Assistant property manager jobs in New York, NYCreate job alerts

The Receptionist and Administrative Assistant plays a key role in supporting the day-to-day operations of the property management office This position involves front-line customer service, administrative support, and organizational duties to ensure the office runs smoothly The ideal candidate will have excellent communication skills, attention to detail, and an ability to multitask in a fast-paced real estate management environment Greet clients, visitors, and potential buyers with a professional and welcoming attitude Answer and direct phone calls, take messages and provide accurate information as needed Manage front desk area, ensuring it is neat, organized, and stocked with necessary materials Schedule appointments and manage the calendar for the Manager and Assistant Manager Handle incoming and outgoing mail, packages, and courier services Ensure all visitors sign in and are directed appropriately Assist residents with inquiries by phone, email, or in person regarding paperwork, recertification, work orders, and/or any questions to concerns. Assist residents with recertification paperwork questions. Maintain the office filing system Enter data into the CRM system and update resident information as necessary Provide general office support (data entry, photocopying, etc.) Assist Residents with paperwork, scheduling appointments, and general inquiries Order and manage office supplies Help coordinate office meetings and activities Ensure office equipment is working properly Location- Bronx, NY 10453

We are looking for a combination super paralegal, assistant office manager and all-purpose admin aide. The ideal candidate could be pursuing a career in the arts or even be considering applying to law school but first planning to spend some time in New York City pursuing other interests (fame and fortune?). This position would integrate you into all aspects of our law practice and offers an alternative to large firm paralegal work. Smarts and flexibility are our principal needs. Our attorneys are large law firm alumnae/i. We roll up our sleeves, work hard and get great satisfaction from our work. We focus on commercial cases and counseling in complex business and financial matters. We represent parties in high-stakes litigation and rely on all members of our team to produce at the highest level. Some of our recent work: We have represented 344 former Lehman Brothers executives who retired years ago in their 12+-year effort to recover $270 million in pensions they purchased in the 1980s (blocked by the Lehman bankruptcy since 2008). The firm represents the Duke Ellington Estate in ongoing efforts to collect unpaid royalties, generally manage the Estate’s intellectual property rights and licensing projects, work toward a feature film to be made about Duke’s life and assist the ongoing operation of the Duke Ellington Orchestra which continues today under the overall direction of Duke’s grandson. In an interesting departure from the mainstream, the firm has been representing a client seeking to collect a multi-million dollar judgment from Martin Shkreli, the notorious Pharma Bro. We thrive on variety. The following skills are essential (or at least helpful): – a knack for computer problem solving – proficiency with Word software – an excellent sense of humor – the ability to work under pressure and meet or beat deadlines, while retaining your excellent sense of humor – and – – an excellent sense of humor This position is for in-office work. It is a full-time position, but with room for some degree of flexibility, especially to accommodate occasional needs for time during the business day to continue in the pursuit of other serious pursuits. This job is by no means for everyone but is ideal for a very intelligent person with good skills and great common sense. The environment is conducive to giving great responsibility to those who are up to the task.

Overview Kassin Sabbagh Realty New York, New York, United States (On-site) The ideal candidate will be responsible for all operational and financial aspects of properties and non performing loans including accounts payable Receivable for each property or note, maintaining control of partnership distributions, preferred returns and profit distributions, partnership reporting, maintaining control of loan terms per deal and maintain same, budget control and maintenance requests. Responsibilities · Billing and Collecting rent and other property fees from tenants and individual owners · Making sure to charge proper annual increases and additional charges per each lease for each property · Paying property expenses, including taxes, mortgages, payroll, insurance premiums and maintenance costs · Reporting the property’s financial status, occupancy and expiring leases to property owners · Monthly Reporting to investors including property updates, financial update and budget vs the business plan comparison · Calculate and distribute partner returns including preferred return, principal payback and profit. · Organize due diligence check list and prepare all to ensure ready to close · Advertising vacant units and hiring a leasing agent to find tenants as needed · Inspecting properties and arranging for repairs and new materials as required · Arranging contracts for maintenance, trash removal, landscaping, security and other ongoing services and managing disputes with these service providers where appropriate · Deliver reconciled file for accountant to file return and assist in W2 and K1’s for each property · Investigating and resolving property complaints and violations · Setting the budget for the property · Maintaining ongoing balances and pay off for each note and billing borrowers for same. · Monthly reporting for all notes including financials, proforma vs actual comparisons. Salary commensurate with experience.

Front of House Managers are our in-house hospitality professionals who ensure daily operational excellence, overall guest satisfaction and management of the FOH team. This role participates in a variety of dimensions of the business from leading the service teams, maximizing food and beverage sales, and handling pre-shift trainings. Manage day to day restaurant and/or floor operations, and provide on-the-floor support to staff for duration of a service shift including but not limited to assigning server sections, overseeing side work, observing steps of service, and maintaining overall cleanliness/tidiness of the restaurant. Participate in interviewing, hiring, and coaching/counseling of hourly employees Ensure restaurant and venue are fully prepared and organized for daily execution of the operation Manage staffing and operations of all revenue centers, dining room and lounge, as applicable based on designated area of focus Prepare scheduling on a weekly basis Ensure maintenance of property by examining areas daily for cleanliness and maintenance needs and directed to appropriate employees to handle Resolve guest concerns and complaints with exemplary level of hospitality Perform all cash handling procedures: checking and collecting staff's cash drops, counting money in register. Check in with guests in bar and restaurant area during shift to ensure guest satisfaction and identify any opportunities Assist with staff trainings both in daily pre-shifts and monthly FOH staff service meetings Maintain pars of all printed promotional materials, comment cards, or other check presenter inserts. Demonstrate an ability to lead and motivate others, and achieve results. Empowered to make day-to-day decisions confidently both with guests, service teams and other departmental management. Demonstrate excellent interpersonal and communication skills with service teams and management. Other duties, initiatives, and tasks as per business need

Qualifications Stand, sit, or walk for an extended period of time or for an entire work shift Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance and objects weighing in excess of 75 pounds with assistance Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps Education: High school diploma or G.E.D Related Work Experience: No related work experience Supervisory Experience: No supervisory experience License or Certification: None Benefits Additional Information Temporary position, Pay: $20.71-$24.36/hour The pay range for this position is $20.71 to $24.36 per hour and may offer 401(k) plan, earned paid time off and/or sick leave, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, childcare discounts and other wellness benefits Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions Responsibilities Greet and escort guests to rooms Open doors and assist guests/visitors entering and leaving property Inform guests of property amenities, services, and hours of operation, and local areas of interest and activities Identify and explain room features to guests (e.g., use of room key, mini-bar, ice and vending areas, in-room safe, valet laundry services) Transport guest luggage to and from guest rooms and/or designated bell area Assist with luggage storage and retrieval Assist guests/visitors in and out of vehicles, including assisting guests with loading/unloading luggage Supply guests with directions Arrange transportation (e.g., taxicab, shuttle bus, limousine/sedan service) for guests/visitors, and record advance transportation request as needed Communicate parking procedures to guests/visitors Follow all company policies and procedures, and report accidents, injuries, and unsafe work conditions to manager Maintain awareness of undesirable persons on property premises Ensure uniform and personal appearance are clean and professional and maintain confidentiality of proprietary information Welcome and acknowledge all guests, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation Speak with others using clear and professional language, and answer telephones using appropriate etiquette Develop and maintain positive working relationships with others Comply with quality assurance expectations and standards Read and visually verify information in a variety of formats (e.g., small print) Move at a speed required to respond to work situations (e.g., run, walk, jog) Reach overhead and below the knees, including bending, twisting, pulling, and stooping Perform other reasonable job duties as requested by Supervisors As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality

Quest Homes LLC is a leading real estate company focused on providing high-quality property management services throughout New York. We are currently seeking a reliable and motivated Runner/Handyman to join our team. Job Responsibilities: This job was initially listed as “Full-time” but it is not. This is a Per-diem Tasker, handyman job and/or Quality Assurance Position (off the books job but paid through Zelle, NOT cash): Assist with day-to-day tasks, running errands, and delivering materials between properties. Perform light handyman duties such as minor repairs, painting, cleaning, and general maintenance of properties. Support property management team with basic troubleshooting (plumbing, electrical, etc.). Ensure tools, equipment, and materials are organized and well-maintained. Handle on-site requests and tasks efficiently and with a sense of urgency. Qualifications: Proven experience as a handyman or in a similar role preferred. Basic understanding of repair and maintenance tasks. Strong attention to detail and problem-solving skills. Valid driver’s license and clean driving record. Ability to lift heavy objects, climb ladders, and handle physically demanding tasks. Compensation: Competitive hourly wage based on experience.

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience