Administrative support jobs in San Diego, California - Page 13Create job alerts

Job Description At Satechi, we pride ourselves on collaboration, innovation, and creating a great place to work. We are seeking an Office/HR Administrator to support our business operations and HR employee experience initiatives. This role is essential in keeping our workplace organized, efficient, and welcoming. The ideal candidate is detail-oriented, proactive, and thrives in a team-oriented environment. You will play a key role in supporting administrative operations, coordinating day-to-day business needs, and contributing to a positive employee experience across the company. What you will be doing: Office & Administrative Operations • Manage incoming and outgoing calls and emails with professionalism and efficiency., • Check, sort, and distribute mail; handle outgoing shipments and deliveries., • Order and maintain office supplies and refreshments, ensuring a stocked and pleasant workspace., • Support facility coordination, including office organization and vendor communication., • Greet guests and visitors in the lobby, ensuring a welcoming experience., • Arrange business travel (flights, hotels, ground transportation) and prepare related itineraries., • Process approved invoices and reimbursements in NetSuite and maintain expense records., • Partner with HR Team to enhance the overall employee experience, assisting with engagement programs, company events, and celebrations., • Maintain confidential HR documentation and provide administrative support to ensure smooth HR operations., • Help coordinate training sessions, wellness activities, and internal communications that foster connection and collaboration., • 3+ years of experience as an Office Administrator, Executive Assistant, or People Operations Role., • Associate’s or Bachelor’s degree preferred., • Experience supporting HR or employee-related activities such as onboarding coordination, employee engagement, or maintaining HRIS systems/confidential records., • Strong interpersonal and communication skills with a positive, professional, and approachable demeanor., • Highly organized and detail-oriented with the ability to prioritize, multitask, and adapt in a fast-paced environment., • Proficient in Microsoft Office Suite and Outlook, with comfort using cloud-based systems (e.g., NetSuite, Teams, or HR platforms)., • Enjoys working collaboratively and contributing to a supportive, people-first team culture., • Health Insurance, • Dental Insurance, • Vision Plan, • 401K Employer Matching Plan, • Paid Time Off, • Sick Time Off, • Paid Holidays, • End of year BonusCompensation: The pay range for this position is $27-$30 per hour, based on your knowledge, skills, and experience. This information is provided per relevant state and local pay transparency laws. Satechi is committed to creating a diverse environment and is proud to be an equal-opportunity employer. Powered by JazzHR txEHPkreYT

Job Description Staff Accountant Property West Residential is seeking a dynamic individual with strong work ethics and team spirit to immediately fill the position of Staff Accountant who will be responsible for a dedicated portfolio of properties with the following primary responsibilities. Providing administrative and accounting support to the company, onsite management and regional supervisor teams. Primary responsibilities include the review and/or process of A/P, A/R, Banking Transactions, Collections, Financial Analysis and Reporting, Account Research, Vendor Relations, Final Security Deposit Dispositions, Transactional Auditing, Staff Relations and Training. This individual must be hands-on, result driven and possess solid time management skills. The Staff Accountant will report directly to the Accounting Manager and when required by the General Manager. Employment Status Full-Time employee – Non-Exempt / Hourly. Qualifications To perform this role successfully, an individual must be able to perform all essential functions satisfactorily. The requirements define the knowledge, skill, and/or ability necessary to perform the duties and responsibilities. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education The equivalent combination of education and experience in the Accounting field that demonstrates the ability to perform all required responsibilities of the position. Job Knowledge and Skills Advanced working skills with Word and Excel required. Knowledge of basic accounting functions using current accounting software plus real estate or property management industry-related experience preferred. Must be able to communicate effectively both verbally and in written format with internal and external staff as well as with vendors and banking personnel. Excellent organizational and time management skills required. Ability to work in a stressful, fast-paced and demanding environment, while maintaining a positive and supportive attitude at all times. Establish, track and meet deadlines. Proactively exercise the need to changing priorities to reach positive results. May perform special projects assigned by General Manager from time to time. Adapt easily to sudden change in workloads and or responsibilities. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform their direct job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The work is described as light in physical demand. Requirements include the ability to sit up to 8 hours a day and/or frequently, stand, walk, reach forward and overhead, finger and grasp. Must be able to occasionally bend, crouch or stoop. Must be able to lift and carry up to 25 pounds. Must have close and distance vision and the ability to adjust focus. STAFF ACCOUNTANT DUTIES Management and control of all items related to accounting functions of the portfolio properties assigned. Review of all property bank accounts; funding, stop payments, research, reconciliations, communication with bank personnel and overall administration of accounts. Orientation and training in relation to direct administrative/accounting duties with onsite staff. Maintain open dialogue and positive communication to motivate productivity. Work closely with Regional Property Managers to assist in the assessment of onsite staff deficiencies and participate in the improvement plan. Process checks for A/P of assigned portfolio and generate corresponding reporting. Administer and finalize all Security Deposit Disposition Refunds or monies owed timely and accurately; enforce collection procedures with onsite staff. Timely process all lender required reporting. Perform monthly financial analysis and reporting for assigned portfolio. Process EOM procedures and ensure timely and accurate process, reporting and closure. Perform spot audits of resident ledgers and follow up with necessary staff members to perform the corrections. Ensure all invoicing is timely and accurately paid to avoid adverse credit ratings for the owner and company to enhance vendor relations. Additionally, create tracking reports to enforce sensitive deadlines for critical billing such as utilities, security deposit refunds and other priority payments. Contribute to the EOY process by maintaining accurate record keeping and reporting; gather all required documentation to submit to CPA and assist with annual 1099’s production. Maintain a uniformed work station and cross-train on all assignments and duties to ensure coverage is supportive to all team members in their absence as needed or assigned. Carry out strict confidentiality when handling sensitive financial reporting, information and/or correspondence relating to the company or any staff related issue. Report to work timely on a daily basis and immediately report any delays to the HR manager who will inform all required supervisors. Make every attempt to schedule personal appointments before or after working hours. Request time off with lead time to allow for proper coverage. Property West Residential promotes values that guide our behavior as individuals and as a team, and embody the principles that deliver winning performance! If you are looking for stability, growth and career enhancement, please apply today! You can also visit and apply on our website at

Job Description Full-time administrative position is open in our Corporate Services and Production Department. Highly motivated individual needed to assist with front desk coverage, answering phones, assistance with facility requests, organizing office supplies, filing, mail distribution/posting and other administrative projects. This position will be fully onsite at 11622 El Camino Real #300, San Diego, CA 92130, Monday - Friday from 8:30 AM - 5:30 PM. Requirements: • Excellent customer service and organization skills are required, as well as a high attention to accuracy and details., • Outstanding professional demeanor with strong verbal and written communication skills is mandatory., • Successful candidates must be reliable and comfortable working around 8:30 AM – 5:30 PM, Monday through Friday., • Working knowledge of Windows environment, MS Office system, and office equipment is preferred., • Working knowledge of Adobe is preferred., • Exceptional time management skills needed, as well as the ability to successfully handle multiple projects in a day. We offer competitive salaries, bonus opportunities, and generous benefits, including health insurance, 401(k) with matching and paid time off. If you are self-motivated, a team player, and take pride setting and achieving high-level goals, we want to hear from you. #LI-onsite Powered by JazzHR 7WqKcuXRyj

Job DescriptionCommercial Real Estate Administrative Coordinator Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Codes and splits invoices based on cost centers and services performed, • Prepares bill backs/re-bills for special tenant requests, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Assists in management audits and prepares all files and records in preparation for the audit, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date, • Maintain and update tenant contact databases, • Organize departmental meeting and travel arrangements, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Processes all aspects of accounts receivable, • Obtains completed W-9 forms from all vendors, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Bachelor’s degree and similar work experienceBenefits, • Medical, Dental, and VisionCompensation, • $23 - $26/Hrly

Job Description POSITION SUMMARY The Senior Accountant will support the mission, vision, and values of the Logan Heights Community Development Corporation (Logan Heights CDC) and LHCDC Holdings LLC whose mission is to strengthen residents and businesses in Greater Logan Heights neighborhoods through community empowerment, education, economic growth, and housing development. As a member of the Accounting team, the Senior Accountant will plan, organize, control, and direct the financial areas of accounts payable, accounts receivable, benefits, cash management, financial reporting, and payroll. Reporting to the Chief Financial Officer, the Senior Accountant will be responsible for the management of all finance, accounting, and reporting activities. The Senior Accountant administratively supports the accounting operations and interfaces with donors, vendors, and other organizational staff members. The position requires an in-depth knowledge and understanding of generally accepted accounting principles and administrative practices as well as demonstrated knowledge of the New Markets Tax Credit (NMTC) program, including experience with compliance reporting, allocation tracking, and financial statement preparation for Community Development Entities (CDEs) and Qualified Active Low-Income Community Businesses (QALICBs). The work consists of both routine and non-routine administrative accounting work performed using general procedures and processes. ESSENTIAL DUTIES AND RESPONSIBILITIES Accounting Management (50%) • Prepare detailed accounting schedules, reconciliations, and account analyses;, • Verify that program cost allocations are in accordance with policies and procedures;, • Update and maintain the chart of accounts;, • Research and correct accounting discrepancies in accordance with GAAP; and, • Prepare special reports by collecting, analyzing, and summarizing account information. Reconciliation (15%) • Prepare all monthly bank account reconciliations;, • Reconcile any financial discrepancies by collecting and analyzing account information;, • Maintain fixed asset/depreciation, prepaid expenses, and accounts receivable schedules; and, • Other ad hoc reconciliations as required. Payroll/Benefits (5%) • Enter payroll data into the general ledger through journal entries; and, • Prepare and record payroll journal entries in the accounting software. Financial Oversight (10%) • Monitor cash balances and funding sources;, • Manage cash position/liquidity to assure the solid financial condition of Logan Heights CDC and LHCDC Holdings LLC;, • Assist in developing the annual budget and report the actual performance compared to the monthly budget;, • Facilitate annual audit conducted by an independent CPA firm and maintain relationship with audit firm;, • Monitor revenue and expenditures in relation to the Board approved annual budget;, • Prepare and distribute budget to actual reports and monthly financial statements;, • Provide support with any necessary adjustments or corrections;, • Achieve budget objectives by scheduling approved vendor expenditures, recording donor contributions, tracking funding inventory, analyzing variances, and initiating corrective actions; and, • Assist with decision-making regarding capital investments, pricing, contract negotiations, significant costs, benchmarks, and other matters with management and the Chief Financial Officer. Compliance and Reporting (5%) • Comply with federal, state, and local legal requirements by studying existing and new legislation, anticipating future legislation, enforcing adherence to requirements, filing financial and tax reports (THIS SHOULD BE DONE BY THE CPA FIRM), and advising management on needed actions;, • Interact with program directors or other stakeholders to produce timely, efficient, and accurate month-end close and all internal management and financial reporting through annual report;, • Make recommendations for changes and update financial policies and procedures as needed;, • Ensure that all financial organization policies and procedures are followed;, • Establish proper techniques to discover and prevent fraud; and, • Ensure compliance with internal control policies. Audit Coordination (15%) • Facilitate annual audit conducted by an independent CPA firm and maintain relationship with accounting firm;, • Coordinate audit activity;, • Respond to requests from auditors' representatives, grantor organizations, and governmental organizations, including official financial reports and claims;, • Collaborate with and provide supporting documentation to the external auditors to ensure successful audit results and compliance; and, • Perform related duties as assigned. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. WORK ENVIRONMENT AND PHYSICAL DEMANDS The physical demands/conditions described below are representative of those that must be met/tolerated by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. • Present proof of vaccination prior to starting work. Reasonable accommodations will be made upon request;, • Ability to work in a fast-paced environment and entrepreneurial culture;, • Ability to work early mornings, late evenings, and weekends for organization events as needed;, • Attending conferences or training sessions within San Diego County and in- or out-of-state locations;, • Sitting at a desk for sometimes long and continuous periods of time;, • Standing for sometimes long and continuous periods of time;, • Answering or making calls on the telephone for sometimes long and continuous periods of time;, • Using a keyboard to perform research, and to communicate through written means for sometimes long and continuous periods of time;, • Looking at a computer monitor for sometimes long and continuous periods of time;, • Occasionally standing, walking, reaching, and stooping;, • Kneeling, bending at the waist, and reaching overhead, above shoulders and horizontally to retrieve and store files and other items as needed;, • Hearing and speaking to communicate and exchange information;, • Seeing to observe accuracy of reports and documents;, • Dexterity of hands and fingers to operate office equipment;, • Lifting up to 30 lbs.; and, • Exposure to various noise levels. QUALIFICATIONS Incumbents must demonstrate the ability to follow policies and procedures as established in the Organization's Employee Handbook. Incumbents will contribute to the work environment by interacting and communicating in a way that is cooperative with all constituent groups, co-workers, and management. In addition, the education, experience, and other skills listed below are representative of the knowledge, skills, and/or abilities required. EDUCATION, CERTIFICATIONS, LICENSES, AND REGISTRATIONS • Bachelor's degree in Accounting, Finance, or Business-related field, preferred; and, • Five (5) to ten (10) years of experience in the accounting or finance field, preferred; and, • Financial and operations management experience with a not-for-profit organization, preferred. KEY SKILLS SET • Thorough knowledge of general accounting including application of general accounting theory and practices;, • Strong leadership and supervisory capabilities and demonstrated mentoring, coaching and organizational administrative skills required;, • Strong operational and technical accounting skills and the ability to work proactively to drive results;, • Ability to work independently and self-manage while overseeing multiple projects and deadlines;, • The ability to pass an organization provided accounting test;, • Exceptional analytical and problem solving abilities;, • Ability to work and interact with others;, • Strong computer aptitude;, • Must exhibit a high level of confidentiality;, • Excellent written and oral communication skills;, • Willingness to learn and desire to serve others;, • Strong organizational and time-management skills and ability to meet tight deadlines; and, • Be personable and a team player. EQUIPMENT AND APPLICATIONS • Experience with NetSuite accounting software, preferred;, • Expertise in MS Office, including Word, Excel, Outlook, PowerPoint, and SharePoint; and, • Working knowledge of all standard office equipment. Logan Heights CDC requires all employees to pass a background check. All job offers are contingent based on the results of background clearance.

Job Description We're looking for a conscientious office assistant to provide administrative support for our law firm. You’ll be responsible for handling mailings that need to be sent out by attorneys and paralegals, as well as opening mail and ensuring it is brought to the attention of the attorney or paralegal on the case. Send us your resume today to become part of the team! Compensation: $18 - $20 hourly Responsibilities: Incoming Mail: • Receiving and Sorting:, • Receives, sorts, and distributes incoming mail and packages by department and/or employee., • Scanning and Logging:, • Responsible for scanning and logging incoming mail into the firm's legal case management system. Outgoing Mail: • Preparing for Shipment: Preparing documents and packages for shipment, ensuring proper labeling and packaging., • Arranging Pickups: Arrange for pickups from the postal service and other delivery vendors., • Record Keeping: Maintain records of receipt, mailing dates, and other required information. Qualifications:, • High school diploma or GED required, • History of being deadline-driven and extremely organized, • Customer service experience within the legal industry is preferred, • Technologically savvy; proficiency in Microsoft Office, Word, and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues, • Excellent written, problem-solving, and verbal communication skillsAbout Company We are a growing litigation, probate, and trust firm with offices in downtown and North San Diego. The position can reside in our North San Diego office or be a hybrid or fully remote role. We offer big law experience but in a small firm environment. Clients receive red carpet treatment from start to finish in a personalized manner. Our culture is relaxed and informal. Due to the rapid growth of our firm, there is considerable opportunity for career advancement.

Job Description This position is accountable for providing exceptional service, obtaining organizational goals, branch growth, and staff development, implementing policies and procedures and embracing the credit union’s Mission, Vision and Values. DIMENSIONS Service Goals: 4.00 rating or above required on a 5 point scale. Sales Expectations: Meet/exceed established monthly/annual branch sales goals • Consumer loan annual average goal: $5.2 million, • Real estate loan annual average goal: $6.8 million, • New member annual average goal: 600, • Protection products 30% loan penetration Staff Management: Varies. Recommends adequate staffing levels to include hiring/termination Budget: Branch annual average budget: $620 thousand Cash Drawer: $5,000.00 Supervisory responsibilities This position reports directly to the SVP Branch Network Development. The following staff report directly or indirectly to the Branch Manager: • Assistant Branch Manager, • Branch Supervisor, • Branch Senior, • Personal Financial Representative I-II-III, • Personal Financial Assistant, • Senior Teller, • Teller I-II-III NATURE & SCOPE • Trains, coaches and monitors staff to meet/exceed branch and individual sales and service goals. Ensures frequent sales meetings and contests occur., • Assigns, monitors, and reviews work assignments of branch staff to ensure completion of duties according to established procedures and timeframes., • Ensures new acct and loan processing/documents are accurate and complete, under writer stipulations are met and appropriate information is documented. Actively manage loan queues to ensure approved loans are funded., • Recommends and implements procedures. Effectively communicates and ensures new programs, policies and procedures are followed by staff., • Handling of a cash drawer may be required., • May serve as a notary., • May process consumer and real estate loans., • Develops personnel by providing effective training, cross training, observing, counseling, timely and fair performance appraisals and effectively motivating employees and maintaining a positive team work environment., • Monitors employees’ attendance, job performance and conduct. Provides counseling and recommendations for appropriate disciplinary action., • Ensures adequate staffing levels are maintained by effectively scheduling employee work hours. Reviews and approves/disapproves employees’ time off., • Interviews and recommends selection of new employees and promotion of existing employees., • Monitors monthly budget activities to ensure compliance. Prepares and provides input into annual budget., • Responsible for assigning and completing various departmental side-jobs., • Maintains all necessary department records in accordance with established procedures., • Responsible for the overall maintenance and appearance of the department facilities. Ensures an organized, safe and professional environment is maintained., • Ensures branch is compliant with internal audit procedures. Performs necessary steps to ensure BSA/AML compliance to reduce risk to the credit union., • Exercises discretion and independent decision-making to ensure growth and soundness of the credit union., • Assists the Business Development Department with Preferred Partner Group days., • Coordinates and participates in Community, Business Development and partnership events., • Conducts regular staff meetings and training sessions to enhance teamwork, share information, improve productivity and maintain proper security and operations., • Shared Branches – Train and ensure staff is knowledgeable on all FSCC Policies/Procedures that are unique to CU Service Centers., • Understands that guidance from the AVP Branch Network, Branch Network Sales and Service Manager and Branch Network Support Manager may be administered in the form of Coaching, Performance Improvement Plans and Corrective Action., • Performs other relevant and related duties as required. Education, skills, & abilities The Eight Superpowers • Provides leadership through modeling of behaviors and bringing forward new ideas and new ways of doing things., • Demonstrates empathy, self-reflection, and adjustment of own behaviors, showing effective emotional intelligence., • Practices active listening in communications with others, giving someone full attention and listening to understand, not just respond., • Demonstrates grit, persisting in application of knowledge, skills, and behaviors to achieve goals and address obstacles., • Models intrinsic motivation; is self-driven to meet or exceed objectives, timelines, and quality measures while building and sustaining effective relationships., • Applies creative problem-solving to provide clarity, handle resources under one’s control, and address stressful situations; finds ways to meet individual, team, and member goals, by navigating through barriers., • Shares a diverse set of perspectives, work and life experiences, as well as religious and cultural differences. Actively seeks out differences in values, ideas, and priorities. Respects and value the differences of others, including but not limited to: national origin, language, race, color, disability, ethnicity, gender, age, religion, sexual orientation, gender identity, socioeconomic status, veteran status, and family structures. Believes a diverse workplace is essential to the company’s success., • A Bachelor’s degree in Business/Financial Services is preferred or up to 8 years equivalent financial industry experience. A minimum of 3 years supervisory experience is required for Branch Manager. One year must be in an Assistant Branch Manager position., • Good communication, conflict resolution and coaching skills; ability to demonstrate sound reasoning, judgment and decision making., • Knowledgeable in sales and service, branch operations, lending, regulations and security procedures., • Requires demonstrated leadership skills and the ability to effectively train, develop and motivate others. Acts as a role model for co-workers, displaying a professional and positive attitude at all times., • Ability to interact effectively with coworkers, understand and follow posted work rules and procedures, accept constructive criticism and lead and manage others., • Availability to work Saturdays, Sundays and evenings required in order to accommodate branch, Business Development and Community Relations functions., • Ability to operate standard business machines such as computer, printer, fax, copier and telephonic devices., • NMLS registration required. MAJOR ACCOUNTABILITIES • Ensure sales and service goals are met., • Oversee operations of the branch to ensure efficiency, accuracy and compliance., • Manage, motivate, coach, train and mentor staff to excel and achieve goals., • Adhere to cash, key and dual control policies and procedures., • Adhere to security and robbery procedures., • Comply with policies and procedures. PHYSICAL REQUIREMENTS • Ability to use keyboard, mouse and other peripherals. ENVIRONMENTAL CONDITIONS • Work is primarily performed within an enclosed office setting. Subject to standard background noise found in an office environment or variable weather and traffic conditions when travel is required. Note: Staff is expected to perform various tasks, projects and administrative duties as assigned. Management reserves the right to assign or change duties and tasks to this position at their discretion. Salary Range (Annually) $79,775.97 - $99,719.96 (Branch Manager I) $90,560.28 - $113,200.36 (Branch Manager II)

Job DescriptionWe are seeking a Mortgage Admin Assistant to join a growing financial institute in San Diego. This person will be responsible for supporting Loan Coordinators, answering and directing calls, data entry, filing, and office administration work. The ideal candidate will have 1+ years of experience, mortgage loan knowledge and excellent communication and organizational skills. Apply now for consideration! Responsibilities: • Providing real-time scheduling support to Mortgage Loans Coordinators by booking appointments and preventing conflicts., • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations., • Screening phone calls and routing callers to the appropriate party., • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research., • Maintain polite and professional communication via phone, e-mail, and mail., • Anticipate the needs of others in order to ensure their seamless and positive experience., • Working alongside the Mortgage Loan Coordinator to assist with loan processing, • Ensure all leads and clients are entered into the database, • Other duties as needed. Requirements: • Associate degree in related field., • Prior administrative experience., • Excellent computer skills, especially typing., • Attention to detail., • Multilingual may be preferred or required., • Desire to be proactive and create a positive experience for others., • Encompass software experience is a plus but not required, • Mortgage Loan Services experience is a plus

Job Description Secretary II San Diego, CA Mid-Level Full Time Position Description A full-time, meticulous, and thorough Secretary II will provide comprehensive administrative support to the federal client’s regional director, managing calendars for agency leadership, coordinating meetings and teleconferences, maintaining personnel and operational records, and ensuring timely communications. This role involves handling sensitive correspondence, preparing reports, supporting timekeeping processes, maintaining databases and filing systems, and assisting with logistics for security operations, training, and contract guard services. Required Skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access) and Windows-based systems., • Strong written and verbal communication for professional correspondence and customer service., • Accurate typing and spelling with attention to formatting and detail., • Calendar management for multiple senior staff, including scheduling and prioritization., • Meeting coordination, including room setup, material prep, and minute-taking., • Records and file management (paper and digital), including personnel and operational documents., • Timekeeping and attendance tracking using systems like GovTA., • Mail handling and express delivery coordination., • Report preparation and data compilation for prohibited items, vehicle logs, and inspections., • Inventory tracking and supply management for security equipment and materials., • Contract documentation assistance., • Familiarity with federal government operations, terminology, and mission support., • Experience supporting law enforcement, security, or federal administrative environments., • Experience compiling and updating agency executive reports., • Proactive in identifying and resolving administrative bottlenecks., • Manage calendars for District and Area Commanders, prioritizing and coordinating meetings., • Greet visitors, answer phones and emails, and route inquiries professionally., • Schedule meetings and teleconferences; prepare materials and record minutes., • Use Microsoft Office (Word, Excel, Outlook, Access) and office equipment efficiently., • Maintain organized filing systems for personnel records, reports, and correspondence., • Track time and attendance using GovTA; run daily reports and assist with payroll., • Prepare and distribute incoming/outgoing mail, including express delivery services., • Compile and update reports, including those on prohibited items, vehicle logs, and post-inspection records., • Database navigation and updates, including entering Prohibitive Items (items not allowed in federal facilities) reports into the Law Enforcement Information Management System. (LEIMS), STORM (an FPS task tracking and case management system) or other designated system(s)., • Maintain the agency’s database and files for the Facility Security Assessments (FSA) program., • Track and audit security equipment, vehicle maintenance, and supply inventories., • Assist with Protective Security Officer (PSOs) vendor audits, post inspections, and covert testing logs., • Support contract guard service documentation for new or emergency requests., • Enter and update case numbers, post orders, and inspection data in FPS systems., • Minimum requirement: High School Diploma and one (1) year of experience., • Desired experience: two (2) years’ experience. Full-time at a federal client’s site in San Diego, California. Powered by JazzHR 09Z8mhe4Xk

Job DescriptionDescription: Junior IRB Administrator The individual selected for this position will perform support duties for the Institutional Review Board (IRB) at the Naval Health Research Center, San Diego, CA. Responsibilities will focus on assisting senior IRB staff with documentation, correspondence, and compliance tracking. Requirements: Primary Responsibilities: a. Assist the NHRC IRB and HIPAA Privacy Office with processing research study submissions for compliance with DoD, Navy, and federal regulations, including Exempt, Expedited, and Full-Board (Initial, Continuing, and Modification) reviews. b. Draft routine communications such as approval letters, follow-up memos, and emails under supervision and in accordance with Navy, DoD, and DHHS guidelines. c. Help maintain accurate IRB records and meeting minutes to ensure compliance with human subject protection regulations. d. Support the organization of IRB documentation archives in both electronic and paper formats per DoD requirements. e. Assist with tracking training requirements, helping team members stay up to date, and providing technical assistance as needed. f. Maintain databases for Not Human Subject Research determinations and Data Use Agreements. g. Support the coordination and documentation during audits, especially related to HIPAA compliance. h. Demonstrate a basic understanding of federal regulations and ethical principles in human research protection. Basic Qualifications: a. Bachelor’s Degree in life sciences, public health, psychology, or related field. b. At least 1–2 years of relevant IRB experience, administrative support in research environments, or clinical research experience. c. Exposure to IRB submissions or related compliance/regulatory processes. d. Willingness to pursue IRB certification (e.g., CIP) if not already held. e. Familiarity with medical terminology, research documentation, or regulatory procedures. f. Strong written and verbal communication skills; ability to work with a diverse set of stakeholders. g. Ability to manage tasks independently, stay organized, and maintain attention to detail. h. Basic proficiency in Microsoft Office Suite and comfort with Windows-based systems. Desired Qualifications: a. Previous government contracting experience or prior completion of a background investigation.

Job Description Summary The Resident Administrator is responsible for administrative duties to support the needs of our high-profile apartment communities. This position requires high attention to detail and excellent customer service skills. Responsibilities • Schedule and complete applicant certifications and resident re-certifications, • Maintain computer databases, • Prepare weekly and monthly compliance reports, • Administrative tasks such as copying, filing, scheduling, distributing mail, and answering phones, • Maintain resident, maintenance, and vendor filing systems, • Organize and publicize resident activities, • Provide excellent customer service to residents and vendors, • Attend annual trainings and comply with the Fair Housing Act, • Assist with projects as needed Qualifications • Excellent communication and interpersonal skills, • Strong computer skills including MS Word, Outlook and Excel, • Yardi, RentCafe and RightSource experience a plus, • Excellent organizational skills, attention to detail and follow through, • Able to work independently, prioritize, meet multiple deadlines and work as a team member Employee Benefits • Employee medical, dental, and vision coverage, • 403(b) retirement savings plan with employer match, • 14 paid holidays, plus two weeks of paid vacation per year, • Opportunity to work toward a great mission! BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to the California Fair Chance Act and Oregon’s House Bill 3025, we will consider qualified applicants with arrest records.