Pharmacy Programme Manager - Medicines Automation
5 days ago
Liverpool
Job overviewWe are seeking an experienced Programme Manager to lead the Medicines Automation Programme at Aintree Hospital. Your work will directly improve patient safety, support clinical teams, and modernise how medicines are stored, accessed and managed across the hospital.This role will oversee three key projects:• Deployment of automated drug cabinets across all clinical areas• Refurbishment of medicines rooms• Clinical and digital change to support safer, more efficient medicines managementYou will manage delivery across clinical, digital, and estates teams, ensuring strong governance, clear communication and timely implementation.This role offers the chance to solve complex problems, coordinate diverse teams, and deliver a genuinely high‑impact programme that will change daily practice for thousands of staff and patients.If you thrive in fast‑paced environments, enjoy leading large‑scale change and want to be at the forefront of digital medicines innovation, this programme offers the scope, visibility and challenge to make a real difference.Main duties of the jobMain Duties of the Job• Lead the full lifecycle of the medicines automation programme• Coordinate multi‑disciplinary teams and external partners• Oversee programme governance, reporting, risk management and benefits realisation• Support clinical engagement, training, workflow redesign and digital adoption• Ensure alignment with Trust priorities, including the future Electronic Patient RecordWorking for our organisationLiverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.For roles at Liverpool Women’s, visit their careers page.Detailed job description and main responsibilitiesProgramme and Project Delivery• Lead multiple large, inter‑related projects, ensuring clear plans, milestones, risks, and dependencies are managed throughout.• Apply PRINCE2 and MSP methodologies to structure delivery and maintain high programme standards.• Develop and maintain project documentation, business cases, benefits profiles, resource plans and progress reports.• Ensure strong governance frameworks are in place to support decision‑making and assurance.Performance, Quality and Risk• Monitor progress against project initiation documents and business cases, adjusting plans as needed.• Identify, evaluate and manage risks and issues, escalating concerns where necessary.• Lead post‑implementation reviews and lessons‑learned exercises to improve future programme work.• Develop and track Key Performance Indicators and Critical Success Factors across all programmes.Stakeholder Engagement and Communication• Work closely with clinical teams, senior managers, service leads, digital teams and external partners to support safe and effective delivery.• Provide regular updates to stakeholders and present programme information to a wide range of audiences.• Support cross‑organisational working, sharing best practice across departments and external NHS bodies.Change and Benefits Realisation• Support business change activities, including workflow redesign and process improvement.• Ensure programmes align with organisational strategy and deliver measurable benefits in productivity, quality, safety and compliance.• Facilitate the transition of new services and technologies into business‑as‑usual.Management and Leadership• Provide leadership to project staff and multi‑disciplinary teams, ensuring effective motivation, direction and communication.• Manage performance, support staff development and contribute to the recruitment process.• Oversee budgets associated with programme delivery, escalating cost pressures as required.Professional Standards and Governance• Ensure compliance with local and national policies, including equality, diversity, confidentiality, infection prevention and information governance.• Provide training within areas of expertise and support audit readiness internally and externally.Person specificationQualificationsEssential criteria- Relevant first degree or equivalent- Relevant advanced Diploma, other higher degree or equivalent A clinical, nursing or therapies qualification for those projects requiring clinical expertiseDesirable criteria- Formal project management qualification (PRINCE2 Practitioner or MSP Foundation)ExperienceEssential criteria- Experience of working in a programme management environment- Substantial experience of managing a series of complex, large inter-related projects- Substantial experience of managing a series of complex, large inter-related projects- Substantial experience of using Microsoft Office applications- Working with colleagues at all levels including clinicians- Working on unfamiliar topics requiring rapid assimilation of new technical knowledge- Teaching and presentation skills- Experience of delivering change management initiatives- Analyses of non routine data, interpretation and resolutionDesirable criteria- Experience of working in a NHS environmentKnowledgeDesirable criteria- A good understanding of the application of information and IT systems to support patient careSkillsEssential criteria- Ability to lead a team of diverse individuals to deliver programmes and projects to meet aims and objectives- Thorough understanding of the benefits of using Programme management standards and the ability to adapt these to meet the requirements of the programme.- Plan programmes and projects which impact across clinical and non clinical areas.- Ability to manage independently and make decisions in line with organisational Strategy and objectives.- Ability to check own and others work to ensure all products are of a high quality- Ability to frequently concentrate for prolonged periods of time, managing interruptions as appropriate.OtherEssential criteria- Excellent interpersonal and facilitation skills- Excellent oral and written communication skills- Experience of dealing with and communicating complex and contentious information- Excellent negotiation, motivation and influencing skills- Ability to persuade senior managers and frontline staff of the importance of the project or programme- Ability to present programme and project management techniques and tools in a non technical format.- Ability to delivery presentations to a large audiencePlease ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application. Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role. Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months’ of their 18^th birthday.The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £26.50 (standard disclosure) or £54.50 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures.Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Please note: new entrants to the NHS will commence on the first pay point of the relevant band.