Administrative assistant remote jobs in Hempstead, New YorkCreate job alerts

Job Description About Us: Over the course of our 30-year history, ABC Stone has had the honor of forging relationships with the world’s premier architects, designers, and visionaries. We pride ourselves on being an essential resource and trusted partner to our clients. We understand that no two projects are ever the same, which is why our service is tailored to the exact needs of our clients. At this exciting time in our company, ABC stone has an opportunity for an experienced Accounting Administrative Assistant with extensive resale certificate experience to join our growing team. Job Summary: Provides administrative support to ensure efficient operation of the office. Has excellent communication skills, ability to multitask, and prioritize work in a fast-paced environment. The Accounting Administrative Assistant is a crucial part of our team, providing support to ensure the smooth operation of our organization. To be successful in this role, the ideal candidate will have prior advanced experience specifically focusing on the maintenance and verification of sales tax exemption and resale certificates. This individual will be detailed oriented, organized and possess strong administrative and communication skills to ensure tax compliance and facilitate smooth sales transactions. The Accounting Administrative Assistant will work under moderate supervision and will be gaining or has attained full proficiency in payables and receivables discipline. If this sounds like you we invite you to apply! Supervisory Responsibilities: • Data entry of non-inventory bills, • Enter all owner distributions weekly/monthly as well as all rent, property tax or utility bills from landlords, • Create & maintain Accounts Payable documents and records in both electronic and physical formats “Due & Paid.”, • Record & obtain supporting documentation of expenses, • Deposit checks in bank account via remote deposit (A/R), • Office purchasing - order, maintain, track & stock for all Amazon and office vendors (Supplies spreadsheet & toner spreadsheet for budgeting), • Receive and distribute incoming mail, • General account reconciliations & recordkeeping as directed, • Maintain daily truck sheet (electronically), • Responsible for all vendor autopayments, retrieval of online invoices, entering and maintaining payments (utilities, electric and internet for all locations), • Pay all online & vendor portal bills, & enter and apply payments in SPS, • Assist with Supplier payments, retrieving and filing confirmations. Entering exchange rates and confirmations in accounting software (SPS), • Maintain “accounting” email – research, distribute/address accordingly, • Reconcile vendor accounts via monthly statements, • Assist in all general daily AP & AR office functions, • Ability to grow into the role of A/R back-up support, • Knowledge of and exposure to Resale Certificates (request, obtain, explain & keeping up to date records in company system)., • Certificate Management, • Review, process, and track all incoming resale certificates, • Maintain and update an accurate, organized database of all current and valid certificates, • Work proactively to collect renewed and updated certificates from customers to ensure continued tax compliance, • Compliance Support, • Verify the validity of certificates received, ensuring meeting state specific requirements, • Identify and flag expired, missing or invalid certificates, • Collect necessary information from clients to resolve certificate-related issues, • Administrative Support, • Respond to client and internal inquiries regarding resale certificates in a professional and timely manner, • Prepare reports as needed and requested by Management, • Upload, file, and enter, • Communication, • Communicate with clients to request, follow-up on and confirm certificate, • Collaborate with sales, A/R Supervisor, Controller and CFO to address sales tax-related issues, • Assist in EOM activities and procedures to ensure that all vendors are up to date, • Communicate with vendors regarding billing/account issues, ACH & autopayments, • Add new vendors in system & obtain W9 for filing/reporting, • Enter new daily bank activity (payments & journal entries), • Mail all vendor/supplier checks as directed, • Support general office operations by performing various administrative tasks as needed, • Overtime as needed, due to needs of the business may at times be mandatory, • Must be able to work independently or as part of a team, • Must have a strong work ethic and desire to contribute to a growing company, • Must be reliable, proactive, and able to maintain a high level of professionalism and confidentiality., • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Excellent organizational skills and attention to detail., • Excellent time management skills with a proven ability to meet deadlines., • Strong analytical and problem-solving skills., • Ability to prioritize tasks and to delegate them when appropriate., • Ability to function well in a high-paced and at times stressful environment., • Accomplished lead member of a successful team implementing sales tax software (Avalara a plus), • Proficient with Microsoft Office Suite or related software., • High school diploma or equivalent, Associate’s Degree in Business Administration or Accounting Principles preferred, • Certification in office administration with Bookkeeping, • Proven experience as an administrative assistant or relevant experience, • Strong knowledge of office procedures and administrative tasks, • Experience in an accounting, finance, or sales environment, particularly with tax-related documents is essential, • Proficient in MS Office (Word, Excel, Outlook, PowerPoint), • Experience with database management and electronic filing systems (Avalara a plus), • Exceptional organizational and time management skills, • Excellent written and verbal communication skills, • Ability to prioritize and multitask in a fast-paced environment, • Strong attention to detail and problem-solving skills, • Critical thinking skills and ability to resolve administrative issues, • Cooperative attitude with an ability to work as part of a team, • Prolonged periods of sitting at a desk and working on a computer. Salary range $26 - $33. Compensation will be aligned with your expertise and experience. Salary will be determined based on a candidate's skills, education, and relevant work experience. Please Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship. The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

A successful designer with European sensibilities is looking for a Personal Employer to assist with a variety, administrative, personal, and organizational duties. The assistant will work with the principal at her home on the Upper East Side and the studio in Long Island City. The role is hybrid-3 days in person, 2 days remote and 2 months during the winter fully remote when the principal lives overseas. There a 2 cats in the home so being an animal person a must. This is a new position. About the Job: • Schedule appointments, meetings and lunches - both businessand personal, • Managing and drafting correspondence, • Coordinate travel (private, commercial, business and personal) using travel agent, • Research hotels for trips, • Keep an ever-changing, busy calendar (business and personal), • Event planning, • Pay bills, • Place orders for materials for the studio, • Research and hire seamstresses, • Assist new hires with finding housing and the visa process when needed, • Track investments and create basic spreadsheets, • Be the point of contact with accountants, • Gather info for tax returns, • Personal shopping and errands, • Oversee the work of vendors, home projects, and housekeeping, • Assist with vet appointments (2 cats), • Research and hire vendors for home renovation projects when needed, • Make dinner reservations, • Event planning, • Coordination with staff at other properties for visits, • Be the point of contact with the management company for the residence in London, • Some off-hour availability required About You: • Minimum of 6 years of experience as a Personalor Executive PersonalAssistant, • BA/BS from a college or university, • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Excel), • High level of discretion and understanding of confidentiality, • Great time management, • Polished, professional demeanor, • Proactive go-getter; no task is too big or too small, • Outstanding communication skills Salary, Reimbursement for Health Benefits, Paid Vacation Hours: 9-5

Job Description Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to join the Garden City Office. The Legal Assistant will provide advanced administrative and legal support across our firm’s footprint, ensuring the smooth operation of case management, document preparation, and client coordination. The ideal candidate will possess a strong legal background, with expertise in handling complex litigation support tasks, superior organizational skills, and a proactive approach to managing attorney schedules and case progress. This individual will demonstrate professionalism in client interactions, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role. Overall Responsibilities: • Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents., • Assist with electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling., • Communicate with courts, clients, experts, opposing counsel, and co-counsel, keeping attorneys updated on case status and tracking deadlines., • Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters and interpreters as needed., • Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system., • Perform data entry, process expense reports, check requests, and manage large mailings; assist with document formatting, proofreading, and editing to ensure clarity and accuracy., • Transcribe dictation, type documents, and arrange travel accommodations as necessary., • Record and securely store client information, assisting with attorney marketing tasks and supporting overflow work for other attorneys as needed., • Collaborate on team projects, follow office workflow procedures for maximum efficiency, and perform general administrative and clerical duties as required. Qualifications: • 3+ years of experience in general litigation, • Associate’s degree or higher preferred., • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams., • Highly proficient with case management systems and other software applications., • Knowledge of State and Federal Court E-Filing., • Proficient in multi-tasking, with strong attention to detail, excellent communication, and organizational skills., • Ability to anticipate schedules and deadlines, moving projects forward proactively., • Exemplary planning, prioritizing, and time management skills., • Able to work under deadlines and maintain flexibility to meet unforeseen demands; experience in a high-volume work environment is a plus. Work Location and Schedule: This position is hybrid remote and will be required to work at least 1 – 2 days in the Garden City Office. Our Mission Statement says that we cultivate a working environment that provides a humane, sustainable approach to earning a living and living in our world — for ourselves and for our clients. Further, we are committed to reducing our costs, and our footprint on the planet, by integrating virtually and avoiding the traditional “brick and mortar” costs associated with operating a law firm. We achieve this by ensuring that our team comes from diverse socio-economic, cultural, geographic, and educational backgrounds. We believe diversity is required to bring a variety of perspectives and approaches to our clients’ needs. Although we have the sophisticated clients and robust resources typical of a large law firm, we strive to maintain a relaxed, informal atmosphere that fosters professional development, personal satisfaction and growth.

Executive Assistant For The Vice President And Group Executive, LSIG & HGM. The Executive Assistant for the Vice President and Group Executive, LSIG & HGM is responsible for providing thought partnership and general support to the Group Executive and LSIG leadership team.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: typing various correspondence, reports, articles; greeting and directing visitors; answering telephones, taking messages, dir

Accounting Manager - Blue Sky Hospitality Solutions LLC.As an Accounting Manager, he/she should provide the owners, general manager, and other management with accurate, timely, and relevant financial data.Additionally, responsible for managing the audit function in hotel to deliver outstanding guest

Are you a detail-oriented multitasker with a passion for organization and customer service? We're looking for an Administrative Assistant to join a dynamic team in the construction industry. Support the team with general administrative and clerical duties. Experience in data entry or administrative

Part-Time Administrative Assistant. Part-Time Administrative Assistant. SCO Family of Services is looking for a part-time Administrative Assistant for the Queens Family Treatment and Rehabilitation Preventive Program.

Client Relations Administrative Assistant. We're seeking a polished, proactive, and people-oriented Client Relations Administrative Assistant to join our team.

Administrative Assistant Opportunity. Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and email, and g

Construction Administrative Assistant. Are you a detail-oriented multitasker with a passion for organization and customer service? We're looking for an Administrative Assistant to join a dynamic team in the construction industry. Support the team with general administrative and clerical duties.

Long Island STEAM Group, the provider of Mad Science of Long Island, SchoolHouse Chess of Long Island, and Brixology, brings S.Responsibilities: We are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best S.Long Island! The ideal cand

Experience within a catering or campus dining environment as an Administrative Assistant strongly preferred.

This role goes beyond typical administrative assistant dutiesit's about delivering knowledgeable service while confidently communicating in the language of veterinary care. Previous experience in a medical or veterinary front desk, receptionist, or administrative assistant role.

Prior experience as an Administrative Assistant preferred.

New York Blood Center Administrative Assistant. Reporting to the Assistant Director, Donor Recruitment, this position is responsible for performing responsible administrative duties to a small to mid-sized operational unit. Provide secretarial and administrative support.

Performs diversified clerical duties related to the operational needs of the office/department.Job Responsibility + Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones,

Administrative Assistant Opportunity. Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and email, and g

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to:.Typing various correspondence, reports, articles.Greeting and directing visitors.Answering telephones, taking messages, direc

This role is responsible for providing a professional and welcoming environment while handling front desk operations, managing incoming calls, and supporting administrative functions to ensure smooth office operations. Assist with administrative tasks such as filing, scanning, copying, and data entr

Monitor administrative tasks in the EHR and respond timely.

The Executive Assistant for A&D manages a broad variety of administrative and operational tasks for the A&D leadership team. Oversee and support all administrative duties in the office and ensure the office operates smoothly; order/maintain office supply inventory; complete visit requests. Proactive

This pivotal role combines the strategic oversight of a Project Manager with the administrative and operational support of an Executive Assistant. Hybrid Project Manager And Executive Assistant. We are seeking a highly organized and versatile Hybrid Project Manager and Executive Assistant to join ou

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At The Learning Experience, we make early education joyful, engaging and fun so children are happy to learn, play and grow.Our curriculum focuses on the six ages and stages of early childhood development and engages children in hands-on learning activities that encourage them to explore and solve pr

Office Assistant - NYU Langone Behavioral Health Associates - Mineola. We have an exciting opportunity to join our team as a Office Assistant, Epic - Behavioral Health - Mineola.

Airport Maintenance Department Administrative Support. This position will be responsible for providing critical administrative support to the Maintenance Department. Applicants must meet all qualifications of Band III titles identified in the Administrative Testing Series Bulletin issued on October

Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.

We have an exciting opportunity to join our team as a Office Assistant - NYU Langone Gynecology Oncology - Garden City. Office Assistant - NYU Langone Gynecology Oncology - Mineola.

Provides entry level support to a manager or supervisor as related to the day to day operations of the office or department.Duties include reception, filing, mail service, photocopying and other duties as required.

Office Assistant - NYU Langone Medical Associates - Hewlett. We have an exciting opportunity to join our team as a Office Assistant - Hewlett.

As a Front Office Manager, you would be responsible for directing and administering of all Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability.Reports directly to Director of Rooms.Specifically, you would be responsible for perfor

Opportunities with Optum in the Tri-State Region.Come make a difference in the lives of people who turn to us for care at one of our hundreds of locations across New York, New Jersey and Connecticut.Work with state-of-the-art technology and brilliant co-workers who share your passion for helping peo

Accounting Manager - Blue Sky Hospitality Solutions LLC.As an Accounting Manager he/she should provide the Owners, General Manager, and other management with accurate, timely, and relevant financial data.Additionally responsible for managing the audit function in hotel to deliver outstanding guest s

Comply with administrative policies to ensure quality of care. Monitor administrative tasks in the EHR and respond timely.

This role goes beyond typical administrative assistant dutiesit's about delivering knowledgeable service while confidently communicating in the language of veterinary care. Previous experience in a medical or veterinary front desk, receptionist, or administrative assistant role.

Medical Assistant Certification (CMA) preferred. Whether your interests lie as medical staff, administrative, facilities or marketing, every individual plays an important part in our success and the success of our patients. Handle all administrative duties in a timely manner.

Holds National Medical Assistant Certification: CMA, CCMA, RMA. Medical Assistant Urology Office - Clifton Park, NY - FT. If you are looking for a Medical Assistant position in a provider office, full time, this could be your opportunity.

This role involves front office reception and administrative duties including greeting guests, answering calls, handling inquiries, and managing mail.

Office Assistant - NYU Langone Ambulatory Care Garden City - Multispeciality. Position Summary: We have an exciting opportunity to join our team as a Office Assistant - NYU Langone Ambulatory Care Garden City - Multispeciality.

Assistant supports multiple administrators with scheduling, office/project work, interact with clinical and administration. Email & file management, basic Excel, and other on-line administrative software tools.

OfficeTeam - JobID: 02930-9504214980-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Medical Assistant - Outpatient Cardiology Office - Clifton Park, NY - FT. The Medical Assistant is responsible to perform the duties of the position in support of the nurses and physicians in providing quality medical care. The Medical Assistant will perform all job functions in a courteous and prof

Office Assistant - NYU Langone Oncology Hematology Associates - Garden City. Position Summary: We have an exciting opportunity to join our team as a Office Assistant - NYU Langone Oncology Hematology Associates - Garden City.

Administrative Assistant - Billing.

Attends FGP Leadership and Administrative meetings and effectively communicates upcoming changes, upgrades, and initiatives to staff and physicians.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: typing various correspondence, reports, articles; greeting and directing visitors; answering telephones, taking messages, dir

Receptionist and Administrative Support:. Proven experience as an office receptionist or in a similar administrative role.