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Personal Assistant & Project Coordinator to the Founder & CEO \n Location: Grantham, Lincolnshire (Hybrid) \n Salary: £32,000–£40,000 per annum (depending on experience) \n Job Type: Full-time \n Join a Fast-Growing Property Development Business \n The iLiving Group is an ambitious property investment, development and asset management company delivering residential and mixed-use developments across the UK. \n As our business continues to grow, we’re looking for an exceptional Personal Assistant & Project Coordinator to work directly with our CEO. \n This is far more than a traditional PA role. \n You’ll become the CEO’s trusted right hand, helping coordinate projects, organise priorities, keep the business moving and ensure nothing falls through the cracks. \n If you love organisation, enjoy solving problems, and take pride in keeping people accountable, we’d love to hear from you. \n About the Role \n You’ll support the CEO across a wide variety of business activities, from diary management and meeting preparation through to coordinating development projects, monitoring team progress and ensuring actions are completed. \n No two days are the same. \n One day you may be organising investor meetings, the next coordinating consultants on a development project, preparing reports for management meetings or following up with the team to ensure deadlines are met. \n You’ll become the central point of coordination across the business. \n Personal Assistant Support \n • Manage the CEO’s diary, appointments and meetings. \n • Prioritise emails and correspondence. \n • Prepare meeting agendas and take clear action notes. \n • Track actions arising from meetings and ensure they are completed. \n • Organise travel, accommodation and business events. \n • Prepare presentations, reports and business documents. \n • Assist with confidential business matters. \n Project Coordination \n Support the delivery of projects across the business by: \n • Maintaining project plans and trackers. \n • Monitoring progress against deadlines. \n • Chasing outstanding actions. \n • Coordinating communication between internal teams and external consultants. \n • Escalating risks or delays to the CEO. \n • Producing regular project updates. \n • Ensure the CEO has accurate, organised information for weekly and monthly reporting. \n • Collate information into concise management reports and dashboards. \n • Review reports for completeness and consistency before they reach the CEO. \n • Chase outstanding reports and actions. \n • Develop and maintain standard reporting templates. \n • Ensure department managers and external consultants submit reports in an agreed format and on time. \n Management Reporting \n Operations Support \n Help improve the day-to-day running of the business by: \n • Coordinating weekly operations meetings. \n • Monitoring business KPIs and action plans. \n • Keeping project dashboards up to date. \n • Supporting recruitment and onboarding. \n • Assisting with business improvement initiatives. \n • Ensuring information is organised and easily accessible. \n Systems & Process Coordination \n You won’t be expected to write every Standard Operating Procedure (SOP), but you will help ensure our systems remain organised and up to date by: \n • Monitoring progress of department managers as they create and update their own SOPs. \n • Following up on outstanding documentation. \n • Maintaining a central SOP library. \n • Ensuring documents are filed correctly and remain current. \n • Identifying gaps and ensuring ownership is assigned. \n Communication \n Work closely with: \n • The CEO \n • Property Management Team \n • Finance \n • Architects \n • Planning Consultants \n • Contractors \n • Solicitors \n • Investors \n • Virtual Assistants \n • External suppliers \n to ensure projects continue moving efficiently. \n About You \n • Happy to help develop, implement and continually improve procedures, systems and structures where appropriate to support the growth of the business. \n • A solutions-focused mindset, with the confidence to identify areas of the business that could be improved and proactively recommend practical solutions. \n • Exceptionally organised. \n • Proactive and self-motivated. \n • Calm under pressure. \n • Professional and highly trustworthy. \n • Confident communicating with people at all levels. \n • Comfortable managing multiple priorities. \n • Solutions-focused with excellent attention to detail. \n • Able to work independently and take ownership of tasks. \n Essential Skills \n Previous experience as a Personal Assistant, Executive Assistant, Office Manager or Project Coordinator. \n • Excellent organisational skills. \n • Strong written and verbal communication. \n • High attention to detail. \n • Excellent time management. \n Experience using Asana or similar task management software. \n • Good IT skills, including Microsoft Office and Google Workspace. \n • Ability to prioritise effectively. \n • A positive, can-do attitude. \n Good IT skills, including Microsoft Office and Google Workspace. \n • Ability to prioritise effectively. \n • A positive, can-do attitude. \n Desirable Experience \n • Property \n • Construction \n • Professional Services \n • Project Coordination \n • CRM or project management software (such as ClickUp) \n • AI productivity tools \n What Success Looks Like \n Within your first three months, you’ll have: \n • Built a strong understanding of the business and our projects. \n • Implemented clear project and action tracking. \n • Helped reduce the CEO’s administrative workload. \n • Established effective follow-up processes for meetings and actions. \n • Organised and maintained our central SOP library. \n • Improved communication and accountability across the team. \n • Become a trusted member of the leadership team. \n What We Offer \n • Competitive salary of £32,000–£40,000 depending on experience. \n • Opportunity to work directly with the CEO of a growing property business. \n • A varied and rewarding role with genuine responsibility. \n • Career progression as the business expands. \n • Supportive and ambitious working environment. \n • Exposure to exciting development and investment projects. \n \n \n \n \n \n \n \n

Role : Small Works ManagerLocation: Larkhill (On-site)Salary: Up to £42,000 + Company Car or Car AllowanceHours: Monday to Friday, 8:00am 5:00pmAbout the RoleWe're looking for an experienced and motivated Small Works Manager to oversee the delivery of a wide range of refurbishment and planned maintenance projects across a large residential property portfolio.This is an excellent opportunity to join a busy, professional team managing programmes including damp and mould remediation, kitchen and bathroom replacements, internal refurbishments, and other planned improvement works.You'll be responsible for ensuring projects are delivered safely, on time, within budget and to the highest quality standards.Key Responsibilities Manage multiple small works and refurbishment projects simultaneously from inception through to completion.Oversee contractors and subcontractors, ensuring high standards of workmanship, safety and customer service.Produce project scopes, specifications, procurement documentation and tender packages.Monitor project costs, budgets and financial performance.Ensure projects are delivered in accordance with contractual obligations, programme requirements and quality standards.Maintain accurate project documentation, reports and compliance records.Ensure full compliance with Health & Safety legislation, CDM Regulations and asbestos management requirements.Build strong relationships with clients, residents, contractors and internal stakeholders.Identify risks, resolve issues quickly and drive continuous improvement across project delivery.About YouYou'll have proven experience managing refurbishment, maintenance or construction projects and be confident overseeing multiple contractors across a fast-paced environment.You'll also bring:Experience in project, contract or planned works management.Strong knowledge of construction methods and property maintenance.Excellent contractor management and customer service skills.Commercial awareness with experience managing budgets and project costs.Good reporting, organisational and communication skills.A recognised qualification in Construction, Building, Property or Project Management (or equivalent experience).Good understanding of CDM Regulations and Health & Safety legislation.SMSTS or equivalent qualification (desirable).Proficiency with Microsoft Office and MS Project.Full UK Driving Licence.Ability to obtain SC Security Clearance.What's on Offer Salary up to £42,000Company car or car allowance25 days annual leaveCompany pension with employer contributionPrivate medical coverLife assuranceLong-term career progression within a growing organisationIf you're an organised and commercially aware project professional who enjoys delivering high-quality refurbishment and maintenance programmes, we'd love to hear from you.TPBN1_UKTJ

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