Administrative support jobs in Miami, Florida - Page 14Create job alerts

Job DescriptionDescription: Office Manager Location: Miami, FL Company: Florida Property Management Strategies Schedule: Full-Time | Monday – Friday Reports To: FPMS President Compensation: Based on experience Overview Florida Property Management Strategies is seeking an experienced and highly organized Office Manager to oversee the daily administrative operations of our corporate office. This individual will serve as a key point of coordination across departments, ensuring efficiency, accuracy, and professionalism in all office activities. The Office Manager will support company leadership, supervise staff, and maintain strong relationships with clients, vendors, and internal teams. This role offers significant opportunity for growth within a fast-paced and expanding property management organization. Key Responsibilities Association Support • Maintain annual and budget meeting calendars; prepare Zoom invitations as needed., • Track insurance renewals, long-term contract expirations, and coordinate quote requests., • Review and approve SouthData and HOA Mailer notices for mail-outs., • Review condominium questionnaires and estoppels for accuracy before release., • Review annual association budgets to ensure compliance with statutes and property needs., • Place purchase orders using company Ramp card and ensure proper chargebacks or reimbursements., • Verify that monthly financials are completed and assist with gathering missing data., • Oversee special assessment transfers and year-end financial procedures, including fee updates, CPA letters, and reserve adjustments., • Oversee office staff scheduling to ensure coverage and compliance with work hours., • Approve employee time off per company policy and coordinate backup coverage., • Organize manager and staff meetings, office memos, and internal communications., • Coordinate office celebrations, including employee birthdays and team gatherings., • Manage recruiting efforts — post job openings, review resumes, and schedule interviews., • Mentor and support staff during onboarding and assist with conflict resolution as needed., • Monitor staff performance, including email and phone responsiveness metrics., • Monitor client accounts to ensure payments are current; process EFTs or collect checks when needed., • Review SouthData, Buildium, and CINC charges monthly to ensure accurate chargebacks., • Oversee and follow up on office-wide action items and operational priorities., • Evaluate and implement recommendations from employees, board members, and clients., • Maintain and update office procedures to support employee performance, client retention, and document retrieval., • Assist with new client onboarding and ensure a smooth implementation process., • Minimum 3 years of experience in a similar office management role, preferably within the community association management industry., • Active Florida CAM License required. (Must have!), • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office software., • Strong leadership, organizational, and time management skills., • Excellent communication and interpersonal abilities., • Proven ability to manage multiple priorities in a fast-paced environment., • Professional demeanor with a service-oriented mindset and attention to detail.

Job Description Is responsible for managing the organization's credit process from onboarding through closing and beyond including the ongoing portfolio management of the commercial loan portfolio. Key Responsibilities • Manage the commercial support team of portfolio managers. Provide direction on the daily activities of all personnel involved in the internal operation and function of the Credit Administrative Department., • Manage and coordinate the commercial credit process, including but not limited to proper submission of credit requests and reports to the Bank’s internal committees and/or the Board of Directors., • Monitors the performance of the credit portfolio, analyzing delinquency rates, charge-offs, and other key indicators to adjust strategies as necessary., • Coordinates with lending and relationship management teams to provide guidance on proper loan proposals, ensuring they meet credit standards prior to submittal., • Oversees the daily operations of the credit team, managing the workflow of loan applications and ensuring timely decision-making., • Oversees the daily operations of the portfolio management team, managing and ensuring the timely collection and clearance of financial ticklers and financial covenants., • Oversees the administrative tasks from the early identification of a potential new loan opportunity to the closing of the loan including the gathering of necessary documents, conducting preliminary due diligence checks, updating the Bank's loan processing systems, dissemination of documents to BSA, the review of the loan pipeline on a weekly basis (or more frequent if required), and/or the clearing of closing conditions., • Other duties: Perform other duties as assigned by leaders Requirements • Required Education: Graduated Professional, • Possible Degrees: Bachelor’s degree in Business Administration, or a related field recommended; Other related certifications and/or actual work experience can substitute the educational requirement(s)., • Other Education: MBA or equivalent or professional certification (CFA, CPA, etc.) a plus., • Required Experience in position: 8 years +, • Languages: English and Spanish (Spanish preferred) Technical Skills & Knowledge • Proven ability to lead teams and drive strategic initiatives., • Strong understanding of portfolio management and regulatory requirements., • Excellent decision-making and communication skills., • Problem solving and strong emotional intelligence Affirmative action plan/equal employment opportunity (AAP/EEO) statement It is the policy of IFB to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. It is also the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, national origin, age or disability. As a Drug-Free Workplace, we prioritize the safety and well-being of our employees. Applicants selected for hire will be required to pass a pre-employment drug test and background check in accordance with company policy.

Job Description Bolay Fresh Bold Kitchen is redefining a career in hospitality. Team Leader Salary: $16-20/hr depending on experience Position Overview: Ready to take the next step in your leadership journey? As a Team Leader at Bolay, you’ll play a key role in overseeing daily operations and supporting both the front-line team and restaurant leadership. In this entry-level supervisory role, you’ll lead and coach team members to ensure product quality, operational efficiency, and exceptional guest service. With a focus on teamwork, integrity, excellence, and stewardship, you'll foster a positive, high-energy environment that contributes to the restaurant's success and upholds our standards of excellence. At Bolay, we’re not just serving food—we’re creating experiences that fuel our guests and our team members to be their best. If you're passionate about leadership and delivering outstanding service, we want YOU to join our team! Our Purpose: To fuel people to be their best. Our Mission: To drive positive experiences with better for you food and genuine hospitality. Bolay Fresh Bold Kitchen is on a mission to build a WINNING TEAM, one great Team Member at a time. Bolay is one of the fastest growing fast-casual concepts and has ample opportunities for career growth. We are here to redefine what a career in the industry can truly mean. We are here to create a platform for success for EVERY single team member who walks through our doors. To encourage and promote greatness and offer the opportunity to reach your full potential and be the very best version of yourself. It's all here, ready for the taking. We're in the people business. We just happen to serve great food, and we can't wait to meet you. A day in the life of a Team Leader… What You’ll Do: • Lead and Coach Team Members: Guide, coach, and support hourly team members to ensure operational efficiency, product quality, and outstanding guest service., • Task Management: Assist in planning and leading the completion of all job task assignments, ensuring adherence to safety, food safety, sanitation, and security procedures., • Training and Development: Utilize company training tools to provide team members with comprehensive training on all aspects of restaurant operations., • Facility Maintenance: Assist the leadership team in maintaining restaurant equipment and ensuring the facility meets company guidelines for cleanliness and safety., • Administrative Duties: Perform regular administrative tasks including register and safe audits, deposit of company funds, and reporting of guest and team member accidents; investigate, resolve, and respond to guest complaints., • Guest Relations: Handle guest complaints and resolve issues promptly to ensure satisfaction and enhance the guest experience., • Compliance and Meetings: Attend regularly scheduled store, region, and company meetings, stay current with all federal, state, and local certifications (alcohol, food safety, etc.)., • Cleanliness: Monitor the interior and exterior cleanliness of the restaurant at all times, initiating clean-up as needed to maintain a safe and welcoming environment., • You’ve got excellent people skills – you love engaging with guests and inspiring your team., • Quality is your middle name – you believe in getting it right, 100% of the time., • You bring a fun, positive energy to every shift and keep the atmosphere upbeat and exciting., • You know how to keep your team motivated, safe, and free from harassment, while making sure they grow and thrive., • A passion for providing excellent guest service and maintaining high standards of food quality, cleanliness, and safety, • Ability to work in a fast-paced environment while maintaining focus on operational excellence, • Neat Appearance with an Outgoing, Friendly Personality, Team Player & “Can Do” Attitude, • Ability to effectively multi-task in a fast-paced environment, • Great Communication and writing skills, • Relationships over transactions - Focus on the experience and creating lifelong relationships. Connect with people., • Record of maintaining high standards in restaurant cleanliness, sanitation, food quality, and guest satisfaction, • Demonstrated leadership skills, including coaching, directing, and motivating a team, • Stand up/be on your feet for long periods of time, • Able to lift over 25lbs, • Use motion that entails pushing, pulling, stretching and continuous bilateral use of fingers and wrist, • Voted FORBES 500 Best Start Up Employers 2020, • Voted Glassdoor’s Best Place to Work 2019/2020, • Voted Great Place to Work 2019/2020 Bolay Fresh Bold Kitchen participates in the federal government's E-Verify program to determine employment eligibility. To learn more about the E-Verify program please visit Everify.c

Job Description Job Summary: Looking to round out your accounting knowledge and build a stronger foundation for career growth? Then this is the right spot for you. You will be trained and receive hands-on experience with the financials for a lot of different businesses. You will learn industry best practices and leveraging cutting edge technology. You'll be part of a collaborative fast-paced work environment, where hitting deadlines is a way of life and details matter. Location: Work from Home THE PERKS • Medical, Dental, Vision, Life, and Disability Insurance, • Flexible Spending Account, • Flextime, • Generous PTO Policy, • Permanent Work from Home, • Amazing culture & team, • Growth opportunities abound – multiple tracks to choose from, • Company 401k Contribution, • Loads of Tech Gear, including 3 monitors, laptop, etc., • Annual In-Person Get Together (Post Covid) JOB RESPONSIBILITIES • Serve as internal accountant for multiple client businesses, $1-$30 million in revenue, • Learn and begin exclusively using our delivery process, • Accounting/bookkeeping tasks, such as:, • Accounts payable, • Accounts receivable, • Payroll journal entries, • Reconciliations, • Month end close, report generation, • Assist with cash flow projections and budgeting, • Help onboard new clients, deploy new technology and overhaul and standardize new accounting process, • Help train new employees on our delivery process, • Assist in documenting and refining delivery process, • Support client CPA for yearend closing and tax filing, • Other office administrative duties, • Work from your home office or from our Gardner, MA office REQUIRED SKILLS AND ABILITIES • Passion for using math skills in a financial setting, • Incredible attention to detail and “built-in” sense of urgency, • Excellent written and verbal communication skills., • Experience with QuickBooks and Microsoft Excel is required, Xero, Intacct & NetSuite are a plus to have EDUCATION AND EXPERIENCE • Bachelors degree in Accounting, Finance, or related discipline required., • 3+ years of experience as accountant or full charge bookkeeper required, • 2+ years of audit work for CPA firm preferred

Job DescriptionDescription: Position Summary for HVAC Service Coordinator Hialeah Gardens, FL $18-23ph + Benefits Must have QuickBooks Experience The HVAC Service Coordinator serves as the primary point of contact between customers, field technicians, and management. This role is responsible for scheduling, dispatching, and coordinating service calls, ensuring timely communication, accurate work order processing, and efficient utilization of company resources. The Service Coordinator plays a key role in customer satisfaction, operational efficiency, and supporting the field service team.\ Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Work Order Management • Create, review, and close out work orders in FieldEdge., • Verify job details (customer information, equipment, warranty, maintenance agreements)., • Ensure accurate coding for labor, parts, and warranties., • Apply for and track permits for HVAC installations, replacements, and service jobs., • Communicate with municipalities to ensure timely permit approvals and inspections., • Assign and dispatch service technicians based on skill set, availability, and location., • Monitor technician workloads and adjust schedules to maximize efficiency., • Track work orders in FieldEdge (or equivalent CRM/dispatch software)., • Answer inbound service calls, emails, and portal requests from customers., • Schedule service appointments, providing accurate arrival windows., • Communicate with customers regarding delays, reschedules, and service updates., • Register warranties for new installations with manufacturers., • Ensure warranty documentation is complete, accurate, and provided to customers., • Create, renew, and track residential or light commercial maintenance agreements., • Follow up with customers about expiring or lapsed agreements., • Assist with timecard verification and approval for assigned service technicians., • Use QuickBooks for accounting tasks as needed, • Maintain records of service agreements, preventative maintenance schedules, and recurring visits., • Generate daily, weekly, or monthly service performance reports., • Provide technicians with job details, directions, and special instructions., • Track technician progress and support them with parts ordering, job notes, or customer communications., • Coordinate with warehouse and parts team to ensure required materials are available., • 2+ years’ experience in HVAC, plumbing, electrical, or a service-based industry., • Must have QuickBooks experience, • Strong administrative, scheduling, and customer service skills., • Familiarity with permit processes and local municipality requirements (preferred)., • Experience with service software and/or CRM tools., • Attention to detail and ability to manage multiple priorities., • Organized and process-oriented, • Strong multitasker and communicator, • Problem-solver with a customer-first mindset, • Comfortable with compliance and documentation, • Team player who can work across departments, • Ability to remain calm and professional in fast-paced situations., • Sit for prolonged periods of time., • Repetitive Movements i.e. typing and mouse use., • Prolonged screen viewing., • Lifting up to 25 pounds.

Job Description POSITION PURPOSE: The Executive Secretary and Student & Clinical Programs Coordinator is responsible for executing and processing the administrative and clerical duties as required by the CMO. This position also acts as liaison with the general public and is the first point of contact between CHI and Student Organizations/Universities. The person in this position will coordinate all student educational activities, and maintain organization and records for the program. Manage all communication regarding student inquiries. Assist faculty members in managing daily operations of clerkships. Organize and maintain data on students to allow for on-going information and tracking. Write reports and prepare presentations about the academic program, instructional activities, and program planning. Develop all student rotation schedules. Assist Chief Medical Officer (CMO)/Chief Academic Officer (CAO) with the administration and communication of the medical student academic program and policies. Collaborate with CMO and Medical Directors tto develop standardized training programs and rotations. Serve as a liaison with other departments to communicate information regarding the academic program. Assist CMO and Leadership with Clinical Grant Writing activities. Regularly provide leadership staff with reporting updates, and participate in cross-functional team meetings. Assists CMO and senior staff with ensuring compliance with The Joint Commission, HRSA, and FTCA requirements. Analyze quantitative and qualitative data to produce reports for internal and external use. POSITION REQUIREMENTS / QUALIFICATIONS: Education/Experience: Bachelors Degree in Business Administration or Health Administration with at least ten (10) years general business management, process improvement, and contract management experience (or combination thereof). Must have at least three (3) years experience in Health Care atmosphere, preferably in a Community Health Center. Licensure / Certification: Business and computer training, understands medical terminology. CPR Certification from the American Heart Association. Skills / Ability: Ability to exercise sound judgment in resolution of specific administrative tasks. Ability to take and transcribe dictation and minutes at a high rate of accuracy and speed. Word process at 45 and above WPM, knowledge of computer software such as Word and Excel. POSITION RESPONSIBILITIES (THIS IS A NON-EXEMPT POSITION) The incumbent serves under the direction and supervision of the Chief Medical/Academic Officer. Provides administrative support to the Chief Medical/Academic Officer. Type’s memos, letters, reports, contracts and agreements and other material as requested from written material, Dictaphone or stenography. Records, edits and accurately transcribes minutes from committee and board meetings. Files various administrative documents, maintains files in accordance with established administrative systems, and accesses records upon request. Schedules appointments and meetings for supervisor within established guidelines. Assist callers and visitors by evaluating requests for services correctly and contacting the person or agency to meet their needs. Answers telephone, takes messages and relays information, displaying courtesy, tact and diplomacy. Audits and prepares payment requests. Acts as liaison with departments at JMH, JMH South and Homestead Hospital on medical staff matters. Assembles materials for the CHI Joint Conference Committee, Primary Care Committee, Clinical Directors Committee, and HPS Credentialing/Executive Committees. Organize and maintain data on students to allow for on-going information and tracking Administer academic policies and advise faculty, staff, and students on policy matters Provide administrative support to the CMO in matters relating to student programs Evaluate student inquiries and provide competent answers without CMO/CAO guidance Assist the faculty members in managing daily operations of clerkships; organize and prioritize necessary tasks, initiate changes, and resolve issues as they arise Create the conference lecture schedules for clerkships Manage the needs of each lecture, including materials, equipment needs, catering, and feedback to lecturer Manage student and faculty evaluations, and process appropriate paperwork Regularly communicate with Student organizations/universities regarding concerns or issues, as needed Write reports and prepare presentations about the academic program, instructional activity, program planning, etc. Develop the rotation schedule, with the Medical Directors, for all medical students Work with COO, CMO/CAO, and Director of Logistics regarding space requirements for academic program. Serve as a liaison with other departments regarding the academic program Assist CMO/CAO with Leadership and Clinical Grant Writing Activities, as requested Works with CMO/CAO and Medical Directors to develop standardized training programs and rotations. Develops reports and informational packages, as requested, for presentation at Senior Leadership meetings. Assists CMO/CAO and senior staff with ensuring compliance with The Joint Commission, HRSA, and FTCA requirements Participate in cross-functional team meetings and work groups. Attends meetings on behalf of the CMO/COA and Medical Leadership. Works on targeted performance projects/issues as requested. Analyze quantitative and qualitative data to produce reports for internal and external use. Adheres to Confidentiality Policies and Procedures / HIPAA Regulations. Reports to work on time and ready to work with minimal absenteeism. Performs other administrative duties as assigned.

Job DescriptionSalary: $16-$20 DOE Do you have a passion for the Construction Industry? Is working for a thriving company that offers our employees professional growth opportunities and unbelievable employee benefits important for you? Then being part of our team at Lunacon Construction Group is the place to be! Lunacon Construction's #1 priority is to ensure client satisfaction, we provide a broad range of construction management and general contracting services through a "hands-on" approach that thrives on hard work, dedication, and the development of a great level of trustworthiness from our employees to our clients. Lunacon leadership has over 50 years of collective experience in the industry. We have successfully managed a wide range of projects with contract values of over $1.8 billion dollars. Job Summary: We are seeking a highly organized and friendly individual to join our team as a Receptionist. In this role, you will be the first point of contact for our company, providing professional and courteous service to our visitors and support to our staff. You will play a key role in maintaining an efficient and welcoming office environment in a fast-paced construction setting. • Key Responsibilities:, • Greet visitors and direct them to the appropriate parties., • Handle incoming calls and manage the company switchboard., • Provide information to callers about company services and projects., • Manage meeting room bookings and organize conference spaces as needed., • Assist in scheduling appointments and updating the company calendar., • Handle mail distribution and manage outgoing posts., • Maintain a tidy and efficient reception area and meeting rooms., • Provide administrative support to various departments, including document preparation, filing, and data entry as needed., • Assist with inventory management of office supplies and place orders when necessary., • Support project teams with administrative tasks related to construction projects., • Liaise with contractors, suppliers, and clients to support company operations. Qualifications: • High school diploma or equivalent; further education or certification in office administration is a plus., • Proven work experience as a Receptionist, Front Office Representative, or similar role., • Proficiency in Microsoft Office Suite and office management software., • Excellent communication and organizational skills., • Ability to handle multiple tasks and prioritize workload effectively., • Knowledge of administrative and clerical procedures., • Familiarity with the construction industry and its terminology is preferred., • Professional attitude and appearance., • Strong customer service orientation with the ability to interact with people at all levels.

Job Description Join Henley & Partners - Unlock Your Potential! As the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning. Why choose Henley & Partners? Here's what sets us apart: • Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options., • Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients., • Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged., • Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge., • Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry. About the Role: The primary role of the Administration Assistant is to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks. Proven administrative experience is essential as well as good time management skills and the ability to multi-task and prioritize work is needed to ensure the delivery of broader organizational objectives and goals. Key Responsibilities: • General Office Admin including filing, scanning of documents, fixing appointments and collection of documents;, • Management of MPs calendar and scheduling meetings, travel (flights/hotels) etc., • Client/Intermediary handling including handling phone call inquiries, attending to office visitors, serving drinks and clearing of meeting room after visitors leave;, • Management of marketing collateral inventory including factsheet and business card ordering and packing of collaterals for MP, CAs and events;, • Management and administration of Introducers and other associated parties;, • Assist in the preparation of regular scheduled team meetings and reports, • Assists with couriering of packages;, • Assists with ordering office supplies.Qualifications:, • Fluent in English and Spanish, • 2 years’ + experience of office management;, • Excellent time and task management skills and the ability to manage multiple conflicting priorities;, • Strong written and verbal communication skills;, • Ability to work both independently and within a team environment;, • Proficient in Microsoft Word, Excel and PowerPoint;, • Able to foresee problems and prevent them by taking action and to effectively interpret and anticipate the teams needs;, • Interacts professionally with Clients and the team at all times and promptly responds to requests with accuracy and a courteous demeanor;, • Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate;What we offer:, • Base salary of USD 50 - 55 K per year depending on experience;, • Comprehensive health, dental, and vision insurance;, • 20 days of PTO; We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: Powered by JazzHR crS7V5gXbA

Job Description As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines., • Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required., • Maintain, update, type, and coordinate account information in computer database., • Research any owner discrepancies regarding payment to accounts., • Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings., • Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner., • Ensure that emails are responded to within 24 hours., • Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily., • Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed., • Reservation & coordination of conference room events. This position will be located indoors and in an office setting. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience • Prior experience in a related position; a minimum of 1-year experience., • Working knowledge of computer and associated programs; MS Office Suite., • Ability to multi-task, set, and manage priorities., • Excellent communication and listening skills in order to interact with a diverse and multi culture population., • Keyboarding ability with accuracy at 45-50 words per minute. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Description Administrative Assistant – Psy.D. in Clinical Psychology Program In-Campus Position Albizu University Miami Campus Albizu University is seeking qualified applicants for the position of Administrative Assistant for the Psy.D. in Clinical Psychology program. The successful candidate will provide essential administrative support to the program's faculty and staff, ensuring the smooth operation of day-to-day activities. This position offers a dynamic work environment and requires a proactive approach to managing administrative tasks and communication within the program. Responsibilities: • Provide comprehensive administrative support to the Psy.D. in Clinical Psychology program, including managing calendars, scheduling meetings, and handling correspondence., • Prepare and maintain program-related documents, reports, and files., • Manage requisitions for office supplies and departmental needs, ensuring efficient office operations., • Answer phone calls, respond to emails, and address inquiries from students, faculty, staff, and other stakeholders., • Assist with reviewing and processing student-related requests and supporting documents., • Coordinate communication with students and applicants, ensuring timely updates regarding their requests and concerns., • Maintain accurate records of student inquiries, responses, and related documentation., • Enter and update data in university databases, ensuring accuracy and confidentiality., • Generate and distribute reports related to student engagement, program metrics, and departmental progress., • Assist in organizing and coordinating student events, workshops, and information sessions., • Support the planning and execution of outreach activities and promotional events., • Ensure compliance with institutional policies and procedures related to the program., • Coordinate departmental meetings, prepare agendas, and take meeting minutes as necessary., • Provide excellent customer service by addressing inquiries and resolving issues related to the Psy.D. program., • Perform other related duties as assigned by the Psy.D. Program Director or faculty. Requirements: • Bachelor's Degree in Business Administration, Office Management, or a related field preferred., • 1-3 years of administrative or clerical experience, preferably in an educational or student affairs environment., • Proficient with Microsoft Office Suite., • Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively., • Excellent verbal and written communication skills, with a professional demeanor., • Ability to maintain confidentiality and handle sensitive information with discretion., • Attention to detail and accuracy in data entry and documentation., • Customer service-oriented with a friendly and approachable attitude., • Ability to work independently as well as part of a team., • Problem-solving skills to address and resolve administrative issues. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Albizu University complies with Federal and State equal employment opportunity laws; qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.