \n Key Responsibilities \n Front of House & Client Experience \n\n • Welcoming clients, visitors and guests with professionalism and warmth\n, • Managing meeting room bookings and coordinating room set-up requirements\n, • Escorting guests, offering refreshments and ensuring a seamless visitor experience\n, • Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces\n, • Supporting VIP visits and high-profile meetings\n\n \n Facilities & Office Operations \n\n • Coordinating office maintenance, repairs and supplier relationships\n, • Managing office supplies and pantry stock across London and Paris offices\n, • Handling incoming and outgoing post, couriers and deliveries\n, • Supporting health and safety procedures, visitor management and security processes\n, • Maintaining office equipment and arranging servicing where required\n, • Processing invoices and assisting with vendor management\n\n \n Team Support \n\n • Providing administrative support to Executive Assistants and wider business teams\n, • Assisting with internal events, meetings and catering arrangements\n, • Coordinating travel bookings and logistics when required\n, • Preparing reports, presentations and project documentation\n, • Providing cover for the Front of House Manager during periods of absence\n\n \n About You \n\n • Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role\n, • Strong organisational skills with the ability to manage multiple priorities effectively\n, • Excellent communication and interpersonal skills\n, • A proactive, hands-on approach with a willingness to take ownership\n, • Exceptional attention to detail and a commitment to delivering high standards\n, • Confident working in a professional corporate environment\n, • Proficient in Microsoft Office\n\n \n Why Join? \n This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment. \n \n Immediate interviews available. Apply now to be considered for this exciting opportunity. \n

Overview and purpose of role: \n As Retail Operations Coordinator, you will play a key role in supporting the Retail teams across Europe by providing high-quality operational support and ensuring the smooth execution of retail processes. Reporting to the Retail Operations Manager, Europe, you will contribute to driving operational excellence across the region. \n \n Success in this role requires the ability to work independently, manage multiple priorities effectively, and build strong relationships with both internal and external stakeholders. As a key representative of the Retail Operations function, you will act as a brand ambassador, demonstrating professionalism, approachability, and a commitment to delivering exceptional service while upholding the Company's standards and values. \n \n Key Responsibilities of role: \n \n NB: This list is non-exhaustive and will develop with the needs of the department. \n \n\n • Provide day-to-day operational support to the Retail Operations Manager across the European boutique network, ensuring the smooth execution of retail initiatives and business priorities.\n, • Support the planning, coordination and implementation of retail projects, boutique openings, events and operational initiatives. Proactively identify opportunities for improvement and contribute ideas and solutions to enhance operational efficiency.\n, • Prepare and coordinate presentations, proposals, reports and other administrative documentation to support the Retail Operations team and wider business.\n, • Budget Management: Process and monitor invoices relating to Retail Operations, ensuring all costs are validated and approved within agreed timelines. Track expenditure against budget, maintain accurate records and proactively highlight any budget variances or cost-saving opportunities.\n, • Store Maintenance & Facilities: Coordinate maintenance requests across the boutique network, liaising with boutique teams, and external suppliers to ensure issues are resolved promptly, cost-effectively and to the Company's standards. Monitor ongoing works affecting both front-of-house and back-of-house areas.\n, • Support the delivery and monitoring of Health & Safety standards, ensuring boutiques remain compliant with local legislation, company policies and regulatory requirements.\n, • Build and maintain strong relationships with internal departments and external business partners, acting as a trusted point of contact to ensure operational requirements are delivered efficiently.\n, • Act as the primary contact for boutique teams regarding operational planning, stationery, marketing materials, seasonal packaging, uniforms and other store consumables, ensuring timely ordering and distribution.\n, • Coordinate the logistics and operational delivery of Retail-led events, campaigns and seasonal launches in partnership with the wider Retail Operations, Clienteling and Visual Merchandising teams.\n, • Support boutique planning projects, including refurbishments, renovations, relocations and maintenance programmes, ensuring projects are delivered on time, within budget and with minimal disruption to trading.\n, • Maintain accurate operational documentation, including store databases, supplier information, maintenance records and project trackers, ensuring information remains current and accessible.\n, • Assist in developing and maintaining operational procedures, guidelines and best practices to drive consistency across the European retail network.\n, • Monitor supplier performance, raising service issues where appropriate and ensuring agreed service levels are maintained.\n, • Analyse operational data and produce regular reports to support business decision-making, identifying trends, risks and opportunities for improvement.\n, • Work collaboratively with Finance, IT, HR, Logistics to ensure operational activities are effectively coordinated across the business.\n, • Retail Director Support: Provide executive administrative support to the Retail Director, Europe, including diary management, meeting coordination, travel arrangements, expense management and ad hoc administrative tasks.\n, • Undertake additional operational projects and responsibilities as required to support the evolving needs of the Retail Operations function.\n\n \n Skills and Requirements: \n \n To deliver the main responsibility of the role, the following skills are required: \n\n • Proven experience in a fast-paced, customer-focused luxury retail environment.\n, • Embody the Company's core values and act as a professional brand ambassador.\n, • Excellent organisational skills with strong attention to detail.\n, • Strong time management skills, with the ability to prioritise, multitask and meet deadlines.\n, • Proactive, solutions-focused and able to identify and mitigate risks.\n, • Excellent written and verbal communication skills, with the confidence to engage stakeholders at all levels.\n, • Strong interpersonal skills with the ability to build and maintain effective relationships with internal and external partners.\n, • Able to work independently while collaborating effectively within a team, contributing to a positive and inclusive working culture.\n, • Commercially aware, with a collaborative mindset and a commitment to supporting cross-functional business objectives.\n, • Proficiency in Microsoft Office applications, particularly Excel, PowerPoint and Outlook.\n, • Fluent in spoken and written English. Additional European language skills, particularly French, are advantageous but not essential.\n\n

Role overview: \n The HR Assistant and Office Coordinator provides day-to-day HR and administrative support while ensuring the smooth running of the studio and office environment. Working closely with the Directors and wider team, the role supports the employee lifecycle, coordinates office operations and helps create a positive, organised and welcoming workplace. \n The role combines HR administration with office coordination, acting as a central point of contact for employees, visitors, suppliers and external service providers. The successful candidate will be highly organised, proactive and able to manage a varied workload across people, facilities and business support. \n \n Key Responsibilities \n HR & People Support \n\n • Provide day-to-day administrative support across all HR activities across London and the US.\n, • Support recruitment administration, including scheduling interviews and coordinating candidate communications.\n, • Assist with onboarding and offboarding processes, ensuring a positive employee experience.\n, • Maintain accurate employee records and HR documentation.\n, • Coordinate training records and support learning and development activities.\n, • Assist with organising employee wellbeing initiatives and company events.\n, • Support the Directors with general people administration and confidential HR tasks.\n\n \n Office Coordination \n\n • Oversee the day-to-day running of the London studio - and some support of our other studios, ensuring an organised, comfortable and well-maintained working environment.\n, • Manage office supplies, equipment and workplace resources for London and US studios.\n, • Coordinate meeting rooms and ensure video conferencing facilities are fully operational.\n, • Welcome visitors and provide a professional first point of contact.\n, • Manage incoming and outgoing post and deliveries.\n, • Liaise with external suppliers including IT, telecommunications, facilities and travel providers.\n, • Coordinate with external IT support to ensure office technology operates effectively.\n, • Arrange travel and accommodation for Directors and employees, securing best value where possible.\n, • Organise the weekly company update meetings and manage recordings.\n, • Support the Social Committee in organising company events and team activities.\n, • Provide administrative support to Directors and the wider business, including project management, sales, communications and finance teams as required.\n\n \n About You \n You will have at least a level 3 CIPD qualification or have a Bachelor’s degree in Human Resources, Business Administration or a related field. \n Previous HR or administrative experience is essential. \n \n You will be: \n\n • Highly organised with excellent attention to detail.\n, • Able to prioritise multiple tasks and manage changing deadlines.\n, • A confident communicator with a friendly and approachable manner.\n, • Proactive, dependable and willing to take ownership of tasks.\n, • Comfortable handling confidential information with discretion.\n, • Competent using Google suite and other digital workplace tools.\n, • Interested in developing a career in HR, People Operations or Office Management.\n\n \n How to apply \n To apply for this role please send your CV with a short cover letter (only one side of A4 please) and CV to jobs@appliedinformation.group.

A bit about H&H Group \n \n Health & Happiness (H&H) Group is a publicly traded company, with established market positions in more than 14 countries in Asia-Pacific, Europe, North America and Oceania with over 3,000 team members working across the globe. Our vision is focused on premium nutrition and lifetime wellness. We have 3 business segments - Baby, Adult and Pet Nutrition and Care - supporting whole-family health and happiness across 7 international brands. \n \n On our journey to making a positive difference across the world, you will work with passionate people in an innovative and collaborative organization as we inspire wellness through purpose led careers. \n We are passionate about our customers and community and are looking for similar-minded talent to join us. As an equal opportunity employer, we care deeply about creating an inclusive workplace where our team members feel valued, respected, and empowered. \n \n \n \n Your role within the team: \n \n About the Role \n We are looking for a dynamic, energetic and highly organised People & Payroll Coordinator to support the smooth running of our UK office and help deliver an outstanding employee experience as part of our People & Culture team. This is a varied and hands-on role that would suit someone who enjoys working in a fast-paced environment, building relationships across the business, and taking ownership of a broad range of payroll, HR and office management activities. \n Working closely with the People & Culture Business Partner, you will support key people processes across the employee lifecycle and contribute to a range of HR initiatives and projects. \n \n \n Key Responsibilities: \n \n Payroll, Reward & Benefits \n\n • Support monthly payroll administration for the UK, Ireland and Geneva offices, working with external payroll providers.\n, • Administer employee benefits, pension schemes, and insurance programmes.\n, • Maintain accurate employee records within HR and payroll systems.\n, • Support annual salary review, bonus and performance management processes.\n, • Assist with salary benchmarking and HR reporting, including headcount and organisation charts.\n\n \n \n HR Administration \n\n • Provide day-to-day administrative support across the People & Culture function.\n, • Support onboarding, offboarding, contractual changes and other employee lifecycle activities.\n, • Conduct Right to Work checks and maintain employee records in line with UK GDPR requirements.\n, • Respond to employee queries and provide first-line HR support.\n, • Prepare HR documents, letters and reports as required.\n, • Support employee relations processes and maintain confidential records.\n, • Coordinate training activities and compliance training.\n, • Support employee engagement initiatives and chair the UK Culture Group.\n, • Assist with HR projects as needed.\n\n \n \n Office & Employee Experience \n\n • Support the day-to-day running of the UK office and maintain a positive working environment.\n, • Manage office supplies, facilities, post, couriers and general office administration.\n, • Process purchase orders and invoices in line with company procedures.\n, • Liaise with building management and external suppliers.\n, • Support office Health & Safety requirements, including risk assessments and workplace compliance.\n, • Coordinate office events, visitor management and onboarding logistics.\n\n \n \n Skills & Experience \n\n • 2+ Years' previous experience in HR administration, payroll, office management or a similar support role.\n, • Good understanding of UK payroll and HR administration processes.\n, • Proficient in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.\n, • CIPD Level 3 qualification (or studying towards one) is desirable.\n, • Strong organisational skills and attention to detail.\n, • Ability to handle confidential information with discretion.\n, • Excellent communication and relationship-building skills.\n, • Proactive, adaptable and able to manage multiple priorities.\n, • Knowledge of UK employment legislation and HR best practice is desirable.\n\n \n This job description is not intended to be exhaustive and may be amended to meet business needs. \n \n \n Benefits: \n\n • 🏢 H&H Group offers flexible, hybrid working. Our current office days are Tuesday, Wednesday and Thursday.\n, • 🧘 ClassPass Membership (37 credits per month)\n, • 🏋️ On-site Gym\n, • 🌴 25 Annual Leave days per year + 4 H&H Days + 1 work birthday (after 1 year)\n, • 🛍️ 40% discount for UK Brands\n, • 💰 Pension\n, • 🏥 Health Insurance\n, • ❤️ Life Insurance\n, • 🦷 Private Dental Insurance\n, • 📞 EAP service\n, • 🐶 Dog-friendly office.\n\n \n \n H&H Group believes in the benefits of a diverse and inclusive workplace and aims to reflect the varied cultures within which we exist. We are committed to providing a working environment that is free from discrimination and harassment, creating a safe and inclusive environment for all. \n \n We encourage applications from people of all ages, nationalities, religions, racial and gender identities, sexual orientations, abilities and cultures, and our hiring decisions will be based on business needs, position requirements, and the qualifications and experience of individuals. If you require support or assistance during the application process, please notify us at the time of application and we will be sure to enable reasonable adjustments where suitable. \n \n If you have what it takes, please apply via the online portal and we will be in touch soon. We move quickly and may fill the role prior to the application close date, so we suggest you get in touch today! \n Salary and benefits will be competitive and commensurate with experience. All personal data collected is for recruitment purposes only.

Guardian Manager / Property Manager – London \n Salary: £35,000 + Commission \n Location: London \n Sector: Property Management / Property Guardianship / Residential Property \n Are you an experienced Property Manager, Lettings Manager, Property Guardian Manager, Resident Manager or Accommodation Manager who enjoys combining property management with customer relationships, occupancy and commercial responsibility? \n This is an exciting opportunity to join a successful and growing property management and property guardianship business, taking responsibility for a portfolio of properties and the Guardians who occupy them. \n This is far more than a traditional Property Manager position. You'll manage the complete Guardian journey, from attracting prospective occupants and conducting property viewings through to onboarding, occupancy management, Guardian engagement, property visits, compliance and ultimately property handbacks. \n With a £35,000 basic salary plus commission, this role would suit a commercially minded property professional who enjoys working with people, solving problems and taking genuine ownership of their portfolio. \n The Role \n Reporting to the Head of Guardian Management, you'll act as the primary point of contact for Guardians while ensuring properties maintain optimum occupancy levels and are managed professionally, efficiently and compliantly. \n Your responsibilities will include: \n\n • Managing a portfolio of Guardians and residential/property guardian accommodation.\n, • Conducting property and room viewings and converting enquiries into new occupants.\n, • Achieving room sales, occupancy and portfolio KPIs.\n, • Working closely with Marketing to attract prospective Guardians and generate enquiries through channels including SpareRoom and online property platforms.\n, • Managing the complete Guardian onboarding process, clearly explaining responsibilities, expectations and Licence Agreements.\n, • Building strong relationships with Guardians and Head Guardians through regular communication and property visits.\n, • Proactively managing Guardian welfare, resident relations and engagement.\n, • Ensuring Guardians remain compliant with Licence Agreements, property rules and behavioural standards.\n, • Managing difficult or sensitive Guardian situations professionally while balancing customer care with commercial requirements.\n, • Responding quickly to issues identified through property inspections and inspection reports.\n, • Managing property visits and ensuring any resulting actions are completed.\n, • Liaising with Finance regarding payment issues, arrears and delayed payments.\n, • Working alongside Legal to maintain contractual and legal compliance.\n, • Serving notices where required and managing the associated Guardian communication.\n, • Coordinating property handbacks, ensuring they are completed promptly and efficiently.\n, • Ensuring vacated rooms are cleared, prepared and available for re-letting/resale as quickly as possible.\n, • Maintaining accurate Guardian and property information using the company's CRM/property management system.\n, • Managing property keys accurately and securely.\n, • Responding to Guardian queries by telephone, email and CRM, taking ownership through to resolution.\n, • Producing regular reports covering occupancy, available properties, viewings, Guardian issues and property matters.\n, • Working closely with Business Development, Marketing, Finance, Legal and Property teams.\n, • Supporting competitor analysis and researching local markets when launching new properties.\n, • Ensuring appropriate Health & Safety, Data Protection and property compliance standards are maintained.\n\n About You \n We're looking for someone who combines excellent property management and customer service skills with a strong commercial instinct. \n You may currently be working as a: \n Property Manager | Guardian Manager | Lettings Manager | Residential Property Manager | Tenancy Manager | Resident Manager | Accommodation Manager | Housing Officer | Housing Manager | Build-to-Rent Manager | Property Coordinator | Community Manager | Block Manager | Portfolio Manager \n Previous property guardianship experience would be advantageous, but isn't essential. We're equally interested in candidates from residential lettings, property management, Build to Rent (BTR), PBSA/student accommodation, serviced accommodation, co-living or housing environments. \n You'll ideally have: \n\n • Experience within property management, lettings, residential accommodation or housing.\n, • Strong tenant, resident, Guardian or customer relationship management skills.\n, • A commercial approach with the confidence to conduct viewings and achieve occupancy or room sales targets.\n, • Experience managing challenging customer or resident situations.\n, • Excellent communication and relationship-building skills.\n, • Strong organisation and the ability to manage multiple properties, occupants and priorities simultaneously.\n, • Experience working with CRM or property management software.\n, • Confidence dealing with compliance, Licence Agreements, notices and property procedures.\n, • A proactive approach to property inspections, maintenance issues and problem resolution.\n, • Strong attention to detail and accurate record keeping.\n, • The ability to work collaboratively with internal departments including Sales, Business Development, Marketing, Finance and Legal.\n\n Why Apply? \n This is a varied, people-focused property role where no two days are the same. You'll have genuine ownership of your portfolio and play a key role in ensuring properties are occupied quickly, Guardians receive a high standard of service and clients' properties are professionally managed. \n You'll also have the opportunity to earn commission in addition to your £35,000 basic salary, giving you the ability to directly benefit from your commercial performance. \n If you're an experienced Property Manager, Lettings Manager, Guardian Manager or residential property professional looking for a position combining property management, lettings, occupancy, customer relationships and commercial responsibility, we'd love to hear from you. \n Apply today for immediate consideration. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n Keywords: Property Manager, Property Management, HMO, Compliance, Licensing, Utilities Management, Council Tax, Business Rates, VOA, Housing Regulations, Property Inspections, Facilities Management, UK Property Jobs \n \n

FACILITIES COORDINATOR - FREELANCE CONTRACTOR \n \n Terms: £15 per hour, invoiced by the Contractor on completion of each booking or on a monthly basis as agreed. As a self-employed contractor, the Facilities Coordinator is responsible for their own tax and National Insurance and is not entitled to holiday pay. \n Engagement: Freelance, engaged on an ad-hoc or as-needed basis. The Contractor is free to accept or decline individual bookings, including evening and weekend work, and there is no obligation on either side to offer or accept a minimum number of engagements. \n Location: London, any Trampery site. \n Main point of contact: Head of Facilities, for coordination on individual bookings. \n \n \n BACKGROUND TO THIS ROLE \n The Facilities Freelance coordinator provides additional support to the Facilities Team during particularly busy periods, when an extra pair of hands is needed to keep on top of workload. \n The Facilities Freelance Coordinator service helps with the delivery of core maintenance and facilities support across The Trampery's sites, whether planned or reactive, as assigned on a per-task or per-site basis, and with the on-site coordination required to keep facilities running to a professional standard. \n The Contractor will act as the designated point of contact for the tasks and sites they are engaged to deliver, responsible for ensuring work is carried out safely and to the standard agreed with the relevant Facilities Team. This engagement provides exposure to the delivery of a broad range of facilities and maintenance work within a multi-site environment, and is suited to an experienced freelance facilities professional already operating in building maintenance, property management or facilities operations. \n \n KEY RESPONSIBILITIES \n Scope of Services \n For each event booking the Contractor is engaged to deliver, the Contractor will: \n \n\n • Support core maintenance and facilities services for The Trampery, including planned projects, reactive maintenance, cyclical and preventative repairs, administration, and ad-hoc tasks as required. Previous trade experience in general building maintenance (carpentry, plumbing or decorating) is necessary given the nature of the role.\n, • Support the facilities team with the management of building fabric, plant and equipment maintenance, and damage or breakdown repairs, keeping the relevant facilities team informed of updates and live issues.\n, • Support regular building inspections to ensure facilities standards are maintained.\n, • Coordinate with the relevant facilities team and third parties providing facilities services, including but not limited to plant, security, cleaning, vending, maintenance, pest control and waste.\n, • Support audit reviews and health & safety compliance for all sites.\n, • Assist with office moves and space planning activities.\n, • Assist with project management and delivery of works across The Trampery.\n, • Work from any site assigned by the Head of Facilities, ensuring facilities are kept in proper working condition, and carry out minor odd jobs and non-skilled maintenance to resolve issues before escalating to external contractors.\n\n \n ABOUT YOU \n\n • Be an exceptional communicator.\n, • Have very good knowledge of FM or property maintenance, ideally with trade experience (carpentry, plumbing and decorating)\n, • Be IOSH certified\n, • Have extensive experience managing contractors\n, • Be able to multitask, prioritise and problem-solve accordingly\n, • Be a team player whilst taking ownership of problems from cradle to grave\n, • Hands-on\n\n \n CONTRACTOR REQUIREMENTS \n Essential \n\n • Proven experience in facilities within a busy, multi-site company\n, • Excellent customer service, communication and interpersonal skills\n, • Excellent organisational skills and strong attention to detail\n, • A proactive, hands-on approach and strong problem-solving ability\n, • A proactive, outgoing approach and strong problem-solving ability\n, • Ability to multi-task, prioritise and resolve issues quickly under pressure\n\n \n ABOUT THE TRAMPERY \n \n The Trampery is a purpose-led enterprise dedicated to making business a positive force in society. It provides workspaces, venues, training and management services in pursuit of its mission. \n The five key elements of its mission are to: \n \n\n • Advance business models with positive social & environmental impact.\n, • Support entrepreneurs from under-represented backgrounds.\n, • Drive inclusion & diversity in the workplace.\n, • Promote healthy work-life balance & well-being.\n, • Contribute to thriving neighbourhoods and strong communities.\n\n \n Today The Trampery operates six campuses across the city, from 10-50,000 square feet. It works with a wide range of property partners including developers, local authorities and public institutions. \n B Corp certified, The Trampery actively supports new forms of enterprise that solve social or environmental problems. It also offers dedicated support to entrepreneurs from under-represented backgrounds, helping to rebalance London’s unequal business community. More than 2000 entrepreneurs, innovators and creative businesses have called The Trampery home.

Workplace Coordinator Canary Wharf, London £50,000 + Excellent Benefits Prestigious Critical Environment 24/7 On-Site Parking An excellent opportunity has become available for an experienced Workplace Coordinator to join the facilities team within a prestigious, high-profile commercial environment in Canary Wharf. This is a confidential vacancy offering a strong salary, excellent benefits and the rare advantage of 24/7 on-site parking in Canary Wharf. Package £50,000 basic salary Market-leading pension scheme 24/7 on-site parking Excellent wider company benefits Training and development Strong long-term career progression Stable, prestigious working environment The Role You will support the smooth day-to-day operation of the workplace, acting as a key point of contact between employees, facilities teams, contractors and service partners. Key responsibilities will include: Coordinating day-to-day workplace and facilities activities Managing service requests and resolving workplace issues Liaising with engineering, cleaning, security and other service teams Supporting meeting rooms, events and office requirements Monitoring service standards across the workplace Coordinating contractors and suppliers Maintaining accurate records and reporting Supporting health, safety and compliance processes Delivering an excellent workplace experience for employees and visitors Experience Required We are looking for someone with previous experience in a workplace, facilities or front-of-house coordination role within a professional corporate environment. Candidates may currently work as a Workplace Coordinator, Facilities Coordinator, Workplace Experience Coordinator, Facilities Assistant, Office Coordinator or Workplace Experience Associate. Experience within a corporate headquarters, banking, financial services or other high-profile commercial environment would be particularly advantageous. This is an excellent opportunity offering a £50,000 salary, market-leading pension, strong progression opportunities and 24/7 parking in Canary Wharf. Apply confidentially for further information

Labour Controller 📍 Barkingside, Essex 🏢 Office-Based | Monday to Friday 💰 £37,000 + Standby/Call-Out Allowance (TBC) The Opportunity We are seeking an organised and proactive Labour Controller to join a busy facilities maintenance team in Barkingside. This role plays a key part in coordinating planned and reactive maintenance works, ensuring engineers and subcontractors are effectively scheduled while delivering excellent customer service. You will be the first point of contact for clients, managing maintenance requests, allocating resources, monitoring job progress, and ensuring service levels are met. This role is ideal for someone with experience in Facilities Management, Maintenance Coordination, Scheduling, or Helpdesk Operations. Key Responsibilities Act as the first point of contact for client enquiries and maintenance requests. Log and manage reactive maintenance tasks. Schedule engineers for planned and reactive works. Manage engineer diaries and workforce planning. Coordinate subcontractors and site access arrangements. Monitor jobs to ensure contractual response times are met. Liaise with the Contracts Manager on resource allocation. Prepare permits to work, RAMS, and related documentation. Maintain accurate records on internal systems and client portals. Provide updates to clients on job progress and completion. Review engineer reports and identify remedial works. Process timesheets, paperwork, and completion reports. Order materials and monitor deliveries. Track outstanding works and follow up on actions. Participate in the out-of-hours rota (currently 1 week in 6).Skills & Experience Experience as a Labour Controller, Scheduler, Planner, Helpdesk Coordinator, Maintenance Coordinator, or similar. Strong organisational and multitasking skills. Excellent communication and customer service abilities. Experience coordinating engineers, contractors, or mobile workforces. Ability to work to SLAs and deadlines. Good IT skills, including Microsoft Excel. Experience using CAFM or maintenance management systems. Strong attention to detail and problem-solving skills. Professional, proactive, and team-focused approach.What's on Offer? £37,000 basic salary Standby/Call-Out Allowance (TBC) Full-time, permanent position Office-based role in Barkingside Supportive and established team environment Fast-paced role with genuine responsibility Long-term career development opportunitiesApply Now If you have experience coordinating maintenance operations and enjoy working in a fast-paced environment, we'd love to hear from you. Apply today with your updated CV for immediate consideration

Bid ManagerIndustry: Security Services / Manned GuardingLocation: LondonSalary: Highly Competitive Salary + Bonus + Mobile + Laptop + Pension + Company Benefits Scheme + 25 Days Holiday + 8 Bank HolidaysThis is an exciting opportunity to join one of the UK's most respected providers of Security Services as a Bid Manager, supporting the continued growth of a highly established organisation recognised for delivering exceptional manned guarding solutions through its people-first approach.Unlike many providers within the sector, this organisation believes outstanding security begins with outstanding people. The business has established an enviable reputation for investing in its workforce whilst utilising innovative technology to enhance its guarding solutions, delivering tailored security services to a diverse portfolio of clients across the commercial, corporate, public sector and critical infrastructure markets.With continued organic growth and a strong pipeline of opportunities, the business is seeking an experienced Bid Manager to lead the production of high-quality, winning tender submissions. This is an excellent opportunity to join an organisation that genuinely values collaboration, innovation and professional development, offering clear opportunities for progression within an established national business.Working closely with the Sales & Marketing Director, Business Development team, Operational Management and Subject Matter Experts, you will take ownership of the bid process from initial qualification through to submission, ensuring all proposals are commercially compelling, operationally deliverable and aligned with the company's values and service offering.This role would suit an experienced Bid Manager or Senior Bid Writer looking to take the next step within a business that actively promotes from within and rewards success.MAIN DUTIES AND RESPONSIBILITIES:Manage the end-to-end bid process from pre-qualification through to final submission.Lead the production of high-quality tender responses for manned guarding and integrated security service opportunities across both public and private sector clients.Work within the company's Bid Management process to ensure all submissions are compliant, commercially competitive and delivered to the highest possible standard.Develop compelling bid content by collaborating with operational teams, Business Development, HR, Finance, Marketing and senior leadership.Produce persuasive written responses that clearly demonstrate the company's people-first approach, operational capability and value-added security solutions.Lead on complex proposals, coordinating internal stakeholders to deliver high-quality submissions within challenging deadlines.Develop and maintain bid libraries, case studies and supporting documentation to improve bid efficiency and consistency.Ensure all responses accurately reflect company strategy, service delivery models, compliance standards and unique selling points.Review tender documentation to identify key customer requirements, evaluation criteria and commercial opportunities.Develop compliance matrices and manage bid programmes to ensure all customer requirements are met.Coordinate storyboard reviews, internal evaluations and bid sign-off processes.Organise and chair bid review meetings, ensuring progress is maintained throughout the tender lifecycle.Support the development of innovative service solutions, mobilisation strategies, workforce planning, TUPE responses and social value commitments where appropriate.Submit completed tenders through customer procurement portals in accordance with all submission requirements and deadlines.Maintain effective working relationships with Directors, Business Development Managers, Operational Leaders and Subject Matter Experts across the business.Continuously review and improve bid processes, templates and governance to maximise efficiency and increase win rates.Support post-tender reviews to identify lessons learned and drive continuous improvement.ADDITIONAL RESPONSIBILITIES:Proofread and quality assure all bid documentation prior to submission.Support the planning and management of bid resources, priorities and project timelines.Assist in defining bid strategy and response structure for complex opportunities.Coordinate contributions from Finance, HR, Operations, Compliance and senior stakeholders.Assist with pricing schedules, mobilisation plans and supporting documentation where required.Ensure all submissions comply with customer procurement processes and company governance.Monitor bid progress and proactively resolve issues to ensure successful delivery.Support the ongoing development of bid content libraries, evidence documents and best practice processes.ESSENTIAL QUALITIES:Experience & KnowledgeProven experience within Bid Management, Bid Writing or Proposal Management.Demonstrable success producing winning tender submissions.Experience within Security Services, Manned Guarding, Facilities Management or another service-led environment would be highly advantageous.Strong understanding of public and private sector procurement processes.Excellent written English with exceptional attention to detail.Experience coordinating multiple stakeholders and managing complex projects.Previous experience managing or mentoring bid professionals would be advantageous.Skills & AbilitiesOutstanding written communication skills with the ability to produce persuasive, customer-focused responses.Ability to interpret complex tender documentation and translate requirements into compelling submissions.Excellent organisational and project management skills.Strong commercial awareness.Ability to work under pressure whilst managing multiple concurrent deadlines.Excellent stakeholder management and relationship-building skills.Highly motivated with a proactive, solutions-focused approach.Strong proofreading and editing capability.Excellent working knowledge of Microsoft Office applications.Experience using CRM and tender portal systems would be advantageous.COMPANY BENEFITSAnnual Bonus SchemeCompany PensionMobile Phone & LaptopCompany Benefits Scheme25 Days Holiday + 8 Bank HolidaysOngoing Professional DevelopmentGenuine Career Progression OpportunitiesThis is an opportunity to join a business that continues to set standards within the security industry through exceptional service, investment in people and a commitment to innovation. The role has become available due to continued business growth, providing an excellent platform for an ambitious Bid Manager looking to make a genuine impact within a highly respected national organisation.The company prides itself on developing long-term careers, promoting from within and creating a collaborative culture where employees are recognised and rewarded for their contribution.If you are looking for a role offering variety, responsibility and genuine opportunities for career progression within the Security Services sector, we would welcome your application for immediate consideration.Experience may include: Bid Manager, Senior Bid Writer, Bid Writer, Bid Coordinator, Bid Management, Proposal Manager, Proposal Writer, Tender Manager, Tender Writer, Content Manager, Security Services, Manned Guarding, Security SolutionsTPBN1_UKTJ

We are recruiting for a HR Manager with experience of Facilities. The location of this role can be either Heathrow or Manchester. 60 staff located at Heathrow and staff across several other UK locations Must have 5 - 10 years experience of HR, ideally CIPD level 7 Outline of the role: This role supports the smooth operation and growth of the business by ensuring effective people management, compliance, and a safe, well-maintained working environment. This role acts as the interface to co-ordinate with our health and safety consultants. The HR & Facilities Manager acts as a trusted point of contact for employees and management, ensuring HR processes run efficiently while facilities support business productivity. Duties Include: Well-structured HR processes covering onboarding, employee relations, and compliance & following employment policies. Recruitment and staff retention is key, coupled with succession planning for the departments. High employee engagement and clear communication across the business Strong experience in IT / System savvy Safe, efficient, and well-managed office and warehouse facilities, covering health & Safety. Manage recruitment, onboarding, contracts, employee records, and HR policies Support managers with employee relations, performance management, and disciplinary matters Ensure compliance with UK employment law and company procedures Support and ensure the company payroll is accurate. The main point of contact between the outsourced provider and the staff. Maintain HR systems, documentation, and reporting Track, analyze trends, report to management, OT, Sickness, Retention rates. Coordinate training, appraisals, and internal communications Support leadership with HR data and operational insights Must have: CIPD Qualifications -Min 5-10 years’ experience in HR role in UK employment law & HR best practice. Experience managing facilities, suppliers, or office operations Must have very strong IT skills/ system Savvy Strong English verbal and written communication skill

Job Title: Facilities Coordinator Salary: £18 - £22 per hour Location: City of London Type: Temporary - Ongoing Hours: 8:00am-4:00pm | Fully Office Based Are you an experienced Facilities professional with supervisory experience and a passion for delivering exceptional workplace services? Do you thrive in a fast-paced corporate environment where no two days are the same? We are currently recruiting for a Facilities Coordinator to join a prestigious financial services organisation based in the heart of the City of London. This is an exciting ongoing temporary opportunity to work from stunning, modern offices, leading essential facilities and post room operations while ensuring the highest standards of service delivery across the business. ⭐ Benefits ⭐ Competitive hourly rate of £18 - £22 per hour Ongoing temporary opportunity with a leading financial services organisation Stunning, modern offices in a prime City location Be part of a professional, collaborative and supportive team Varied leadership role with responsibility across facilities and office services Office Angels Boost Benefits, including shopping discounts, wellbeing support, vouchers and cashback rewards 📃 Job Duties 📃 Lead and support day-to-day Facilities Services and Post Room operations across the London office Ensure incoming mail is processed, tracked and distributed electronically within agreed service levels Maintain accurate daily service logs and operational records Coordinate meeting room setups and ensure rooms are prepared to an exceptional standard Monitor shared facilities inboxes, ensuring requests and enquiries are actioned efficiently Support onboarding activities, including access control administration and security compliance Produce weekly rotas and resource schedules to ensure adequate team coverage Liaise with couriers and external service providers to resolve operational issues ✔️ Requirements ✔️ Previous experience within a Facilities Team Leader, Facilities Coordinator, Workplace Services, Office Services or Corporate Post Room role Demonstrated supervisory or team leadership experience Experience working with postal services, courier management and booking platforms Knowledge of access control administration and workplace security processes Strong organisational skills with the ability to manage multiple priorities effectively Excellent communication and stakeholder management skills Proficient in Microsoft Office, particularly Excel Experience producing reports, managing service records and maintaining accurate documentation Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Junior Office Coordinator £30,785 per annum Central London Monday-Friday | 9am-6pm | Fully Office Based Are you looking for your first step into a professional office environment, or ready to take the next step in a role where you can learn, grow and build a long-term career? We're recruiting for an Office Coordinator to join a highly respected communications agency in the heart of London. This is an exciting opportunity to become part of a creative, fast-paced business where no two days are the same. Working at the centre of the business, you'll play a key role in creating a welcoming, professional environment for clients, visitors, and colleagues, while gaining valuable exposure to the exciting world of PR, communications and creative campaigns. This is the perfect role for someone who enjoys working with people, loves being organised, and wants to build a career within a supportive, ambitious, and collaborative business. Why apply? A fantastic opportunity to kick-start your career or take the next step in office support Join a collaborative, social and supportive team Work in a stylish, open-plan Central London office and be part of a creative, collaborative team that genuinely enjoys what they do Learn from experienced professionals across a successful and growing business Be part of a company that values curiosity, initiative, and personal development The Role As the Junior Office Coordinator, you'll be the face of the business and an integral part of the team, helping to ensure the office runs smoothly and every visitor receives an exceptional experience. Key responsibilities include: Welcoming guests and visitors and creating a positive first impression Managing reception and front-of-house activities Coordinating meeting rooms and hospitality requirements Organising couriers, deliveries, and office post Supporting office events, celebrations, and team activities Ordering and managing office supplies and stock levels Assisting with facilities and day-to-day office operations Providing general administrative support across the business About You We're more interested in attitude and potential than extensive office experience. You'll be someone who: Enjoys working with people and building positive relationships Is organised, proactive and dependable Takes pride in delivering excellent service Communicates confidently and professionally Enjoys solving problems and finding solutions Has a positive, hands-on approach Is curious, eager to learn and happy to get stuck in Thrives as part of a team Whether you're looking for your first office-based role or already have some experience in administration, hospitality, retail or customer service, we'd love to hear from you. The Culture This is a business that believes great work comes from great people. Collaboration, respect, curiosity, and ambition are at the heart of everything they do. You'll be joining a team that genuinely supports one another, celebrates success together and encourages everyone to contribute ideas, learn new skills and develop their career. It's an environment where you'll be trusted, challenged and given the opportunity to grow while working alongside talented people who are passionate about what they do. Based on the values, culture and responsibilities described in the role profile. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Facilities Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in London. The successful candidate will be responsible for providing the operational delivery of all Facility Management services. Key Tasks Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements Co-ordinate with FM Operations and Critical Service teams to deliver service level agreements Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising Comply with HSE requirements as outlined within the SLA and as instructed by the company policy Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities Report all accidents, occupational illnesses and emergencies in relevant books/documentation Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns Carry out Mail Room activities including receipt, sorting and distributing incoming and outgoing post to and from mail collection points, keeping post tray names up to date, ensuring areas are tidy and that uncollected post is distributed Check that printers and photocopiers are supplied with paper and change toner cartridges when required Monitor and maintain stationery levels Deliver goods received to correct destination/person Co-ordinate site waste and recycling arrangements Carry out statutory fire testing and associated checks Co-ordinate with Security and report any faults on access entry system where necessary Raise Purchase Orders for goods or services as required, in compliance of business controls at all times Approve invoices; goods received notes and statements for payment purposes Act as responsible person in line with DFA to carry out cost control function Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times Act as deputy in the absence of line management Provide and arrange cover for the FM team as defined by line management In addition to the tasks mentioned above, other activities and responsibilities may be individually defined Person Specification Strong PC skills, MS Office Self-motivated and resourceful Good administrative skills Well organised and good prioritisation and planning skills Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner Service orientated attitude combined with innovative thinking Knowledge and awareness of the facilities management industry Practical experience in working with supply partners to deliver a seamless, integrated service Customer services experience and the ability to communicate at all levels

Maintenance Coordination Supervisor Location: London Salary: Competitive, depending on experience + overtime Contract Type: Permanent Vector Recruitment Solutions are recruiting on behalf of our client for an experienced Maintenance Coordination Supervisor to join a growing property services business in London. This is an excellent opportunity for an experienced Coordinator, Scheduler or Planning Supervisor from the property services, facilities management, construction or maintenance sector looking to step into a leadership role. You'll oversee a team of Coordinators while ensuring projects are planned, scheduled, and delivered efficiently across the Damp, Roofing, and Restoration divisions. The Role Lead and support a team of Coordinators, ensuring high standards of customer service and operational performance Manage the scheduling of surveyors, engineers, tradespeople, and subcontractors to maximise productivity Coordinate maintenance projects from initial enquiry through to completion, ensuring jobs run smoothly and on schedule Act as the main point of contact for clients, contractors, and internal teams, providing clear communication throughout each project Monitor job progress, quality, documentation, and compliance using CRM and job management systems Review survey reports for accuracy and ensure quotations, invoices, and project information are completed correctly Support profitability by monitoring project performance, managing workflows, and resolving operational issues quickly About You Strong experience coordinating maintenance or repair works within property services, facilities management, construction, or a similar sector Previous experience coordinating damp, property restoration or roofing works. Previous supervisory or team leadership experience within a scheduling or coordination environment Experience coordinating tradespeople, surveyors, engineers, or subcontractors Strong organisational, planning, and diary management skills Excellent communication and customer service skills Commercial awareness with experience supporting quotations, invoicing, and project administration Confident using CRM or job management systems What's On Offer Competitive salary with regular salary reviews based on performance Monday to Friday, 8:00am 5:00pm Overtime opportunities Clear career progression towards Operations Management Join a growing business with a supportive team and genuine opportunities for development This is an ideal opportunity for an experienced Maintenance Coordinator, Scheduling Supervisor, Planning Supervisor, or Property Services Coordinator looking to take the next step into a leadership role with a growing organisation. Apply today or contact Kristian on 01737 452501 for a confidential discussion. TPBN1_UKTJ

Facilities & Property Operations Coordinator – Residential Portfolio A leading property management company based in Radlett is looking for an experienced Facilities & Property Operations Coordinator. This is a varied and hands-on position supporting a residential property portfolio. You will be responsible for keeping the physical side of the residential portfolio running smoothly, from planned maintenance and reactive repairs through to compliance documentation, inspections and larger improvement projects. You will work closely with Property Managers, Estate Managers, contractors and service providers, ensuring that works are properly instructed, tracked and completed, with accurate records maintained throughout. Key Responsibilities Manage planned preventative maintenance and remedial works from instruction through to completion. Coordinate reactive repairs and maintenance works promptly and efficiently. Manage day-to-day contractor and service provider relationships, monitoring performance and quality. Assist with contract tendering and annual supplier benchmarking. Obtain quotations where required, including for insurance claims. Maintain accurate records of facilities works, risk assessments and actions. Monitor compliance actions and proactively flag anything at risk of becoming overdue. Coordinate routine maintenance in a cost-effective manner while minimising disruption to residents and building users. Support Property Managers with refurbishment and larger improvement projects. Conduct regular site inspections and ensure buildings and assets are appropriately maintained. You will ideally have: Previous experience in facilities coordination, residential property management, ideally 2+ years. A sound understanding of statutory compliance requirements within residential buildings. Experience coordinating contractors, repairs, maintenance and multiple live works orders. The ability to prioritise effectively and follow works through to completion. Excellent communication and interpersonal skills. A confident and diplomatic approach to dealing with contractors, residents, clients and colleagues. Strong problem-solving skills and a practical, solutions-focused mindset. Experience with Qube, Datastation or CAFM/works management systems would be advantageous. Due to a very high number of applications, we are unable to come back to every candidate with feedback. If you do not hear from us within 48 hours, please assume that you have been unsuccessful on this occasion. Your CV will be registered with us, and we will keep you updated with any other positions that may be of interest. However please keep checking our website as new roles will be updated daily, Unico Recruitment London wishes you the best of luck in your job search. Unico Recruitment London operate as an independent recruitment agency with over 20 years of experience supporting clients and candidates nationally across the UK

FACILITIES COORDINATOR - LONDON Your new company We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new role Your duties will entail, but are not limited to the following: Oversee the day-to-day running of office facilities and building services. Ensure smooth delivery of all FM services (cleaning, security, maintenance). Schedule and monitor planned preventive maintenance (PPM) and reactive repairs. Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene). Maintain HSE records and ensure compliance with regulations. Act as Fire Marshal and assist with emergency procedures. Conduct risk assessments and safety audits. Manage third-party suppliers and contractors. Negotiate contracts and monitor service level agreements (SLAs). Coordinate office moves, seating plans, and space optimisation. Oversee signage, car parking, and building access systems. Maintain security systems (CCTV, access control, alarms). Oversee telephony and IT infrastructure support. Manage stock of office supplies and equipment. Handle purchasing, invoicing, and cost control. Act as first point of contact for facilities-related issues. Manage work orders and escalate unresolved problems. Assist with facilities budgets and financial reporting. Track spending and identify cost-saving opportunities. Support refurbishment projects, sustainability initiatives, and office fit-outs. Ensure environmental impact reduction through recycling and energy-saving measures. Respond to urgent maintenance issues and workplace incidents. Participate in business continuity and disaster recovery planning. Supervise reception or volunteer teams where applicable. Provide cover and training for junior staff. What you'll need to succeed Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely) What you'll get in return Job role in the heart of London London weighted salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Facilities & Property Co-ordinator Central & South RegionLocation: Flexible (Central & South Region regular travel across the region and occasional national travel)Salary: £30,000 £40,000 per annum (depending on experience)Job Type: Full-Time, Permanent (Monday Friday, with flexible operational support)Industry: Facilities ManagementAbout the RoleAre you a proactive Facilities or Property professional looking to take the next step in your career with a leading financial advice firm?our client is seeking an energetic and organised Facilities & Property Co-ordinator to join our team. Acting as the primary regional contact, you will support the effective operation, maintenance, compliance, and administration of our diverse property portfolio across the Central & South region.This dynamic role blends hands-on operational facilities management, landlord liaison, compliance monitoring, and project coordination. You will work closely with our Head of Facilities and operational business leaders to ensure our offices remain safe, compliant, highly professional, and fit for purpose.Key ResponsibilitiesFacilities Management: Serve as the regional first point of contact for facilities queries, conduct regular site audits, monitor service levels, and coordinate office moves, relocations, and reconfigurations.Property Administration: Assist in managing leasehold properties, monitor key lease events/break dates, liaise with landlords/managing agents, and support property surveys and dilapidations.Health, Safety & Compliance: Ensure statutory compliance across all regional offices, coordinate testing and servicing, monitor permits to work, and assist with risk assessments.Contractor & Supplier Management: Coordinate regional service providers, review contractor performance, and enforce site rules and safety policies.Project Support: Assist with office acquisitions, integrations, refurbishments, and fit-out programmes.Administration: Produce regional KPI reports, track facilities budgets, and handle invoice processing.What We Are Looking For (Person Specification)Essential Requirements:Experience: Minimum 3 years in Facilities Management, Property Management, or Workplace Services managing a multi-site regional portfolio.Compliance & Contractor Knowledge: Strong understanding of H&S legislation, managing contractors, CAFM systems, and landlord/managing agent liaisons.Licence: Full UK Driving Licence with a willingness to travel across the region regularly.Qualifications: IOSH Managing Safely (or willingness to obtain within 12 months).Skills: Excellent stakeholder management, strong organizational and problem-solving abilities, high attention to detail, and proficiency in MS Office.Desirable Requirements:IWFM Level 3/4 qualification, NEBOSH General Certificate, or property/project management qualifications (e.g., PRINCE2, APM).Professional membership with IWFM or a related body.TPBN1_UKTJ

OFFSHORE METHODS ENGINEERS - PIPELINES - CONTRACT SURREYTo be considered for the role, candidates must be eligible to work in the UK without sponsorship.Our Client, a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore, is currently looking for multiple Offshore Methods Engineers - Pipelines to join the team in Surrey with possibility of offshore trips when required.Woodland Consultancy Services welcomes applications from all suitably qualified candidates and assesses applicants based on skills, experience and suitability for the role.REQUIREMENTS:Experience: Proven within construction methods activities for pipeline landfall in project context within the Energy or Oil&Gas industryEducation: relevant degree or diplomaCertificates: OEUK medicalTechnical skills: team management, pipeline methods, landfall methodsRESPONSIBILITIES:Administer the working programme to ensure its implementation in accordance with plans, design and specificationsBe responsible for interpretation, implementation and improvement of the proposed design solutionsInitiate and maintain filing system, document review and distribution, through subordinate staffMonitor and coordinate all phases of the work progress and review procedures, reports and calculations of subordinate engineers, ensuring that deliverables, equipment, facilities and services meet specified requirementsEnsure technical coordination with Client, including attendance at interface meetingsCoordinate with the technical responsible on board of the vessel, in addition to providing backup to the installation team and advising the Vessel management on technical aspects of the jobBe additionally responsible for ensuring that all checklists and other installation records are completed in accordance with the procedures and passed to the QC Coordinator for compilationParticipate to the critical offshore tasks to ensure their performance according to methodology and ensure the relevant feedback and lesson learnedAttend sites and carry out inspections to ensure that all the requirements have been metRATE :Please quote what limited company hourly rate you would be looking for.DURATION: Start ASAP. 6-12 month contract.WORK PATTERN: Hybrid working of 3 days in the office and 2 days working at home.BENEFITS: Limited Company contract Outside IR35.We are instructed to only submit to our Client candidates whose qualifications and experience match clients specifications and can work in the UK.For more information please contact Suzanne WoodTPBN1_UKTJ

This job is with Winston Taylor, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. At Winston Taylor, we set the standard, together. Winston Taylor is a transatlantic law firm built for the businesses, people, and markets driving capital and innovation. Here, you're in the room. In the action. Sleeves rolled up. You'll work with leading clients. Disruptors. Fast-growth companies. And help them to stay one step ahead of the moment and make critical decisions that shape their future. We're present in the U.S., U.K., Europe, Latin America, and the Middle East, combining the scale and speed that clients demand. You'll be trusted with real responsibility from the outset and build experience through hands-on work. We take your progression personally. We provide the platform. You shape the work around your goals and aspirations. Step into the moments that matter. Join Winston Taylor. At Winston Taylor, we're shoulder to shoulder with our clients when the stakes are highest. The same mindset drives our Workplace team. We're looking for a Workplace Projects and Contracts Coordinator who thrives on keeping complex initiatives moving, cutting through competing priorities, and delivering results. You'll coordinate workplace projects, contracts, suppliers, and property operations, ensuring critical initiatives stay on track and stakeholders have the information they need to make decisions. This is an opportunity to take ownership of high-impact work, build trusted relationships across the business, and help shape the environments that support our people and drive performance. • Drive the delivery of workplace projects, including office relocations, refurbishments, fit-outs, sustainability initiatives, and workplace improvement programs., • Own project coordination, keeping plans, budgets, timelines, risks, and stakeholder communications moving forward to achieve successful outcomes., • Lead contract administration activities, track supplier performance, and ensure commercial commitments, renewals, and procurement deadlines are met., • Deliver accurate property, lease, compliance, and financial reporting that supports informed business decisions and strong operational governance., • Experience coordinating projects within workplace, facilities management, property, real estate, or corporate services environments., • Proven ability to manage competing priorities, solve problems under pressure, and deliver results against demanding deadlines., • Strong understanding of supplier management, contract administration, and procurement processes within a commercial environment., • Excellent organizational, reporting, and stakeholder management skills, with confidence working with budgets, governance documentation, and performance data. _

Join our dynamic Rapport team as a.You will be based at a prestigious fashion company in the heart of London.This role combines reception duties with facilities management.Monday-Thursday, shift rota basis between 8 AM and 5:30 PM).Enjoy exclusive travel and grocery discounts, plus life assurance an

FACILITIES COORDINATOR - LONDON. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. Oversee the day-to-day running o

Coordinate planned, reactive and remedial works from instruction through to completion.