Administrative Aide
16 hours ago
Rancho Palos Verdes
Job Description DEPARTMENT: Women's Ministires POSITION TITLE: Administrative Aide STATUS: Full-Time, Non-Exempt PAY RANGE: $19.71 - $30.00 per hour THE SALVATION ARMY MISSION The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. POSITION SUMMARY Provide administrative support to the Territorial President of Women’s Ministries by scheduling meetings, reviewing travel arrangements, handling communications, and preparing documents and reports. Primary tasks include calendar management, speaking engagement coordination, and planning and preparing events. Essential skills include time management, excellent written and verbal communication, proficiency in office software, confidentiality, and working independently. EDUCATION AND WORK EXPERIENCE: • Minimum two years experience as an Administrative Aide or Executive Secretary., • Understanding of Salvation Army terms and protocol., • Professional appearance., • Understanding of supportive role of administrative aide position in a department environment., • Understanding the need to function within established business protocols. Computer skills required: Windows, Microsoft Word, Outlook, Access, Microsoft Excel PowerPoint, Microsoft Publisher are helpful. Test Scores of 60 wpm accurate typing, 90% spelling and 85% grammar Knowledge of general office procedure and practices Language skills: Strong use of the English language Business writing skills Organizational skills Filing skills Bring-up system skills Professional telephone skills Multi-task and multi-project capacity Coordination skills—teaming with others within department to achieve goals Professional social skills—ability to pleasantly relate to, and cooperate with others in the department, and to interrelate effectively with multiple other departments: headquarter offices and all field offices ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Prepare and/or distribute materials, as directed, for events, 2. Computer data input for keeping records, 3. Coordinate department projects when assigned, 4. Relate with other departments to gather, process, or coordinate department matters, 5. Act as administrator of the Women’s Ministries Website, 6. Act as an Administrator on the Territorial Women’s Ministries Facebook page posting items from events, advertisements, and other content, 7. Work with Silver Star Secretary to: • Process and mail to Silver Star members (650+), • Maintain database for the Fellowship of the Silver Star and contact listing, • Prepare and plan the Silver star Banquet 8. Assist with the event planning and coordination of the 4 day Holiness Retreat, 9. Prepare Event Briefs, 10. Update the TEC/Admin Hospitality list and distributed, 11. Update the WM Organizational Chart distributed, 12. Update and distribute the Cabinet and TC/CS/WM personnel birthday listing, 13. Update National/Territorial Lists, 14. Assist with maintenance of office equipment, 15. Email building maintenance requests for WM department, 16. Assist TPWM with: • Order and distribute Christmas gifts, Territorial Leader’s Christmas Card, Tree lighting gifts, etc, • Keep Christmas Brief for each year, • Send new appointment letters and Briefs of Appointment for Territorial/Divisional WM positions., • Prepare and distribute the department calendar, • Send birthday cards to ALL Active Officers and their children, • Send Anniversary cards to ALL Active Officers, • Send Get-Well and Sympathy at TPWM request, • Send flowers at request of TC/TPWM, • Other various duties as requested by the TPWM ESSENTIAL GENERAL DUTIES (but not limited to): • Correspondence: transcribe letters, draft letters and emails, over the signature of supervisor(s), as requested, • Sort and distribute all mail for the TPWM, • Handling confidential correspondence, • Performing basic bookkeeping tasks, • Providing general support to the Women’s Ministries Department PHYSICAL REQUIREMENTS: Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result. • Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis., • Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead., • Ability to operate telephone., • Ability to operate a desktop or laptop computer., • Ability to lift up to 20 lbs., • Ability to access and produce information from a computer., • Ability to understand written information. REPORTS TO: TERRITORIAL PRESIDENT FOR WOMEN’S MINISTRIES