Crewing Coordinator
13 hours ago
Portsmouth
Company Overview OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Crewing Coordinator to join our Topside Division. Location • Edinburgh/Portsmouth, United Kingdom. Core Purpose • To support the sourcing, interviewing, and onboarding of offshore personnel while working closely with the Personnel Team, Project Managers, and the Senior Recruitment/Personnel Lead., • The role ensures that the company engages suitable subcontractor candidates by coordinating recruitment activities, maintaining accurate personnel records, and supporting proactive sourcing initiatives. Key Responsibilities and Accountabilities • Act as the first point of contact for recruitment enquiries and vacancy updates., • Support the Project and Personnel Teams to ensure sufficient personnel are scheduled for current and upcoming projects., • Assist in identifying potential vacancies and initiating recruitment activity when required., • Maintain and develop a talent pool of suitable offshore candidates., • Actively source, identify, and engage prospective contractors through direct outreach, networking, industry platforms, and other proactive methods., • Use ATS (Application Tracking System) tools, such as Firefish, to track candidates, manage pipelines, and maintain accurate, up-to-date records., • Engage target audiences and potential candidates via relevant social media channels, job boards, and professional networks to promote vacancies and improve candidate flow., • Coordinate interviews, screen applicants, and assist with the selection process., • Assist with the onboarding of new offshore personnel, ensuring all certifications and documentation are complete and up to date., • Maintain and update the recruitment database for offshore personnel., • Liaise with operational leads to collect personnel performance feedback as required., • Support the preparation and administration of tenders, contracts, and variation orders for offshore personnel., • Assist in compiling information for IR35 determinations for relevant offshore personnel. Skills and Experience • Strong communication and interpersonal skills, with the ability to communicate clearly and confidently with individuals at all levels, including via telephone., • Ability to organise and prioritise workloads effectively., • Experience using ATS or recruitment management systems, such as Firefish, to manage candidate pipelines and recruitment workflows efficiently., • Excellent organisational skills, with strong attention to detail and accuracy., • Ability to contribute to the improvement of processes, systems, and ways of working., • Strong problem-solving skills, with the ability to think practically and provide timely support., • Proactive in approach, with the ability to anticipate needs, take initiative, and seek guidance when required. Qualifications • Minimum of three years’ experience in an administrative or coordination role., • Proficient in IT skills, including Microsoft Word, Excel and PowerPoint. We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.