Concierge/Receptionist
7 days ago
East Providence
Job Description Concierge / Receptionist East Providence, RI Monday – Friday | 8:30am – 5:00pm on-site We’re looking for a Concierge / Receptionist who takes pride in creating a welcoming, organized, and smoothly running workplace. This is an essential and highly visible role within our headquarters. It’s an ideal position for someone who enjoys being the hub of a creative environment, and who is looking for a long-term home in a steady position. If you find satisfaction in keeping things running smoothly, anticipating needs, and solving small problems before they become big ones, this could be a great fit. What you'll do: Workplace Experience * Greet and assist visitors, clients, and (add)venturists with a warm, professional demeanor * Maintain a polished, welcoming reception area * Answer and direct incoming phone calls and general inquiry email promptly and accurately * Ensure conference rooms and shared spaces are set up/reset for meetings * Maintain plants and shared areas with care and consistency Office Operations * Manage daily office opening and closing tasks (lights, monitors, general readiness) * Handle incoming and outgoing mail and deliveries including FedEx, USPS, UPS * Maintain supply closets and reorder materials as needed (WB Mason, Amazon, etc.) * Assist with scheduling and calendar coordination * Perform administrative tasks including data entry and reconciliation of purchase orders Hospitality & Internal Events * Coordinate catering, refreshments, and presentation for internal meetings and events * Ensure kitchen and client kitchen areas remain clean, stocked, and organized * Monitor food and beverage inventory, restock weekly items, and research cost-effective purchasing options Problem Solving & Initiative * Address day-to-day issues efficiently and professionally * Identify recurring challenges and propose practical improvements * Balance desk coverage with operational tasks through thoughtful time management * Adapt to shifting priorities while maintaining composure and professionalism Our Concierge will have: * Experience in reception, hospitality, or office coordination * High school diploma; additional training or education preferred * Strong organizational and multitasking skills * Clear, friendly, and professional communication skills * Confidence using Microsoft Office, Google Workspace, and office technology * A positive, steady presence that contributes to team morale Our Culture rewards: * Energy, creativity and enthusiasm * Ability to work autonomously or in groups * A good sense of humor * A passionate commitment to serve clients, co-workers and community * Loyalty and integrity Physical Requirements: * Must be able to lift 10–20 pounds frequently and up to 50 pounds occasionally, with assistance when appropriate * This is an on-site position, M-F from 8:30am–5:00pm We are an EEO/Affirmative Action employer. We are not able to support relocation or visa sponsorship.