Business Office Manager
26 days ago
Athens
Job Description Purpose: To perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards. ESSENTIAL FUNCTIONS Job Functions: • Supervise and direct reception staff and van driver., • Maintain employee files; start new files containing all necessary forms to be in compliance with state regulations and determine that all areas are properly completed., • Maintain files on employee medical insurance., • Responsible for payroll processing, including maintaining record of employee sick and vacations time., • Process all necessary forms for drug screening, background checks and abuse register checks of prospective employees., • Research any questions regarding personnel and human resources., • Maintain resident’s admission and discharge documentation, including the necessary documentation and forms required for LTC insurance residents., • Update and maintain current file of community Policies and Procedures., • Works with Executive Director regarding completion of local, county, state and federal agency reports. Prepares weekly and monthly reports such as rent-rolls, keyfactor reports, management reports, etc…., • Maintain updated records of all Certificate of Insurance., • Serve on and participate in various committees in and outside the Community as appointed by the Executive Director., • Assists Executive Director in explaining expense and revenue variances and keeps spend-down sheets on certain general and administrative expenses., • Responsible for accurate resident billing in Vitals and monitoring of aged receivables and collection procedures., • Maintain professional competence and keep abreast of changes in administrative procedures through attendance and participation in education programs, workshops, seminars and training programs., • Must be 18 years of age or older, • Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices., • Must have knowledge of office machines and equipment and be computer literate., • Must read, write, speak and understand English., • Must have satisfactory credit check., • Previous experience or completion of appropriate training program., • Patience, tact, enthusiasm and positive attitude toward the elderly., • Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds., • Must be able to squat, reach and stretch without distress. Must be able to tolerate extended periods walking, standing.