Are you a business? Hire administrative service manager candidates in Bayonne, NJ
At CCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience and geography. Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. Position Summary: Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned. Direct Supervisor: Manager of Operation and Human Resources Responsibilities: Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement. Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments. Answer telephone calls, routing calls to the appropriate person. Facilitate participant referrals and admissions by collecting information via telephone or in- person. Update participant demographic information in the electronic health record information. Collect and reconcile payments from participants, where applicable following established procedures. Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource. Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed. Participate in staff meetings, supervisory meetings, and training. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Word process reports, memoranda and correspondence. Purchases Orders for medical and office supplies. Create IDs and replacement IDs Reminding participants when their insurance expires. Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues. Run Central Registry Report Add and Discharge participants. Medical Dispensing Report from eCR once per week every week. Assist with Insurance Verification Supervise reception area. Maintain a clean, welcoming and comfortable environment. Receiving and sorting daily mail and packages. Uploading photo to EHR Member of CCA Office Safety Committee. Perform data entry or other administrative tasks as assigned. Qualifications: High School Diploma or GED Associate's/Bachelor's degree. (Related experience will be considered in lieu college degree) 3+ years of experience in a front desk / receptionist role required. Experience with Electronic Health Records preferred. Commitment to and experience in working with adults with diverse cultural backgrounds who are involved, or at risk of involvement, with the criminal/juvenile justice system, HIV/ AIDS, or substance abuse. Exemplary customer service skills. Strong organizational and attention to detail skills Computer Skills required Bilingual in English and Spanish preferred. Experience in a receptionist role of a busy healthcare clinic is desired. ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME. 12 paid holidays per year 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day. 7 days of paid sick time 100% paid family leave 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment Public Service Loan Forgiveness (PSLF) Program
Pay: $50,000.00 - $150,000.00 per year Job description: Job Summary We are seeking a motivated and dynamic Real Estate Agent to join our team! We’re looking for someone dedicated to helping others find the right home or property. We specialize in everything from residential and commercial rentals, residential and commercial sales, to vacant lots, investment properties, and development leasing. Our team of agents doesn’t just specialize in one area, they have experience and knowledge across all types of transactions. As a Real Estate Agent, you will be responsible for guiding clients through the buying, selling, and leasing processes while providing outstanding customer service and support. This role requires excellent communication and organizational skills, along with a true passion for helping clients achieve their real estate goals. About Us Costanza Realtors has been a pillar in Bayonne real estate for over 40 years. Since 1985, we’ve built our reputation not just on sales, but on community, trust, and unmatched local expertise. Our broker, Ben Costanza, knows nearly every block in Bayonne- from the waterfront to Constable Hook and beyond. We know the city. We know the county. We have strong community ties. We built this business by being part of the neighborhoods we serve. As Costanza Realtors, we’re more than a brokerage. We’re a team committed to helping people find homes, helping agents build careers, and strengthening the fabric of Bayonne and its surrounding communities. Responsibilities Assist clients in buying, selling, and renting properties by providing expert advice and guidance throughout the process Provide clients with Comparative Market Analyses (CMAs) Develop marketing strategies to promote listings effectively, using both traditional and social media platforms Negotiate contracts on behalf of clients to ensure favorable terms and conditions Maintain accurate records of transactions, client interactions, and property listings Build and maintain strong relationships with clients, colleagues, and industry professionals Requirements Completion of the 75-hour real estate course Strong negotiation skills Excellent communication skills, both verbal and written Bilingual or multilingual abilities are a plus Familiarity with real estate laws and regulations Strong marketing skills to promote properties effectively Exceptional organizational skills to manage multiple listings and client relationships Previous experience in real estate administration is a plus, but not required What We Offer You Mentorship and training from proven leaders with experience in all types of real estate transactions Deep local knowledge as our broker has worked in nearly every neighborhood in Bayonne Access to strong community relationships, trusted networks, and a long-standing reputation A supportive team culture that values professionalism, integrity, communication, and heart Help with leads, marketing, and admin support so you can focus on building relationships and closing deals Who We’re Looking For New or relatively new real estate agents who are hungry to learn and grow. People who care about community, and want to make a positive impact in clients’ lives, not just close deals. Individuals who are driven, honest, responsive, and eager to develop solid local expertise. Good communicators who enjoy working in a team but are also self‑motivated. How to Apply If you believe in doing work that matters, if you want to grow in a place that values local connections and professional integrity, we’d love to hear from you. Please send your resume and a short note about what drives you, what you hope to achieve in real estate, and why Bayonne is your home too (or could be). Job Types: Full-time, Part-time, Contract Benefits: Flexible schedule License reimbursement On-the-job training Opportunities for advancement Professional development assistance Referral program Work from home Work Location: Hybrid remote in Bayonne, NJ 07002
Healthcare Administrators and Customer Service ( Major Healthcare Government Contract Necesitamos Agentes Que Hablen Espanol!! Healthcare Administrators and Customer Service Representatives Description: Assist clients with enrollment of government healthcare benefits and free services offered customer service, site management, event planning, administration. No experience required English and Spanish positions available Positions vary by location and need Training offered to customer service rep onsite Flexible summer hours Requirements: 18 or older Valid ID and SS Pass background check
Job Title: Human Resources Manager Location: Newark, NJ Department: Human Resources Reports To: General Manager / Director of Operations Employment Type: Full-Time Schedule: Evening and weekend availability may be required Job Summary: We are seeking an experienced and dynamic Human Resources Manager to oversee all HR operations for our fast-paced nightlife and entertainment venues. This role is responsible for recruiting, onboarding, employee relations, compliance, performance management, and ensuring a positive and professional workplace culture that aligns with the high-energy, guest-focused environment of nightlife operations. Key Responsibilities: Talent Acquisition & Onboarding • Lead recruitment efforts for all positions including bartenders, servers, security, DJs, hosts, and management staff, • Manage the full-cycle hiring process, including interviews, background checks, and job offers, • Develop and maintain an effective onboarding program for new hires Employee Relations & Culture • Act as a trusted point of contact for staff regarding workplace issues, conflict resolution, and policy clarification, • Foster a positive, inclusive, and respectful work culture in a nightlife setting, • Support team-building events and recognition programs to promote employee engagement Compliance & Policy Management • Ensure compliance with local, state, and federal labor laws and nightlife industry regulations (e.g. liquor laws, security licensing), • Maintain employee records, handle incident reports, and oversee disciplinary actions with discretion, • Develop, update, and enforce HR policies and procedures Training & Development • Coordinate training on topics such as responsible service of alcohol, workplace conduct, safety, and harassment prevention, • Support ongoing development for managers and team leads Payroll & Benefits Coordination • Liaise with payroll and benefits providers to ensure accurate and timely employee compensation and benefits administration, • Support scheduling software and timekeeping systems Risk & Safety Oversight • Partner with security and operations teams to promote workplace safety and incident reporting, • Support investigations and resolution of employee or guest incidents when necessary Qualifications: • Bachelor’s degree in Human Resources, Business, or a related field (preferred), • 3–5 years of HR management experience, preferably in hospitality, nightlife, or entertainment, • Strong understanding of HR laws and best practices, • Excellent interpersonal and conflict resolution skills, • Ability to thrive in a high-energy, fast-paced, late-night work environment, • Flexibility to work evenings, weekends, and holidays as needed Preferred Skills: • Bilingual (English/Spanish) a plus, • Experience with scheduling and HRIS systems, • Knowledge of nightlife operations, liquor licensing, or security staffing
We're a patient-focused optometry practice and eyewear boutique seeking a responsible, personable, and detail-oriented Optical Assistant to join our team. This is the perfect opportunity for someone who is serious about starting a career. While no prior experience is required, we are looking for a professional, responsible and dedicated person who is committed to learning and growing with us, this also means it wouldn’t be a good fit for someone looking to do as little as possible to get by. This is a part-time position that may expand to full-time and requires Saturday availability. What You'll Do • Assist patients with appointments, insurance, and eyewear selection., • Educate patients on lens options and insurance coverage., • Support the optometrist with clinical and administrative tasks., • Perform eyewear adjustments and fittings., • Manage inventory and maintain the retail space. Why Join Us • Be part of a team that prioritizes clinical excellence and customer service., • Work with a loyal patient base., • Opportunities for professional growth. To apply, please send your resume and a brief cover letter, telling us about yourself.
We are a non-denominational, diverse Christian church in Downtown Brooklyn seeking a creative, Christ-centered leader to oversee our Kids Ministry, ages 5–12. This role involves teacher oversight, administrative duties such as scheduling, planning special events, and parent follow-up, as well as teaching one to two times a month during our 10 a.m. Sunday service. Responsibilities include, but are not limited to, leading and supporting volunteers, coordinating family communication, and managing classroom resources. The position offers $200 per week, with Sunday service plus additional planning and administrative time required. Applicants must be believers in Jesus Christ, reliable, organized, and experienced with children in church, school, or camp settings, with strong communication skills. A background check is required.
The General Manager at Louise & Jerry’s will be responsible for managing all the daily operations of the bar and special events. Which include, but are not limited to, guest satisfaction, upholding employee service standards, bar cleanliness and appearance, quality controls, financial reporting, and general administrative responsibilities. The General Manager will be responsible for overseeing all employees who report directly to him/her. The General Manager will report directly to the Owner. Duties Will maintain management systems for all staff including bartenders and barbacks. As well as, but not limited to the Assistant Manager, and Facilities Manager. Will monitor and maintain a training schedule for all staff and management to be completed with a formal evaluation report. Will maintain a record of performance evaluation of each staff and management member, which will include service standards and product knowledge. Communicate with staff and management on any new directives from ownership Will monitor guest satisfaction through in person interaction, and all online review platforms Will hold weekly meetings with management Will monitor performance on a weekly basis of all KPI’s pertaining to the bar and events Build and maintain guest relationships, and be a personality within the business for all guests Will anticipate any issues and act quickly to resolve problems before they affect the guest experience Will maintain cash management systems with Assistant Manager providing accountability on collecting and depositing cash on a daily or weekly basis Will monitor all comps/voids on a daily and weekly basis and discuss any % of discounts above an acceptable level Will monitor all tip %’s on a daily and weekly basis and discuss any % of tips above an acceptable level Will review labor and staffing on a weekly basis with Assistant Manager, will discuss action items if needed Will create management systems to ensure operational soundness of private events, including staffing, set up, and breakdown Will monitor daily checklists for quality and completion, including all opening and closing procedures Will monitor and maintain all inventory procedures for LQ, Beer, and wine, including but not limited to inventory, ordering, and intake procedures Will lead weekly management meetings and report on all responsibilities outlined in this description, as well as other issues that may arise Skills Proven experience in a bar management or assistant manager role within the hospitality industry. Strong knowledge of food management practices and restaurant management principles. Excellent team management skills with the ability to motivate and lead a diverse team. Proficiency in using POS systems for efficient order processing and inventory management. Exceptional communication skills with a focus on customer service excellence. Experience in staff training and development to foster a positive work environment. Understanding of food service management principles to ensure quality offerings at the bar. Must have a Bar Card Must have your TIPs Certification Must have at least 1yr-2yrs experience in General or Assistant Manager Join our team as a Bar Manager where you can showcase your leadership abilities while creating memorable experiences for our guests! OPEN CALL: 1. Tuesday, September 16th from 2pm to 5pm, 2. Wednesday, September 17th from 2pm to 5pm, 3. Thursday, September 18th from 2pm to 5pm MUST BRING RESUME Job Type: Full-time Pay: $25.00 - $30.00 per hour Expected hours: 40 per week Work Location: In person
We are seeking a highly organized and friendly Front Desk Receptionist to join our team. Bilingual candidates who speak English and Spanish is a must. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This is an entry-level, part-time position with a fixed schedule of 12pm-6pm, Monday-Friday. This could also be ideal for college students who have morning classes but all are welcome to apply if the schedule aligns with yours. Responsibilities Manage multi-line phone systems, directing calls appropriately while maintaining excellent phone etiquette. Take detailed messages from callers and report them to employees in a timely manner. Greet and assist visitors in a professional manner, ensuring a welcoming environment. Provide clerical support including filing,scanning and/or organizing documents. Support administrative tasks as required, including managing Google Workspace applications. Skills Previous experience in an office with high call volume is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong organizational skills with the ability to prioritize tasks effectively. Strong typing skills with attention to detail for accurate message taking. Strong customer service with the ability to handle inquiries professionally. If you are passionate about providing exceptional service and thrive in an administrative role, we invite you to apply for the Front Desk Receptionist position today! Site Safety, LLC is an Equal Opportunity Employer - minorities/ females/males/veterans/ individuals with disabilities/ sexual orientation/ gender identity. Job Type: Part-time Pay: $20.00 per hour Expected hours: 30 per week Ability to Commute: New York, NY 10018 (Required) Ability to Relocate: New York, NY 10018: Relocate before starting work (Required) Work Location: In person
Position Summary: We are seeking a friendly, detail-oriented individual to join our team as a Florist/Front Desk Associate. This dual role combines creative floral design with excellent customer service and administrative support. You will assist in daily floral operations, greet customers, answer inquiries, and ensure smooth front desk operations. Key Responsibilities: Floral Design & Shop Duties: Create, arrange, and maintain floral designs according to shop standards and customer requests. Care for flowers and plants (watering, trimming, conditioning, and monitoring inventory). Assist with unpacking, processing, and stocking floral shipments and supplies. Prepare arrangements for walk-in orders, deliveries, events, and special occasions. Keep the floral workspace clean, organized, and presentable. Front Desk & Customer Service: Greet and assist customers in person, over the phone, and via email. Provide product knowledge, help customers select flowers, and take custom orders. Process transactions (cash, credit card, POS system) accurately. Schedule and coordinate deliveries; communicate with drivers and customers. Answer general inquiries and resolve customer concerns in a professional manner. Administrative & Support: Maintain records of orders, invoices, and payments. Manage front desk organization, including phones, emails, and appointments. Assist with marketing efforts (social media updates, promotions, window displays). Support the team with other shop tasks as needed. Qualifications: Previous experience in floral design or customer service preferred (training available). Strong communication and interpersonal skills. Ability to multitask and stay organized in a fast-paced environment. Basic computer and POS system knowledge. Attention to detail with a creative eye for design. Flexible schedule, including weekends and holidays as needed. Ability to lift up to 25 lbs and stand for extended periods. Work Environment: Creative and customer-focused setting. Hands-on role with a mix of design, customer service, and administrative duties. Collaborative team environment with opportunities to learn and grow.
Pay $21 an hour Job type: Full-time Shift and schedule 8am-5pm Monday to Friday Work Location: In person Job description Aluminum Storefront distributing Company in Brooklyn seeks full-time administrative assistant Monday through Friday, 8:00 - 5:00. We are a small, friendly office environment and we are willing to train in regards to the industry but administrative experience is a must. Must be responsible, self-starter, reliable, energetic, work well with others, have the ability to see things through and a willingness to learn. Applicant must also have excellent phone manner but they also need to be quick and be able to multi-task a lot of administrative and office support responsibilities at the same time. Duties include but are not limited to: Answering phones & emails, taking detailed massages, filing, data processing, order entry, customer service, accounts receivable, organizing, and keeping office tidy. PUNCTUALITY and RELIABILTY are a must!!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite and Sage accounting Duties Manage daily office operations, including scheduling appointments and maintaining calendars. Provide excellent customer service by greeting visitors and responding to inquiries in a professional manner. Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. Maintain organized filing systems for both physical and digital documents. Assist with clerical duties such as typing correspondence, preparing reports, and managing office supplies. Support team members with administrative tasks, acting as a personal assistant when required. Keep workspace and common areas clean and tidy. Coordinate communication between departments and ensure timely follow-up on outstanding issues. Strong customer service skills with the ability to interact positively with clients and colleagues. Excellent organizational skills to manage multiple tasks effectively. Ability to maintain confidentiality and handle sensitive information appropriately. Previous experience as an administrative assistant or personal assistant is preferred but not required. As an Administrative Assistant, you will be integral to maintaining efficient office operations and providing exceptional customer service. Reporting to the Office Manager, your role will involve utilizing your core skills in phone etiquette, Microsoft Office, and clerical tasks to support daily administrative functions. Your premium skills in QuickBooks and communication will enhance our accounting processes, while your relevant skills in data entry and calendar management will ensure smooth scheduling and organization. Join our team to contribute to a productive and collaborative work environment.
Key Responsibilities: Guest Coordination: Welcome and check in guests for dinner cruises and charters Communicate cruise details, schedules, and expectations clearly to all guests Address on-site customer questions, requests, and issues with professionalism Event & Cruise Logistics: Coordinate with vendors (catering, entertainment, musicians, decorators, etc.) Ensure boat is cruise-ready (clean, set up, stocked, and staffed) Monitor timelines and manage boarding/disembarkation processes Maintain manifest accuracy and monitor guest counts Private Charters: Liaise with clients to confirm cruise details, timing, food and beverage choices, and special requests Provide day-of-event support to ensure charter expectations are met or exceeded Administrative: Assist in preparing run sheets and event schedules Track special requests and dietary accommodations Report any operational issues or incidents to management Qualifications: Prior experience in events, hospitality, or maritime coordination preferred Strong organizational and time-management skills Excellent communication and customer service abilities Comfortable working on water-based vessels Ability to stand and move for extended periods and lift up to 30 lbs Available to work evenings, weekends, and holidays Bonus Points For: Knowledge of NYC waterfront and tourism industry Bilingual or multilingual abilities Familiarity with event coordination software or booking systems Compensation: Competitive hourly wage or salary Tips or bonus incentives (if applicable) Opportunities for growth in a fast-growing cruise and events company
Assistant Store Manager – Retail Shop We are a busy and well-established retail store seeking a dedicated professional to assist with store management and daily operations. This is a long-term, stable position with training provided, offering the opportunity for growth into a full-time role. We are prepared to hire immediately for the right candidate. Position Details: Hours: 25-30 hours per week to start, with potential for full-time after the introductory period Schedule: Flexibility required, weekends, and closing shifts (store is open 7 days a week) Compensation: Commensurate with experience Key Responsibilities: Deliver outstanding customer service and support in a retail setting Assist in overseeing store operations, ensuring smooth daily functioning Perform administrative tasks with accuracy and efficiency Support sales floor activities and guide customers in selecting products Take on store management responsibilities as assigned Qualifications: Knowledge of holistic healing and wellness supplies—or the ability to learn quickly Prior supervisory or management experience-required Strong retail sales and customer service background (minimum 2 years preferred) Proficient with computers and retail-related software Administrative experience (2 years preferred) Bilingual in Spanish (highly desirable) Valid driver’s license and reliable transportation (preferred, for occasional errands) How to Apply: Please respond to this posting with your name and availability for immediate consideration. Selected candidates will be contacted to schedule phone interviews. When applying, please include answers to the following: Do you have knowledge or experience with candles, herbs, oils, or other related supplies? Do you have retail sales experience? If so, how many years? Do you have schedule flexibility, including evenings and weekends? Do you have a valid driver’s license and access to a personal vehicle? Would you be able to assist with errands if needed?