Administrative support jobs in San Diego, California - Page 13Create job alerts

Job Description Job Overview: Nexiya is seeking a customer service-oriented Administrative Assistant with a background in construction or utilities industries to perform administrative/clerical functions. The ideal candidate is a detail-oriented team player, eager to learn and grow within the utility planning industry, able to thrive in a fast-paced environment, and has a great personality! Nexiya is a Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Join Nexiya today to become part of an elite team of experts in the utility industry. Roles and Responsibilities: • Provide daily administrative support to staff, • Answer Customer Calls/Provide Back Up to Planners as needed, • Gathers project information such as schedules, assignments, tasks, and project meeting calendars, • Superior organizational skills with demonstrated ability to manage multiple priorities and meet strict deadlines, • Manage, update, validate database entries and tracking documents to comply with the needs of specific utility programs; including data entry of service orders into SAP, • Review documentation and ensure all client information and encounters are tracked and entered in a complete, accurate, and timely manner, • Attend staff meetings and record all action items for staff, • Minimum 2 years of experience in a projects-related support role preferred with construction or similar background, • Prior work experience with utilities or construction is a plus, • Ability to quickly learn and develop strong working knowledge of various software applications, • Must be a highly organized individual with strong attention to detail, • Strong customer service skills and proactive follow-up (internal and external), • Strong communication and writing skills Nexiya provides a comprehensive total benefit package that extends beyond the basic salary offering. Company benefits include: • Health insurance, • Dental insurance, • Vision insurance, • 401K and Match, • Vacation, • Sick Leave, • Phone & Internet Reimbursement Pay Range: Min: $ 23 / hour Max: $ 27 / hour Nexiya is dedicated to maintaining equitable and competitive compensation for our employees. Initial salary offerings may differ, taking into consideration factors such as pertinent experience, qualifications, and educational background. Nexiya, Inc. proudly provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Company DescriptionNexiya is a Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Our values attract and maintain high-quality talent in order to create long-lasting relationship between our clients and employees. Join Nexiya today to become part of an elite team of experts in the utility industry.Nexiya is a Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Our values attract and maintain high-quality talent in order to create long-lasting relationship between our clients and employees. Join Nexiya today to become part of an elite team of experts in the utility industry.

Job Description We are excited to share a new opportunity! We are currently seeking a highly organized, and self-directed Administrative Assistant to support our Biotech client's daily purchasing and administrative processes. If you are dependable, proactive, have strong interest in scientific innovation and skilled in Microsoft office, particularly word and excel, this is the perfect role for you! This position won’t be available for long, so apply directly to this posting for immediate consideration! Administrative Assistant Job Duties include: • Coordinate scheduling, meetings, and internal communication., • Enter purchase orders, and ensuring meticulous data entry into the company's purchasing software., • Greet callers and provide timely, helpful responses or direct inquiries appropriately., • Maintain and manage incoming/outgoing mail and correspondence., • Maintain an organized, clean office environment., • Perform other related duties as required to support operational needs Preferred Skills include: • Biology background is preferred., • Strong organizational, communication, and multitasking skills, • Attention to detail and accountability for tracking project progress, • Proficiency with Microsoft Suit and shared calendars, • Strong follow-through, initiative, and commitment to being part of a team Requirements include: High school diploma or equivalent Must be reliable and punctual. Ability to provide 2 professional reference Willingness to submit to a pre-employment background check Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Job Description We are excited to share a new opportunity! We are currently seeking a highly organized, upbeat, and self-directed Administrative Assistant to support daily office operations in a fast-paced, service-based environment. If you are dependable, proactive, and skilled in QuickBooks Online, this is the perfect role for you! This position won’t be available for long, so apply directly to this posting for immediate consideration! Administrative Assistant Job Duties include: • Greet callers and provide timely, helpful responses or direct inquiries appropriately, • Maintain and manage incoming/outgoing mail and customer correspondence, • Prepare and send customer invoices using QuickBooks Online, • Enter purchase orders, order parts, post bills, and track vendor activity, • Maintain and follow up on customer balances and overdue accounts, • Assist in scheduling appointments, maintaining technician schedules, and tracking job statuses, • Communicate with customers regarding job progress, follow-up calls, and service satisfaction, • Maintain an organized, clean office environment, including desks and floors, • Contribute to daily operations briefings with the business owner, • Ensure accurate invoice delivery and tracking using QuickBooks email alerts, • Proficiency in QuickBooks Online, • Strong organizational, communication, and multitasking skills, • Attention to detail and accountability for tracking project progress, • Service industry experience, particularly with technical or mechanical services, • Willingness to learn terminology related to marine services and boat parts, • Familiarity with Google Drive, Docs, Sheets, and shared calendars Must be reliable, punctual, and able to commit to the posted hours Ability to provide 2 professional reference Willingness to submit to a pre-employment background check Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Job Description We're looking for a conscientious office assistant to provide administrative support for our law firm. You’ll be responsible for handling mailings that need to be sent out by attorneys and paralegals, as well as opening mail and ensuring it is brought to the attention of the attorney or paralegal on the case. Send us your resume today to become part of the team! Compensation: $18 - $20 hourly Responsibilities: Incoming Mail: • Receiving and Sorting: Receives, sorts, and distributes incoming mail and packages by department and/or employee., • Scanning and Logging: Responsible for scanning and logging incoming mail into the firm's legal case management system. Outgoing Mail: • Preparing for Shipment: Preparing documents and packages for shipment, ensuring proper labeling and packaging., • Arranging Pickups: Arrange for pickups from the postal service and other delivery vendors., • Record Keeping: Maintain records of receipt, mailing dates, and other required information. Qualifications:, • High school diploma or GED required., • History of being deadline-driven and extremely organized., • Customer service experience within the legal industry is preferred., • Technologically savvy; proficiency in Microsoft Office, Word, and Excel programs and filing systems, with the ability to learn new programs quickly and troubleshoot common issues., • Excellent written, problem-solving, and verbal communication skills.About Company We are a growing litigation, probate, and trust firm with offices in downtown and North San Diego. The position can reside in our North San Diego office or be a hybrid or fully remote role. We offer big law experience but in a small firm environment. Clients receive red carpet treatment from start to finish in a personalized manner. Our culture is relaxed and informal. Due to the rapid growth of our firm, there is considerable opportunity for career advancement.

Job Description Overview: A well-established CPA firm in the UTC area is seeking a professional and detail-oriented Administrative Assistant to support daily office operations throughout tax season. This role is a contract position with the potential to become long term for the right fit. The ideal candidate will bring strong administrative experience, excellent communication skills, and the ability to multitask in a fast-paced environment. This position is through mis April/ tax season but if it's a good fit there is opportunity to become contract to hire if desired. Key Responsibilities: • Welcome and greet clients and guests as they arrive, ensuring a positive and professional first impression., • Manage incoming phone calls, direct inquiries appropriately, and provide high-level customer service., • Assist clients with document uploads and ensure all required materials are accurately submitted into our system., • Schedule appointments, coordinate meetings, and maintain calendars for staff as needed., • Navigate and update information within our CRM system with a high level of accuracy., • Perform general administrative duties including filing, scanning, data entry, and maintaining organized office systems., • Support the team with various clerical tasks and project-based needs within a CPA environment., • Ensure office spaces remain tidy, organized, and client-ready. Qualifications: • 3–4 years of administrative or office support experience required, preferably in a professional services setting (CPA, finance, legal, or similar)., • Strong phone etiquette and experience handling multi-line phones., • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams)., • Experience working within a CRM system; ability to learn new systems quickly., • Excellent communication, customer service, and interpersonal skills., • Highly organized with strong attention to detail and the ability to manage multiple priorities., • Professional demeanor, reliability, and a strong work ethic.

Job DescriptionDescription: Junior IRB Administrator The individual selected for this position will perform support duties for the Institutional Review Board (IRB) at the Naval Health Research Center, San Diego, CA. Responsibilities will focus on assisting senior IRB staff with documentation, correspondence, and compliance tracking. Requirements: Primary Responsibilities: a. Assist the NHRC IRB and HIPAA Privacy Office with processing research study submissions for compliance with DoD, Navy, and federal regulations, including Exempt, Expedited, and Full-Board (Initial, Continuing, and Modification) reviews. b. Draft routine communications such as approval letters, follow-up memos, and emails under supervision and in accordance with Navy, DoD, and DHHS guidelines. c. Help maintain accurate IRB records and meeting minutes to ensure compliance with human subject protection regulations. d. Support the organization of IRB documentation archives in both electronic and paper formats per DoD requirements. e. Assist with tracking training requirements, helping team members stay up to date, and providing technical assistance as needed. f. Maintain databases for Not Human Subject Research determinations and Data Use Agreements. g. Support the coordination and documentation during audits, especially related to HIPAA compliance. h. Demonstrate a basic understanding of federal regulations and ethical principles in human research protection. Basic Qualifications: a. Bachelor’s Degree in life sciences, public health, psychology, or related field. b. At least 1–2 years of relevant IRB experience, administrative support in research environments, or clinical research experience. c. Exposure to IRB submissions or related compliance/regulatory processes. d. Willingness to pursue IRB certification (e.g., CIP) if not already held. e. Familiarity with medical terminology, research documentation, or regulatory procedures. f. Strong written and verbal communication skills; ability to work with a diverse set of stakeholders. g. Ability to manage tasks independently, stay organized, and maintain attention to detail. h. Basic proficiency in Microsoft Office Suite and comfort with Windows-based systems. Desired Qualifications: a. Previous government contracting experience or prior completion of a background investigation.

Job Description⭐ Now Hiring: Operations Administrator ⭐ Location: San Diego, CA | Schedule: Monday–Friday, Pay: $22.00 – $24.00 per hour (DOE) Ready to lead behind the scenes? Step into a key role that supports field operations and shapes the quality of service at one of California’s fastest-growing security companies. We’re looking for a sharp, organized, and professional Operations Administrator to join our Operations Team and support our Patrol Account Manager. This role is perfect for someone with administrative skills and light supervisory experience, ready to grow into a leadership track. ???? Why Work with Eagles Point Security? * Top-tier leadership and a growing team that invests in your development. * A company with an outstanding industry reputation. * Opportunities for promotion from within. * Make a real impact by supporting both administrative operations and field quality. * A dynamic work environment — no two days are the same! ????️ Key Responsibilities: * Provide administrative support. * Assist with coaching, correcting, and training officers to meet company expectations. * Support and guide Field Supervisors to help improve patrol service quality. * Oversee and maintain accurate client files, SOPs, and officer records. * Track and verify schedules, payroll, PTO, and vehicle assignments. * Assist with new hire onboarding and maintain organized personnel documentation. * Proactively help identify operational gaps and provide real-time support solutions. ✅ We’re Looking For Someone Who: * Has 1+ years of admin or ops support experience, preferably in security or logistics. * Has 1+ year of supervisory or team lead experience (even informal leadership counts). * Is comfortable giving feedback and direction to officers and junior field staff. * Possesses strong communication, organization, and follow-up skills. * Is confident using Microsoft Office Suite (especially Excel and Outlook). * Can multitask and thrive in a fast-paced environment with shifting priorities. * Stays calm and professional under pressure. ???? Perks & Benefits: * Competitive hourly pay + overtime opportunities * Paid training and onboarding * Leadership mentoring from upper management * Career advancement opportunities * A team-oriented, respectful work culture ???? Work Location: 4550 Kearny Villa Rd., Suite 116, San Diego CA 92123 (On-site role in our operations office) ???? How to Apply: Click Apply Now to submit your resume. Selected candidates will be contacted to schedule an interview with our Vice President of Operations. Please be prepared to bring a valid driver’s license, copy of your driving record and Social Security card to the interview. Eagles Point Security is an Equal Opportunity Employer. We value professionalism, growth, and leadership. If you're ready to grow with a company that values your skills, we want to hear from you. Monday- Friday

Job Description Millennium Health LLC is an accredited specialty laboratory with more than a decade of experience in medication monitoring and drug testing services, helping clinicians monitor the use and misuse of prescription medications and illicit drugs. The testing is used by healthcare professionals to obtain objective information about patients’ recent use of prescription medications and/or illicit drugs and helps monitor the effectiveness of treatment plans. The Computer Technician is responsible for customer support for business systems and technology, including, but not limited to; Desktops, Laptops, Mobile Devices, Audio-Visual equipment, cloud and on-premises business applications, new equipment configuration and deployment, User and Computer account creation, employee on-board and off-board operations. Be customer-centric to provide a personalized level of service utilizing Millennium Health’s tools and solutions. • Triaging and prioritization of client requests including documentation of issues and actions taken., • Provides technical support and assistance to end users via email, phone, and/or other remote methods., • Addresses and responds to end user requests for services, including installation, operational functions, troubleshooting, and maintenance of desktop and laptop computers and peripherals., • Build rapport, work with end users, and offer solutions while providing an elevated level of service., • Receiving assets and updating asset management records., • Moving equipment within and/or between facilities., • Staging of equipment for building/imaging of hardware setups and replacements., • Be available for and participate in an after-hours on-call rotation including weekends., • Ability to ensure HIPAA, Confidentiality and Compliance policy, procedures, and standards are always adhered to., • Ability to ensure administrative, physical and technical cyber security controls are always adhered to., • High School Diploma, technical training or certifications preferred., • 1+ years of end user laptop/desktop support including Windows operation system configuration, application troubleshooting, and accessory installation., • Strong understanding of computer hardware and business applications (MS Office, Outlook, etc.), • Experience providing direct end user technical support in person, online or via phone, in a corporate/professional environment., • Excellent customer service skills, • Demonstrable efficiency in Microsoft Active Directory, • Basic knowledge of networking concepts and principles, including wireless networks, • Ability to multitask, • Ability to work effectively both independently and as part of a team, • Salary Range: $52,000- $62,400 or $25-$30 /hr., • Salary offered is dependent on qualifications, experience, and geographical location. Millennium Health is an Equal Opportunity/Affirmative Action Employer and E-Verify participant. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status. California Employee Privacy Notice - Millennium Health LLC Benefits • Medical, Dental, Vision, Disability Insurance, • 401k with Company Match, • Paid Time off and Holidays, • Tuition Assistance, • Behavioral and Health Care Resources

Job DescriptionAdministrative Assistant Department: Administrative Operations Reports To: Operations Manager FLSA Status: Non-Exempt (Hourly) Compensation: Competitive hourly rate based on experience Role Overview The Administrative Assistant supports Plumb’s day-to-day front office and administrative operations, ensuring a professional, organized, and client-focused environment. This role is responsible for maintaining the efficiency of the La Jolla office, managing all incoming and outgoing mail, and providing high-level administrative support to the executive and operations teams. This position is replaceable by design — built to create structure, documentation, and consistency so the work can continue seamlessly regardless of who performs it. The ideal candidate is proactive, resourceful, and detail-driven, anticipating needs before they arise and taking pride in keeping the business running smoothly. Work hours fall between 8:00 AM and 6:00 PM PST, determined by office and operational needs. Key Responsibilities • Serve as the first point of contact for staff, guests, and executives. Maintain a professional and welcoming environment., • Oversee daily front-office operations including phones, mail, supplies, and vendor coordination., • Support executive scheduling, travel, and administrative needs., • Coordinate document handling, including printing, scanning, shipping, and routing approvals., • Manage incoming and outgoing mail. Ensure checks and deposits are processed accurately and on time., • Maintain organized office systems, logs, and records to support efficiency., • Assist with event logistics, meeting preparation, and office upkeep., • Uphold confidentiality and accuracy in all administrative and financial tasks., • Provide general administrative support across departments and take on special projects as assigned.Qualifications & Skills, • 2+ years of administrative experience in a professional setting., • Exceptional organizational skills and attention to detail., • Clear, polished communication in both written and verbal form., • Strong time management and ability to handle multiple priorities., • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Teams, Outlook)., • Dependable, proactive, and solution-oriented., • Professional demeanor and commitment to confidentiality.Performance Expectations, • Maintain an organized, client-ready office environment., • Process mail, deposits, and documentation within 24 hours of receipt., • Respond to internal and external inquiries within one business day., • Complete administrative tasks on schedule and with precision., • Think Plumb. Lead with integrity and professionalism in every interaction., • See Beyond the Numbers. Recognize how operational excellence supports client trust., • Be Self-Driven, Self-Disciplined, and Self-Motivated. Own your results., • Do the Right Thing, Even When It’s Hard. Protect confidentiality and uphold standards., • Be the White Hat. Be the reliable go-to for accuracy and accountability., • Be Interested, Not Interesting. Listen first, deliver what’s needed., • Be Heard from the Heart. Communicate clearly and respectfully., • Be Present and Be Engaged. Be visible, dependable, and attentive in the office., • Be Responsive. Close the loop quickly on all communication., • Be Proactive. Anticipate needs and act before being asked., • Manage Expectations. Set clear timelines and update as priorities shift., • Eliminate Homework Assignments. Hand off work that’s complete and ready to go.

Job Description Core Responsibilities o Respond to phone calls, emails and texts, and direct them appropriately o Monitor and manage emails, letters, packages, phone calls and other forms of correspondence o Document interactions with clients and technicians within our CRM in detail o Support company bookkeeping and job costing procedures o Track and replace office supplies as needed o Monitor the scheduling of maintenance contracts o Prioritize new jobs and/or tasks as they come in o Maintain up-to-date records o Assist with miscellaneous projects o All other administrative duties such as filing, data entry, copying, scanning, etc.

Job Description REQUIRED: Enter, update, and track jobs through Service Titan/House Call Pro (REQUIRED). Coordinate with field staff to ensure jobs are completed on time and correctly. Maintain organized records of work orders, invoices, and payments. Follow up with customers after service to ensure satisfaction. Provide administrative support such as data entry, filing, and office management. REQUIRMENTS 1-2+ years experience working in a plumbing office is REQUIRED. Proficiency with Service Titan or any other plumbing systems(scheduling, dispatch, billing, reporting). Strong communication and multitasking skills. Ability to work independently and handle a busy workflow. Positive attitude and customer-first mindset. Familiarity with local plumbing industry practices. Experience supporting a field service team of 5+ technicians. Preferred Skills Bilingual English/Spanish is a plus (not required).

Job Description Position Summary The Administrative Assistant will provide daily administrative support for the San Diego office and serve as the primary on site point of contact for visitors and incoming inquiries. This role requires strong organization, clear communication, accuracy, and reliable on site attendance to support business operations in a fast paced environment. The position supports the Administration Department and other departments as assigned. Key Responsibilities • Reception and Office Support: Serve as front desk point of contact for visitors, calls, and general inquiries with a professional and welcoming approach., • Office Coordination: Receive and distribute mail and packages, maintain office supply inventory, and coordinate operational needs for the office., • Administrative Support: Assist with scheduling, meeting coordination, document preparation, and cross departmental communication., • Travel Logistics: Support staff travel needs such as booking transportation or accommodations for company related activities, typically completed within 48 hours of request., • Recordkeeping: Maintain organized and accurate electronic and physical filing systems., • Communication Support: Draft and prepare accurate business communications and share information in alignment with company standards., • Meeting Support: Attend and participate in team meetings and assigned check ins., • Light Marketing Support: May assist with internal communications, basic marketing tasks, or occasional social media content posting as assigned. Required Skills and Qualifications • 3 to 5 years administrative support experience preferred, • High school diploma required; associate degree or higher preferred, • Strong written and verbal communication skills, • Proficiency in Microsoft Office and general business software tools, • Exceptional organization and attention to detail, • Ability to prioritize multiple tasks in a deadline driven environment, • Valid driver license and reliable transportation, • Employment is contingent upon successful completion of background check and drug screening Work Schedule and Environment • Monday through Friday, standard business hours, • Fully on site position; remote or hybrid work not available for this role, • Ability to sit or stand for extended periods and occasionally lift up to 20 lbs. Compensation and Benefits • Hourly range: $25.00 to $30.00 per hour, • Paid Holidays, plus 1 Floating Holiday, • Paid Time Off (PTO), • 401(k) with company matching, • Employee Stock Ownership Plan (ESOP) Additional Information • Position is classified as Non exempt and eligible for overtime in accordance with applicable law, • Employment with GIS Surveyors is at will Equal Employment Opportunity GIS Surveyors is an Equal Opportunity Employer committed to maintaining a workplace free from discrimination and harassment. We consider qualified applicants for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or any other characteristic protected by applicable law. Company DescriptionUnder the Limitless Solutions Group (LSG) umbrella of entities. GIS Surveyors Inc. is a growing medium sized, Geospatial firm with offices in San Diego, California, Bellevue, Washington and Cincinnati, Ohio. Our ability to create and grow a firm focused on attracting and cultivating professionals with the expertise to seamlessly deliver innovative Geospatial solutions to our clients separates us from other companies. As an employee-owned company (ESOP), GIS fosters a culture where every employee is an integral member of our team and has influence in the sound decision making process of the organization. If you are looking for an exciting work environment which encourages creativity, innovation, professional growth and long-term career opportunities, GIS may be a good match for you. Salary is negotiable, competitive and will not be a barrier to hiring the right person.Under the Limitless Solutions Group (LSG) umbrella of entities. GIS Surveyors Inc. is a growing medium sized, Geospatial firm with offices in San Diego, California, Bellevue, Washington and Cincinnati, Ohio. Our ability to create and grow a firm focused on attracting and cultivating professionals with the expertise to seamlessly deliver innovative Geospatial solutions to our clients separates us from other companies. As an employee-owned company (ESOP), GIS fosters a culture where every employee is an integral member of our team and has influence in the sound decision making process of the organization. If you are looking for an exciting work environment which encourages creativity, innovation, professional growth and long-term career opportunities, GIS may be a good match for you. Salary is negotiable, competitive and will not be a barrier to hiring the right person.

Job Description Welcome to Brightline! We are excited to be launching our 2026 internship program. This internship will support Brightline’s Brightlife Kids program developed in partnership with California’s Children and Youth Behavioral Health Initiative (CYBHI). Brightlife Kids aims to reimagine behavioral health care for California’s children and families by promoting social and emotional well-being, preventing behavioral health challenges, and providing equitable, personalized, timely, and accessible services for families with children 12 and under. We are looking for passionate, driven interns to join the Brightline team and promote this critical public health program. You will partner directly with our Community Engagement Leads (CELs) to push the BrightLife Kids mission forward: boosting the social and emotional well-being of local children and families. This is your chance for hands-on experience in behavioral health, making a real community impact. To see our 2025 interns in action check out Brightlife Kids! * Duration: April-October * Hours: An average of 8 hours per week * Paid Hourly: $20 per hour + mileage reimbursement * Academic Credit: We may be able to work with universities to provide class credit for student internships depending on their requirements. What You'll Learn On The Job * Real-World Impact & Experience: Ditch the textbook - you'll get genuine, hands-on experience in mental and behavioral health, working directly with families. This isn't theoretical; you'll be actively making a difference that the community can feel. * Become a Community Connector & Mental Health Advocate: You'll be our voice at local events (fairs, school gatherings, etc.). Your mission: directly connect with parents and spread the word about BrightLife Kids’ impact and the importance of prioritizing behavioral health. * Lead Engagement and Drive Action: Lead the conversations that make child behavioral health easy to understand and learn how to turn a conversation into action. * Mentorship: Receive guidance and mentorship from experienced Brightline employees, gaining valuable insights into community health and engagement strategies. * Level Up Your Professional Skills & Network: You will seriously boost your game in public speaking, event execution, and communication. Plus, you'll gain practical experience navigating complex public health systems and building a professional network within diverse local communities. The Skills We Need: * Able to commit to a minimum of 8 hours per week to attend community events within a 1-hour driving radius from where you live. * Proficiency in Spanish is a major plus, we often engage with primarily Spanish-speaking communities. * We're looking for driven interns whose goals align with this opportunity. Tell us how this role acts as the next level-up in your career plan, using skills gained from any experience - formal education, work, or personal projects - to back it up. * You enjoy outreach, are excellent with people, and can confidently speak to groups about our mission. Strong communication skills are essential for this role. * You're energized, proactive, and always ready to jump in with a smile. * You view feedback as an immediate opportunity to improve, and you are naturally flexible and proactive in adopting new strategies * Strong organizational skills and administrative diligence. You are meticulous with documentation, lead logging, and hour tracking, and are proficient with computer systems and software, primarily google calendar/email and Slack. * You're motivated, reliable, and comfortable taking ownership of your tasks and handling outreach events independently. * Are experienced working with multicultural populations. * Familiarity with pediatric mental health, public health issues, or local community needs is a major plus. * You are 18 years or older and have completed high school or equivalent * You have access to reliable transportation to commute to in-person events * Proficiency in languages beyond English and Spanish are also a plus. Our Commitment to Building a Diverse, Equitable, and Inclusive Workforce At Brightline, we believe that Diversity, Equity, Inclusion, and Belonging are essential to the foundation upon which our mission is built. We are committed to: * building a future where all families can access inclusive, high-quality care * creating an environment that encourages our employees to show up authentically, reach their highest potential, and have an equal opportunity to thrive * systematically evaluating and improving our inherent beliefs, observed behaviors, structures, and systems * ensuring that every employee, candidate, client, and family we serve is valued and respected About Brightline Brightline is a therapy and psychiatry practice that delivers expert pediatric, teen, and parental mental health care to families and kids up to age 18. Brightline’s virtual and in-person outpatient services include diagnostic evaluation, therapy, psychiatry services (e.g. medication management), and psychological testing (to assess learning differences, school readiness, executive functioning difficulties [e.g. ADHD], and autism). In addition to Brightline’s generalized support, we offer focused programs including those that support anxiety, obsessive compulsive disorders, ADHD, and disruptive behaviors. Founded in 2019, Brightline has delivered care to tens of thousands of families with industry-leading results. We’ve been nationally recognized for clinical excellence and innovation for several years — recent awards include the Fast Company 50 Most Innovative Companies (2022) and Behavioral Health Business Companies to Watch Award (2024). Brightline is based in Palo Alto and is backed by investors including Boston Children’s Hospital, Northwell Health, Blue Cross Blue Shield of Massachusetts, Google Ventures, KKR, and Oak HC/FT.

Job Description Office and HR Coordinator. San Diego, California Full-Time, On-Site About Modular Medical Modular Medical (NASDAQ: MODD) is an innovative medical device company developing next-generation insulin delivery systems. Our flagship MODD1 pump and breakthrough Pivot technology is transforming diabetes management. Position Overview We are seeking a detail-oriented and proactive HR and Office Coordinator to ensure smooth daily operations. This dual-role position is essential to maintaining an exceptional employee experience and efficient workplace environment. You'll be the first point of contact for employees, managing everything from onboarding coordination to office operations, while supporting critical HR functions in a fast-paced environment. Key Responsibilities HR Coordination (60%) • Coordinate HR administrative tasks including onboarding personnel file maintenance, and supporting benefits administration., • Schedule interviews, coordinate candidate communications, and support recruiting logistics, • Support employee relations by serving as initial point of contact for HR inquiries, • Assist with HR projects including policy updates, process improvements, and special initiatives, • Manage day-to-day office operations including visitors, mail and supplies.., • Ensure reception area and common spaces are professional, organized, and welcoming, • Support management with expense reports, travel and meeting coordination., • 2+ years of experience in HR coordination, office management, or administrative support roles, • Bachelors degree in related field, • Familiarity with California employment law and HR compliance requirements, • SHRM-CP or PHR certification (or working toward certification) This is a full-time, on-site position based at our San Diego headquarters. The role requires regular in-office presence to support employees. Standard business hours with occasional flexibility are needed for company events or special projects. Physical Requirements • Ability to sit or stand for extended periods, • Occasional lifting of office supplies or event materials (up to 25 lbs) Modular Medical is committed to creating a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. All qualified applicants will receive consideration for employment.

Job DescriptionCommercial Real Estate Administrative Coordinator Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Codes and splits invoices based on cost centers and services performed, • Prepares bill backs/re-bills for special tenant requests, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Assists in management audits and prepares all files and records in preparation for the audit, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date, • Maintain and update tenant contact databases, • Organize departmental meeting and travel arrangements, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Processes all aspects of accounts receivable, • Obtains completed W-9 forms from all vendors, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Bachelor’s degree and similar work experienceBenefits, • Medical, Dental, and VisionCompensation, • $23 - $26/Hrly

Job Description Position: Office Assistant Unidor is a leading contracting company that specializes in providing high-quality services to our clients. We are currently seeking a dedicated and organized Office Assistant to join our team on a full time, permanent basis. As an Office Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. Your responsibilities will include but are not limited to: • Answering and directing phone calls and emails, • Greeting and assisting visitors and clients, • Managing and organizing office supplies and equipment, • Maintaining and updating company records and databases, • Handling incoming and outgoing mail and packages, • Assisting with scheduling and coordinating meetings and appointments, • Performing general administrative tasks, such as filing, photocopying, and data entry, • Providing support to other team members as needed The ideal candidate for this position will have excellent communication and interpersonal skills, as well as a strong attention to detail. You should also be proficient in Microsoft Office and have the ability to learn new software and systems quickly. Previous experience in an office setting is preferred but not required. At Unidor, we value teamwork, professionalism, and dedication. We offer a competitive salary and benefits package, as well as opportunities for growth and development within the company. If you are a motivated individual with a passion for organization and a desire to be part of a dynamic team, we encourage you to apply for the Office Assistant position at Unidor. We look forward to hearing from you!

Job Description We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the healthcare industry. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality. Responsibilities: • Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated., • Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation., • Handle purchase orders and obtain necessary approvals, contributing to light accounting processes., • Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking., • Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events., • Support special events by managing reservations and preparing invoices for interior designers., • Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations., • Represent the corporate office with professionalism, interacting effectively with diverse personalities., • Work independently to manage multiple ongoing projects while maintaining confidentiality., • Facilitate conference calls and meetings, ensuring effective communication and preparation. Requirements: • Strong organizational skills with the ability to handle multiple tasks and projects simultaneously., • Proficiency in calendar management, meeting coordination, and travel arrangements., • Familiarity with basic accounting processes, including purchase orders and vendor reconciliation., • Excellent communication skills with a tactful and detail-oriented approach., • Ability to work independently and maintain confidentiality in all aspects of the role., • Experience planning and supporting special events, including reservations and logistics., • Adaptability to interact with various personalities and leadership styles effectively.