Appointment scheduler jobs in San Diego, CaliforniaCreate job alerts

Work with Administrative Assistant to manage the flow of the clinic by directing providers to see patients, and communicating with patients about their appointment;. Coordinate with Surgery Scheduler to organize preoperative folder which includes patient history and physical chart note;. Schedule ap

Reporting to the Interventional Radiology Procedural Supervisor and under the supervision of the Interventional Radiology Clinic Supervisor, the Interventional Radiology Scheduler is primarily responsible for coordinating and scheduling interventional radiology procedures for multiple physicians and advanced practice providers at UCSD Hillcrest and Jacobs Medical Centers. This role manages all procedural scheduling activities within the Epic system, including Optime and Radiant, screens patients using medical terminology and procedural requirements, and serves as a liaison between internal and external clinical teams to ensure efficient and accurate coordination of care. The position also answers and manages multiple telephone lines, provides exceptional customer service, completes patient registration, bulk registrations as needed, insurance verification and authorization, and maintains referral databases and scheduling metrics. Clinic support functions, including front desk coverage and assistance with referrals, registration, and other operational needs, are provided as needed to support overall clinic workflow. The role requires strict adherence to scheduling protocols, telephone scripting, and departmental policies, strong organizational skills, and the ability to manage multiple priorities in a fast-paced clinical environment while contributing to a collaborative team culture. • Three (3) years of related surgery/procedural scheduling experience., • Experience processing authorizations, referrals, and with financial oversight; or an equivalent combination of education and experience., • Experience and ability to work with electronic medical records and appointment scheduling., • Customer communication experience., • Ability to process and secure appropriate referral and authorization for services as needed and to understand functions and responsibilities of clinical support units., • Demonstrated understanding of the TAR process., • Ability to articulate physician's areas of expertise., • Understands and applies Cash Pay/Self Pay processes., • Possess the extensive knowledge and skills for practice in Ambulatory setting., • Working knowledge of MS Office., • Must possess the ability to maintain diplomacy at all times when working with patients, physicians, co-workers, and other UC departments and staff., • Experience or training with Epic., • Bilingual English/Spanish., • Flexibility to work varied hours and across different locations based on the dynamic needs of the business. Annual Full Pay Range: $72,328 - $72,328 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $34.64 - $34.64 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job Description Job Description Job title Dental Scheduler Reports to Dental Supervisor Department: Dental Status: Non-Exempt Operation Samahan Mission Building Healthier and Happier Communities Together Operation Samahan Inc. (OSI) is a federally qualified community health center that emerged over forty years ago. The agency serves low-income families and individuals in the County of San Diego in two (2) strategic areas with a high density population of Filipinos/Asian and other low-income, uninsured individuals, National City (Southern San Diego County) and Mira Mesa (North Central San Diego). JOB PURPOSE Under the direct supervision of the Dental Supervisor, the Dental Scheduler is the primary point of contact for scheduling dental patients. This role manages provider schedules, confirms and reschedules appointments, supports patient access, and helps reduce gaps, cancellations, and no-shows through consistent outreach and documentation. This position coordinates schedules across dentists and hygienists, sends reminders, and supports efficient clinic flow while maintaining patient confidentiality. ESSENTIAL DUTIES AND RESPONSBILITIES Scheduling and Access • Serve as the main scheduling contact for dental patients by phone and other approved communication channels., • Schedule, confirm, reschedule, and cancel appointments following clinic guidelines and provider scheduling templates., • Schedule by visit type and required time blocks based on clinic standards, ensuring accurate provider and appointment allocation., • Monitor daily and weekly schedules to reduce gaps and improve access, including outreach to fill cancellations., • Maintain a waitlist or short-notice list and contact patients to fill openings when cancellations occur., • Provide appointment reminders and follow-up communication to reduce no-shows., • Coordinate scheduling needs with clinical staff to support patient flow and ensure accurate visit type, provider, and time allocation., • Coordinate schedule changes due to provider absences, clinic operational changes, or urgent scheduling needs, and notify impacted patients., • Document scheduling actions and outreach efforts in the scheduling system, including contact attempts and outcomes., • Maintain a professional, service-focused approach when communicating with patients, families, and staff., • Address scheduling concerns using clinic-approved guidelines and escalate complex issues to the Dental Supervisor or designated lead., • Track and report scheduling-related information as assigned, including cancellations, no-show trends, and schedule utilization. Registration and Administrative Support • Confirm patient demographics and contact information prior to appointments as needed to support visit readiness., • Obtain and document required information for appointments, including referrals or pre-visit requirements when applicable., • Support recall and re-care scheduling processes as assigned. Financial and Insurance Support (as assigned by clinic workflow) • Verify eligibility or confirm plan information as needed to support appointment readiness and appropriate scheduling., • Communicate general scheduling-related coverage requirements to patients using clinic-approved scripts and escalation processes. HIPAA and Compliance • Maintain the confidentiality of all patient information and follow HIPAA and OSI privacy procedures., • Follow clinic policies related to documentation, scripting, and patient communications, and report concerns through the appropriate channels. Knowledge, Skills, and Abilities • Strong phone communication skills and ability to manage high call volume., • Ability to prioritize competing requests, maintain accuracy, and meet scheduling deadlines., • Proficiency with basic office technology and scheduling systems, including email, calendar tools, and data entry. Qualifications • High School Diploma or GED., • 1–2 years of experience scheduling patients in a dental or medical office preferred., • Experience with multi-provider scheduling, appointment reminders, and managing cancellations/no-shows preferred., • Experience with insurance verification processes preferred., • Bilingual (English/Spanish/Tagalog) preferred. Other Duties This description reflects the primary duties of the role. Duties may change based on clinic needs. The employee may be assigned other related tasks consistent with the position.

Job DescriptionSalary: 18-22 Job Title: Front Office Scheduler Location: California Pain Consultants Reports To: Front Office Manager/Clinic Supervisor Job Type: Full-time/Part-time Hours: Monday-Friday Job Summary: We are seeking an organized and detail-oriented Front Office Scheduler to join our dynamic team at California Pain Consultants This position plays a critical role in ensuring the efficient scheduling of patient appointments, managing the front office, and providing excellent customer service. The ideal candidate will have strong communication skills, the ability to multitask, and a passion for helping patients feel welcome and supported. Key Responsibilities: • Schedule Appointments: Efficiently manage and schedule patient appointments via phone, email, and electronic scheduling systems. Ensure that all appointments are scheduled accurately, with appropriate time slots based on provider availability., • Manage Patient Records: Collect and verify patient information, including insurance details and personal information. Ensure patient records are accurately updated and maintained in the clinics electronic health record (EHR) system., • Coordinate with Medical Providers: Work closely with physicians, nurses, and other healthcare staff to ensure that appointments are booked based on the clinics daily needs and the availability of the care providers., • Answer and Screen Calls: Answer incoming calls promptly and courteously, addressing patient inquiries and directing calls to the appropriate department. Schedule follow-up appointments when needed., • Confirm Appointments: Confirm patient appointments ahead of time, reschedule missed appointments, and follow up on cancellations or no-shows., • Check-in/Check-out Procedures: Greet patients when they arrive, ensuring proper check-in procedures are followed. Collect co-pays and process payments as needed. Assist patients with any questions or concerns they may have regarding their visit., • Maintain Clean and Organized Front Office: Ensure that the front office area is clean, organized, and conducive to a professional and welcoming environment for patients and visitors., • Assist with Billing and Insurance Verification: Assist patients with insurance verification, billing inquiries, and provide guidance on payment options when required., • High school diploma or equivalent required; additional education or certification in healthcare administration is a plus., • Previous experience in a medical office or healthcare setting preferred., • Proficiency in using electronic health record (EHR) systems, appointment scheduling software, and basic office equipment (e.g., phone, fax, computer)., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Excellent communication and interpersonal skills, with the ability to work effectively with patients, medical staff, and team members., • Detail-oriented with the ability to maintain accuracy in scheduling and patient information., • Ability to sit for long periods, occasionally bend or lift objects, and perform light office work., • Competitive salary based on experience., • Health, dental, and vision benefits., • Paid time off and holiday leave., • Opportunities for career growth and professional development.

Handle appointment scheduling, insurance verification, and patient check-in/out.

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providing outstanding service and product knowledge.Distributes all benefit enrollment materials and

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA.Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers.Support preparation and distribution of offer letters and employment documentation relat

Coordinate and manage advisor calendars, schedule client meetings, confirm appointments, and assist with meeting logistics as needed.

The primary responsibilities include greeting and checking in patients, managing phone communication, maintaining organized records, scheduling appointments, and addressing patient inquiries.

Servicing Administrative Assistant.Onsite – San Diego, California, 92111.Monday – Friday | 8:30 AM – 5:00 PM.The Servicing Administrative Assistant supports the Customer Service team by performing administrative functions such as data entry, preparing standard correspondence using templates, s

Administrative Assistant / Remote] - Anywhere in U.Competitive Pay - As a Data Entry Clerk you'll: Transfer data from various sources into the new database; Update databases or records with new information as it becomes available; Correct and modify inaccurate files and records; Comply with security

Administrative Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Data Entry Clerk at LV Petroleum, you will: Enter and maintain accurate data into company databases; Verify the accuracy of data entries for completeness and compliance with company stan

Office Clerical / Remote] - Anywhere in U.Up to $24-hr - As an Administrative Data Entry Clerk, you will: Input and update customer information into the company database; Verify accuracy of all data entered; Sort, scan, and file documents; Respond to email and phone inquiries from clients; Complete

You also will assist patients with transportation arrangements and physician appointments.

OfficeTeam - JobID: 00400-0013413963-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Nesco Resource - - Responsibilities: Enter and verify calibration data accurately for lab service records.

Administrative Assistant III, Human Resources.Family Health Centers of San Diego is looking for an Administrative Assistant III, Human Resources, to independently provide high-level administrative support for the assigned managers and department.Duties are broad and will vary depending on assignment