Administration Assistant
hace 6 días
Fort Lauderdale
Job Description The Administrative Assistant will play a key role in supporting daily office operations and project coordination across KAS divisions, including waterproofing, painting, construction, and facility maintenance. This position requires a highly organized and proactive individual capable of managing multiple administrative duties while maintaining a professional and efficient workflow between the office, field teams, and clients. * Key Responsibilities Administrative & Office Support * Manage daily office operations, correspondence, and phone/email communication. * Prepare, format, and distribute proposals, contracts, change orders, and invoices. * Maintain organized filing systems (both electronic and hard copy) for company records, project documentation, and compliance forms. * Order and track office and field materials, supplies, and equipment. * Assist management with scheduling meetings, appointments, and travel arrangements. * Project Coordination * Support project managers in tracking progress reports, time sheets, and material deliveries. * Coordinate with field supervisors to collect daily job reports, photos, and updates. * Prepare and submit weekly summaries, work orders, and service documentation for client review. * Follow up on pending proposals, approvals, and payments. * Financial & Compliance Support * Assist in preparing invoices, purchase orders, and payment applications. * Client & Vendor Communication * Serve as a professional point of contact for clients, property managers, and vendors. * Handle requests promptly and ensure clear, courteous communication at all times. * Coordinate logistics for deliveries, dumpsters, and equipment rentals as needed. * Qualifications * High school diploma required; associate or bachelor’s degree preferred. * Minimum 2–3 years of administrative experience (construction or service industry experience strongly preferred). * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); QuickBooks experience a plus. * Strong written and verbal communication skills. * Excellent time management, organization, and multitasking abilities. * Professional demeanor, discretion, and reliability in handling confidential information. * Skills & Competencies * Strong attention to detail and accuracy. * Ability to prioritize tasks and manage multiple deadlines efficiently. * Team-oriented mindset with the ability to work independently. * Customer-service oriented with a professional and positive attitude. * Familiarity with construction terminology and project documentation preferred. * Compensation & Benefits * Competitive salary (based on experience). * Paid holidays, vacation, and sick days. * Opportunities for professional development and advancement. * Supportive, family-oriented work environment with a focus on growth and teamwork. * * Maintain records for vendor payments, subcontractor agreements, COIs, and W-9 forms. * Track project costs, labor hours, and expenses to ensure accuracy and timely reporting. * Support with documentation for city permits, insurance renewals, and client compliance requirements. Company DescriptionKAS Waterproofing & Building Services KAS Waterproofing & Building Services is a trusted company specializing in waterproofing, painting, restoration, and building maintenance solutions for commercial, industrial, and institutional properties. Headquartered in Fort Lauderdale, Florida, KAS proudly serves clients across multiple states, providing high-quality workmanship, reliable project management, and exceptional customer service. With years of combined experience in the construction and building-envelope industry, KAS delivers comprehensive services that include exterior waterproofing, sealant and caulking systems, concrete and stucco repair, roof coating, painting, and pressure cleaning, as well as building restoration and maintenance programs tailored to each client’s needs. At KAS, our philosophy is rooted in quality, safety, and professionalism. We are committed to maintaining the highest standards of excellence through skilled craftsmanship, premium materials, and strict adherence to OSHA safety protocols. Every project — from small repairs to large-scale restorations — is approached with the same level of precision, accountability, and respect for deadlines and budgets. Our team works closely with property managers, facility directors, general contractors, and ownership groups to ensure seamless communication and minimal disruption to daily operations. We take pride in building long-term relationships based on trust, transparency, and consistent performance. Whether it’s restoring a hospital façade, waterproofing a high-rise structure, or maintaining a commercial plaza, KAS Waterproofing & Building Services stands out for its dedication, versatility, and hands-on project execution.KAS Waterproofing & Building Services\r\n\r\nKAS Waterproofing & Building Services is a trusted company specializing in waterproofing, painting, restoration, and building maintenance solutions for commercial, industrial, and institutional properties. Headquartered in Fort Lauderdale, Florida, KAS proudly serves clients across multiple states, providing high-quality workmanship, reliable project management, and exceptional customer service.\r\n\r\nWith years of combined experience in the construction and building-envelope industry, KAS delivers comprehensive services that include exterior waterproofing, sealant and caulking systems, concrete and stucco repair, roof coating, painting, and pressure cleaning, as well as building restoration and maintenance programs tailored to each client’s needs.\r\n\r\nAt KAS, our philosophy is rooted in quality, safety, and professionalism. We are committed to maintaining the highest standards of excellence through skilled craftsmanship, premium materials, and strict adherence to OSHA safety protocols. Every project — from small repairs to large-scale restorations — is approached with the same level of precision, accountability, and respect for deadlines and budgets.\r\n\r\nOur team works closely with property managers, facility directors, general contractors, and ownership groups to ensure seamless communication and minimal disruption to daily operations. We take pride in building long-term relationships based on trust, transparency, and consistent performance.\r\n\r\nWhether it’s restoring a hospital façade, waterproofing a high-rise structure, or maintaining a commercial plaza, KAS Waterproofing & Building Services stands out for its dedication, versatility, and hands-on project execution.