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Job DescriptionDescription: BUSINESS OFFICE MANAGER DEPARTMENT: Administration FLSA Status: Exempt SUPERVISOR: Administrator of community DATE: 02/25/2024 AREA OF SUPERVISION: Receptionist and office assistant when positions exist. DUTIES AND RESPONSIBILITIES Supervise office assistant and/or receptionist; meet public and staff; act as administrative assistant if position does not exist; organize, prioritize, and assign work; assure accuracy of all financial reports and records; order supplies as needed and handle maintenance needs on equipment such as copy machines, adding machines/calculators, printers, and computers. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current prevailing federal and state regulations and established company policies and procedures. ACCOUNTS RECEIVABLE FUNCTION • Review admissions for accuracy of payer information., • Maintain daily census information for each resident of the facility (see Census Function)., • Prepare and bill the responsible party, monthly in accordance with the established due dates on the monthly calendar and as provided by month-end close procedures., • Timely and thorough follow-up of all receivables billed out of the facility for payment status., • Proper and timely recording of collection notes on all delinquent accounts., • Timely reporting of all delinquent accounts to the Administrator., • Referral of delinquent accounts to approved collection agency/legal attorney after all collection efforts have been exhausted., • Timely posting of all payments to resident ledgers (see Cash Receipts Function)., • Continuous monitoring of resident ledger accounts for accuracy. ACCOUNTS PAYABLE FUNCTION • Monitor opening of mail to ensure invoices get to proper department heads for coding., • General ledger coding of all administrative invoices received., • Verification that all valid invoices are entered into the accounts payable system in a timely manner and in the proper periods., • Review and check all accounts payable work and make necessary corrections/adjustments as needed., • Ensure all invoices have been properly authorized for payment by the Administrator., • Ensuring that all necessary documentation is received and forwarded to A/P for all new vendors, as well as editing current vendor information as needed., • Obtain W-9 information from all service providers as required by law., • Communicate with suppliers/vendors concerning questions about invoices, payment dates, etc. PAYROLL FUNCTION • Timely transmission of all new hire information to the home office to ensure new employees are entered into the time clock as quickly as possible., • Proper reporting of all new employees to appropriate state/federal agencies as required by law., • Daily monitoring of time clock for missing punches, short lunches, missing lunches, etc., • Responsible for reporting habitual time clock discrepancies to appropriate department heads/supervisors and administrator., • Setup and maintenance of employee files., • Processing of payroll information for each payroll period to include total hours, bonuses, PTO, deductions, garnishments, etc., • Distribute paychecks to employees in accordance with established company procedures., • Timely reporting to home office of all pay changes, deduction changes, terminations, etc., • Appropriate and timely filing of reports to state/federal agencies as required by law., • Ensure proper filing and secure storage of all employee/payroll related information. CASH FUNCTION • Monitor opening of mail to ensure all payments received are accounted for., • Check payment processing software for electronic payments received., • Deposit all funds received and send check register to home office daily., • Post all payments received daily to appropriate accounts/residents., • Monitor cash calls received from home office to ensure check registers agree and all service/bank charges are properly recorded on local accounts., • Reconcile and replenish all petty cash accounts at least once a month, more often if necessary., • Reconcile facility bank accounts as directed to include employee fund and resident council. CENSUS FUNCTION • Reconcile census daily to ensure the manual and financial census’ agree., • Continuous monitoring of changes that would affect census., • Ensure that all room changes, transfers, discharges, and leaves of absence are properly recorded and completed in a timely manner., • Consistent and effective communication with clinical staff to ensure accuracy of billing., • Report all census discrepancies immediately supervisor. OTHER FUNCTIONS • Participate in all departmental meetings., • Greet all visitors to the facility in a courteous and professional manner., • Communicate effectively and productively with co-workers and staff., • Supervise work assigned to office assistant and/or receptionist if positions exist., • Answer telephone calls in a timely manner and direct calls to appropriate staff/departments., • Return phone messages in a timely manner., • Be informed about current employment laws, rules and regulations., • Residents always come first, and their needs will be met unless there is a conflict with the needs of others or the organization., • Residents, resident families, co-workers, and visitors will be treated with respect, dignity, and kindness., • Support the mission, vision and values of the facility., • Employee behavior will consistently be in a manner that demonstrates both the employee’s and the company’s commitment to an ethical, honest, and above-board approach in all dealings with employees, customers, suppliers, and the community., • Report to work on time and for scheduled shifts as attendance is required to perform the duties and responsibilities of this position.

$40,000 Student Loan Repayment Or $30,000 Sign-on Bonus for Individuals Who Have Not Previously Participated in this Program Optum is seeking a Nurse Practitioner or Physician Assistant to join our Home-based Medical Care team in Onondaga County, NY. Optum is a clinician-led care organization, that is creating a seamless health journey for patients across the care continuum. As a member of the broader Home and Community Care team, you'll help bring home-based medical care to complex, chronic patients. This life-changing work helps give older adults more days at home. At Optum, the integrated medical teams who practice within Home and Community Care are creating something new in health care. Together, we are bringing high-end medical service, compassionate care and industry leading solutions to our most vulnerable patient populations. Our holistic approach addresses the physical, mental and social needs of our patients wherever they may be - helping patients access and navigate care anytime and anywhere. We're connecting care to create a seamless health journey for patients across care settings. Join our team, it's your chance to improve the lives of millions while Caring. Connecting. Growing together. Position in this function works as a provider member within the HBMC interdisciplinary team in the direct delivery of home-based medical care of a population within an assigned geography. Dedicated to improving the health and well- being of patients, this position collaborates with the PCP, HBMC interdisciplinary teammates and consultants, and as needed, the health plan Medical Director and other health professionals, to develop and carry out patients' goals of care in all phases of the patient journey. Primary Responsibilities: • Practices in accordance with the respective state laws and regulations governing the practice of advanced practice nursing, • Understands and complies with long-term care policies and procedures, including those that regulate nursing facilities and assisted living communities, • Establishes and maintains effective relationships with members and their legal representatives, facility staff, PCPs and other collaborating physicians/providers, • Performs an initial comprehensive assessment on all newly enrolled members and bi-annually thereafter. Develops a member management care plan upon enrolment and updates it as needed when changes in condition warrant or following hospitalization. Meets with members and/or their legal representatives to review newly developed or modified care plans; involves the PCP in these meetings, • Completes follow-up and post-hospital assessments according to documented standard operating procedure, • Prescribes appropriate diagnostics and interventions to avoid unnecessary transfers/acute admissions, • Consults with hospital physicians following notification of member transfer, • Collaborates with UM staff and PCPs/facility staff to enable medical necessity determinations for requested medical services, • Educates members and/or their legal representatives in disease processes affecting members and ways to manage them effectively, as well as to promote wellness, • Provides counsel, support and education to facility staff, • Supports FCMs in developing and providing in-service educational programs to facility staff, • Participates in management meetings that include, but may not be limited to:, • Weekly case conference reviews, • Monthly staff meetings, • Schedule Joint Operating Committee meetings, • Quarterly Quality Improvement Committee meetings, • Continuing education/journal club programs, • Implements HEDIS measure campaigns and other quality initiatives as directed by Corporate Health Services to ensure the highest standards of care and to promote the improvement of care management and delivery, • On-call for caseload during business hours. May require some participation in clinical on-call program as plan expands, • Keeps current on relevant medical and nursing research, technology, and related issues by attending continuing education courses, professional meetings and journal reviews, • Perform related duties as necessary and other duties as assigned You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: • Completion of Nurse Practitioner or Physician Assistant accredited program, • Current state RN license if Nurse Practitioner, • Current NP or PA license, • Certification through the American Academy of Nurse Practitioners (AANP), American Nurses Credentialing Center (ANCC), or the National Commission on Certification of Physician Assistants (NCCPA), • Knowledge of long-term care, community resources and cost-effective alternatives regarding patient care delivery systems, • Access to reliable transportation; if you are driving a vehicle, you must comply with all the terms of the Landmark Motor Vehicle Safety policy Preferred Qualifications: • 2+ years of clinical experience, • Knowledge of CPT, ICD-9 and HCPC codes, • Knowledge of clinical standards of care, • Awareness NCQA requirements, CMS guidelines, Medicaid/Medicare contracts and benefit systems Compensation for this specialty generally ranges from $125,000 to $175,000. Total cash compensation includes base pay and bonus and is based on several factors including but not limited to local labor markets, education, work experience and may increase over time based on productivity and performance in the role. We comply with all minimum wage laws as applicable. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. OptumCare is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.