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Our law firm client is seeking an experienced Legal Practice Assistant to support a busy team of attorneys in our Uniondale, NY office. This role requires someone who is proactive, highly organized, and accustomed to handling multiple priorities in a fast-paced legal environment. This law firm has 2 openings: 1. supporting the Litigation Team & 2. Acting as a Floater Located in Uniondale NY About the Role The Practice Assistant will manage a wide range of administrative and document-production tasks. This person should be comfortable taking ownership of assignments, shifting between projects quickly, and working both independently and in collaboration with others. Strong attention to detail and the ability to maintain accuracy under tight deadlines are essential. Key Responsibilities • Provide daily support to several attorneys, anticipating needs and adjusting to individual workstyles and priorities., • Draft, revise, format, and finalize correspondence, contracts, and other written materials., • Prepare and edit litigation documents—such as pleadings, motions, and other case filings—and ensure they meet court formatting requirements., • Submit filings through electronic court systems (NYSCEF, ECF, AAA) and monitor confirmation notices., • Manage attorney calendars, including scheduling meetings, conference calls, and virtual conferences., • Open new client matters, prepare engagement paperwork, and maintain accurate records in firm systems., • Enter attorney billable time, track expenses, and assist with reimbursements., • 5+ years of law firm experience in litigation or related support is highly preferred., • Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint., • Ability to type at least 55 WPM and strong experience with advanced formatting and document styling., • Familiarity with legal software such as Intapp, iTimekeep, and Chrome River (or similar platforms)., • Strong multitasking skills and the ability to meet deadlines without sacrificing accuracy., • Full-time, Monday to Friday | 9:00 AM – 5:00 PM, • Hybrid work structure: three days onsite and two remote (flexibility to work overtime as needed)

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This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.In t

Job Description Join a leading accounting firm on Long Island, providing comprehensive financial, accounting, and tax services to businesses and individuals. Our firm is known for its professionalism, supportive culture, and commitment to delivering personalized client service. We’re seeking a Receptionist / Administrative Assistant to be the welcoming face of our office and support our growing team. Why Join Us • Work in a highly respected Long Island CPA firm with a collaborative, team-oriented environment., • Gain valuable experience in the accounting and finance industry., • Enjoy overtime pay during Tax Season (Jan 15 – Apr 15) for Saturday hours., • Competitive compensation package with opportunities to learn and grow. Key Responsibilities • Greet and assist clients and visitors with a professional and friendly demeanor., • Answer and route incoming calls; handle client inquiries promptly., • Manage staff calendars, appointments, and scheduling., • Perform general administrative duties including filing, data entry, and mail processing., • Maintain tidy and organized reception and public office spaces., • Draft and send client correspondence via email and written communication., • Support accounting staff with administrative projects as needed. Qualifications • High school diploma or equivalent (Associate’s degree a plus)., • 1+ years of receptionist or administrative experience required., • Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel)., • Experience in an accounting or professional services environment preferred., • Excellent verbal and written communication skills., • Strong organizational skills with attention to detail., • Ability to multitask and thrive in a fast-paced office., • Must be legally authorized to work in the U.S., • On-site position only - no remote or hybrid work. Compensation A reasonable estimate for this position is $50,000 – $60,000 per year, based on experience and qualifications, in accordance with the New York State Pay Transparency Law. Equal Opportunity Employer We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Job Description Who We Are: At Community Mainstreaming, our mission is to support individuals with developmental disabilities in living fulfilling, independent lives. Through our comprehensive services, we promote inclusion and empower those we serve to thrive within their communities. We are driven by compassion, innovation, and a strong commitment to making a difference. Learn more about our impactful work at communitymainstreaming.org. Overview: The Administrative Assistant plays a crucial role in supporting the operational management of Community Programs. This position involves collaborating with Supervisors to enhance internal systems for greater efficiency and effectiveness. The role also ensures compliance with organizational standards and maintains the integrity of all program-related data. Why You’ll Love Working With Us: A supportive, inclusive team culture where your contributions make a real difference. The chance to work for an organization that transforms lives and empowers individuals with developmental disabilities. Opportunities for career advancement and professional development. Minimum Qualifications: • High school diploma or equivalent required; associate degree or higher preferred., • Previous experience in administrative support or data management is advantageous., • Strong attention to detail and ability to handle confidential information., • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with data entry and reporting tools., • Excellent communication and interpersonal skills for effective collaboration with staff, families, and external providers., • Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment., • Dental Benefits: Employer-paid., • Vision Plan, • Accident Insurance, • Critical Illness Insurance, • Pet Insurance, • Identity Theft & Fraud Protection, • Legal Services, • 403(B) Retirement Plan: Organization match of up to 5%., • Life Insurance: 100% employer-paid, coverage of 1x annual salary., • Tuition Assistance, • Section 125 Flexible Spending Program, • Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours., • Up to 48 hours of personal time per calendar year. Pay: $45,000 - $48,000/year What You Will Do: • Assist with enrolling new participants in software systems, ensuring all documentation is completed and processed accurately., • Update and maintain accurate participant records in the system., • Coordinate with program teams to ensure smooth transitions for new enrollees., • Create, type, photocopy, collate, edit documents and presentations, and perform other clerical functions., • Arrange meeting dates and locations, notify participants, track attendance, and prepare meeting materials., • Review and manage CHOICES profiles., • Conduct regular reviews of program records to ensure compliance with regulatory standards., • Maintain a detailed log of compliance findings and ensure corrective actions/documents are tracked, implemented, and uploaded to eVero., • Collaborate with relevant departments to address any discrepancies or issues identified during the review process., • Manage and report on tracking system data for evaluations, training, and service notes., • Actively participate in and record minutes for department meetings. Work Hours/Schedule: Full-time, 40 hours per week. Monday through Friday, 10:00 AM to 6:00 PM *Primarily office-based, with potential for remote work depending on program needs and flexibility as needed. Community Mainstreaming Associates is an equal opportunity employer.